Resources for Using Zoom, How to Handle a Virtual Meeting, and Recording a

Presentation in Zoom (for Proposal and Marketing Plan Assignment)

Go through all of these resources in case we have to conduct our tutorial

sessions in Zoom.

Anderson C. & Duarte, N. (2013). How to give a killer presentation. Harvard

Business Review, 91 (6), 121-125. (Access via NTU Library)
Center for Innovation in Learning. (2020). Stay connected and learn together with
video meetings. Retrieved from
https://sites.google.com/g.nie.edu.sg/nievideomeetingplatforms/home
Harvard Business Review. (2012, December 12). Create slides people will
remember. Retrieved from https://www.youtube.com/watch?v=OeV2fHEM4RI
Harvard Business Review. (2020, March 05). How to collaborate effectively if your
team is remote (The Explainer). Retrieved from https://www.youtube.com/watch?
v=vradYqcXfGQ
Harvard Business Review. (2020, March 17). How to build trust on your virtual team.
https://www.youtube.com/watch?v=UYqKaRSW1CI
Microsoft. (2020). Rehearse your slide show with Presenter Coach. Retrieved from
https://support.microsoft.com/en-us/office/rehearse-your-slide-show-with-
presenter-coach-cd7fc941-5c3b-498c-a225-83ef3f64f07b
Schwartzberg, J. (2020, April 08). How to elevate your presence in a virtual meeting.
Harvard Business Review. Retrieved from https://hbr.org/2020/04/how-to-elevate-
your-presence-in-a-virtual-meeting
Stratvert, K. (2019, December 05). How to present better with PowerPoint
Presentation Coach. Retrieved from https://www.youtube.com/watch?
v=GZWT1VxTxAA
Zoom. (2017, January 28). Crash course: Improve your virtual presentation skills.
Retrieved from https://www.youtube.com/watch?v=EpZLi3KUzYc
Zoom. (2020, March). Meeting controls. Retrieved from
https://www.youtube.com/watch?v=ygZ96J_z4AY
Zoom. (2020). Recording layout. Retrieved from
https://support.zoom.us/hc/en-us/articles/360025561091-Recording-layouts

Things to note when presenting and/or recording with Zoom (applies to other
similar software):
1. You can use local recording (See link) or cloud recording (See link).
2. A suitable environment for recording.
a. Try to record in a brightly-lit area but avoid having a bright light behind
you (e.g., Window).
b. Avoid a noisy space or you might need a better mic certain functions
(e.g., with noise cancellation) or use software processing. For example,
a fan blowing across the mic will affect your audio recording.
c. In general, having a better microphone and camera will be helpful.
d. Turn off any notification on your device and avoid an area where you
will be bothered.
e. If not using a virtual background, a simple background (e.g., wall with a
minimalistic design) will be suitable.
3. The use of software processing during the recording.
 a. Zoom Room software audio processing includes echo cancellation,
noise reduction and automatic gain control. But such functions might
affect your voice quality. Adjust to give the best audio effect.*
b. The Touch Up My Appearance option retouches your video display
with a soft focus. This can help smooth out the skin tone on your face,
to present a more polished looking appearance when you display your
video to others. But note that it might also affect some aspects of your
non-verbal cues. Same goes for virtual background. Use with care.
4. You are still expected to dress appropriately for the video recording of the
proposal and the marketing plan.
5. Screen-share can be optimised for playing of video (e.g., from YouTube).
a. Enable that option for playing of any video during your presentation.
b. If there is audio or video to be shared from your PC, you can enable
the function to share computer sound.
6. Try out the different recording layouts for the best effect for the video
recording of the marketing plan.
a. Active Speaker option is likely to be the best choice.

Source: Zoom

b. Slides and the respective speaker are to be synced on the video

recording.
c. Introduce yourself before starting your part of the presentation to help
your tutor identify that your part has started and you are the speaker.
7. Take note of your non-verbal cues.*
a. Don’t sit too close to the camera if you want to demonstrate more of
your body language.
b. Your camera need to be at the right height (usually at eye level). Adjust
(put books below your laptop) if necessary.
c. Look at the camera and not the screen. Webcam typically has a light
indicating that they are active. You can try to focus on the general
vicinity of the light (not directly at it).
d. If you need to sit further from the camera for a better shot, use a
clicker/pointer/wireless mouse to avoid having to look down or have
someone else in the team controlling the slides while you speak.
8. Upload the MP4 file of the recording to the NTULearn Shared Folder for your
respective tutorial class.
* Please note that your tutors will adjust their expectations accordingly based on the
fact that certain aspects of your oral communication cannot be assessed properly
through the live presentation of the proposal and the video recording of the market
plan presentation. Especially when you do not have the good audio and visual
equipment available, some aspects cannot be captured effectively. But do note that
the main focus of the oral communication assessment is more on the content and
less on delivery (see weightage in the oral communication rubric).

For classroom management (in the event of increased social distancing

measures):
1. Register for a free Zoom account using your school email
a. See quick start guide uploaded to the same NTULearn folder.
b. Use your registered name with NTU for easy identification during Zoom
sessions by your instructor.
c. Otherwise, you need to rename yourself every time you enter the
virtual class sessions.
d. Add a picture of yourself to your Zoom profile to allow for easy
recognition, if your webcam is not working.
e. Note that the picture should be professional if you are using this
account for other purposes (e.g., interviews)
2. Test both microphone and video to ensure they work instead of
troubleshooting after connecting to the virtual classroom.
3. Email instructors (if possible) if the technical problems cannot be resolved.
4. Mute except to speak.
a. For laptops, hold onto the spacebar to temporarily unmute yourself.
b. If you are not able to unmute yourself, then the host might have
restricted the rights of participants to unmute (Send a message to your
instructor to check).
c. Raise hand virtually in Zoom before speaking.
d. Can use echo cancellation, noise reduction and automatic gain control.
e. Using an external microphone might help others hear you better.
i. Laptop microphone might make it hard for others to hear you
ii. If you do not wish to spend money on an additional microphone,
try your earphones (with mic) that come with your smartphone.
5. Your video is to remain on throughout the tutorial session.
a. Virtual background is allowed.
b. Note that virtual background should not be offensive.
c. Dress appropriately as you would to a physical class.
6. Try to have more than 1 device available for connect to the virtual classroom
(e.g., laptop and phone) in the event of technical issues.
7. With a meeting started by an NTU-based Zoom account, you have to be given
rights as a co-host in order to share screen.
a. The enterprise restrictions for the NTU account of your instructors
mean that only one person an control the screen at a time.
b. So for live presentations, one of you need to be prepared to control for
the entire team. Account for that in your preparation for live
presentations.