Course Overview

BID ADJUDICATION
COMMITTEES COURSE
27-31 January 2020, 16-20 March 2020,
Cape Town, South Africa Cape Town, South Africa

17-21 February 2020, 20-24 April 2020,

Cape Town, South Africa Cape Town, South Africa
SoAfrica
Introduction
The role of the bid adjudication committee is to evaluate bids in accordance with the
specifications as set out in the original tender document and to conduct such an evaluation as
stipulated in the Procurement Policy. A key consideration when evaluating a bidder`s tender
is to assess whether the bidder has the capacity and know-how to render the required service
efficiently or deliver the right product at the desired time. This is to ensure that suppliers who
enter the bidding stage are ones that are indeed qualified to respond to procurement
requirement.

The course is designed to fully equip delegates who are members of bid committee or involved
in the procurement process, with the necessary understanding, skills, tools and templates to
swiftly and effectively implement world-class tendered procurement strategies and processes
to ensure that the organisation is able to capitalise on the many opportunities available when
utilising a class leading approach to a well-structured and thought out, tender process. The
course provides the basis for being a a good customer by embracing a structure to the tendering
process that ensures engaging with a valuable supplier partner. Their role include preparation,
onward contract management, demonstration of key skills to drive through building and
managing their own tender process.

Course Outline
Module 1

• Overview of Contracting and Tendering

• Definition of a Contract
• Purpose of Contracting
• Stages in Contracting
• Preparation

Module 2

• Tendering
• Tendering Procedures
• Problems in Tendering
• Principles of Tendering
• Objectives of Tendering
• Alternatives to Tendering
• Sealed Bidding

Module 3

• Bid/No Bid Decision

• Identifying Requirements
• Setting Scope of Work and Specs
• Planning the Evaluation Process
• Sourcing and Supplier Appraisal
• Evaluation of Bidders
• Documents Required for Pre-Qualification
• Tender Development
• Tender Documents
• Invitation to Tender

Module 4

• Terms and Conditions

• Tender Briefing
• Receive and Open Bids
• Commercial and Financial Consideration
• Contract Pricing, Fixed Price, Cost Plus, Unit Price and Bill of Quantities
• Payment Terms
• Retention and Bonds
• Value for Money

Module 5

• Whole Life Costing

• Most Economically Advantageous Tender (MEAT)
• Detailed Examination of Bids
• Technical Analysis
• Commercial Analysis

Module 6

• Bid Evaluation Techniques: Criteria, Weighting and Scoring Protocol

• Evaluation Procedures
• Evaluation Report
• Contract Award
• Post Award Conference
• Debriefing Unsuccessful Bidders: Reasons and Modes
• Documentation
• Contract Negotiation

Module 7
• How to develop a solid recommendation report to the Bid Adjudication Committee.
• Which common implementation pitfalls to avoid.
• The different responsibilities and roles in each Committee and what to look for in
selecting the chairs of the different Bid Committees.
 • The role of transparency and how to manage the involvement of suppliers in the Bid
Committee processes.
• How to prevent the Bid Committees from regressing into the Tender Boards.

Registration and Tuition fees

To register for this course please apply online at: https://dotrid.com/apply-onlne/
or complete and forward our nomination form obtainable via email from:
info@dotrid.org or call +27832412212 +27 604 253 288. Course fees is USD2350
per participant. Each delegate will be entitled to a full package of course materials,
a Certificate of participation, refreshments, expert facilitation and buffet lunch.

Each delegate will receive a free laptop, and full package of course materials in both softcopy and
hardcopy (optional)