(i) INSTRUCTIONS TO VENDORS

Provision of Hourly-Rated Temporary Staff (Executive)

From 4 July 2016 to 30 September 2016

1 The Office of Education Research (OER) of the National Institute of Education (NIE)
invites vendors to quote for the provision of Hourly-Rated Temporary Staff
(Executive) from 4 July 2016 to 30 September 2016.

2 The documents enclosed in this Invitation-To-Quote (ITQ) include:

(i) Instructions to Vendors
(ii) Annex A –Price Schedule
(iii) Document A – Ownership Status and Particulars of Directors/Partners
(iv) Annex C – Data Intermediary Clause
(v) Invitation-To-Quote Terms and Conditions

3 The procurement is for a once-off purchase for the Hourly Rated Temporary Staff
(Executive).

4 Interested vendors are advised to read the enclosed documents carefully before
finalizing their offer(s) for submission. The onus is on the vendors to ensure that a
complete offer is submitted.

5 The quotation shall be valid for 60 days from the closing date.

6 NIE reserves the right not to accept the lowest price or any quotation, and shall not
be bound to assign any reason therefore.

7 NIE reserves the right to award the contract in part or in full.

8 NIE reserves the right not to consider quotation with incomplete submission of
 documents and inaccurate information.

9 NIE shall not entertain any request made after the closing date for bid variation or
submission of additional quotes for items left out in the original ITQ submission on
any ground whatsoever.

10 This ITQ opens on 7 June 2016 (Tuesday) and closes on 15 June 2016
(Wednesday).

11 Interested vendors must submit the following items via GeBIZ by the closing date of
15 June 2016 (Wednesday), 1 p.m. (Singapore Time).

SUBMISSION THROUGH GEBIZ:

a) Hourly Rate for Temporary Staff (Price quoted shall include CPF, SDF, admin
fee and all other necessary costs, if any);
b) Ownership Status and Particulars of Directors/Partners (Document A);
c) CVs of candidates meeting requirement specifications mentioned below (at
least 3 CVs are required);
d) Track record of similar projects (past and present) handled by the vendor; and
e) Any other relevant information which the vendor deems useful to NIE for its
evaluation

REQUIREMENT SPECIFICATIONS

12 Contract Period:
a) The contract period of service required is from 4 July 2016 to 30 September
2016.
b) The appointed staff shall work from the NIE’s designated office (GMU’s office)
and fulfil an estimated of 42 working hours per week. The working hours have to
be endorsed by the NIE’s officer-in-charge (Ms Ng Yan Yi) at the end of every
day.
c) NIE reserves the right to change the working hours of the staff as and when
 appropriate.

13 Responsibilities of Hourly-Rated Temporary Staff:

a) Data entry and ensure all data are captured accurately into the project and
reviewers’ databases
b) Handle administrative duties including printing, filing, scanning and archiving of
documents
c) Provide support to the Grants Management Unit

14 Requirements
a) A Levels / Diploma holder with minimum 1 year of data entry experience
b) Proficient in Microsoft Office (MS Word and Excel)
c) Well organized and meticulous

EVALUATION CRITERIA

15 The assessment of the quotation will be based on the following criteria and weighting:

No. Criteria Score (points)

a. Relevant Work experience 50
b. Price Competitiveness 25
c. Candidate’s availability 25
Total Score 100