Title: Cash Deposits in Retail Chain

Purpose: The purpose of this SOP is to establish a consistent and efficient process for depositing cash
in the retail chain. The goal is to ensure that all cash deposits are properly documented, that the
appropriate security measures are in place, and that cash is handled and transported safely.

Scope: This SOP applies to all cash deposits in the retail chain, including deposits at bank branches
and through armored car services.

Definitions:

 Cash deposit: The process of physically delivering cash to a financial institution or other
authorized location for deposit and processing.

 Deposit slip: A form used to document the details of a cash deposit, including the amount of
cash being deposited and the account it is being deposited into.

 Everyday cash deposit threshold: The maximum amount of cash that can be retained in the
store before it must be deposited.

Responsibilities:

 Store manager: Oversees cash management activities in the store, including cash deposits.

 Security team: Ensures the safety and security of cash during transportation to the bank or
armored car service.

 Accounting team: Reviews and reconciles cash management records, including deposit
records.

Procedure:

1. The store manager should determine the amount of cash that needs to be deposited, based
on the store's cash management records and the everyday cash deposit threshold.

2. The security team should transport the cash to the bank or armored car service, following
established security protocols.

3. The cash should be counted and verified at the bank or armored car service, and a deposit
slip should be completed to document the deposit.

4. The deposit slip should be retained for record-keeping purposes, and a copy should be
provided to the store manager.

5. The accounting team should review and reconcile cash management records, including
deposit records, on a regular basis.

Forms and Records:

 Deposit slip

 Cash management records

Training: All individuals involved in cash deposit activities should receive training on proper handling
and documentation of cash.

References:
  Retail chain security guidelines

 Retail chain accounting policies and procedures

Review and Revision: This SOP will be reviewed and revised annually, or as needed based on changes
in company policies or procedures. The responsible manager will coordinate any necessary updates.