Bid Number: GEM/2022/B/2926900

Dated: 31-12-2022

Bid Document

Bid Details

Bid End Date/Time 21-01-2023 21:00:00

Bid Opening Date/Time 21-01-2023 21:30:00

Bid Offer Validity (From End Date) 30 (Days)

Ministry/State Name Uttar Pradesh

Medical Health And Family Welfare Department Uttar

Department Name
Pradesh

Organisation Name N/a

Office Name Cmo Office Mainpuri

Total Quantity 43

Item Category Laboratory Refrigerator (Q3)

Minimum Average Annual Turnover of the

7 Lakh (s)
bidder (For 3 Years)

OEM Average Turnover (Last 3 Years) 39 Lakh (s)

Years of Past Experience Required for

3 Year (s)
same/similar service

MSE Exemption for Years of Experience and

No
Turnover

Startup Exemption for Years of Experience

No
and Turnover

Experience Criteria,Past Performance,Bidder

Turnover,Certificate (Requested in ATC),OEM Authorization
Certificate,OEM Annual Turnover,Additional Doc 1
(Requested in ATC)
Document required from seller
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Past Performance 80 %

Bid to RA enabled No

Type of Bid Single Packet Bid

Time allowed for Technical Clarifications

2 Days
during technical evaluation

Estimated Bid Value 1290000

Evaluation Method Total value wise evaluation

EMD Detail

Advisory Bank State Bank of India

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 EMD Amount 25800

ePBG Detail

Advisory Bank State Bank of India

ePBG Percentage(%) 5.00

Duration of ePBG required (Months). 12

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy.

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.

Beneficiary:
MAINPURI
CMO Office Mainpuri, Medical Health and Family Welfare Department Uttar Pradesh, N/A,
(District Health Society)

Splitting

Bid splitting not applied.

MSE Purchase Preference

MSE Purchase Preference No

MII Purchase Preference

MII Purchase Preference No

1. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
2. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU / Public Listed Company for number of Financial years as indicated above
in the bid document before the bid opening date. Copies of relevant contracts to be submitted along with bid in
support of having supplied some quantity during each of the Financial year. In case of bunch bids, the category of
primary product having highest value should meet this criterion.
3. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period
shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old,
the average turnover in respect of the completed financial years after the date of constitution shall be taken into
account for this criteria.
4. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.

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This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
5. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or
similar Category Products for 80% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant
contracts (proving supply of cumulative order quantity in any one financial year) to be submitted along with bid
in support of quantity supplied in the relevant Financial year. In case of bunch bids, the category related to
primary product having highest bid value should meet this criterion.

Laboratory Refrigerator ( 43 pieces )

Brand Type Registered Brand

Technical Specifications

* As per GeM Category Specification

Specification Specification Name Bid Requirement (Allowed Values)

Standards Conformity to Standards BIS (As per medical directive)

Electrical safety standards CE

Performance Purpose The laboratory Refrigerators are specifically designed

Parameters and are suitable for research laboratories,Medicine
storage, blood banks applications and across other
laboratories working with critical elements

Capacity of the refrigerator 340-360, 300-360

in liters

Temperature range in ᵒC 2 deg C to 8 deg C

Control panel settings Thermometer ,Main switch and temp selection

Type of Door Single door

Should have digital display of Yes

temperature

Refrigerator Energy star 3

rating

Number of shelves 4

Warranty of the refrigerator 3

in years

Controller based Yes

audiovisual alarm

Warranty of Compressor in 5
years

Additional Specification Parameters - Laboratory Refrigerator ( 43 pieces )

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 Specification Parameter
Bid Requirement (Allowed Values)
Name

TFT TOUCH CONTROLLER

6HOUR BATTERY BACKUP WITH ADJUSTABLE WIRE MESH SHELVES
PASSWORD PROTECTION
* Bidders offering must also comply with the additional specification parameters mentioned above.

Consignees/Reporting Officer and Quantity

Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer

205001,OLD HOSPITAL
1 Rakesh Babu CAMPUS, COURT ROAD, NEAR 43 15
CHRISTIAN TIRAHA MAINPURI

Buyer added Bid Specific Additional Scope of Work

S.No. Document Title Description Applicable i.r.o. Items

Approved
Specifications for
Laboratory Approved Specifications for Laboratory
1 Refrigerator Laboratory Refrigerator(43)
Refrigerator
View

The uploaded document only contains Buyer specific Additional Scope of Work and / or Drawings for the bid items added
with due approval of Buyer’s competent authority. Buyer has certified that these additional scope and drawings are
generalized and would not lead to any restrictive bidding.

Buyer Added Bid Specific Terms and Conditions

1. Forms of EMD and PBG

Bidders can also submit the EMD with Account Payee Demand Draft in favour of DISTRICT HEALTH
SOCIETY payable at MAINPURI.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.

2. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

Additional Terms & Conditions (ATC)

1. Eligibility of Bidders will be examined as per ATC.

2. BID ESTIMATE VALUE: Rs. 12,90,000/-

3. EMD AMOUNT 2%- 25,800./

4. BIDDER TURNOVER: OEM and authorized dealer are allowed to participate in the Bid. Certificate of
Financial turnover: at the time of submission of Bid, Bidder has to submit Turnover Certificate issued by
C.A., The Average Financial Turnover should not be less than 39 Lac every year (without CA UDIN no.

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 Turnover Certificate will not be Considered)

5. Bidder must submit Balance Sheet for the last 3 financial years (2019-20, 2020-21, 2021-22). Service
contract will not be considered in determining the turnover for eligibility as required above.

6. PAST PERFORMANCE/EXPERIENCE: Bidder should have 3-year Experience.

Bidder must have the following work experience in last 3 financial years on GeM to any state/central Govt
Department.

7. BIDDER FINANCIAL STANDING: The Bidder should not be under Liquidation, Court receivership, or
Similar Proceeding, should not be Bankrupt, Bidder has to upload undertaking to this effect with Bid.

8. SCOPE OF SUPPLY:Bid Price to include all cost including transportation and installation charges in
Department, Material will require for CHIEF MEDICAL OFFICER, MAINPURI. No additional charges will be
given.

9. SERVICE SUPPORT CENTER: Bidder/OEM must have a functional Service Center in the state Uttar
Pradesh should provide Service in each Consignee Location in case of carry-in warranty for one year and
must prove address and Contact no. of Manager.

10. Bidder must upload GST Registration Certificate. OEM Authorization Certificate Along With Bid Number
With OEM Contact Details For Verification.

11. Bidder Must Upload ISO 13485. QCI APPROVAL COPY

12. Bidder must have a Financial Capacity of 80% valued of Bid Value.

13. Copy of Pan Card.

14. Bidder have to submit on their firm letter head as following-

(A) The detail of Service Center in Uttar Pradesh and name of Service Engineer and Mobile No. and Toll-
Free No.

(B) The detail of Firm Bank Account No., Bank Name, Branch, IFSC Code etc.

(C) The Firm is accepting all the terms & Conditions of the ATC duly signed and stamped.

(D) EFT MANDATE FORM VERIFIED BY BANK.

15. If bidder submit any fake document the department will take legal action against bidder.

16. All Goods Will Be supplied to each PHC By Bidder No Additional Cost Will be Given By Department.

17. AFFIDAVIT duly Notarized on Rs 100 Stamp Paper:

(A) That Bidder Firm/Company is not convicted or punished in any legal proceeding by any hon’ble Court.

(B) That the Firm is not blacklisted by any Govt/Semi Govt Department in last 3 financial Year.

18. EMD Must Be Submitted by The bidder To department Original.

19. The Successful bidder must have to supply all the material within 15 days of the Bid awarded.

20. In case of any conflict, the jurisdiction shall be MAINPURI only.

21. Hard copy of all the documents (Including EMD in proper format) will be submitted to the department
before bid opening date.

22. NOTE- HARD COPY OF ALL DOCUMENTS INCLUDING EMD ,1 SAMPLE FOR TECHNICAL VERIFICATION OF
PRODUCT MUST BE SUBMITTED TO DEPARTMENT BEFORE BID OPENING DATE.

3. Generic

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar
proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

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 4. Generic

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall
be provided in Buyer’s standard format only.

5. Turnover

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last
three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the
relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the
bidder is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria.

6. Turnover

OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in
the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant
periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for
the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the
OEM is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of
CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

7. OEM

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a
registered office in India to provide after sales service support in India. The certificate to this effect should
be submitted.

8. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

9. Certificates

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

10. Certificates

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test
certificate, approval certificates and other certificates as prescribed in the Product Specification given in
the bid document.

11. Service & Support

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each
Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site
warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have
to establish one within 30 days of award of contract. Payment shall be released only after submission of
documentary evidence of having Functional Service Centre.

12. Service & Support

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free
Telephone No. for Service Support.

13. Service & Support

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers

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 for Service Support.

14. Past Project Experience

Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any
one of the following documents may be considered as valid proof for meeting the experience criteria:a.
Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the
invoices have been executed.b. Execution certificate by client with contract value.c. Any other document
in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and
Project Experience clause: For fulfilling the experience criteria any one of the following documents may be
considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with
self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution
certificate by client with contract value.c. Any other document in support of contract execution like Third
Party Inspection release note, etc.

15. Past Project Experience

The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and
installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e.
current year and three previous financial years) as on opening of bid, as per following criteria:

(i) Single order of at least 35% of estimated bid value; or

(ii) Two orders of at least 20% each of estimated bid value; or
(iii) Three orders of at least 15% each of estimated bid value.
Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should
be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid
value should meet this criterion

16. Forms of EMD and PBG

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides
PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of DISTRICT
HEALTH SOCIETY, MAINPURI A/C (Name of the Seller). The bank should certify on it that the deposit can be
withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the
FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR
duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the
FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within
15 days of award of contract.

Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. Any clause(s) incorporated by the Buyer regarding following shall be treated as
null and void and would not be considered as part of bid:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process.
9. Mandating foreign / international certifications even in case of existence of Indian Standards without

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 specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

This Bid is also governed by the General Terms and Conditions

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.

---Thank You---

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