General Guidelines

for

Events Acceptable and Not Acceptable

Practices
During Set-up

Mga Alituntunin sa Katanggap-tanggap at Di Katanggap-

tanggap na mga Gawi Habang Nagseset-up para sa
Events
Objective:
This presentation is made to reinforce the Contractor
Guidelines for Events Set-up, and clarify various
provisions in relation to actual set-up practices.

All contractors must get a copy and be familiar with these

guidelines. The overall objective of EANAP is to reduce
the safety & security risk, and to protect life & property
during the set-up.

Pinagtitibay ng EANAP ang Contractor Guidelines for Events Set-up, at

binibigyang linaw ang mga probisyon ukol sa mga gawi sa pagseset-up ng
events. Layunin ng EANAP na maiwasan ang mga panganib sa kaligtasan at
seguridad, bigyang proteksyon ang buhay at ari-arian habang nagseset-up
para sa events.
 Proper attire for Contractors, Suppliers & Staff
Tamang kasuotan para sa Contractors, Suppliers at Staff

 Open shoes for male, slippers,

 jeans, t-shirt, closed shoes sando, short sleeved shirt,
sloppy shirts
 Proper Identification (ID)

 No ID, ID without photo, or Expired

 Current company ID with photo ID
or government issued ID
Walang ID, ID na walang picture, pasong ID

 Laminated ID (e.g. TIN ID)

 Ingress

 6 Wheeler Truck with maximum  Delivery Truck

Gross Weight of 10 Tons only above 10 Tons
 Height maximum of 4 Meters  Above 4 meters
 Upon INGRESS contractor must Height
have Safety and Security  No Safety and
Briefing with Engineering. Security Briefing
Dapat makadalo sa Safety & Security conducted upon
Briefing kasama ang Hotel Engineering entry
bago makapasok para sa set-up.  No walkthrough of the events
 Walkthrough with Banquets venue
Ops/Eng/Housekeeping/Security
and contractors on the event
venue before doing the set-up.
Bago magset-up, iikutan ng Contractor
ang venue kasama ang Hotel
Engineering, Housekeeping, Security at
Banquets.
 Hauling

 Carpets and wooden floors must

be properly protected upon entry
of trolleys and other equipment
with wheels; use at least ½” thick
plywood.
Gumamit ng ½”plywood para protektahan
ang carpet at wooden floors kapag
gumagamit ng trolley at mga gamit na
may gulong
 Any type of trolley or
equipment with wheels with
passing through carpet and
wooden floors without proper
protection

 Trolleys should have rubber wheels

6
 Fire Exits

 Speaker locations in
function room/ballroom  Speakers,
corners or on stage. ALL screens, back
equipment must be at drops obstructing
least 1.2 meters away exits or
from the Fire Exits. hampering
Iset-up ang mga speaker sa mga operations
sulok ng function room o sa
stage. Ito ay dapat may distansya
 Tables, chairs
na 1.2 metro mula sa mga Fire obstructing exits
Exit.  Other equipment
 Drapes opened for exits obstructing fire
to be visible and exits, including
accessible hallways
Hindi tinatakpan ng kurtina ang
mga fire exit.
 Empty boxes stored
properly at Basement 1
Ilagay nang maayos ang mga
equipment box na walang laman
sa Basement 1.
 Working at Heights (6ft and above)
Paggawa sa Taas na Higit sa 6 na talampakan

 Full body harness, carabiner, & lifeline  No safety harness, safety belt, & rope
 To install outrigger if more than 2 layer of  No outrigger (advice to stop immediately)
scaffold frame
Maglagay ng outrigger kapag higit sa 2 patong  No Handrail (advice to stop immediately)
ang scaffolding. Agarang pahihintuin ang trabaho kapag walang outrigger
 With handrail at the top of the scaffold at handrail ang scaffolding.
Lagyan ng hawakanang itaas ng scaffolding.
 Don’t ride the scaffold while it is being
moved
Huwag sumakay sa scaffold ing habang inuurongito.
 6.0 Audio/Visual, Lighting & Electrical Safety

 Proper connectors  Improper splicing

used

 Exposed wires
due to open
 Splice/connector box splicing and
locked broken insulation,
unlocked splice
box
 Wires neatly
arranged and away  Wires mixed up/
from other
peeled wires
combustible
materials Sala-salabat na mga
kable
Ilatag nang maayos at
malinis and mga kable,
malayo sa mga
combustible materials 9
 Audio/Visual, Lighting & Electrical Safety

 Cable lay-out well  Messed up wiring

arranged & organized Sala-salabat na mga
kable
Ilatag nang maayos at malinis
and mga kable
 Undersized wires
(cables become hot when
 Appropriate sized held by bare hands)
wires vs electrical load Mainit sa hawak and mga
kableng di akma para sa
Akma ang size ng mga kable electrical load.
para sa electrical load  No qualified
 Electrical works electrician on site
supervised by a  Peeled-off wires
qualified electrician
Siguruhing may nakabantay
na qualified electrician
 Wires are well
maintained,
continuous and no
cuts or peels.
Ang walang putol o hiwa ang
rubber insulation ng mga
kable
 Audio/Visual, Lighting & Electrical Safety

 Extension Cords shall  Broken extension

be properly sized, cords, piggy
with disconnect backing connection
Mga extension cord na
switch. nakasaksak sa extension
Akma ang size ng extension cord din.
cord sa electrical load at may  Power pack with no
disconnect switch. main disconnect
 Power pack equipped switch and no safety
sign
with main safety
switch.
May safety switch ang power
pack.
 Power packs should
have enough length
of wire from the
tapping point (approx.
8 meters or up)
 Audio/Visual, Lighting & Electrical Safety

Electrical equipment and metal  Electrical equipment and metal

support shall be properly grounded; support structures not
grounded
 If in-house power used, ground
the equipment to the hotel’s
grounding system.
I-ground ang mga equipment sa
grounding system ng hotel
 All metal structures and
scaffolding that are used to
mount or support lighting,
speakers and other electrical
equipment must be grounded
I-ground din ang mga scaffolding at iba pang
istruktura na gawa sa metal
 Electrical wires and installations
off limits of unauthorized
persons.
 General Set-up

 Proper protection of carpet and  Equipment touching

walls must be provided by walls and/or
contractor. ALL equipment must be furniture.
at least 1.2 meters away from the  No carpentry and
walls and furniture. painting works
Kailangang maglagay ng contractor ng inside the function
proteksyon and carpet at walls. Ang mga
equipment ay dapat na 1.2 meters ang rooms. All materials
layo mula sa walls at mga kasangkapan. must be pre-
 Black cloth to cover fabricated off-site.
Bawal ang pagpipintura at
stands/ scaffoldings carpentry works sa loob ng
of lighting/ speakers function room. Lahat ng
materyales ay dapat pre-
and various fabricated bago ipasok sa
equipment boxes. hotel.
Takpan ng itim na tela ang  Uncovered
mga scaffolding at stand ng scaffoldings, stands
mga ilaw at speakers, pati
ang mga equipment boxes. and equipment
boxes
Conditions Apply:
If there is a massive carpentry and painting works that
are required inside and outside the Function Rooms
including foyer area, there is a need to have a
Contractor’s Cash Bond of Php50,000. The said amount
will be given back to the contractor, if no damages
identified in the venue during the Egress walk-thru
inspection.
Sa mga pagkakataong kailangan ng carpentry at painting works sa
loob at labas ng Function Room, kailangang magdeposito ang
Contractor ng Cash Bond na Php 50,000. Ang halagang iyon ay
ibabalik sa Contractor kapag walang nakitang damages sa venue
matapos ang inspeksyon pagkatapos ng event.

14
Note:
• Contractors should present the payment receipt of
the cash bond before they can start with any massive
carpentry works (this is incase they do not pay in
advance)
• Cash bond will be release at least 3 days after the
egress depending on the damage

15
 7.1 General Set-up

 Use protective covering such as  Heavy equipment/materials

plywood (at least ½ “ thick) with placed in direct contact with floor
black paint provided by carpet.
contractor Bawal ang diretsong pagpatong ng mabibigat na
equipment sa carpet.
Kailangang maglagay ng contractor ng
proteksyon and carpet at walls. Ang mga
equipment ay dapat na 1.2 meters ang
layo mula sa walls at mga kasangkapan.

 FIREWORKS
 CRYOGENICS
(more than 10 lbs
stored in pressurized containers)
 7.2 General Set-up

 LED candles  Lit candles even

floating in water
Kandilang may sindi
kahit nakalutang sa
 Fire fighting tubig
equipment kept clear
and visible  Fire
Panatilihin ang mga fire extinguisher
extinguishers sa lugar na used to wedge
madaling makita.
door open, used
in set-ups or
obstruction
Paggamit sa fire
extinguisher na
pangkalang sa pinto o
pandagan sa set-up.
 7.3 General Set-up

 Free standing vertical  Use of plastic

banners (1 per nails or paper
meeting room) at tapes to attach or
foyer area. hang display
 Each individual materials on
battens are designed walls or ceiling
to carry a load of 50 and floor area
kgs Pagdikit o pagsabit ng
display materials sa
 Flat top stoves or dingding, kisame o sahig.
induction cooker c/o  Overloading of
hotel only battens
Panatilihin ang mga fire  Live Fire, gas
extinguishers sa lugar na
madaling makita. fired burners or
stoves
Bawal ang paggamit ng
anumang kalan maliban
sa induction stove na
galling sa hotel.
 7.4 General Set-up

BATTENS

19
 7.4 General Set-up

BATTENS

20
 7.5 General Set-up

 Proper draping  Air circulation

set up not to obstructed by
obstruct air draping
circulation  Air vent used
 Keep air vents as hanging
free of any point
hanging Bawal ang diretsong
pagpatong ng
materials mabibigat na
Kailangang equipment sa carpet.
maglagay ng
contractor ng
proteksyon and
carpet at walls. Ang
mga equipment ay
dapat na 1.2
meters ang layo
mula sa walls at
mga kasangkapan.
 7.6 General Set-up

 Proper draping set up not to  CCTV obstructed by draping

cover CCTV Bawal takpan ng mga kurtina ang CCTV
Iiwas ang mga kurtina sa CCTV
 7.6 General Set-up

 Cables  Use of duct tapes

properly are strictly
covered by a prohibited on
rubber cover the carpet
channels Bawal gumamit ng duct
 Air-filled tape para takpan ang
mga kable sa sahig
balloons (subject  Balloons filled with
for testing)
 Confetti flammable gas (e.g.
hydrogen)
machine (metallic  Confetti machine
or white paper only)
positioned upright
directly reaching
the Chandeliers

Note: Cleaning of confetti

from chandeliers is
chargeable
 7.7 General Set-up

 Set-up items such boxes and  Backstage and hallways must be

excess equipment must be free from obstruction.
transported and properly stored in Bawal itambak ang mga gamit sa mga hallway at
backstage.
B1.
Isalansan nang maayos ang mga bakanteng
equipment boxes sa B1.
 7.8 General Set-up

 Fire exit must be free from obstruction

Huwag harangan ang mga fire exit.
 Obstructed Fire Exit
 7.9 Uninterruptable Power Supply (UPS)

Location: GRAND BALLROOM

Grand Grand Grand

Ballroom A Ballroom B Ballroom C

UPS: 20kVA, UPS: 80kVA,

400V, 3phase 400V, 3phase Normal:
OR OR 100A, 400V,
Normal: 100A, Normal: 100A, 3phase
400V, 3phase 400V, 3phase
7.9 Uninterruptable Power Supply (UPS)

Grand Ballroom A
20 kVA, 400 V, 3phase

Total current (max):

60A, 230V, single
phase

4-15A, 230V,
single phase
 7.9 Uninterruptable Power Supply (UPS)

Grand Ballroom B
80 kVA, 400 V, 3phase

Total current
(max): 270A, 230V,
single phase

30A, 230V, 30A, 230V,

single phase single phase

3-60A, 230V,
single phase
 8.0
 Meals are to be taken
outside the premises of the
Hotel
 Crew Meals availed from the
Hotel (SLFM)
 No smoking policy is
implemented at all times.
Meals/ Smoking
 Meals purchased from outside, and to be
brought/ consumed inside the Hotel
Bawal magpasok at kumain ng mga pagkaing
binili sa labas
 Smoking
Bawal manigarilyo kahit saan
sa Hotel
 Sleeping in function
rooms
Bawal matulog sa loob ng
function rooms, maging sa
ilalim ng mga stage.
 Leaving materials behind. The hotel has the right
to discard the materials in any manner if not removed on
the time agreed upon
Anumang gamit na maiiwan matapos ang
pinagkasunduang oras ng pull-out ay maaring itapon ng
Hotel.
 Additional Info:

No. Elevator Units Car Size (mm) Car Size (mm) Load
Inner Outer Capacity

1 BS 1 1 157cm (D) X 119cm (W) 209cm (H) X 119cm (W)

1600 KG
X 243cm (H)
2 BS 2 1 622cm (D) X 279cm (W)
258cm (H) X 279cm (W) 6000 KG
X 279cm (H)
3 HS 1-6 6 220cm (D) X 119cm (W)
209cm (H) X 119cm (W) 1800 KG
X 243cm (H)

Note:
For Grand Ballroom – use BS1 & BS2
For Bonifacio Hall, Meeting Rooms and Aventure Zone – use HS 1-6

30
Proper Positioning of Materials During Hauling at BS2 (Cargo Lift)
Tamang Pagpuwesto ng mga Gamit sa BS2 (Cargo Lift) Habang Naghahakot

! Igitna ang lahat

ng mga gamit.
Improper Positioning of Materials During Hauling at BS2 (Cargo Lift)
Maling Pagpuwesto ng mga Gamit sa BS2 (Cargo Lift) Habang Naghahakot

! Igitna ang lahat

ng mga gamit.
 Keep door clear at all times  Don’t block the door
Huwag kalangan ang pintuan ng Huwag kalangan ang pinto ng elevator
elevator
 Keep the load distribution balanced  Imbalanced load distribution
Panatilihing balanse ang bigat ng karga Hindi balanseng bigat ng karga
sa loob ng elevator
VIOLATIONS:

Violation or non-compliance with any of the above guidelines and setup

requirements shall be penalized as follows:
1. First offense: Php1,000.00/violation/person including prohibition of such
person to enter SLFM.
2. Second offense: Php2,000.00/violation/person including prohibition of such
person to enter SLFM.
3. Third offense: Php4,000.00/violation/person including prohibition of such
person to enter SLFM. The foreman or person in-charge of construction will
be relieved.
4. Fourth offense: The contractor cash bond will be forfeited and work will be
automatically stopped. Subject to SLFM discretion, work can only be
resumed after posting another bond.

NOTE: A violation ticket shall be issued to the involved party, as a form of acknowledgement on the
said offense.

For gross violations such as flooding, fire, fighting of workers, setup will be stopped
and the Cash Bond shall be forfeited even at first offense. Setup can only be
resumed after the contractor posts another bond and the person in-charge of the
setup is relieved.
MGA PAGLABAG:

Ang paglabag sa mga nabanggit na alituntunin ay papatawan ng mgs sumusunod

na parusa:

1. First offense: Php1,000.00 bawat paglabag kada tao. Ang taong ito ay hindi
na maaaring pumasok sa SLFM.
2. Second offense: Php2,000.00 bawat paglabag kada tao. Ang taong ito ay
hindi na maaaring pumasok sa SLFM.
3. Third offense: Php4,000.00 bawat paglabag kada tao. Ang taong ito ay
hindi na maaaring pumasok sa SLFM. Kailangang palitan na ang foreman o
person-in-charge.
4. Fourth offense: Madaliang pahihintuin ang Contractor sa anumang trabaho
at ang Cash Bond na Php 50,000 ay hindi na makukuka ng Contractor.
Kinakailangang magbayad ng karagdagang Cash Bondo bago
pahintulutang ituloy ang trabaho o set-up ng Contractor.
NOTE: Bibigyan ng violation ticket ang Contractor bilang pagtanggap ng nasabing paglabag.
Para sa matinding paglabag kagaya ng pagkakaroon ng pagbaha, sunog o kaya ay pag-
aaway ng mga staff, agarang pahihintuin ang anumang trabaho o set-up at ang Cash
Bond na Php 50,000 ay hindi na makukuka ng Contractor kahit first offense pa lamang,
Kinakailangang magbayad ng karagdagang Cash Bond bago pahintulutang ituloy ang
trabaho o set-up ng Contractor.