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WBS, Resource Allocation and Identifying Risk Associated

Jeewan Lamichhane

Westcliff University

PMP 300: Fundamentals of Project Management

Professor: Gaurab Raj Pandey

November 20, 2022

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WBS, Resource Allocation and Identifying Risk Associated

Execution of any event without the presence of project manager is very much impossible

as project manager plays the leading role in planning, executing, monitoring, controlling, and

closing out project (Anantatmula, 2010). In this assignment we have been asked to perform as

project manager for the college annual day program and being a project manager I will be

accountable for the entire project scope, project team and resources, project budget and the

success or failure of this college annual day program. So, we will be conducting annual day

function program where we will be welcoming new batch of students in our college. For doing

so we will build WBS and as well we will divide our project under 5 phases i.e. initiating phase,

planning phase, executing, monitoring and controlling and last one is closing.

Dividing our entire project on these phases will help us on risk procurement, stakeholder

management, communication, human resource management and many more (Sommerville,

Craig, & Hendry, 2010). Before talking more about the phases we will look in to WBS that we

have built for the project. WBS is a work breakdown structure which is a tool or technique used

to make work more manageable and approachable (Leemann, 2002). It is defined as deliverable

oriented hierarchical decomposition of the work to be executed by the project team (Zecheru &

Olaru, 2016). We have divided the annual function project into four different heading; first one is

managing students and faculty member, second one is activities to be performed, third is budget

estimation and last one is decorative materials. Each heading is divided into different level where

work has been further described or KPI has been created. KPI stands for key performance

indicator, a quantifiable measure of performance over time for a specific objective (Bryde,

2003). For example heading called activities to be performed is divided into two work category

one is dance and other performance, and another one is preparation of stalls. Doing this will
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helps us on knowing what we need to do for execution of the activities which will be performed

in the event, and we can have different team to look into different aspect like one can work for

stall and another can look into performances (Todorović, Petrović , Mihić, Obradović, &

Bushuyev, 2015). Here is the WBS for our Annual day Function.

This is the work breakdown structure for our annual function project. This will helps us

on knowing the status of the project and also helps on knowing what needs to be done for the

proper execution of annual function day program.

Now we will describe little about all the phases that we have previously talked in this

assignment. In the initiating phase we will be developing project charter and will identify all our

stakeholders. Project charter is a document that describe project in its entirety. In the planning

phase we will look into integration, scope, time, and cost management (Demirkesen & Ozorhon,

2017). We will develop schedule, activities, estimate resources and activities duration like this

we will look into human resource management, communication planning including all this we as

well will look into planning and identifying required procurements. Execution phase is all about
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execution and about executing perfectly then comes monitoring and controlling where we will

monitor the progress of a project, we will have team assigned for doing these things and if

anything goes wrong then they can be made responsible like for sound system one team could be

responsible, for decoration another team could be made responsible by doing this there will be

less change for any kind of interruption. Last one is closing where we will close all phase of the

project and project procurements.

Conclusion

Managing project is not that easy how it looks but by planning and by building WBS, we

can minimize the risk of project being the failure. By building WBS we can see and analyze what

needs to be done by when and who will be responsible for what task. These things can be easily

analyze and monitor by using WBS by doing this, we will be able to run project smoothly and if

anything wrong happens during project then we will be immediately able to take that into action.
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References

Anantatmula, V. S. (2010). Project manager leadership role in improving project performance.

Engineering management journal 22.1, 13-22.

Bryde, D. j. (2003). Modelling project management performance. International Journal of

Quality & Reliability Management, 3-9.

Demirkesen, S., & Ozorhon, B. (2017). Impact of integration management on construction

project management performance. International Journal of Project Management 35.8,

1639-1654.

Leemann, T. (2002). Project management: managing the chaos of change. Journal of business

strategy , 22-31.

Sommerville, J., Craig, N., & Hendry, J. (2010). The role of the project manager: all things to all

people? Structural Survey , 8-16.

Todorović, M. L., Petrović , D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D. (2015).

Project success analysis framework: A knowledge-based approach in project

management. International journal of project management 33, no. 4 , 772-783.

Zecheru, V., & Olaru, B. G. (2016). Work Breakdown Structure (WBS) in Project Management.

Review of International Comparative Management/Revista de Management Comparat

International 17.1, 1-9.

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