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Research on Pharmacy management

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 Research on Pharmacy management

Arjun Kumar
Galgotias University
(Under the Uttar Pradesh Private Universities Act No. 12 of 2019)
Greater Noida, India
Email: Arjun.20scse1010571@galgotiasuniversity.edu.in

Rachna Priya
Galgotias University
(Under the Uttar Pradesh Private Universites Act No. 12 of 2019)
Greater Noida,India
Email: Rachna.20scse1010564@galgotiasuniversity.edu.in

Swarna Kumari
Galgotias University
(Under the Uttar Pradesh Private Universites Act No. 12 of 2019)
Greater Noida,India
Email: Swarna.20scse1010565@galgotiasuniversity.edu.in

Under the guidance of

Mr. Kanderp Narayan Mishra

Assistant Professor
(Galgotias University)
Greater Noida, India
Email: Kanderp.narayan@galgotiasuniversity.edu.in
ABSTRACT - The pharmacy management system is built in
order to replace manual based system to computerize. Here
system is expected to be efficient, useful and affordable on
implementing tasks that is instructed by the pharmacy manager.
Software do all things in pharmacy like sale , insert new
incoming goods, make bills, calculate taxes, and debt, also
compute employees salaries, give information about products,
make different statistics as best month to sale some product via
provide charts, also manage employees work.
Introduction Problems in Pharmacy...
• Handling Accounts & transactions (Payments, sales)
• Handling Stock (Available stock, Expire dates,)
• Bill issuing.
• Responsibilities of the employees (mistakes, cheatings).
That is why we are giving Pharmacy Management Solution.
Using this solution…
• User authentication
• handling accounts & transactions
• Stock handling
• Bill issuing.
• Report generating
1. INTRODUCTION
A pharmacy was always more than just a place to get your
prescription. A pharmacy management software is any system
used in a pharmacy that helps automate the pharmacy
workflow. This includes such tasks as reviewing physician
orders and preparing medications, controlling the inventory and
making drug orders, handling billing and insurance, providing
counselling, identifying incompatibilities, and more — all while
following legal protocols and compliances.
Pharmacy management system is a management system that has
been developed with the aim to increase the accuracy and
improve the safety and effectiveness of a pharmacy-shop. With
this program, you can make use of pharmaceutical stores in a
database for the conduct of the study. It has been one of the IT-
systems, which assists the pharmacist in improving the
management of the assets, of the costs, insurance, security, etc.).
The software that is being used, you can generate reports as per
the requirements of the user. This pharmacy management
system, the user can get a report within a specified period of
time.
The system allows the user to enter the date of the release and
the expiration date to a given product or drug when the
inventory is open, and the purchase and sale transaction. With
the software, you can print invoices, bills, receipts, etc., etc. It
can also keep a record of the deliveries from the supplier in
writing. The system will generate a report that contains a list of
products which are cancelled after this date and before the
product is finally out.
2. OBJECTIVE
The main objective of the project is to manage the
administration of the pharmaceutical store and the database.
This project is an analysis of the development and
implementation of a pharmacy management system. This is
done by creating a database of the available medicines in the
shop. The primary purpose of the pharmacy management system
is to increase the accuracy and improve the safety and efficiency
of the pharmacy store. The goal of this project is to develop
software for the effective management of the store.
This is a very useful application for the pharmacist, which
reduces the work load and it will help you to manage all of the
components of the pharmacy, such as Drug Administration,
Invoicing, etc., etc. that is, the increase in the efficiency of
processing. This will increase the clinical efficiency and patient
convenience, in view of the fact that Ethiopia is in the direction
of the pharmaceutical care of the patient. It automates tasks, and
account management. In a pharmacy, and the bill inspection is
an essential process.
The pharmacy management system is a easy-to use, so that the
user can run a pharmacy without ambiguity. This is the project
subject to a pharmacy management system with a high degree of
minimization of time and resources, and with the help of that by
looking at the drug information, you can use the data in the
shortest amount of time possible. The main objectives of the ICP
are the automation of pharmacy organizations in the creation of
a good quality by minimizing or eliminating the time of the loss,
and the removal of substances such as paper to add data to it, I
know that there have been paper based, to reduce lack of health
care by providing relevant information.
• It is the user friendly application for Pharmacist which reduces
the burden and helps to manage all sections of Pharmacy like
Medicine management and Billing etc.
• In Pharmacy, Billing management is the key process.
Including safe data store about medicine as well as fast
searching, delete and update of medicines.
• The pharmacy management system is easy for use so the user
can do pharmacy actions without ambiguities.
• This refers the pharmacy management system project highly
minimize time and resource by which, searching the medicine
data you can get the data in quickest time.
• A summarized list of drugs dispensed to patient can be viewed
for monitoring purposes. Also PMS will be able to generate
report on the list of drugs dispensed in the polyclinic for a given
time period.
3. BACKGROUND
The use of the current pharmaceutical management
system is essential. It involves information
technology, as stated by important from demand to
supply, as well as the importance of information about
drugs itself both from the point of use and the side
effect or consequences of use.

This system contains an evaluation of the patient’s

opinion about medicines and hospital pharmacy
services so that services bases on user perceptions,
which can also develop through collaboration.

Optimal control of pharmaceutical supplies is the first

step in the healing phase of each patient from a
treatment point, but it requires the application of
information technology and computer in addition to
inventory theory.

4. LITERATURE SURVEY 5. Key Features Of Pharmacy Management System

The pharmacy management system kept paper and pen
away mostly cause of the way it's Managing a very huge
pharmacy with records stored online and on papers which
surely seems difficult to keep track of inventories with dignity
but this system makes it look easier. The drugs in the
pharmacy store, expiry date, quantity of drugs available are
fixed on the categories and their functions. A pharmacist has to
order drugs to replenish the already diminishing stock. In
addition, the ordering of drugs is being carried out manually. A
major amount of time is taken for writing the order as the
pharmacist needs to check through the stock balance and
make an estimate of the amount to order based on Figures.
As we know drugs are not supposed to be used after they
have expired. This project work will notify the pharmacist
about drugs that are near to expire, preventing those drugs from
being sold and also providing a solution to the earliest
problems.
1. Prescription Management
Prescriptions are hard to read; they are unreadable by the patients
& therefore can cause confusion. The pharmacist can store the
record of the prescription & repeat the medicine as & when
required. Data stored in the system reduces the chances of errors.
2. SMS & Alerts
With the help of a pharmacy management system, the
pharmacists can get timely notification & alerts from the
software, if any of the patients will need the medicine soon, or
the medicine is going to expire. He can schedule SMS to be sent
to patients intimating them in advance to buy the next dosage of
medicine. The customer can also just reply to the message
whether to refill the medicine & the pharmacist can simply
deliver the medicine to the patients.

Introduce More Efficient Pharmacy Workflows

• Shifting from paper to digital records
• Moving to electronic eligibility verification
• Optimizing operations across various pharmacy
locations.
3. Reporting
Proper reporting & data analysis leads to better-informed
decision making & huge profits. Pharmacists interact with many
sales executives, patients, doctors, medical representatives in the
day-to-day. Therefore here the pharmacy software comes into
existence, all the data regarding each of these can easily be
stored in the system which can be later analyzed for growth
strategies. These reports provide valuable insights like which
part of the business is performing well & which needs
improvement.
4. Doctor/MR Commission Management
7. Software Requirements:
In the pharmacy, it is very important to keep a check on which
doctor’s prescription or which medical representative has sold which • Windows OS
medicine. Every prescription & medicine sold out at the pharmacy
counts for a commission which can be easily calculated using the • JRE and JDK.
software.
• MySQL server (WAMP or XAMPP or any)
This means, “no more frauds no more mistakes”. Hardware Requirements:

• Computer with either Intel Pentium processor or

AMD processor.
5. Expiry Management
• 1GB+ DDR RAM
In any pharmacy, medicines are purchased in a bulk with different
MRP & expiry dates, & therefore the pharmacists find it difficult to • 40GB hard disk drive
keep a check on every medicine. Unknowingly many medicines get
• DirectX11 or higher Version
expired lying on the shelves, which at last can only be thrown into the
garbage. In case a software with an expiry management system is
• Internet Connection
implemented then it will prompt for the near expiry medicines which
the pharmacist can either sell to the customer or return back to the
supplier. This saves on huge losses & also the products are not wasted.
8. Implementation

6. Re-Order Management • Description on Implementation

The pharmacists can set the minimum & maximum stock level point,
the software will indicate whenever the stock reaches the minimum
level & he/she can place a re-order. The system also suggests the best
buy option with nearest suppliers’ schemes & offer to save more.
The goal of this application is to manage the
medicines and various function of the pharmacy.
• List of modules:

• Login page
7. Digital Collections
• Home page
In the new normal, everybody is following social distancing.
Customers want to pay online and in pharmacy, the risk of getting • Company
affected with various is the most. Therefore for sake of health &
safety, the pharmacies must have a digital collection option where the • Purchase
patient can pay without touching anything. Marg ERP is one such
Pharmacy Software that is integrated with MargPay a payment • Drugs
platform for business-to-business payments.
• Sales

• User/Settings

• Messaging
6. Hardware Requirements:
• Computer with either Intel Pentium processor or AMD
processor.

• 1GB+ DDR RAM

Login Information
• 40GB hard disk drive
Id :1
• Keyboard
Password: admin
• Mouse

• Monitor

• UPS

• Internet Connection

• Printer
Challenges Faced By Traditional Pharmacy Practices
Absence of Process Automation
The major bottleneck of the manual system is the lack of
automation techniques. The staff can spend time on serving
the needs of customers by eliminating the requirement to
budge in time-consuming & paper-handling tasks.
Lack of Consistency
Each pharmacy has its own set of rules, workflow, and
procedures to follow. The inconsistent process tracking
leads to errors, chaos, and anomalies in the system.
Medication Billing Errors
The inefficient billing procedure can cause errors such as
incomplete entries, incorrect diagnostic code,
redundant entries, and more.
Inaccurate Inventory Records
Managing the stock of medicines and supplies plays a vital
role. The decision to purchase/procure and from which
suppliers are essential components of inventory
management. The discrepancy in gauging sales
requirements for medicines can cause overstocking or
understocking.
Decentralized Payment Management
Lack of streamlined processing systems and proper billing
solutions can lead to inefficient payments.
Conclusion
To improve the safety and efficiency of the pharmacy,
retail store, to foster the improvement of the pharmacy
management system. In this case, we have a project that is
on a computer, based on the type of the system. This will
help you to improve the administration of a medicine's
cost, insurance, security, etc.). Pharmacy management
system has been created in order to ensure the reliability
of the customers. They are to be able to make the sale of
the right to medicines, together with access to them,
which will reduce the amount of these criminal activities.
Pharmacy management system is basically an internet
based software and processes the required data and shops,
as well as information regarding the pharmacy database
management.
The software helps you to manage your shop online or in-
store efficiency. Statistics drugs, medicines,
or medicines to control the data that may be updated and
edited as well. It works the needs of the user, and the
corresponding options. It is up to the user to perform the
production,and
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A review of some management requirements for the
supply of medicines to the hospital is important from
both the hospital and the patient’s point of view. The
challenges that come with the provision of drugs resolve
by automating the activities of providing the drugs
themselves. The preparation of drugs through inventory
control is very important as well as making predictions of
changes in the patient’s needs. Of course, this study has
not completely completed the need for a complete
pharmaceutical management system. It still needs a study
that involves comprehensive comparisons of all the
interests of various parties, such as the government.
The purpose of using the database was to present different
benefits, such as reducing data redundancy, reducing
updating errors, increasing consistency, great data
integrity, and improving data access to users through the
use of a host and query languages and improved data
security. At the other hand, the designed GUI frames
facilitated the working on the system by allowing the user
to interact with the system through graphical icons. In
other meaning, the system can be managed with unskilled
users.
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