PART II

Project Report on…... (Title)

Submitted to
Honorary Secretary
the Institution of Engineers of Kenya
P.O BOX 41346-00100, NAIROBI, KENYA

In partial fulfilment of the requirements for

transfer to the class of a Corporate Member

(Name)…………………….
EBK No Bxx…., IEK No Gxxx

P.O BOX ……………., NAIROBI

CELL PHONE: ………………….
EMAIL: ……………………….

Month, Year
Template edition 2022

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DECLARATION
I declare that this project report was prepared by me and accurately reflects the project I
carried out in the course of my duties.

Signature:

Name:

EBK Registration No.:

IEK No.:

Date:

CERTIFICATION
I certify that this project report was prepared by……… and accurately captures the details of
the project that he carried out under my supervision in the course of his/her duties.

Signature:

Name:

EBK Registration No.:

IEK No.:

Date:

Email Address:

Telephone Number:

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EXECUTIVE SUMMARY
-Situation: provide context information (organization, project, team)
-Define the problem
-Solution: describe the solution its key characteristics, fundamental principles and how it
solves the problem
-Evaluation: evaluate how well the solution solves the problem
-Recommendation: give suggestions for future work or implementation
-Cost of the project

https://ecp.engineering.utoronto.ca/resources/online-handbook/components-of
documents/abstracts-and-executive-summaries/

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Table of Contents
DECLARATION i
CERTIFICATION i
EXECUTIVE SUMMARY ii
ABBREVIATIONS AND ACRONYMS iii
NOMOCLUTURES iii
1. INTRODUCTION 1
2. PROBLEM STATEMENT 1
3. CURRENT SITUATION ANALYSIS (start on a new page) 2
4. ANALYSIS OF POSSIBLE SOLUTIONS 2
5. PREFERRED SOLUTION 2
6. DESIGN OF THE SELECTED SOLUTION (start on a new page) 3
7. BILL OF QUANTITIES 4
8. COST-BENEFIT ANALYSIS (if applicable) 6
9. IMPLEMENTATION 6
10. CONCLUSION 6
REFERENCE 7
DRAWINGS 7
APPENDICES 7

ABBREVIATIONS AND ACRONYMS

List all abbreviations in alphabetic order (no grid)

NOMOCLUTURES

SYMBOLS MEANING
n Expansion index
p1 Intake pressure
V1 Air intake rate
n Compression index
z Stages of compression
∑ Summation

List of tables

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List of Figures

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1. INTRODUCTION

Provide a brief introduction of the project should include such things as:
-the aim(s) or goal(s) of the project.
-the intended audience or beneficiaries of the work done.
-the scope of the project.
-the approach used in carrying out the project.
-assumptions on which the work is based; and
-a broad summary of important outcomes.

2. PROBLEM STATEMENT
Describe concisely the engineering problem being addressed by the project (one SENTENCE
is adequate)

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3. CURRENT SITUATION ANALYSIS (start on a new page)
Provide the existing scenario on the ground and attempt to illustrate the magnitude of the
problem at hand. This should revolve around the preferred solution.

4. ANALYSIS OF POSSIBLE SOLUTIONS

List at least two possible engineering solutions to the existing problem.
Illustrate technical justification (by use of schematic/block diagrams) and financial viability
of each. All the analysed solutions should be able to solve the problem at hand in full.

Criteria Option I Option II

5. PREFERRED SOLUTION
Select a preferred solution based on both technical and economic consideration

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6. DESIGN OF THE SELECTED SOLUTION (start on a new page)
Proceed to design the selected design solution from chapter one. Provide all design
considerations to arrive at an optimized design.

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7. BILL OF QUANTITIES
Provide the detailed required materials, equipment, and labour to actualize the project in
terms of quantity and price.
Importance of Bill of Quantities  
The main importance of preparing the bill of quantities can be listed as follows:
1. It is necessary to determine the total estimated contract price.
2. It gives a rough idea about the entire project.
3. It provides the quantities to the contractors for which the contractors can bid.
4. It determines the extent of the work to be performed.
5. It provides the schedule of rates and is important for preparing the variation orders
and assists in the valuation.
6. It serves as the basis for the valuation of the interim payments.
7. It is also important for the preparation of the final bill amount.
 
Major Parts of Bill of Quantities  
The parts of the bill of quantities may vary from place to place depending upon the size of the
project, prevailing practices, etc.
In general, the bill of quantities consists of three major parts namely the preliminaries, the
measured works, and the provisional sum which has been further described below:
 
a. Preliminaries
In the construction industry, the preliminaries refer to the indirect costs that are incurred
during the execution of the project and are inevitable for the completion of the project.
These indirect costs are grouped in a separate category as it is difficult to distribute them
among the measured works.
Some of the examples of the preliminaries can be duly listed as follows:
i. Cost for maintenance of the site.
ii. Charges for the performance bond and advance payment guarantee.
iii. Compensation charges such as workmen compensations.
iv. Costs for ensuring site safety.
v. Charges of the project management professionals.
vi. Costs for the drawings.
 

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b. Measured Works
Measured works enlist the items of work that are inevitable for the completion of the project.
These works can be measured in different units such as meter, square meter, cubic meter,
number, etc.
The value of such measured work is obtained by multiplying the quantity and the prevailing
rate of each item of the work.
 
c. Provisional Sums
Provisional sum refers to the price that is included for the various items of work that need to
be carried out during the execution of the project, but the price of those works cannot be
quoted or fixed at the tendering phase.
It is usually adjusted during the execution phase of the project.
 
Standards for Preparing of Bill of Quantities  
Since the bill of quantities serves as a communication medium between the parties involved
in a construction project, a standard that is widely accepted must be used for its preparation.
When the bills of quantities are prepared in accordance with standards, misunderstandings or
ambiguities and disputes among the parties may be avoided.
Some of the common standards that are used for the preparation of the bill of quantities can
be listed as follows:
1. Standard Method of Measurement, UK (Previously used).
2. New Rules of Measurement, UK (Replaced Standard Method of Measurement on 1st
July 2013).
3. Civil Engineering Method of Measurement (the standard method for work
measurement).
4. Common Arrangement of Work Sections (the standard method for work
categorization).
 
Preparation of Bill of Quantities  
When preparing the bills of quantities, a series of steps must be carried out in proper order to
make the bill of quantities managed and easy to understand.
In the preparation of the bill of quantities, the first step includes taking off the quantities from
the working drawings.

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The taken-off measurements from the working order must be in a particular order which can
easily be recognized.
Such measurement recording sheet is known as TDS (Technical Data Sheet).

Framework of the BOQ Sheet

As shown in the figure above, then the units and the quantities of the measured work are
filled.
Then, the standard rates for the item of work are filled.
Finally, the amount is determined by multiplying the quantity and the rate for each item of
work.

8.  COST-BENEFIT ANALYSIS (if applicable)

Provide justification for implementing the project by determining the following financial
parameters. Use
Payback Period

9. IMPLEMENTATION
Tendering process-tendering, tender evaluation or condition of contract
Testing and commissioning
Project Team composition and the responsibility of each team member

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10. CONCLUSION

REFERENCE
DRAWINGS
APPENDICES

OTHER REQUIREMENTS
-Project to be less than 5 years old
-the title should connect to the problem statement.
-Drawings to be approved by the supervising Engineer
-Drawings to be in A1 (clear, legible)
-Drawings to be related to BQs
-All pages to be initialled by the supervising Engineer
-Project report to be 2000-3000 words.
-Font style- Times Romans
-Font size- 12
-Justified Text
-Spacing 1.5
-Table titles to be top
-Source of tables/figures to be quoted.
-Figures titles to be at the bottom
-Use math tab (any other) for equations
-Pages numbering to start at Introduction
-Preliminary pages to be roman letters
-Title page no page number
-4 spiral-bound copies