COURSE CODE WIX2002

COURSE NAME PROJECT MANAGEMENT

SEMESTER 1
SESSION 2022/2023
LECTURER Dr. Hema Subramaniam
Dr. Mohd Hairul Nizam Md. Nasir
SEMINAR 3
TENTATIVE Week 13 & 14
MODE OF TUTORIAL Group
(GROUP OR INDIVIDU)
CLO CLO 3 - Perform a project to track project schedule,
expenses and resources with the use of suitable
project management tools.
PROJECT FINAL ASSESSMENT
The project final assessment consist of three main components as follows:
a) Final Project Presentation – 10%
b) Project peer assessment – 5%
c) Project report – 40%

Component 1: Final Project Presentation (10%)

You are required to present the outcome for your group project. Your group are given 15 minutes to present
and followed by 10 min Q&A session. You can use any presentation tool. The content of the presentation must
include the following points (but not limited to):

a) Group introduction
b) Project background information
c) Objective
d) Project outcome
e) The impact of the project.
f) Planned and actual schedule and cost

ASPECTS INTERMEDIATE BASIC

CLO ALLOCATED ADVANCE LEVEL
TO LEVEL LEVEL
3 MARKS
EVALUATE (4-5 marks) (2-3 marks) (1 mark)
Clear
Project Final Presentation - 10%

Clear explanation
explanation of of the project
Clear explanation of
Ability to the project objective and
the project objective
convey the objective and its its
5 and its achievement.
completion of achievement. achievement.
Ability to achieve at
the project Ability to Ability to
least 80% of objective
achieve at least achieve at
60% of objective least 30% of
objective
Present with
Presentation confidence and Present with
3
Skill ability to answer confidence
questions
 Slides using
infographic style
Slides Slides using
and can clearly
(Infographic 2 infographic
understand the
Style) style
sequence of
slide
10

Component 2: Project Peer Assessment (5%)

Please assess the work of your group members by using the following criteria. We
Please try to be as honest and fair as possible in your assessment.

5 = Excellent work; was crucial component to group’s uccess

4 = Very strong work; contributed significantly to group
3 = Sufficient effort; contributed adequately to group
2 = Insufficient effort; met minimal standards of group
1 = Little or weak effort; was detrimental to group

Group Group Group Group

CLO ALLOCATED
ASPECTS TO EVALUATE Member Member Member Member
3 MARKS
1 2 3 4
Participation in developing
5
Project Peer Assessment - 5%

ideas and planning project

Willingness to discuss the
5
ideas of others
Cooperation with other group
members 5
Interest and enthusiasm in
project 5
Participation in
leading/facilitating discussion 5
Ease and familiarity with
discussion material 5
TOTAL MARKS 30 0 0 0 0
PERCENTAGE 5 0 0 0 0

Component 3: Project Report (40%)

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You are required to prepare a project report. The number of pages of the project report should be
within the range of 30-35 pages only.

The template for the project report is given below:

ASPECTS TO ALLOCATED ADVANCE INTERMEDIATE

CLO 3 BASIC LEVEL
EVALUATE MARKS LEVEL LEVEL
60% of the
using 30% of the Objective
Objective
Overview of SMART way statement with
3 statement with
Objective to describe measurement
measurement
the objective specification
specification
The team Complete team
role is roles and at least 50% of the
Definition of reflected in responsibilities team role is to align
3
team task roles the WBS and provided but not the nature of the
Kanban reflected at the project
board. kanban board
The activities
align with
WBS, Report The activities align
and discuss with WBS,
At least contain 50%
Project the difference Difference between
10 of WBS and able to
Schedule between actual and original
provide gantt chart
actual and value discussed in
original value the report
discussed in
the report
All of the risk
Project Report - 40%

activities At least risk

defined, identification and At least risk
cover risk risk evaluation are identification is
assessment defined, cover risk defined, at least have
from starting assessment from 1 point for risk
Project Risk 5
till end of the starting till end of assessment and
project and the project and provide contigency
provide provide contigency plan for at least 1
contigency plan for at least 3 identified risk
plan for all identified risk
identified risk
Consist of all
activities.
Involved by
Minutes of
all team Consist of all
meeting
members. activities, but less It consists of less
PM Tools 3
The attachment than 5 activities
usage (Kanban
discussion included
Board)
comes with
supporting
documents
Every
at least 60% of the
statement at least 100% of the
lesson learned
come with lesson learned
statements come
evidence statements come with
lesson learned 3 with evidence
through the evidence through the
through the project
project that project that the
that the student
the student student perform
perform
perform

2
 Report
formatted
Report formatted Report formatted
using auto
using auto TOC, using auto TOC, 30%
Report Format 3 TOC,
60% consistent in consistent in
consistent in
reporting style reporting style
reporting
style
Include and
explains the
Summary of Include the Include at least 30%
each of the
Project results 10 evidence of project of evidence on
evidence of
(10 marks) execution project execution
project
execution.
Total Marks Project
40
Report

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 WIX2002 PROJECT MANAGEMENT
1/2022/2023

<PROJECT TITLE>

PROJECT FINAL REPORT

Group Members:
Project Manager:
Project
Members:

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Table of Contents

1. Introduction of Project ...................................................................................................................... 1

1.1. Overview of Project ................................................................................................................... 1
1.2. Objectives .................................................................................................................................. 1
1.3. Main Team Tasks/Roles: ........................................................................................................... 1
2. Summary of Project Results ............................................................................................................. 2
3. Project Schedule ............................................................................................................................... 3
3.1 Work Breakdown Structure .......................................................................................................... 3
3.2 Project Network Diagram ............................................................................................................. 3
3.3 Gantt Chart .................................................................................................................................... 3
3.3.1 Original Schedule ...................................................................................................................... 3
3.3.2 Actual Schedule ......................................................................................................................... 3
3.3.3 Explanation of the difference between original and actual schedule ........................................ 3
4. Project Budget................................................................................................................................... 4
4.1 Original Budget ............................................................................................................................. 4
4.2 Actual Budget................................................................................................................................ 5
4.3 Explanation of the difference between original and actual budget ............................................... 5
5. Project Risk ....................................................................................................................................... 5
5.1 Project Risk Assessment ............................................................................................................... 5
5.2 Project Risk Response Matrix ....................................................................................................... 5
6 Project Assessment – Lesson Learned Report .................................................................................. 6
7 Minutes of Meeting ........................................................................................................................... 7
Appendix A – Project Completion Form ................................................................................................. 7
Appendix B – Project Result Summary ................................................................................................... 8
1. Introduction of Project
1.1. Overview of Project

1.2. Objectives

1.3. Main Team Tasks/Roles:

No. Roles Responsibilities/tasks Who Is Responsible

1.
2.
3.
4.
5.

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2. Summary of Project Results

NOTE:

• The project team needs to get the feedback from your project sponsor. Ask your project
sponsor (the advisor of your project) to fill in and sign the Project Completion Form (See
Appendix A).
• The project team needs to explain what did the project team produces in this project and justify
whether the project achieves the objectives and produces the project deliverables defined in
the Project Scope Statement.
• If the project is required to produce survey reports and software development reports,
attach the complete report in the appendix.

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3. Project Schedule
NOTE: Check your project schedule and the actual work completion, update your Gantt Chart

3.1 Work Breakdown Structure

Note: Include the work breakdown structure (WBS)

3.2 Project Network Diagram

Note: Include the Project network diagram (PND)

3.3 Gantt Chart

3.3.1 Original Schedule

Sample Gantt Chart:

Note: Enter your project activities, start and finish date (can exclude the Actual Cost)

3.3.2 Actual Schedule

NOTE: Include the actual schedule (e.g. Gantt Chart) here

3.3.3 Explanation of the difference between original and actual

schedule
NOTE: State the reason(s) why your project is ahead of schedule or behind schedule

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4. Project Budget
NOTE: Check your project schedule and actual cost, if there is any change that will increase/reduce the
budget, update your budget information.

4.1 Original Budget

Example:
Project
Name: Date:

Note: Enter your project activities, hours, labor rates, etc.

WBS Categories Internal RM/hour Internal External RM/hour External Total Labor Non- Total
Labor Total (RM) Labor Total (RM) (RM) labor (RM) Cost (RM)
(hour) (hour)

1. Initiating 200 RM 65 RM13,000 RM - RM 13,000 RM 13,000

2. Planning 600 RM 60 RM36,000 RM - RM 36,000 RM 36,000

3. Executing RM - RM - RM - RM -

3.1 Define
requirements RM - RM - RM - RM -

3.1.1 Conduct
Survey 600 RM 60 RM36,000 600 RM 150 RM90,000 RM126,000 RM 100,000 RM 226,000

3.1.2 Conduct
Interview 300 RM 55 RM16,500 300 RM 150 RM45,000 RM 61,500 RM 50,000 RM 111,500

3.1.3 Analyse
requirements 400 RM 60 RM24,000 400 RM 150 RM60,000 RM 84,000 RM 50,000 RM 134,000

3.1.4 Write
requirements 400 RM 60 RM24,000 400 RM 150 RM60,000 RM 84,000 RM 50,000 RM 134,000

3.2 System Design

development 400 RM 55 RM22,000 300 RM 250 RM75,000 RM 97,000 RM 80,000 RM 177,000

3.3.System
Development 300 RM 55 RM16,500 RM - RM 16,500 RM 16,500

3.4 Software
Testing 300 RM 55 RM16,500 RM - RM 16,500 RM 16,500

4. Monitoring and
Controlling 500 RM 55 RM27,500 RM - RM 27,500 RM 27,500

5. Closing 200 RM 55 RM11,000 RM - RM 11,000 RM 11,000

Subtotal RM 903,000

Reserves RM - RM - RM - 90,300.0

Total 4,200 243,000 2,000 850 330,000 573,000 330,000 RM 993,300

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4.2 Actual Budget
NOTE: Include the actual budget here

4.3 Explanation of the difference between original and actual

budget
NOTE: State the reason(s) why your project budget is difference

5. Project Risk
Note: Explain the activities involved in project risk analysis. You may include the following points in
your discussion

a) Risk Identification
b) Risk evaluation
c) Risk handling
d) Risk controlling

5.1 Project Risk Assessment

Risk Event Likelihood Impact Detection Difficulty When

5 (Most 5 (High Scale: 5 (no warning)
likely) to 1 impact) to to 1 (lots of time to
(least 1 (No react).
likely) impact)
Eg: Hardware 1 5 5 Installation
malfunctioning

5.2 Project Risk Response Matrix

Risk Event Contingency Trigger Who is responsible

plan
Eg: Hardware Order Equipment Mr Danial
malfunctioning replacement fails

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6 Project Assessment – Lesson Learned Report

Did the project meet scope, time, and

cost goals?

What was the success criteria listed in

the project scope statement?

Reflect on whether or not you met

the project success criteria.

What went right on the project?

Note: Describe at least one example

of what went right on this project.

What went wrong on the project?

Note: Describe at least one example

of what went wrong on this project.

What were the main lessons your

team learned from this project?

What will you do differently on the

next project based on your
experience working on this project?

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7 Minutes of Meeting

Attach the Kanban board discussion here

Appendix A – Project Completion Form

Project Completion Form

Date:

Project Name: ____________________________________

Project Manager: ____________________________________

I (We), the undersigned, acknowledge and accept delivery of the work completed for this project on behalf
of our organization. My (Our) signature(s) attest(s) to my (our) agreement that this project has been
completed. No further work should be done on this project.

Name Signature Date

Project Manager (the name of the project
manager)
Project Advisor (the name of your
lecturer)

1. Was this project completed to your satisfaction? Yes No

2. Please provide the main reasons for your satisfaction or dissatisfaction with this
project.

3. Please provide suggestions on how our organization could improve its project
delivery capability in the future.

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Appendix B – Project Result Summary
- Theme: Event – Produce a report of event organization, event execution and event feedback
- Theme: Software Development – Produce a complete report starting from requirement
gathering until product testing
- Theme Survey – Produce a report on survey preparation until survey analysis and
interpretation.

-END OF INSTRUCTION-