TRANING MANUAL SALES CO,

MATERIAL MANAGEMENT &

WAREHOUSE SPV
REPORTS AND DOCUMENTS

NO. REPORT NAME SEND TO FREQUENCY FILE LOCATION IN SERVER

SALES Co.
Form
1 Forecast Sale Form PR Team When release PO N:/Center/SA-SD/SA/SA
(FG) - BI Order/FORECAST SALE FORM FR-
SA-001
2 Forecast Sale Form PR Team When release PO N:/Center/SA-SD/SA/SA
(IN) - BI Order/FORECAST SALE FORM FR-
SA-001
3 ODI Sale Form – PR Team When release PO N:/Center/SA-SD/SA/SA Order/ ODI
ODI - FORECAST SALE FORM FR-SA-
001
4 FG Return from PR Team When release FG N:/Center/SA-SD/ FR-SA-XXX / FR-
customer (copy) returning to BI SA-007 PRODUCT RETURNABLE
5 DO Finance Finance When release SAGE 300
(SAGE 300) Team DO
6 PR Roster - When release FG N:/Center/SA-SD/ 07 PR Roster
SA/(*based on current month –
internal Sales Doc.)

Report
1 2018 - SA Report - Khun Chin Monthly Email
Sum Separated by & Pak
Product_Aug Harry
2 Copy of PO Khun Chin Monthly Email
Pending Aug & Pak
Harry
3 Monthly Report of Khun Chin Monthly Email
Aug YR2018 & Pak
Harry
4 NH341P NH1 Aug Khun Chin Monthly Email
2018 & Pak
Harry

Materials
Management
1 Master Data – Update based on N:/Center/SA-SD/Registrasi Produk
Code RM, IN, PM, new code Sasmita/ MASTER DATA - Code
FG RM IN PM FG
2 BOM FG & Update based on N:/Center/SA-SD/Registrasi Produk
INTERMEDIATE revised Formula Sasmita/ BOM FG &
MM INTERMEDIATE MM
3 Product Type – Update based on N:/Center/SA-SD/Registrasi Produk
Finance Type & new product Sasmita/ PRODUCTION TYPE in PT
Packing Size Indo_Updated
4 Extend RM BI Update based on N:/Center/ WH&ST/ Stock Report
Technical & extend Monthly/ (*based on current month)
EI technical
5 Label IN (BI) PR Team When release PO N:/Center/SA_SD/WH&ST/
 IN Intermediate
6 Label ODI PR Team When release PO N:/Center/SA-SD/PR/ODI
ODI

Warehouse Spv.
Report
1 Stock Take Data BI Monthly N:/Center/ WH&ST/ Stock Report
Commercial Monthly/ (*based on current month)
Stock Data Updated N:/Center/ WH&ST/ Stock Report
regularly based Monthly/ (*based on current month)
on in and out
RM, PM, IN
2 Rest of FG BI Monthly N:/Center/ WH&ST/ WH
Commercial DOCUMENTS REPORT _ FG and
& BI TT/ Logbook Balance Stock Finish
Technical goods in inventory(WH-019)/
Logbook Balance Stock Finish goods
in inventory …. (*based on current
year)
3 Inventory Request BI Daily (scan and N:/ Center/ WH&ST/ FR-WH-XXX
(BI Team) Commercial send via email) Revised/ FR-WH-001 Inventory
Request updated
4 Logbook - Updated based N:/Center/ WH&ST/ WH
INTERMEDIATE on finished DOCUMENTS REPORT _ FG and
product TT/ Logbook Balance Stock Finish
goods in inventory(WH-019)/
Logbook Intermediate in inventory …
(*based on current year)

Form
1 Inventory Request WH Spv. When released N:/Center/ WH&ST/ FR-WH-XXX
(BI Request, FG Revised/ FR-WH-001 Inventory
out or anything Request updated
from WH)
2 Packing Form WH Spv. When released N:/Center/ WH&ST/ FR-WH-XXX
Revised/ FR-WH-003 FG PACKING
FORM
3 RM Delivery WH Spv. When released N:/Center/ WH&ST/ FR-WH-XXX
Revised/ FR-WH-004
NOTIFICATION MATERIAL
DELIVERY
4 FG return WH Spv. When released N:/Center/ WH&ST/ FR-WH-XXX
Revised/ FR-WH-020 PRODUCT
RETURNABLE
5 Check Temperature WH Spv Monthly N:/Center/ WH&ST/ FR-WH-XXX
Revised/ FR-WH-021 CEK
TEMPERATURE WAREHOUSE
6 Cleaning Report WH Spv Monthly N:/Center/ WH&ST/ FR-WH-XXX
Warehouse Revised/ FR-WH-022 CLEANING
REPORT WAREHOUSE
7 Defect Label WH Spv. When released N:/Center/ WH&ST/ FR-WH-XXX
Revised/ FR-WH-023 Defect Label
 WH
8 Form Receiving WH Spv. When released N:/Center/ WH&ST/ FR-WH-XXX
Cerafak Revised/ FR-WH-024 REKOR
PENERIMAAN CERAFAK

Document
Control
1 Compilation Audit - When new N:/Dep/ _Share/ 6. Audit Result
Result release updated
2 Registration New - When new N:/Center/ _SA-SD/ 08 Registration
Document release updated Document
CUSTOMERS CONTACT INFORMATION

NO Ph. No.
DIVISION NAME EMAIL
.
BASF
1 Management Khun Gecha
2 Management Khun Sornchai
3 Management Mr. Bret

Ms.
4 Commercial Desulinawati desulinawati.nursalim@basf.com
Nursalim
Ms. 021 – 2988 6367
5 Commercial Puricynantya puricynantya.andriana@basf.com
Andriana
Commercial afrianygrianapopy.porajow@partn 021 – 2988 6157
6 Ms. Ria
– CSO ers.basf.com

Mr. Roy Noor

7 Technical roy.noorirawan@basf.com
Irawan
Mr. Nurul
8 Technical nurul.hidayat@basf.com
Hidayat
Mr. Donald
9 Technical donaldo.geryeliaemor@basf.com
Gery Eliaemor
Mr. Eko
10 Technical eko.ekosusanto@basf.com
Susanto
Mr. Imam
11 Technical Ubaidillah@basf.com
Ubaidillah
11 Technical Mr. Fadjar

ODI
1 Management Mr. Richard richard@odi.co.id

2 HRD Ms. Rifa rifa@odi.co.id 021 - 8936088

3 Commercial Mr. Wahyu wahyu@odi.co.id 021 - 8936088

4 Commercial Mr. Iwan iwan@odi.co.id 021 – 8936088

Mr. Shouta 021 – 8936088

5 Technical
Kurosawa
6 Technical Mr. Zainal zainal@odi.co.id 021 – 8936088
7 Technical Mr. Syahrul shahrul@odi.co.id 021 – 8936088
SALES CO.
A. PO ISSUANCE
1. PO FG - BI
- Receive PO from BI
- Make sure all the RM, IN, PM are available before issuing PO
- Issue PO using Forecast Sales Form FG
- Fill in respective blanks based on information in PO
- Any changing of Delivery Date, Quantity or else must be discussed with BI before releasing
the form.
- Sign the form >> issued by (Sales Co.) & checked by (GM)
- Send the form to PR team
- Update data in PR Roster

2. PO IN – BI
- Receive PO from BI
- Make sure all the RM and PM are available before issuing PO
- Issue PO using Forecast Sales Form IN
- Fill in respective blanks based on information in PO
- Any changing of Deliver Date, Quantity or else must be discussed with BI before releasing
the form
- Sign the form >> issued by (Sales Co.) & checked by (GM)
- Send the form to PR team
- Update data in PR Roster

3. PO FG – ODI
- Receive inquiry order from ODI >> by phone or email
- Inquiry Production Schedule from PR team
- Send the Production Schedule to ODI Commercial Team
- Inquiry confirmation production from ODI
- If not OK discuss with ODI team and PR team to reach agreement
- If OK >> release PO ODI
- Make sure all the RM and PM are available before issuing PO
- Issue PO using Forecast Sales Form ODI
- Fill in respective blanks based on information in PO
- Any changing of Deliver Date, Quantity or else must be discussed with ODI before
releasing the form
- Sign the form >> issued by (Sales Co.) & checked by (GM)
- Send the form to PR team
- Update data in PR Roster

NOTE :
- All PO FG BI & ODI must be sent to FN team for price checking
- Any changing of price must be notified to BI and ODI commercial team for revision
B. LABEL REQUEST
1. BI
a) FG
- Receiving Forecast Sales Form FG from PR team
- Update batch No, Qty BOM in PR Roster
- Order the label via email to BI commercial team by attaching data of batch No, MFG
Date, Exp Date and label qty as listed in the form
- After receiving label, verify label data >> Batch No, MFG Date, EXP Date & Qty label
based on email previously
- Record the data in Label Book
- Send the label to PR team
Note :
- Timeline of label ordering for BI is 5 working days

b) IN
- Receiving Forecast Sales Form IN from PR team
- Update batch No. & Qty BOM in PR Roster
- Search master label in Server >> Label BI (IN)
- Modify data label based on data in the form
- Print label based on requested quantity
- Record the data in Label Book
- Send the labels to PR team
Note : Inquiry packing usage (drum, pail) from PR team to estimate label quantity

2. ODI
- Receiving label from ODI
- Check label quantity >> inquiry more if needed
- Receiving Forecast Sales Form ODI from PR team
- Update batch No. & Qty BOM, MFG Date & EXP Date in PR Roster
- Search master label in Server >> Label ODI
- Modify data label based on data in the form
- Print 1 label
- Copy the label to label ODI based on quantity requested
- Record the data in Label Book
- Send the labels to PR team
Note : calculate label quantity by dividing quantity PO and packaging size

3. Extend RM - BI
- Receiving signature for extend RM from BI
- Search master label in server >> Label BI (IN)
- Modify data label based on the form
- Print label using label Tom & Jerry, requested from BI team)
- Send the labels to WH team to be attached in the extended RM

C. DELIVERY FG
1. FG - BI
- Receiving packing form, job sheet & COA from PR team
- Check the data in the form
- Inquiry WH team to verify the form and actual packing
- Receive confirmation from WH team about verification
- Scan job sheet and COA, rename the scan into batch No. as listed in the job sheet
- Email FG list to BI commercial team by enclosing data in packing form, scan job sheet &
COA
- Arrange transport date with BI commercial team
- After receiving confirmation transport date from BI commercial team, issue DO FN (Sage
300) & DO WH (Inventory Request) by listed driver’s name & phone no. , and vehicle no in
the form
Note:
- If partial delivery to customer >> issue DO WH
- Use DO FN (Sage 300) for full invoice in finance, DO NOT SEPARATE DELIVERY
FG in DO FN

2. IN BI
3. ODI
D. SAGE 300 ERP
E. MONTHLY REPORT

MATERIAL MANAGEMENT

WAREHOUSE SPV.