INTRODUCTION TO ICT

LAB-05

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Student Name : ___________________________

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Introduction to Information & Communication Technologies Lab 5

TRACK CHANGES

COMMENTS

LINE NUMBERING

TABLE OF CONTENTS

MAIL MERGE

REFERENCE

REFERENCE TABLE

FOOTNOTE

OBJECTIVE
1. Tracking Changes
2. Comment
3. Line Numberings
4. Table of Contents
5. Mail Merge
6. References
7. References Table
8. Foot Notes

Tracking Changes
When many hands go into revising a document, figuring out who made changes to what is
impossible. To help you keep track of changes to documents, Word offers the Track Change
command. When this command is in effect:
a. Changes to a document are recorded in a different color.
b. New text is underlined; deleted text is crossed out.
We can see the changes made in the Reviewing pane. We can also accept or reject changes.
Turn Track Changes ON or OFF
Review tab -> Tracking group -> select Track changes
OR
Right Click on status bar > Select Track Changes

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OR
Press CTRL + SHIFT + Q

Comments
Comments give you the opportunity to suggest improvements. To enter a comment:

a. Select the text you want to comment about.

b. Go to the review tab.
c. Click new comment.

Line Numberings
Word can automatically count the lines in a document and display the appropriate number
beside each line of text. This is useful when you need to refer to specific lines in a document.
By default, Word numbers every line in a document (except those in tables, footnotes,
endnotes, text boxes, and headers and footers). However, you can choose which line numbers
to display. For example, you can display line numbers in all or part of the document. Or you
can display line numbers at intervals, such as every tenth line (10, 20, 30, and so on).

Notes:
• A table is counted as one line.
• A figure is counted as one line.
• A text box is counted as one line if it is positioned inline with the text on the page.

Add line numbers to an entire document:

On the Layout tab, in the Page Setup group, click Line Numbers.

1. Do one of the following:

a. To number consecutively throughout the document, click Continuous.
b. To start with number 1 on each page, click Restart Each Page.
c. To start with number 1 after each section break, click Restart Each Section.
d. For more advanced line numbering options, such as numbering at different
intervals, click Line Numbering Options, and then click Line Numbers on
the Layout tab
Add line numbers to a section or to multiple sections

1. Click in a section or select multiple sections.

2. On the Layout tab, in the Page Setup group, click Line Numbers.
3. Click Line Numbering Options, and then click the Layout tab.
4. In the Apply to list, click Selected sections.
5. Click Line Numbers.
6. Select the Add line numbering check box, and then select the options that you want.

Remove line numbers

You can remove line numbers from the entire document, from a section, or from a paragraph.

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Introduction to Information & Communication Technologies Lab 5

1. Click in the document, or click in the section or paragraph from which you want to
remove line numbers. If you want to remove line numbers from multiple sections,
select the sections.
2. On the Layout tab, in the Page Setup group, click Line Numbers.
3. Do one of the following:
o To remove line numbers from the entire document or section, click None.
o To remove line numbers from a single paragraph, click Suppress for Current
Paragraph.

Table of Contents
A table of contents is just like the list of chapters at the beginning of a book. It lists each
section in the document and the page number where that section begins.
To make table of contents
1. Put all your headings under the “Heading 1” style from Home tab> Styles group.
2. Go to the page where you want to insert table of contents. Then from References tab>
Table of Contents group> select which type of content table you want to add.

Mail Merge
Mail Merge is a useful tool that will allow you to easily produce multiple letters using
information stored in a list, database, or spreadsheet. To use mail merge feature, go to
1. Mailings tab > Select Recipients > Type New List. Type the names and details of
different persons you wish to send mail.
2. Now click on Start Mail Merge > Letters.
3. Now from the Insert Merge Field > insert different fields on to your letter.
Preview Results to see how the fields are working.

References Table
A reference table (or table of reference) means a set of references that an author may have
cited from while writing an article, similar to a bibliography. To add a references table to
your document go to:

1. References tab > Insert Citation > Now fill in all the details of the article, book, we
are referring to.
2. Repeat step 1 for all the documents, articles you wish to cite/refer.
3. Now to add the References table, go to References tab > Citations & Bibliography
group > select Bibliography > Select the type of table you want to add.

Foot Notes
Footnotes are notes placed at the bottom of a page. They cite references or comments on any
part of the text above it. For example 1, we want to add an interesting comment to a sentence
but the comment is not directly related to the paragraph text. In this case, we can add the symbol

1
Here I want to give an example of footnote
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Introduction to Information & Communication Technologies Lab 5

for a footnote. Then, at the bottom of the page we can print the symbol and insert our comment.
To add footnote:
1. Select the place (take your cursor to the place) where you want to add your footnote,
then go to
2. References tab > Insert Footnote.

LAB ACTIVITIES
LAB TASK 1
Design a Table of contents as depicted in the following picture:

LAB TASK 2:
Design References page as depicted in the following picture:

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