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  • En 687686

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    To correct a receipt that was paid for the wrong quantity or amount: 1. Void the original payment. 2. Delete the original purchasing voucher. 3. Reverse the original receipt. 4. Record a new receipt with the correct quantity and amount. 5. Create a new purchasing voucher matching the corrected receipt. 6. Create a new payment for the newly created voucher.

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    To correct a receipt that was paid for the wrong quantity or amount: 1. Void the original payment. 2. Delete the original purchasing voucher. 3. Reverse the original receipt. 4. Record a new receipt with the correct quantity and amount. 5. Create a new purchasing voucher matching the corrected receipt. 6. Create a new payment for the newly created voucher.

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    9 views1 page

    En 687686

    Uploaded by

    hcm fusion
    To correct a receipt that was paid for the wrong quantity or amount: 1. Void the original payment. 2. Delete the original purchasing voucher. 3. Reverse the original receipt. 4. Record a new receipt with the correct quantity and amount. 5. Create a new purchasing voucher matching the corrected receipt. 6. Create a new payment for the newly created voucher.

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    of 1

    2: How do you correct a receipt that was received for the incorrect quantity or amount and then was

    voucher matched and


    paid?

    Answer 2: To correct the receipt, first delete the purchasing voucher. However you
    cannot delete a voucher for which a payment has been made so the payment/check will
    need to be voided before the voucher is deleted.

    These are the steps to correct this situation:

    1. Void the Payment /Check. Go to Menu G0412 to access the P04103 Void


    Payment Entry.  Populate the supplier number and find the correct payment. 
    Enter a D in the action code and press Enter to void the check.
    2. Delete the Purchasing Voucher.  Go to Menu G43A15 to access the P4314 Match
    Voucher to Open Receipt.  Using an I action code, populate the purchase order
    number, the voucher number and in the Match Type field enter a 2.  Press Enter
    to Inquire on the purchasing voucher.  Enter a D in the action code and press
    Enter to delete the voucher. For more details, see Document 626785.1 -WS: 43:
    Reversing/Deleting Vouchers and Receipts in Purchasing.
    3. Reverse the Receipt. Go to Menu G43A11 to access the P4312 Enter Receipt by
    PO.  Enter the purchase order number and populate the Received field with a Y. 
    Press Enter to display the receipt record.  Place an 8 in the Option field and press
    Enter to reverse the receipt.
    4. Record the correct Receipt information. Go to Menu G43A11 to access the P4312
    Enter Receipt by PO.  Enter the purchase order number and press Enter to
    display the purchase order information open to receive.  Enter the correct
    quantity and amount.  Place a 1 in the Option field and press Enter to receive the
    purchase order with the new quantity/amount. 
    5. Create the new Purchasing Voucher.  Go to Menu G43A15 to access the P4314
    Match Voucher to Open Receipt.  Inquire on the purchase order number.  (The
    Match Type field should have a value of 1.)  Press Enter to display the receipt
    information available to voucher match.  Populate additional fields as needed,
    (for example: Invoice Number, Invoice Date, G/L Date).  Place a 1 in the Option
    field along with making any needed adjustments to the Quantity or Amount
    values.  Change the Action Code to A and press Enter to create the new
    Purchasing Voucher.
    6. Create the Payment/Check for the new Purchasing Voucher. Go to Menu
    G0412 to access the P04102 Payment With Voucher Match.  Inquire on the
    supplier and 

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