Schools Division Office DRAFT ONLY / FOR VALIDATION

Office of the SDS

Finance Services
------------------------------------------------------------------------

rStatement of Purpose:
(Accountability: To provide DO management with economical, efficient, and effective accounting and budgeting services to ensure the cost-effective utilization of financial resources of the division...Source:
DepED Rationalization Plan, February, 2013)

The Accounting Services maintains financial records and reports to provide management with information for decision making and accounting reports to oversight agencies to ensure the proper utilization
of funds in accordance with accounting and auditing rules and regulations.

The Budgeting Services provides management with economical, efficient, and effective budgeting services and reliable and timely financial information for decision making towards the cost-effective
allocation and utilization of financial resources of the schools division

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)

Qualification Bachelor's degree in Completion of two years in Completion of two years in Bachelors degree relevant to the job At least Two year college level
Standard Commerce/Business college college 2 years relevant experience No required experience
Administration major in 1 year relevant experience 1 year relevant experience 8 hours of relevant training No required training
Accounting 4 hours relevant training 4 hours relevant training Career Service Professional (Second Career Service Professional (First Level
Career Service Professional Career Service Professional Level Eligibility) Eligibility)
2 years relevant experience (First Level Eligibility) (First Level Eligibility)
Recommended additional requirements:
8 hours of relevant training Basic knowledge in computer operation
RA 1080 (CPA) such as Microsoft Office, Excel, Power
. point, use of the internet

Job Purpose To analyze and attest to the To maintain and safeguard the To support accounting To provide management with To provide general and routine clerical
accuracy of accounting books, records and supporting operations by filing documents; economical, efficient, and effective support to the budgeting officer in the
records and reports and schedules reconciling statements; running budgeting services and reliable and preparation of budgetary requirements

DRAFT as of April 30 2014 Page 1 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III
(SG 19)
P33,859
provide information and advice
to the management of the
schools division to ensure that
the utilization of funds for
basic education are
maximized and compliant with
government accounting rules
and regulations
To supervise, facilitate and
monitor the work of the
accounting personnel and
provide technical assistance to
school heads and
implementing units to ensure
proper utilization of funds and
preparation of reliable and
timely financial reports.
KRA and Outputs FINANCIAL RECORDS AND
REPORTS
Outputs:
 Financial Statements
(for all funds including
foreign funded projects)
 Replies to Audit
Observation
Memorandum (AOM)
Administrative Assistant III
(SG 9)
P16,051
a.k.a
Senior Bookkeeper
of the Division Office by
keeping track of accounts, and
verifying the accuracy of
procedures used for recording
financial data that are
necessary for the preparation
of timely and
reliable reports which will aid
the management in making
informed decisions.
FINANCIAL RECORDS AND
REPORTS
Outputs:
 Accuracy in entries in
books of accounts verified
ACCOUNTS TRACKING
Outputs:
 Schedules to support
statement
 Reconciliation of books
Administrative Assistant II
(SG 08) - 5-3-2-1
a.k.a Accounting Clerk III
software programs.
ACCOUNTING RECORDS
Outputs:
 Accounting Documents
Files
 Accounting Filing System
 Accounting data base
maintained
 Bank statement
reconciliation record
ACCOUNTING REPORTS
Administrative Officer V
(SG 18)
P31,351
a.k.a Budget Officer III
timely financial information for decision needed for submission to the DBM and
making towards the cost-effective
utilization of financial resources of the
division
BUDGET PREPARATION
Outputs:
 Feedback to SDO units, Schools
and LCs on Proposed Budgets
 Proposed Budget of the Schools
Division
(strategic and operational)
 Budget Notes and Justifications
 Final Budget Proposal
 Special Budgets
 Response to Budget Queries
Administrative Assistant I
(SG 7)
P13,890
a.k.a. Accounting Machine Operator
Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
reports in compliance to other attached
agencies
To provide administrative support to the
Finance Services functions.
BUDEGET PREPARATION,
EXECUTION, AND ACCOUNTABILITY
DATA AND DOCUMENTS
Outputs:
 Data related to budgeting gathered
 Documents reviewed for compliance
 Obligation requests prepared
 Budget reports encoded
Schedules Finance Service Activities
Outputs:

DRAFT as of April 30 2014 Page 2 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
Outputs:  Schedules/calendars
 Financial performance meetings/appointments/training/works
FINANCIAL SYSTEMS FINANCIAL TRANSACTIONS analysis report BUDGET EXECUTION hops
MAINTENANCE RECORDING PROCEDURES  Value of depreciable Outputs:
Outputs: Outputs: assets  Cost efficiency computation Records Management
 Guidelines and Division  Guidelines, memos and  Certificate of Obligation Outputs:
Memorandum issuances on Accounts Payable  Status report on budget utilization  Documents/communications received,
 Enhancements in the financial/bookkeeping Accounts Receivable  Budget Execution Documents routed , tracked
system implementation Bill Payment (BEDs)  Filing system created, and maintained
 Handbooks and Detailed General Ledgers  Documents filed, retrieved, archived
Reference Materials Payroll and Check Registers to Records Office or disposed as
Bank Reconciliation needed
General Ledgers (all funds BUDGET ACCOUNTABILITY AND
Financial Statements  Comprehensive and complete
including foreign funded REPORTS
Customized Reports minutes of meetings/agenda attended
projects) Output:
Budget Preparation  Daily attendance of Finance Staff (to
MONITORING AND (Note: If there is no AAII in the  Budget Accountability Reports
Business and Workers establish staff location)
EVALUATION DO, the AAIII shall prepare the (BARs)
Compensation Insurance
Outputs:
Employee Health Insurance
 Funding requirements BUDGETING SYSTEM
Payroll Services
per office and status MAINTENANCE, MONITORING AND
Payroll Check Writing
report EVALUATION
Payroll Tax Returns
 Liquidation Reports of Tax Services Outputs: Administrative Support
Downloaded Funds Monthly, Quarterly, and Annual  Budget Guidelines and Outputs:
 M&E Findings and Payroll Reports Memorandum Issuances  Encoded documents
Recommendations Federal, State, and Local Tax  Findings and Recommendation  PowerPoint Presentation
Reports and Filings for the Improvement of the  Support/logistics to training and
TECHNICAL ASSISTANCE Business Tax Returns and Tax Budgeting Systems conferences
Outputs: Planning (registration/attendance, tokens,
 Identified Needs for Income Tax Returns certificate of appearance)
Technical Assistance Tax Audit Representation TECHNICAL ASSISTANCE  Supporting documents, petty cash,

DRAFT as of April 30 2014 Page 3 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
 Orientation, Seminars, Outputs: documents/forms
Workshops  Budget Guidelines and Secretariat/Frontline
Memorandum Issuances Outputs:
ACCOUNTING SERVICES  Findings and Recommendation  Travel bookings made
PERFORMANCE for the Improvement of the  Appointment, venue, meals arranged
 Regular Pre-audit Budgeting Systems  Received/routed calls
functions  Orientations, training, seminars,  Visitors responded to
 Work and Financial Plan workshops  Follow through on
for Accounting Services inquiries
 Accomplishment Report
 Personnel Work
Assignments
 Accounting Services
Resource Requirements
(inputs to the Annual
Procurement Plan)
 Performance Appraisal
Feedback and Ratings
of accounting personnel
 Professional
Development Plan of
accounting personnel
 Regular Meetings
 Conducive work place
and enabling structures
and systems
Major Tasks FINANCIAL RECORDS AND FINANCIAL RECORDS AND ACCOUNTING RECORDS BUDGET PREPARATION BUDEGET PREPARATION,
(Duties and REPORTS REPORTS Outputs: Outputs: EXECUTION, AND ACCOUNTABILITY
Responsibilities) Outputs: Outputs:  Accounting Documents  Feedback to SDO units, Schools DATA AND DOCUMENTS

DRAFT as of April 30 2014 Page 4 of 19

Schools Division Office
Office of the SDS
Finance Services
------------------------------------------------------------------------
Position
Accountant III
(SG 19)
P33,859
 Financial Statements
(for all funds including
foreign funded projects)
 Replies to Audit
Observation
Memorandum (AOM)
Major Tasks:
 Analyze and verify
consolidated financial
statements, supporting
schedules and reports of
the Division Office and
Implementing Units (IU)
by examining the
accuracy, validity, and
appropriateness of
income, expenditure, and
other transactions and
checking the proper
recording of such in the
respective book of
accounts so as to
provide management
with reliable and timely
reports for making
informed decisions and
proper utilization of
government funds for
basic education
 Reviews and monitors
DRAFT as of April 30 2014
Accounting
Administrative Assistant III
(SG 9)
P16,051
a.k.a
Senior Bookkeeper
 Accuracy in entries in
books of accounts verified
Major Tasks:
 Ascertains that
transaction have been
properly recorded in
books
 Verify financial
statements made by
subordinate, verify the
journal voucher
 Prepares adjusting
entries and journal
vouchers
 Prepares trial balances,
monthly statements of
income and expenditure
and other financial
statements;
ACCOUNT TRACKING
Outputs:
 Schedules to support
statement
 Reconciliation of books
Administrative Assistant II
(SG 08) - 5-3-2-1
a.k.a Accounting Clerk III
Files
 Accounting Filing System
 Accounting data base
maintained
 Bank statement
reconciliation record
Major Tasks:
 Receives accounting
documents and maintains a
record by photocopying and
filing documents upon
receipt, for future reference.
 Maintains accounting
databases by entering data
into the computer and
processing backups.
 Reconciles bank statements
by comparing statements
with general ledger.
ACCOUNTING REPORTS
Outputs:
 Financial performance
analysis report
 Value of depreciable
assets
DRAFT ONLY / FOR VALIDATION
Budget
Administrative Officer V
(SG 18)
P31,351
a.k.a Budget Officer III
and LCs on Proposed Budgets
 Proposed Budget of the Schools
Division
(strategic and operational)
 Budget Notes and Justifications
 Final Budget Proposal
 Special Budgets
 Response to Budget Queries
Major Tasks:
 Reviews and evaluates budget
proposal submissions of the
Schools Division, Schools and
Learning Centers based on
formulated guidelines, budget
execution documents and
accountability reports and submit a
comparative analysis of current
budget proposals vis a vis prior
year's budget/appropriation to
guide the SDO management in
allocation and approval.
 Prepares budget proposals for the
Schools Division, by consolidating
the proposals of the various units
of the SDO, Schools and Learning  Schedules/calendars
Centers
 Attends budget
hearings/conferences and
Administrative Assistant I
(SG 7)
P13,890
a.k.a. Accounting Machine Operator
Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
Outputs:
 Data related to budgeting gathered
 Documents reviewed for compliance
 Obligation requests prepared
 Budget reports encoded
Major Tasks:
 Identifies and gathers data needed in
the preparation of budget proposals,
budget execution documents and
budget accountability reports
 Reviews competence? and
supporting documents of claims as
to compliance with budgeting,
accounting and auditing rules and
regulations
 Provides clerical support in the
preparation of budget proposals
 Prepares obligation request for
claims
 Prepares reports on the budget
matters
Schedules Finance Service Activities
Outputs:
meetings/appointments/training/works
hops
Page 5 of 19
Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
periodically the entries Major Tasks: Major Tasks: meetings with RO and CO Records Management
and maintenance in  Prepares schedules to  Verifies financial reports management and other Outputs:
journals, general ledgers, support statements of by running performance stakeholders to explain the  Documents/communications received,
subsidiary ledgers and accounts and other analysis software proposed expenditures and help routed , tracked
the related account financial statements for program. defend increase and/or decrease  Filing system created, and maintained
schedules to check incorporation in the  Determines value of on the budget proposals vis-a-vis  Documents filed, retrieved, archived
status and quality assure books of accounts or depreciable assets by prior year’s budget/appropriation. to Records Office or disposed as
entries. progress reports running depreciation  Reviews/Refines justifications for needed
 Coordinate with RO and  Prepares the software program. budget proposals to attain the  Comprehensive and complete
CO and other reconciliation of books of required funds. minutes of meetings/agenda attended
oversight/regulatory accounts to make the  Implements needed budget  Daily attendance of Finance Staff (to
agencies on fund necessary adjustments revisions based on outcome of establish staff location)
releases and other to maintain accuracy budget hearings
reportorial requirements and updated records.  Reviews, computes, and prepares Administrative Support
to ensure compliance in special budget requests and Outputs:
financial recording and transmits to DBM requests for  Encoded documents
reporting. special budgets  PowerPoint Presentation
 Prepares replies to Audit  e.g. covering terminal leave  Support/logistics to training and
Observation benefits and other personnel conferences
Memorandum (AOM), claims (registration/attendance, tokens,
requests and  Answer communications certificate of appearance)
FINANCIAL TRANSACTIONS
endorsements and other pertaining to budget queries
RECORDING PROCEDURES  Supporting documents, petty cash,
communications from Outputs:  Support the preparation of the documents/forms
other agencies initial draft of the strategic plan of Secretariat/Frontline
 Guidelines, memos
and issuances on the schools division (DEDP) by the Outputs:
KRA: Financial Systems financial/bookkeepin Division Planning Team by  Travel bookings made
Maintenance g providing inputs on budgeting  Appointment, venue, meals arranged
Outputs: Major Tasks: considerations.
 Received/routed calls
 Guidelines and Division  Recommends to  Assist in the preparation of the
 Visitors responded to
Memorandum final draft of the Annual
DRAFT as of April 30 2014 Page 6 of 19
Schools Division Office
Office of the SDS
Finance Services
------------------------------------------------------------------------
Position
Accountant III
(SG 19)
P33,859
 Enhancements in the
system implementation
 Handbooks and
Reference Materials
Major Tasks:
 Develops/ reviews and
recommends for
approval and issuance
memos and guidelines
related to the financial
system implementation
and maintenance to
guide personnel utilizing
the system.
 Conduct periodic review
of the financial systems
implemented in the
schools division, schools
and learning centers by
gathering feedback and
checking adherence to
procedures in order to
recommend to DepED
finance and other
oversight agencies
(COA, DBM, DOF, etc.)
system improvements
and enhancements for
effective downloading as
well as internal control
DRAFT as of April 30 2014
DRAFT ONLY / FOR VALIDATION
Accounting Budget
Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
management and drafts Implementation Plan (AIP) and  Follow through on inquiries
correspondence subsequent adjustments o
pertaining to compute and provide inputs on the
financial/bookkeeping budgetary requirements of the
matters based on Annual Plan
issuances of CO Finance  Provide technical inputs towards
and oversight agencies the equitable distribution of critical
and monitors resources (e.g. teachers,
understanding and classrooms, furniture, textbooks)
application of such by based on summary and
SDO, schools and consolidation of human, financial,
learning centers. capital resource requirements of
 Provides inputs for schools and learning centers (e.g.
improvement of teachers, textbooks, chairs,
accounting section classrooms, etc) for management
 Reviews, revises and decision.
gives feedback on the
work of accounting and BUDGET EXECUTION
bookkeeping staff. Outputs:
 Cost efficiency computation
 Certificate of Obligation
 Status report on budget utilization
Major Tasks:
 Evaluates and identifies cost
efficiency of various units in the
utilization of budget against their
work and financial plan
 Certifies availability of allotments,
monitors and records expenditures
Page 7 of 19
Schools Division Office
Office of the SDS
Finance Services
------------------------------------------------------------------------
Position
Accountant III
(SG 19)
P33,859
and safeguarding of
government funds
 Develop and issue
reference materials and
handbooks to make easy
the implementation of the
system in the SDO.
KRA: MONITORING AND
EVALUATION
Outputs:
 Funding requirements
per office and status
report
 Liquidation Reports of
Downloaded Funds
 M&E Findings and
Recommendations
Major Tasks:
 Monitor delivery of
Funding Requirements of
the SDO, schools and
learning centers to
ensure timely provision
of financial resource to
support the programs,
projects and activities for
DRAFT as of April 30 2014
DRAFT ONLY / FOR VALIDATION
Accounting Budget
Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
in appropriate registries.
 Coordinates with offices regarding
their programs, projects and
activities (PPA) for update and
status relative to funding and
expenditure
 Evaluates statement of allotment
obligations and balances for
decision-making purposes
BUDGET ACCOUNTABILITY AND
REPORTS
Outputs:
 BEDS and BARs
Major Tasks:
 Assist in the preparation of the
Budget Accountability Reports
(BAR) together with the Planning
Officer III.
 Analyzes “Summary of Financial
Reports” as to accuracy for
submission to various agencies
 Evaluates financial performance in
accordance with the approved
AIP/Work and Financial Plan
 Provide technical support to the
Division Planning Team in the
preparation of the Annual
Page 8 of 19
Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
basic education. Accomplishment Report of the
 Monitor and evaluate schools division for submission to
the liquidation reports on Regional Management.
downloaded or funds
transferred to the
accountable offices
(schools and IUs) by
checking and verifying
the validity of the
disbursements relative to
the existing rules and
regulations in order to
properly account for
utilization of government
funds
 Reviews the existence of
accounts payable/unpaid
obligations to facilitate
processing of claims on
government obligations
to internal and external
stakeholders
 Reviews the safekeeping
of accounting records,
documents,
correspondences and
reports, and ensures
maximum security and
systematic compilation of
various accounting

DRAFT as of April 30 2014 Page 9 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
information

KRA: TECHNICAL BUDGETING SYSTEMS

ASSISTANCE MAINTENANCE, MONITRING AND
Outputs: EVALUATION
 Identified Needs for Outputs:
Technical Assistance  Budget Guidelines and
 Orientation, Seminars, Memorandum Issuances
Workshops  Findings and Recommendation
for the Improvement of the
Budgeting Systems
Major Tasks:
 Provides technical
assistance to schools
division office Major Tasks:
management, school  Recommends and prepares
heads, and accountable budget related guidelines and
personnel by coaching memorandums for approval and
and serving as resource issuance of the SDS.
speaker on accounting  Coordinates with various
and other finance related offices/project teams on the
training workshops to effective and uniform
enable them to follow implementation of the budgetary
financial policies, controls systems
guidelines, procedures  Gathers information and feedback
towards proper on the implementation of the
utilization, safeguarding, budgeting system and prepares

DRAFT as of April 30 2014 Page 10 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
and reporting of funds. and submits findings and
 Provides technical recommendations towards the
assistance and improvement of the budgeting
supervises special system
disbursing officers and
bookkeepers of schools
to enable them to
properly implement the
financial systems.
 Provides technical
assistance to the SDS
and ASDS with regular
feedback and update re
the budget allocation and
status of expenditures of
each division or unit in
the SDO.

TECHNICAL ASSISTANCE

Outputs:
 Budget Guidelines and
Memorandum Issuances
 Findings and Recommendation
for the Improvement of the
Budgeting Systems
 Orientations, training, seminars,
workshops

DRAFT as of April 30 2014 Page 11 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
Major Tasks:
 Gather data on needs and
difficulties encountered by other
personnel in the Division with
regard to Budgeting. (Technical
assistance needs)
 Provides technical assistance to
School Heads and other Finance
personnel of the Schools Division
(Technical assistance
interventions)
 Develop and implement
orientations/ training/ seminars/
workshop to inform and build the
capability of school divisions
management and personnel in
preparing budgets following
guidelines of DepED and other
oversight agencies.

KRA: ACCOUNTING
SERVICES PERFORMANCE
Outputs:
 Work and Financial Plan
for Accounting Services
 Accomplishment Report
 Personnel Work
Assignments
 Accounting Services

DRAFT as of April 30 2014 Page 12 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
Resource Requirements
(inputs to the Annual
Procurement Plan)
 Performance Appraisal
Feedback and Ratings
of accounting personnel
 Professional
Development Plan of
accounting personnel
 Regular Meetings
 Conducive work place
and enabling structures
and systems
Major Tasks:
 Ensure timely
submission of all
financial reports to
overseeing body
 Prepare and manage the
budget for accounting
services resource
requirements and
submits this to be part of
the Office of the
SDS/Schools Division
Budget.
 Manage personnel work
assignment to ensure
equitable work
distribution towards
DRAFT as of April 30 2014 Page 13 of 19
Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
accomplishment of
division goals and
targets.
 Submits accomplishment
report of accounting
services to inform SDO
management of
progress, issues, and
challenges for corrective
action.
 Conduct performance
appraisal feedback and
ratings on direct reports
towards continues
improvement of
performance.
 Prepares and
implements a
Professional
Development Plan for
accounting services
personnel to ensure
continuous learning and
professional
competence.
 Attend management and
coordination meeting and
conduct staff meeting to
ensure flow of information
and communication critical to

DRAFT as of April 30 2014 Page 14 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
the operational efficiency and
effectiveness of the unit.
 Conducts regular
Meetings of the
accounting services for
regular updates and
work coordination.
 Cultivate a supportive
environment for the staff
to perform and meet
targets through
continuous work place
improvement and
establishing enabling
structures and systems
 Coordinate with other
government
agencies/overseeing
bodies
Behavioral Self-management (Personal Self-management (Personal Self-management (Personal Self-management (Personal Self-management (Personal
Competence/ Effectiveness) Effectiveness) Effectiveness) Effectiveness) Effectiveness)
-Self-awareness and personal -Self-awareness and personal -Self-awareness and personal -Self-awareness and personal clarity -Self-awareness and personal clarity
clarity clarity clarity -Proactive -Proactive
-Proactive -Proactive -Proactive -Continuous self-improvement -Continuous self-improvement
-Continuous self-improvement -Continuous self-improvement -Continuous self-improvement -Time management -Time management
-Time management -Time management -Time management -Stress management -Management of personal resources
-Stress management -Stress management -Management of personal -Management of personal resources Interpersonal Effectiveness
-Management of personal -Management of personal resources Interpersonal Effectiveness -Relationship Building
resources resources Interpersonal Effectiveness -Relationship Building -Working with teams
DRAFT as of April 30 2014 Page 15 of 19
Schools Division Office
Office of the SDS
Finance Services
------------------------------------------------------------------------
Position
Accountant III
(SG 19)
P33,859
Dedication and commitment
Interpersonal Effectiveness
-Building Trust
-Understanding Others
-Interpersonal Sensitivity
-Rapport Building
-Relationship Building
-Working with teams
-Conflict management
-Networking
-Influencing
-Organizational Sensitivity
-Organizational Understanding
Communication
-Listening
-Oral
Communication/Speaking
-Written Communication Skills
-Presentation Skills
-Facilitating skills
-Organizational
Communication
Thinking/Conceptual Skills
-Learning to Learn
-Conceptual skills
-Critical thinking skills
-Analytical thinking
-Problem Solving
DRAFT as of April 30 2014
Accounting
Administrative Assistant III
(SG 9)
P16,051
a.k.a
Senior Bookkeeper
Interpersonal Effectiveness
-Relationship Building
-Working with teams
-Conflict management
-Partnership building
-Negotiating
-Influencing
-Organizational
Understanding
Communication
-Listening
-Oral
Communication/Speaking
-Written Communication Skills
- -Presentation Skills
-Facilitating skills
Thinking/Conceptual Skills
-Learning to Learn
-Conceptual skills
-Critical thinking skills
-Analytical thinking
-Problem Solving
-Strategic Thinking
-Decision Making
-Judgment or Discernment
-Innovation and Creativity
-Resourcefulness
-Objectivity
Administrative Assistant II
(SG 08) - 5-3-2-1
a.k.a Accounting Clerk III
--Relationship Building
-Working with teams
--Organizational Understanding
Communication
-Listening
-Oral Communication/Speaking
-Written Communication Skills
Thinking/Conceptual Skills
-Learning to Learn
-Analytical thinking
-Problem Solving
-Resourcefulness
-Objectivity
- -Learning to Learn
DRAFT ONLY / FOR VALIDATION
Budget
Administrative Officer V Administrative Assistant I
(SG 18) (SG 7)
P31,351 P13,890
a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
-Working with teams -Organizational Understanding
-Conflict management Communication
-Collaboration -Listening
-Organizational Sensitivity -Oral Communication/Speaking
-Organizational Understanding -Written Communication Skills
Communication Thinking/Conceptual Skills
-Listening -Learning to Learn
-Oral Communication/Speaking -Problem Solving
-Written Communication Skills -Resourcefulness
- Presentation Skills -Objectivity
-Facilitating skills
-Organizational Communication
Thinking/Conceptual Skills
-Critical thinking skills
-Analytical thinking
-Problem Solving
-Strategic Thinking
-Decision Making
-Judgment or Discernment
-Resourcefulness
-Objectivity
Page 16 of 19
Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
-Strategic Thinking
-Decision Making
-Judgment or Discernment
-Resourcefulness
-Objectivity
Attitudes and Attitude Attitude Attitude Attitude Attitude
Traits Attention to detail Attention to detail Attention to detail Attention to detail Attention to detail
Advocacy Accuracy Accuracy Accuracy Accuracy
Accuracy Care and Concern Care and Concern Care and Concern Care and Concern
Supportive Cleanliness and Orderliness Cleanliness and Orderliness Cleanliness and Orderliness Cleanliness and Orderliness
Care and Concern Confidentiality Confidentiality Confidentiality Confidentiality
Cleanliness and Orderliness Courtesy Courtesy Courtesy Courtesy
Confidentiality Cost-consciousness Cost-consciousness Cost-consciousness Cost-consciousness
Courtesy Integrity Integrity Integrity Integrity
Cost-consciousness Persistence Persistence Persistence Persistence
Integrity Results-orientation Results-orientation Results-orientation Service Orientation
Persistence Service Orientation Service Orientation Service Orientation Work Standards
Quality Orientation Work Standards Work Standards Work Standards Aptitude
Results-orientation Aptitude Aptitude Aptitude Analytical
Service Orientation Adaptability Adaptability Adaptability Deference to Authority
Work Standards Analytical Analytical Analytical Diplomacy
Aptitude Assertive Assertive Assertive Energy
Adaptability Diplomacy Energy Diplomacy Honesty
Analytical Energy Honesty Energy Organized
Assertive Flexibility Organized Flexibility Numeracy
Decisive Honesty Numeracy Honesty Tenacity
Diplomacy Initiative Tenacity Initiative

DRAFT as of April 30 2014 Page 17 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
Energy Organized Organized
Flexibility Numeracy Numeracy
Honesty Tenacity Tenacity
Initiative
Organized
Numeracy
Tenacity
Technical
Competence

Management Management Management Management

Competence Planning Planning Planning
Organizing Organizing Organizing
Leading Leading Leading
Delegating Delegating Delegating
Coaching Coaching Coaching
Managing Change Managing Change Managing Change
Performance Management Performance Management Performance Management
Program/ Project Management Program/ Project Management Program/ Project Management
Leadership
Accountability
Integrity/ Ethics
Vision/ Strategy
Results Focus

DRAFT as of April 30 2014 Page 18 of 19

Schools Division Office DRAFT ONLY / FOR VALIDATION
Office of the SDS
Finance Services
------------------------------------------------------------------------

Position Accounting Budget

Accountant III Administrative Assistant III Administrative Assistant II Administrative Officer V Administrative Assistant I
(SG 19) (SG 9) (SG 08) - 5-3-2-1 (SG 18) (SG 7)
P33,859 P16,051 P31,351 P13,890
a.k.a a.k.a Accounting Clerk III a.k.a Budget Officer III a.k.a. Accounting Machine Operator
Senior Bookkeeper Adm Ast II – Disbursing Officer II (SG8)
Adm Aide VI-Disbursing Officer I (SG6)
Judgment

DRAFT as of April 30 2014 Page 19 of 19