NUMBER ISSUE REVISION DATE ORIGINAL: 05 September, 2001 PAGE

PRO-CP-01 A 00 DATE REVISED: 07 April, 2008 1 of 1

TITLE: IDENTIFYING PRODUCTS FOR INITIAL STORE OPENING

REVIEWED BY: KHANDAKER NUR-E-BURHAN APPROVED BY: MD. NIZAM CHOWDHURY
DESIGNATION: SENIOR PURCHASE OFFICER DESIGNATION: PROCUREMENT MANAGER

SIGNATURE SIGNATURE:

Activity Flow Description Process Performance

owner standard
Decide on product This would be done by the Operations 6 month before
categories 1 project/operations team based on Manager opening
the location.

Select from existing From database based on relevance Purchasing 5½

suppliers to the new area. If required Executive month before
2 sourcing new supplier. opening
Advertise for To be done in local newspapers and Purchasing 5 ½ month opening
suppliers direct mailers. Executive in 3 leading
newspapers. Mailers
3 to all suppliers in the
category
Direct contact of To be done mostly with regard to Purchasing 5½ month before
suppliers perishables. executive opening. All
perishable suppliers
4 and a few leading
brands
Market share To be obtained through a market Purchasing 5½ month before
information of research company and suppliers. executive opening, for all
products 5 major categories in
the relevant area.
Call for offers Prices, discounts, credit terms, Purchasing 4½ month before
delivery terms and samples. executive opening. From all
short listed suppliers
6
Decide on the The purchasing committee would be Purchasing 3 month before
product range presented recommendations for manager opening. Based on
decision. quality, market
shares, price and
7 margin
Scheduling of Prepare formats with information of Purchasing Purchasing Executive
products for inclusion suppliers, discount & competitive executive inclusion –as & when
and deletion / products & brands deletion –Normally
rejection 8 with 3 month
performance
Purchasing Sampling, blind test & evaluation Purchasing Once in 14 days
committee meeting Exe
held for approval 9
Approval information Items approved list with details to Purchasing Within 48 hours
sent to purchasing be forwarded for store updating for Exe inform the store
manager and stores retailing manager/store
10
Executive
Inform suppliers: (a) Initial forecast & any Purchasing Within 48 hours
(a) Inclusion improvement’s needed. Allocate Executive inform the store
(b) Deletion items department, sub department, manager/store
(c) Rejection 11 category, brand and supplier wise Executive
and sign the agreement.
(b)Reason for rejection
(c) Reason for deletion