Chap-13-Writing Research Report

Chap-13:Writing Research Report
Chap-13-Writing Research Report (Dr Getie A.) 1

Learning Objectives
After completing this chapter the student will be bale to:
 Define research report
 Describe the Purpose of Research Report
 Describe Draft the Preliminary Material
 Draft the Body of Your Report
 Draft the Supplementary Material

Research Report Writing
 Research reports are recorded data prepared by researchers or statisticians after analyzing information
gathered by conducting organized research, typically in the form of surveys or qualitative methods. ...
 There should be a clean and structured format for these reports to be effective in relaying
information.
 A research report is a well-crafted document that outlines the processes, data, and findings of a systematic
investigation.
 It is an important document that serves as a first-hand account of the research process, and it is typically
considered an objective and accurate source of information.
 The Format of a research Report may need adjustment for two reasons:
1) To obtain the proper level of formality and
2) To decrease the complexity of the report.

Research Report Writing
 The Purpose of Research Report is to convey the interested
persons the whole result of study in sufficient detail and to

determine himself the validity of the conclusions. ...
 Writing a research report also involves adequate planning
and a vast amount of preparation.

Draft The Body of Your Report

Contents of Thesis Report

Contents of Thesis Report

Draft Preliminary Material
 Title of Report
 Make sure this is clear and indicates exactly what you are researching.
 The title page should include four items: the title of the report, the name(s) of the
person(s) for whom the report was prepared, the name(s) of person(s) who
prepared it, and the date of release or presentation.
 Title Fly Page:
 Only the title appears on this page.
 For the most formal reports, a title fly page precedes the title page.
 Most of the reports don’t have it.
 May be it is more like the dustcover of some books.

Draft Preliminary Material
 Table of Contents
 List all sections, sub headings tables/graphs appendices and give
page numbers for each.
 Abstract/Synopsis
 This gives a very brief overview of the report in a
condensed form.

Introduction
 The purpose of your report.
 The thesis statement will be useful here.
 Background information may include a brief review of the literature already available
on the topic so that you are able to ‘place’ your research in the field.
 Some brief details of your methods and an outline of the structure of the report.
 The introduction prepares the reader for the report by describing the parts of the project - background material,
the problem statement, and research objectives of the study.
 In most projects, introduction can be taken from the research proposal submitted earlier by the consultant.
 The proposal itself was based on the terms of reference (TOR) supplied by the client.

Literature Review
 If asked to do a separate literature review, you must carefully structure your
findings.
 It may be useful to do a chronological format where you discuss from
the earliest to the latest research, placing your research appropriately

in the chronology.
 Alternately, you could write in a thematic way, outlining the various
themes that you discovered in the research regarding the topic.
 Again, you will need to state where your research fits.

Methodology
 Here you clearly outline what methodology you used in your research i.e. what you did and how
you did it.
 It must be clearly written so that it would be easy for another researcher to

duplicate your research if they wished to.
 It is usually written in a 'passive' voice (e.g. the participants were asked to fill in the
questionnaire attached in Appendix 1) rather than an 'active' voice (e.g. I asked the
participants to fill in the questionnaire attached in Appendix 1).
 Clearly reference any material you have used from other sources.

 Clearly label and number any diagrams, charts, and graphs.
 Ensure that they are relevant to the research and add
substance to the text rather than just duplicating what you

have said.
 You do not include or discuss the results here.

Results
 This is where you indicate what you found in your research.
 You give the results of your research, but do not interpret them.
Discussion
 This is where you discuss the relevance of your results and how
your findings fit with other research in the area.
 It will relate back to your literature review and your introductory
thesis statement.

Conclusion
 This is a summary of the most significant
results/findings.
 You should not include any new material in this section.
 Sometimes you could indicate some areas where your

research has limits or where further research would be
useful.

Recommendations
 This includes suggestions for what needs to be done as a
result of your findings.
 Recommendations are usually listed in order of priority.

Draft The Supplementary Material
References Or Bibliography
 This includes all references used in your report or referred to for background information.
 This must be done using the referencing convention specified by your lecturer/tutor.
 All citations used in the study must be given by arranging them alphabetically by the last name of the
author.
Appendices
 These should add extra information to the report.
 If you include appendices they must be referred to in the body of the report and must have a clear
purpose for being included.
 Each appendix must be named and numbered.


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Chap-13:Writing Research Report

Chap-13-Writing Research Report (Dr Getie A.) 1

After completing this chapter the student will be bale to:

 Define research report

 Describe the Purpose of Research Report

 Describe Draft the Preliminary Material

 Draft the Body of Your Report

 Draft the Supplementary Material

Chap-13-Writing Research Report (Dr Getie A.) 2

1) To obtain the proper level of formality and

2) To decrease the complexity of the report.

Chap-13-Writing Research Report (Dr Getie A.) 3

 The Purpose of Research Report is to convey the interested

persons the whole result of study in sufficient detail and to

 Writing a research report also involves adequate planning

and a vast amount of preparation.

Chap-13-Writing Research Report (Dr Getie A.) 4

Chap-13-Writing Research Report (Dr Getie A.) 5

Chap-13-Writing Research Report (Dr Getie A.) 6

Chap-13-Writing Research Report (Dr Getie A.) 7

 Only the title appears on this page.

 Most of the reports don’t have it.

 May be it is more like the dustcover of some books.

Chap-13-Writing Research Report (Dr Getie A.) 8

 List all sections, sub headings tables/graphs appendices and give

page numbers for each.

 This gives a very brief overview of the report in a

Chap-13-Writing Research Report (Dr Getie A.) 9

 The purpose of your report.

 The thesis statement will be useful here.

the problem statement, and research objectives of the study.

Chap-13-Writing Research Report (Dr Getie A.) 10

 It may be useful to do a chronological format where you discuss from

the earliest to the latest research, placing your research appropriately

 Alternately, you could write in a thematic way, outlining the various

themes that you discovered in the research regarding the topic.

 Again, you will need to state where your research fits.

Chap-13-Writing Research Report (Dr Getie A.) 11

 It must be clearly written so that it would be easy for another researcher to

Chap-13-Writing Research Report (Dr Getie A.) 12

 Clearly label and number any diagrams, charts, and graphs.

 Ensure that they are relevant to the research and add

substance to the text rather than just duplicating what you

 You do not include or discuss the results here.

Chap-13-Writing Research Report (Dr Getie A.) 13

Chap-13-Writing Research Report (Dr Getie A.) 14

 Sometimes you could indicate some areas where your

Chap-13-Writing Research Report (Dr Getie A.) 15

result of your findings.

 Recommendations are usually listed in order of priority.

Chap-13-Writing Research Report (Dr Getie A.) 16

Chap-13-Writing Research Report (Dr Getie A.) 17

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