TheKi

ckof
fMeet
ing–AKeyt
oSuccessf
ulPr
oject
s

Ki
ckof
fmeet
ingi
sthef
ir
stmeet
ingbet
weenapr
ojectt
eam andt
he
cl
i
entorsponsorofapr
ojectwhenki
cki
ngof
fanewpr
oject
.Itwi
l
l
t
akepl
aceaf
tercont
ract
shav
ebeensi
gnedandt
her
eisagr
eement
ont
hest
atementofwor
k(SoW)
,cost
s,andt
imel
i
ne,
alt
hough
somet
imeswi
thnewcl
i
ent
s,t
hispaper
wor
kmaynotbef
inal
i
zed.

Thepur
poseofki
ckof
fmeet
ing:

Thepur
poseofapr
ojectki
ckof
fmeet
ingi
sto

1.I
ntr
oducet
het
eam.

2.Under
standt
hepr
ojectbackgr
ound.

3.Under
standwhatsuccessl
ooksl
i
keandwhatneedst
obedone.

4.Agr
eeonhowt
owor
ktoget
heref
fect
ivel
y.

For
matofaKi
ckof
fMeet
ing:

 Wel
comemessage–Thankev
ery
bodyf
orcomi
ngandpr
ovi
de
shor
tint
roduct
ionst
oimpr
ovef
ami
l
iar
it
yamongt
het
eam.

 Di
scusst
heagenda–Takeamomentt
odi
scusst
hedesi
red
or
derofbusi
nessf
ory
ourKi
ckOf
fmeet
ing.Tosav
eti
me,
we
r
ecommendpr
int
ingagendast
haty
oucandi
str
ibut
eatt
he
begi
nni
ngoft
hemeet
ing.Becausewear
ereal
l
yni
ce,
her
eisa
t
empl
atey
oucanadaptt
oyourmeet
ing.

I
cebr
eaki
nggames–I
fyourt
eam ar
eunf
ami
l
iarwi
theach
ot
herorhav
enev
erwor
kedt
oget
herbef
ore,
itmi
ghtbeadv
ised
 t
oint
roduceani
cebr
eakergamet
odev
elopat
eam ment
ali
ty.

 Backgr
oundoft
hepr
oject–Expl
ainwhyy
ouf
eel
thi
spr
ojecti
s
wor
thyofcompanyt
ime.Pr
ovi
decont
extonhowt
hepr
oject
camet
ofr
uit
ion.

 Anal
yset
hepr
ojectchar
ter–Di
scusst
hescope,
obj
ect
ives,
and
par
ti
cipant
soft
hepr
oject
.Thepr
ojectchar
terser
vesasa
r
efer
enceofaut
hor
it
yfort
hef
utur
eoft
hepr
oject
.

 Di
scusst
her
oles&r
esponsi
bil
i
tiesi
nvol
ved–Consi
dert
he
RACII
ndex(
Responsi
ble,
Account
abl
e,Consul
ted,
and
I
nfor
med)
,whi
chdef
inest
hepar
ti
cipat
ionoft
hev
ari
ousr
olesi
n
compl
eti
ngt
asksf
orpr
oject
s.

 Ti
mel
i
nes–Rev
iewt
het
imel
i
nef
ort
hepr
oject
.Pr
esentapl
an
wi
thmi
l
est
onesandv
ari
ousphasesoft
hepr
ojectl
aidout
.
Ensur
eev
ery
onei
sal
i
gnedwi
tht
het
imel
i
neanddef
ineany
ev
ent
sthatmayi
mpacti
t,e.
g.del
aysi
nappr
oval
s,
i
ndeci
siv
eness,
legal
issueset
c.

 AssessRi
sks–Pr
epar
eal
i
stofpot
ent
ial
riskspr
iort
oyour
Ki
ckOf
fmeet
ing.Runt
hrought
hisl
i
staspar
tofy
our
di
scussi
onandi
dent
if
yway
sofmi
nimi
zi
ngt
heser
isks.

 Est
abl
i
shr
ulesf
orf
utur
ecommuni
cat
ionandmeet
ings–
Addr
esst
hemeansf
oranyf
utur
ecommuni
cat
ioni
nyourt
eam.
Ar
rangepr
ojectmeet
ingsper
iodi
cal
l
yal
ongy
ourt
imel
i
ne.

Theagendaofki
ckof
fmeet
ing:

 Pr
ojecti
ntr
oduct
ion
  Pr
ojectt
eam

 Goal
sandobj
ect
ives

 Pr
ojectt
imel
i
neandexecut
ion

Pr
ogr
essmeet
ing:

Apr
ogr
essmeet
ingshoul
dbebr
ief(
sobookt
hemeet
ingr
oom f
ora
l
i
mit
edamountoft
ime–pr
obabl
ynol
ongert
hananhour
)and
ev
ery
oneshoul
dunder
standi
t'
sobj
ect
ive,
whi
chi
ssi
mpl
yanupdat
e
onwher
ethepr
ojectst
andswi
thr
espectt
oit
sschedul
eandany
i
ssuesaf
fect
ingpr
ogr
ess.

Anyi
ssuesr
equi
ri
ngdet
ail
eddi
scussi
onshoul
dbedef
err
edt
o
anot
hermeet
ingwher
eyoucandi
scusst
hespeci
fi
cswi
thonl
ythose
peopl
eaf
fect
ed.

Her
ear
esomet
ipst
ohel
pyoumanageandcont
rol
yournextpr
oject
pr
ogr
essmeet
ing:

1.
 Wr
it
eanagendaanddi
str
ibut
eitbef
orehand

Ev
eni
fthi
sisoneofmanysuchmeet
ingsanagendai
sar
emi
ndert
o
t
hepar
ti
cipant
sjustwhatt
hemeet
ingi
sint
endedt
ocov
erandwhat
i
sexpect
edoft
hem.I
tgi
vesev
ery
onet
imet
ogat
hert
hepr
ogr
ess
i
nfor
mat
iont
heyneedt
opr
ovi
deatt
hemeet
ing.

2.
  Repeatt
heobj
ect
ive
Theagendashoul
dbear
emi
nderoft
heai
m oft
hemeet
ingbutst
ate
t
heai
msagai
natt
hebegi
nni
ngoft
hemeet
inganddur
ingt
he
meet
ingi
fdi
scussi
onsar
eveer
ingof
ftopi
c.

3.
 Rev
iewpr
ogr
essandf
utur
eact
ions
Rev
iewt
hepr
ogr
essf
rom t
hel
astmeet
ingandact
ionsf
ort
henext
per
iod.Onal
argeandmat
urepr
ojecti
tmi
ghtbepossi
blet
odot
his
byex
cept
ion.
4.
 St
ayf
ocused
St
ayf
ocusedondi
scussi
ngpr
ogr
essupdat
es,
assi
gni
ngact
ionsor
r
evi
singt
heschedul
ewher
enecessar
y.Donotdeal
wit
hany
unr
elat
edi
ssues–def
ert
hem i
nst
eadt
oanot
hermeet
ing.
5.
 Al
lowev
ery
oneachancet
ospeak
Nobodywant
stosi
tinameet
ingl
i
steni
ngt
ooneper
sondomi
nat
ing
t
heconv
ersat
ionsol
i
mitt
het
imeanyoneper
soni
sal
l
owedt
ospeak
bymov
ingt
hemeet
ingal
ongt
othenextt
opi
c.
6.
 Av
oidbor
edom
Not
hingwi
l
lbeachi
evedi
fpeopl
ear
enotengagi
ngi
nthemeet
ingso
keepmeet
ingst
oanhourorl
esst
oav
oidbor
edom set
ti
ngi
n.
7. 
Summar
y
Att
heendoft
hepr
ogr
essmeet
ingsummar
izewhathasbeen
di
scussed,
whatact
ionshav
ebeenassi
gned,
andt
owhom,
andseta
dat
efort
henextpr
ogr
essmeet
ing.