GOVERNMENT POLYTECHNIC, AMBAD.

DEPARTMENT OF SCIENCE & HUMANITIES

COURSE & CODE-FUNDAMENTALS OF ICT/22001
ACADEMIC YEAR- 2021-22

A MICRO-PROJECT ON
“APPLICALICATION OF MS EXCEL”

FOR THE AWARD OF

DIPLOMA IN ENGINEERING & TECHNOLOGY

(ARTIFICIAL INTELLIGENCE & MACHINE LEARNING– AIML I )

UNDER THE GUIDANCE OF

MR.S.D.AWHAD.

SUBMITTED BY
SR.NO. ROLL NO. ENROLLMENT NO. NAME OF STUDENT
1. 101 2211620416 SUFIYAN MANOVAR ANSARI
2. 106 2211620425 KRISH KARU CHAPLE
3. 129 2211620436 UMAIR SHAIK

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 GOVERNMENT POLYTECHNIC,AMBAD.
DEPARTMENT OF SCIENCE & HUMANITIES
COURSE & CODE-FUNDAMENTALS OF ICT/22001

CERTIFICATE

This is to certify that the Micro-project entitled “APPLICALICATION OF MS

EXCEL” being submitted here with for the award of DIPLOMA IN ENGINEERING &
TECHNOLOGY in COMPUTER ENGINEERING of MAHARASHTRA
STATEBOARD & TECHNICAL
EDUCATION (MSBTE) is the result of Micro-project work completed by ----------------
----------------------under the supervision and guidance of Mr.S.D.Awhad. It is to the best
of my knowledge and belief that the work embodied in this Micro-project has not formed
earlier the basis for the award of any degree or diploma of this or any other Board or
examining body.

Academic Year: 2021-22 Semester : First Enrollment No:

Place: Ambad Date:

Mr.S.D.Awhad Mr.Pingle Dr. A.M.JINTURKAR

Micro-project Guide H.O.D Principal

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 DECLARATION
I the undersigned hereby declare that the project entitled
“APPLICALICATION OF MS EXCEL.” is written and submitted by Group A
to Government Polytechnic Ambad during Year 2021-22, first Semester for
partial fulfillment of the ‘Micro Project’ requirement of
‘FUNDAMENTALS OF ICT’ course under Maharashtra State Board of
Technical Education, Mumbai curriculum, under the guidance of
Mr.S.D.Awhad is my original work. The empirical findings in this project
are based on the collected data and are not copied from any other sources.

SR.NO. ROLL NO. ENROLLMENT NO. NAME OF STUDENT

1. 101. 2211620416 SUFIYAN MANOVAR
ANSARI
2. 106. 2211620425 KRISH KARU CHAPLE
3. 129. 2211620436 UMAIR SHAIK

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 ACKNOWLEDGEMENTS

I have great pleasure to express my immense gratitude towards a dynamic person

and my project guidance Mr.S.D.Awhad, Department of SCIENCE &
HUMANITIES Government Polytechnic, Ambad for giving me an opportunity to
work on an interesting topic over one semester. The work presented here could not
have been accomplished without his most competent and inspiring guidance,
incessant encouragement, constructive criticism and constant motivation during all
phases of our group Micro-project work. I am highly indebted to him.
I am very much thankful to, Head Department of Mr.Pingle SCIENCE &
HUMANITIES, all HOD s of various departments and Prof. Dr.
A.M.JINTURKAR Sir,The Principal of Government Polytechnic, Ambad for his
encouragement and providing me a motivating environment and project facilities in
the Institute to carry out experiments and complete this Micro-project work.
I would like to extend my thanks to all our professors, staff members and all our
friends who extended their co-operation to complete the project.
I am indeed indebted to my parents and other family members for their immense
help at all levels with moral, social & financial support, care and support throughout
my studies without which my work would not have seen light of the day.
With warm regards,
Yours Sincerely,

Place: Ambad …………………………………

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 GOVERNMENT POLYTECHNIC, AMBAD.
DEPARTMENT OF SCIENCE & HUMANITIES

COURSE & CODE - FUNDAMENTALS Of ICT/22001

ACADEMIC YEAR- 2021-22

A MICRO-PROJECT ON
“APPLICALICATION OF MS EXCEL.”

(ARTIFICIAL INTELLIGENCE & MACHINE LEARNING– AIML I )

INDEX

Sr.no Title Page No .

1. Usase of MS-Excel 6

2. Data Entry and Storage 7 – 10

3. Performing Calculations 11 - 14

4. Data Analysis and Interpretation 15 - 16

5. Reporting and Visualizations 17 - 18

6. Calendars and Schedules 19 - 22

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 Uses of MS Excel
MS Excel or Microsoft Excel is an essential software program of Microsoft Office
Suite developed by Microsoft. It is one of the most powerful spreadsheet software
that uses rows and columns to organize the data.

Excel seems like an essential number-crunching software primarily used for

managing household expenses or generating some basic reports. However, excel
is more than just a simple reporting program. Excel is powerful software and can
help perform a wide range of jobs for personal or business purposes. Therefore,
there are plenty of uses of MS excel, and the list goes on.

In this article, we are discussing some of the major uses of Microsoft Excel that

will help us understand the potential of this powerful software and how different
people or organizations are using it for their needs. They are as follows:

o Data Entry and Storage

o Performing Calculations
o Data Analysis and Interpretation
o Reporting and Visualizations
o Accounting and Budgeting
o Collection and Verification of Business Data
o Calendars and Schedules
o Administrative and Managerial Duties
o Forecasting
o Automating Repetitive Tasks

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Data Entry and Storage

When there is a need for data entry and data storage, excel is an excellent
software for basic needs. 

Excel is a great option to store lots of data. However, the size of the excel file is limited
based on the device's computing capacity and memory availability. Generally, excel
worksheets can have 1,048,576 rows and 16,384 columns in a table form. Once the data
is organized in an excel file, we can use it for various purposes. Using multiple tools and
formulae, we can implement numerous operations on the data.

Apart from this, features like Data Form in excel make inputting and viewing data
more accessible. Using this, users can build customized data entry forms according
to their business requirements. Moreover, we can also use excel to create different
lists for various needs. For example - customer mailing list, employees work
reports, employees shift rotations, etc.

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Performing Calculations

MS Excel has plenty of in-built functions or formulae that can be used to work with
the data. There are more than 450 functions in excel that are categorized
accordingly. Some most common functions in an excel function library
include financial, logical, text, date & time, math, and trigonometry. We can
use the necessary functions or formulae on any row, column, and cell within the
spreadsheet.
We can also create our custom formulae with some programming skills or using
macros in addition to the existing functions. So, we do not need to do the entire
task again and again. Once we have created the specific set of functions, we must
put corresponding values to get the desired results. With excel, we can perform
almost every type of calculation (addition, subtraction, multiplication, division,
etc.), and it is one of the best use of MS Excel.

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 Data Analysis and Interpretation
Data analysis is an essential part of MS excel. Analyzing the data helps in making
decisions for improvements. When the data has been updated in spreadsheets, we
can use formulae and pivot tables to effectively analyze the data and interpret
the numbers. Using these features, we can consolidate the data and easily focus
on essential segments from large data sets.

By applying features like sort, filter, or swapping out data segments, the table can
be managed more systematically to carry out the required data fields.
Furthermore, we can take a screenshot of the specific part and attach it to a
particular area in excel to create an interactive summarized report with precise
communicable results.

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 Reporting and Visualizations
Charts, graphs, or other visualizations can make any simple report more attractive and
meaningful. It is always a better way to use different charts to display the results in a
summarized form, and that too with more attraction. A simple chart can sometimes cover and
express the desired results than the massive table with relatively long data ranges.

Since visualizations can be helpful, MS excel provides a wide range of in-built chart
templates that we can easily use without many efforts. We need to select the template and
input the data to carry out the particular chart in our excel file. Additionally, the software also
offers various tools to create customized styles using specific color styles, axis values, text
comments, etc.

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 Accounting and Budgeting
Account and budget managers most often use MS excel to maintain customer records. It is an
easy way to organize the data and keep the data up to date with simple editing tools of excel
software. It is one of the main tasks of account managers to keep records because it helps them
create a strong relationship with their clients. This eventually enables accounting or budgeting
managers to earn customers' loyalty, which further generates repeat sales. Furthermore, they can
easily find the details from excel and also share with others easily when necessary.

To add simplicity, excel also comes with many accounting and budgeting templates that can be
used or modified accordingly. Some advanced templates may also contain some formulae or
functions to perform basic to complex calculations. Thus, excel is an efficient accounting and
budgeting software and helps us synthesize quick results in corresponding fields.

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 Collection and Verification of Business Data
Most companies implement multiple systems (such as CRM, inventory, etc.) to manage their
database and logs separately. There can be different software for specific tasks. Since MS excel is
a popular and widely used software, most third-party business software programs are designed
to adapt the characteristics of MS excel. The records from most software can be exported
into excel for easy access. Moreover, excel can further help in editing the data, such as
removing or deleting duplicate entries. Organizing the data in excel is a lot easier, and
adequately managed data can undoubtedly impact future analysis or outcomes.

Apart from this, MS excel can be easily managed by different people due to its simple and
interactive user interface. People can also learn this software very quickly. In addition to this,
excel reports are easy to share, and therefore, the data can be handed over to other employees
or new managers. Thus, collecting the data from various sources and verifying their details
become more manageable with excel.

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 Calendars and Schedules
Another important use of excel can be seen in making calendars and schedules. Excel offers
some auto features that can help in developing sequential dates or days accordingly. We are not
required to enter all the dates or days manually. Additionally, we can adequately organize dates
and days using rows and columns in excel to create a well-formed calendar. Once the calendar
is created, we can also use comments or texts to add schedules or tasks for specific dates or
days accordingly.

Using calendars, companies can also effectively set their goals. They can also create year-wise
reports of their business processes in the same worksheets or different worksheets depending
on their data sizes. The best thing about MS excel is that some in-built ready-to-use calendars
templates can be downloaded from within the excel software and modified accordingly. Besides,
excel also allows users to create customized templates using different styles and visualization
and save them for further use.

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