Program : B.Sc.

Hon’s in AMT
Year: 2022 Section: AMT Europium
Course Code: AMT-309 ,
Course Title: Tools and techniques of merchandisers
Course Teacher: Ms. Shabnum Mustari

Name: Arif Hosen

Student ID: AMT 2001016024
 (i) Details of sample program:
Now, we're discussing about Sample program. In “Garment Industry” there are
many sample use in different buyer.Moreover,buyer wants several types sample
place order to factory.According to buyer requirement factory make variety of
sample.In addition,different buyer different types of sample. Showing some
samples of garments industry in following
1.Proto Sample: Basically, it is the first step sample for order confirmation in
garments industry. Merchandiser presents to buyers proto sample for ordering.
If buyer chose proto sample or need any comments they put into garments or
asked 2 nd time proto sample. Buyers see what looking it & how to adjust
current or further market. Proto sample made by sampling department in
garments industry. Before making proto sample product department must be
careful about proto sample because it is the first view or eyesight in buyer for
order confirming. Every buyer has own requirement for proto sample. Some
buyers want all actual fabric & trims in proto sample & some buyer wants
available fabric & trims in proto stage. So we must take care about proto sample
in the below points.
e must take care about proto sample in the below points.
1.Style or Design.
2.Fittings.
3.Fabric & trims
4.Wash
5.FOB
Normally, proto sample make 3 pcs in the following reasons.
1.1Pc for Buyer or Customer.
2.1Pc for Buying House Merchandiser Counter.
3.1 Pc for Vendor or Garments Merchandiser
2.Fit Sample: Main purpose of fit sample is how to fittings in a body. In modern
times without fitting a garments can not sell into market so fitting of a garments
is the very important part of modern technology in garments sector. Once upon
approval proto sample then the start fit sample. Fit sample is more concern
about accurate pattern. Now days, some of buyers in the world is working now
zero tolerance for a garments body. Every Size has an own accurate pattern.
After making fit sample a technical manager must be wear to dummy to see
what the fitting of a garments body. So, for fit sample a merchandiser &
manager must be cheek in the below points
. 1.Block patter.
2.Adjusted Measurement
3.Wear to fitting.
4.Wash method.
5.Fabric type.

3.PP Sample: PP is called “Pre-production” sample in garments Sector.

Basically, it is the green signal to bulk production. Once upon Fit sample
approval vendor Merchandiser send to buyer PP sample for production
approval. All fabric & trims needed actual for making Pre Production
sample.Without PP sample approval it can not go to bulk production. It is the
important approval before bulk production. A smart merchandiser must be
careful when send PP sample to buyer in the following Points & show PP
sample during Pre-Production meeting.
1.Actual pattern.
2.Actual Fabric & trims.
3.Actual Wash.
4.Fittings.
5.Actual Printing & embroidery.
6.Actual Workmanship.
4.Size Set Sample: Size set sample is the very important sample before
production. Size set sample make all size with update graded nest pattern. The
main purpose is the cheek standard quality as per buyer & fit of the garments.
Manufacturer present to buyer QC before production. Without Size set approval
manufacturer can not go to bulk production. Sometimes size set makes jump
size like S, L, XXL instead of all size.Buyer QC cheek properly standard quality
& fitting of the garments. Normally, Vendor make 2-3 set size set sample.
Before Size make technical department must be careful below points.
1.Size makes ensure.
2.Update pattern Use.
3.Fabric & trims properly cheek
. 4.Wash method cheek in garments.
5.Cheek Quality of Sewing.
6.Cheek finishing items.
5.Top Sample : TOP means “Top of production”. When bulk production is
running then few pieces are taken out middle of the production as per buyer
requirement size. The main reasons are buyer cheek what is the actual quality
follow up in production against Pre-production sample. Without TOP approval
buyer cant not permits the shipment so it is the very important sample for
shipment.
6.Shipmemt Sample: When any style going on finishing buyer ask shipment
sample to cheek properly finishing quality & items what vendor used. And also
buyer keep this sample in further reference can be repeated order aspect of
business feedback in market. Moreover, vendor also needed to keep in future
when buyer asked for repeated order or wanted reference. When kept shipment
sample in future reference a smart merchandiser must careful below points
1.Properly tags.
2.Date & time mention in sample.
3.Wash method mention in sample.
4.Fabric & trims information in tag.
5.Store in suitable place & hang properly

7.Salesman Sample: Salesman Sample is the very important sample to feedback

or comments from customers in market. Basically, it is present or hang on
departmental store to get actual information from customers comments or
feedback from market trend. So, this sample made by vendor as tested order.
Salesman sample made by actual fabric & trims. So, buyers predict sales
forecast on market trend & gets actual response from customers.Sampleman
sample put on retail departmental store. When vendor makes salesman sample
need to more careful about quality. It can be 200-300 pcs & buyer pay for this
samples.

8.Original Sample: Original Sample is the sample which sample buyer give to
manufacturer for development is called original sample. Buyers always realize
which sample is fruitful for business & develop it by manufacturer. When a
smart merchandiser gets original sample from buyers he must thinks & realize
below points.

1.Cheek properly sample design & style.

2.Cheek fabric & trims quality.
3.Cheek block pattern
4.Cheek wash method.
5.Sourcing fabric & trims.
6.Costing idea generate.

9.Photo-Shoot Sample: Photo shoot sample used who has own retail chain
stores throughout country. Generally, it is called catalog buyer. This type of
buyer use model in their sales promoting & grow up in their business market.
They have their own product represent style, color, price to customers by photo
shoot model. These photos then will be printed or used in the catalogs,
advertisements, bill boards and on the inner packing. For this reason buyer need
some photo sample from manufacture. A smart merchandiser sends to photo
sample to buyer he must take care below important points:

1. Cheek size & color as per requirement.

2. Cheek fabric & trims quality.
3. Price & hang tag attached in garments body.
4. Cheek visible appearance.
10. Fabric Sample : Normally, this type of sample just buyer wants & cheek
fabric quality & nature like as fiber content, construction, hairiness, smooth,
comfortable. Before place fabric order buyer wants fabric sample from vendor.
So Merchandiser need make properly fabric sample & send to buyers for
approval place fabric order to suppliers. Before send this sample you should
cheek below points
1.Fabric weight.
2.Fabric content.
3.Fabric constructions.
4.Fabric hand feel.
5.Fabric width
 (ii) Explain the duties and responsibilities/ role /
function/ activity/ job restriction of merchandiser in
RMG:
Merchandising Duties and Responsibilities in
Garments Factory:
Merchandising plays the most important role in the apparel industry,
merchandising general procedures are sourcing garments order,
making a sample, price negotiation, price confirmation, order
confirmation, fabrics-trims, and accessories booking, Fabrics-trims and
accessories in-house and arrange QC file. Merchandising fills up the
gap between garments manufacturers and buyers. So, if you are a
stakeholder of the apparel industry then you must have the idea of
merchandising duties and responsibilities in a garments factory.

Some Merchandising Duties and Job Responsibilities in the Apparel

Industry given blew:

1. Product development and price offer to the client.

2. Price confirms with the client and provides PI to the client for
master L/C.
3. Within a short time to collect all order concern document to the
buyer for necessary action.
4. Collect PI for open BTB L/C to arrange the all related materials.
5. To follow-up T & A on a regular basis to ensure on-time delivery
with the right quality and quantity.
6. Lab dip, trims, bulk fabric color, and quality submit to the buyer
for approval.
7. Arrange all materials to make the required
8. Closely monitoring the sampling approval process and on-time
provide to the client for approval and arrange approval for the go-
ahead.
9. Critical path analyzes and meeting with the buyer.
10. PP meeting with the buyer.
 11. Size set submits to the buyer and arranges approval for bulk
production.
12. To in-house require materials on time to production
according to T & A.
13. To collect an inventory report from the store.
14. Update factory production and the quality team about every
message of buying a house
15. Sent the required materials (trims, fabric, etc.) third-party
test and provide the report to the client.
16. Regular basis checks with the quality department and makes
ensure correct quality.
17. Make a schedule for inspection with the buyer inspection
team.
18. Space booking to the shipping line and goods handover on
time.
19. Confirm on time and smooth shipment to the buyer
20. If in case fail on-time delivery or correct quality than make
a decision and discuss with the head of department or high
authority and finalized.
21. Time to time reporting to the head of the department
22. Reporting to the high authority in need basis.
23. Send a document for an issue inspection certificate.
24. If in case need than follow up payment issue.

Roles of a Merchandiser in the Garment

Industry:
An apparel merchandiser has to interact with so many departments
during merchandising his product. The merchandiser’s role is to oversee the
order right from the time the order is received from the buyer till calculating the
account profitability and shipment. A garments merchandiser to complete the
order coordinates with the buyer, various departments within the organization,
suppliers, and job worker’s logistics outside the company.
Role of Merchandiser with Buyer and Sampling Department:
The merchandise in the initial stages of order receipt and confirmation
coordinates with the buyer and sampling department for various approvals.

Role of Merchandiser with Buyer:

A garment merchandiser receives the tech pack from the buyer [inquiry]. He has
to work with various departments and prepare a validity report and a feasible
quote. The quote will be intimated to the buyer, price is negotiated and confirmed.
The purchase order is then sent by the buyer along with the LC. At the various
stages of samples, prints embroideries, and accessories are sent to the buyer for
approval. Once the entire approval phase is over goods are produced and shipped.

Role of Merchandiser with Sampling department:

Here garments merchandiser arranges for approval of the first sample it may be
in just one size, preproduction sample may be in jumping size or entire size set,
embroidery, print approval, and placement approvals are also finalized in the
sampling stage. The measurement chart is also checked and confirmed upon any
increase in measurement will lead to an upcharge. The paper pattern is also
completed with all revisions asked by the Buyer. The fabric [Knit downs, bit
looms, and first taka] and accessories are approved at this stage.

Role of Merchandiser with Purchase Department:

The purchase department is divided into two departments such as fabric and
accessories. Working procedure of both departments have discussed the below:
The working procedure with the fabric department:
A garment merchandiser receives the fabric requirement from the buyer. The
parameters to keep in mind are the content, fabric count and construction, weight
/G.S.M, design of the fabric, fabric quality, color, etc. The buyer will send an
image of the fabric design to the garment merchandiser and it is replicated by the
fabric manager along with the suppliers into actual. Garment merchandiser
coordinated with the fabric manager for bit looms and knit downs, then it is sent
to the buyer for approval. On receipt of approval, the first take of around 10-15
meters or 3kgs -5kgs of knit down is asked from the fabric supplier as the case
may be. The pre-production size set is sent to the buyer with all actual print,
embroidery, and accessories. Once the bit looms or knit downs are approved the
price is negotiated and bulk order is placed. The optimum width/dia required is
ascertained in co-ordination with the lectra and production department. In the
case of dying of fabrics again the buyer’s standard should be kept in mind. In
Germany, Azo dyes are forbidden. If the quantities are too small for
manufacturing the stock lots can be offered. Sourcing, Pricing, Right and Timely
deliveries are the main goal of the fabric manager and the garment merchandiser.
Generally, an excess of 5% is ordered then the actual required quantity but this
can vary from organization to organization and the size of the order.
The working procedure with accessories department:
Garment merchandiser receives details of trimmings and accessories required
from the buyer. The parameters to keep in mind are content, dimension, color,
size, logo, etc. e.g. some buyers want nickel-free metallic accessories. If the items
as required by the buyer are not available in the market then options can be
proposed to the buyer. Once the trimmings and accessories are approved the price
is negotiated and bulk order is placed. Sourcing, Right and Timely deliveries are
the main goal of the accessories manager and the garment merchandiser.
Generally, an extra 3% is ordered then the actual required quantity but this can
vary from organization to organization and the size of the order.
Role of garment merchandiser with store department:
A copy of the purchase order with all details for fabric, trimmings, and
accessories are given to the stores. Once the goods are in-house, the store manager
will send a sample to the garment merchandiser and the respective manager for
approval, on receipt of approval of the same the goods will be in-warded. Here
the store manager has totally the quantity ordered against the quantity received
along with the price. Any deviation will have to be reported to the fabric or
trimmings and accessories manager. Garment merchandiser sends the sample of
the bulk fabric and accessories to the buyer for approval. With the help of the
purchase order, the stores understand what quantities are to be dispatched. At the
end of the order, all balance accessories should reach the stores.
Role of Merchandiser with Testing Department:
Testing is generally outsourced there are companies like Texanlab in India that
are sometimes nominated by the buyer. Some huge companies conduct basic tests
in house. Fabric, trimmings, and accessories are tested as per the parameters given
by the buyer. The buyer lays down a tolerance range for acceptance of goods.
Testing of Fabric:
Fabric tests are conducted at various stages as per the requirement of the buyer.
Fabric is tested for strength, width, length, shrinkage, thickness, count,
colorfastness, etc
Testing of Fibre:
Fiber is tested for strength, maturity, trash content elasticity, length, fineness
Testing of Yarn:
Yarn is tested for strength, count, twist, yarn hairiness, yarn crimps, rigidity
Testing of Accessories:
Accessories are tested for content, color fastness any other requirements by the
buyer.
Role of garment merchandiser with EDP [Electronic Data Processing]
department:
A garment merchandiser should be in synch will and all departments regarding
the process of each order. The EDP department feeds this data so that at a click
one gets information on the status of the order and the functioning of various
departments. Also if the performance is within the time frame available. There
are many software packages available e.g. SAP for this work.
Role of garment merchandiser with HR Department:
A garment merchandiser should inform the HR [Human Resource] in case of
manpower, godowns, local transport requirement, local permits, manpower
movements required.
Role of Merchandiser with Production Department:
The merchandiser on the receipt of the order will intimate the production
department. Garments production department will plan whether to produce in-
house or to outsource through other job workers. Production samples are
submitted to the garments merchandiser for buyers’ approval in sizes mentioned
in the LC. Garments merchandiser coordinates daily with the production
department on the progress of the order and clarification of doubts if any. It is the
duty of the garments merchandiser to follow-up on the patterns, fabric-approved
samples for bulk production, and accessories, and all of those should reach the
designated factory in time. After the order is completed, the garments
merchandiser tallies as per inward, outward, and what was consumed and what is
left is exactly as per plan. In case of shortages and excess utilization or rejects
have to be justified in the validity report and balance goods are sent to the stores
by the garments merchandiser and the garments production department.
Generally, the buyer accepts 3% extra of the total good ordered while others do
not accept extra quantities.
Quality Department:
A garment merchandiser should be aware of the company goals and quality
standards along with the quality standards acceptable limit to each buyer. The
Production Manager along with his production team and quality checkers
maintains the quality standards. Based on the style and volume, the production
manager will install check points to maintain quality levels.
Role of garment merchandiser with packing department:
A garment merchandiser co-ordinates with the packing department to pack the
goods as per the style, ratio and carton quality and size, marking details received
by the buyer .e.g. if the buyer wants goods packed in individual poly-bags or
individually packed and then ratio packed in a master poly-bag, etc. The garment
merchandiser needs to understand the importance of adhering to packing details
received from the buyer. The storage and labor cost in foreign countries is very
high. Where and how to store the goods is preplanned by the buyer to have
effective space utilization. According to the order received packing details are
given so that it becomes easy to remove the designated carton and dispatch where
there is a requirement.
Role of garment merchandiser with the commercial department:
A garment merchandiser should provide a copy of all the purchase orders raised
against a particular order to the accounts department to co-ordinate with all
departments, garment merchandiser, supplier for excess, shortage or variance of
price, etc. Bank transfers, L/C negotiation, allocation of funds are done by the
accounts department. The accounts department negotiates with the bank for
payment depending on the type of L/C. Once the order is completed the
documents as required by the buyer are submitted to the bank and payments are
received.
Role of garment merchandiser with shipping department:
A garment merchandiser co-ordinates with the shipping department for vessel
booking, transport, etc, and completion of documents for shipping the order on
completion of the order all documents are submitted to the accounts department
for realizing of funds from the buyer.
Contract profitability:
At the end of the order, the clothing merchandiser will compare the actual and
budgeted costs to ascertain contract profitability. It is on this basis that the
performance of the merchandiser is assessed along with time and action planned
and executed.
Speech from the writer:
If anybody follows this article carefully then he will be definitely able to answer
the following questions in the interview:
1. What is the role of a merchandiser in an organization?
2. How does a merchandiser help in the growth of the organization?
3. Explain the merchandiser role of anyone department?
4. Why is it important for buyers to know buyer quality standards?
5. Why is it essential to take approvals from the buyer at every stage?