Icaps Manual

Document number:
PBF – ICAPS MANUAL AO-060-PG-0140-000009

Revision: 01 Status: IFU
Document Type: MAN System / Subsystem: NN Discipline: CMG Rev. Date: 16-SEP-2013
Contractor ref: NA Phase : OV Page 1 out of 38
PBF - ICAPS MANUAL
Rev. Status Date Revision memo Issued by Checked by Approved by
01 IFU 16/SEP/2013 Issue for use F.CHETTI J.LEGRAIN J-L.LE-RODALLEC

00 IFR 22/JUL/2013 Issue for review F.CHETTI J.LEGRAIN J-L.LE-RODALLEC
This document is the property of COMPANY. It must not be stored, reproduced or disclosed to others without written authorisation from
the Company.
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TABLE OF CONTENTS
1 PURPOSE ................................................................................................. 4
2 DEFINITIONS AND ABBREVIATIONS .................................................... 4
3 REFERENCES DOCUMENT .................................................................... 5
4 INTRODUCTION ....................................................................................... 6
4.1 Definition of ICAPS ........................................................................................................................... 6
4.2 ICAPS Description ............................................................................................................................ 6
4.3 Main Facilities of ICAPS ................................................................................................................... 6
5 REMOTE ACCESS FOR CTR .................................................................. 7
5.1 TOTAL Connect Access Request and installation ........................................................................ 7
5.2 Access to CITRIX Platform .............................................................................................................. 8
5.3 Access to ICAPS ............................................................................................................................... 9
6 ICAPS SOFTWARE ................................................................................ 11
6.1 Database Access and Security ..................................................................................................... 11
6.2 ICAPS Access level ........................................................................................................................ 12
6.3 Global Filter ..................................................................................................................................... 13
6.4 ICAPS Toolbar ................................................................................................................................. 15
6.5 General rules used with ICAPS ..................................................................................................... 15
6.6 ICAPS Setup .................................................................................................................................... 17
6.6.1 Country, Project, Sub-Project, Level 1 sequence ..................................................................... 18
6.6.2 Task Location ........................................................................................................................... 18
6.6.3 Punch List Actors ...................................................................................................................... 18
6.6.4 Types ........................................................................................................................................ 19
6.6.5 Punch List Activity ..................................................................................................................... 20
6.6.6 Punch List Priority ..................................................................................................................... 20
6.6.7 Punch List Action By ................................................................................................................. 20
7 DATA GENERATION AND MANAGEMENT .......................................... 21
7.1 Access to Equipment Systems / Sub – systems or Modules Branch ....................................... 21
7.2 Access to Items .............................................................................................................................. 21
7.3 Access to Test Packs ..................................................................................................................... 22
7.4 Access to Basic Functions ............................................................................................................ 22
7.5 Access to Task List Branches ....................................................................................................... 23
7.5.1 Pre-commissioning Tasks CCK / STS / PIP ............................................................................. 23
7.5.2 Commissioning Tasks – PRC / FTS / OTS /PVP ..................................................................... 24
7.6 Associated Data .............................................................................................................................. 25
7.7 Dossiers Status Branch ................................................................................................................. 26
7.7.1 RFC Status, RFSU/AOC Status ............................................................................................... 26
7.7.2 Printing PCOM & COM Dossier ................................................................................................ 27
7.8 Punch List Branch .......................................................................................................................... 29
7.8.1 Description ................................................................................................................................ 29
7.9 ICAPS Export Facility ..................................................................................................................... 31
7.10 Data Sort Functionality .................................................................................................................. 33
7.11 Data Search Module ....................................................................................................................... 33
8 PRINT OPERCOM SHEETS ................................................................... 36
9 ICAPS REPORTING ............................................................................... 38
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10 ANNEXES ............................................................................................... 38

10.1 ANNEXE 1 Personal Contact Detail Form .................................................................................... 38
10.2 ANNEXE 2 Installation Guideline for VPN SSL TOTALConnect Access ................................... 38
10.3 ANNEXE 3 TOTAL Connect Certificat Installation User Guide .................................................. 38
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1 PURPOSE
This document is a guideline describing step by step all the functionalities of ICAPS, the CPY
Commissioning software used for the entire PBF’s Projects and based on the OPERCOM
methodology. CPY has also put in place a read-only remote access to ICAPS at CTR disposal in a
secured connection called TOTAL CONNECT.
This manual presents for CTR how to get and set-up step by step this remote access, then illustrates
how to use ICAPS as a basic level, i.e. to print an OPERCOM form, to display and export datas or to
view a punch list.
2 DEFINITIONS AND ABBREVIATIONS

AOC Achievement of Commissioning
BF Basic Function
CC Completion Certificate
CCK Conformity Check Sheet
CPY Company
CPY PJT Company Project Team
CPY FOP Company Field Operations
CTR Contractor
FTS Functional Test Sheet
ICAPS Integrated Commissioning and Progress System
MOS Method of Statement
MMI Man Machine Interface
OPERCOM OPERation COMmissioning
OTS Operational Test Sheet
PIP Piping Test Sheet
PL Punch List
PRC Preliminary Check Sheet
PVP Piping & Vessels Preparation
RFC Ready for Commissioning
RFSU Ready for Start-up
SAT Site Acceptance Test
STS Static Test Sheet
SOW Scope of Work
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3 REFERENCES DOCUMENT
Document Number Document Title
AO-060-PG-0140-000006 PBF – ICAPS Management Procedure

AO-060-PG-0140-000002 PBF – Punch List Management Procedure
AO-060-PG-0140-000008 PBF – ICAPS Reporting
GS EP EXP 101 Pre-commissioning and Commissioning specification
GS EP EXP 103 Pre-commissioning and Commissioning technical preparation
GS EP EXP 105 Pre-commissioning execution
GS EP EXP 107 Commissioning execution
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4 INTRODUCTION
4.1 Definition of ICAPS
ICAPS is an acronym of the words:

‫(ݘ‬I)ntegrated
‫(ݘ‬C)ommissioning
‫(ݘ‬A)nd
‫(ݘ‬P)rogress
‫(ݘ‬S)ystem
The ICAPS version used for this project is 3.21 built 1 and is not supposed to be modified during the
PBF’s projects but CPY keep the possibility to modify the ICAPS version according to its internal
need. Any impacts of a new ICAPS version installation will be supported by CPY.
ICAPS is a complete Pre-commissioning / Commissioning activities management tool. It manages the

execution and monitoring of Pre-commissioning and Commissioning activities. The ICAPS software is
supported by OPERCOM methodology, the Company specifications designating the methodology
and rules to be applied for the Pre-commissioning and Commissioning activities as shown under the
Reference documents table - Chapter 3.
4.2 ICAPS Description
The main functions of ICAPS are:
‫ݘ‬Reference all tasks for Pre-commissioning and Commissioning.

‫ݘ‬Preparation of Pre-commissioning and Commissioning dossiers.
‫ݘ‬Reporting on all aspects of Pre-commissioning and Commissioning activities.
‫ݘ‬Punch List management.
‫ݘ‬Calculations of Pre-commissioning and Commissioning progress.
‫ݘ‬Providing a Commissioning database for Operations activities.
‫ݘ‬Providing a Commissioning feedback report for detailed analysis.
4.3 Main Facilities of ICAPS
The main facilities provided by ICAPS are:
‫ݘ‬A database for Project and Subprojects definitions, Equipment and technical datas.
‫ݘ‬A ‘Status Index’ for all Pre-commissioning tasks.
‫ݘ‬A ‘Technical database’ for all Commissioning tasks.
‫ݘ‬A facility for editing, sorting and exporting data in excel.
‫ݘ‬AReporting facility.
‫ݘ‬The ability to print OPERCOM sheets.
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5 REMOTE ACCESS FOR CTR
The remote access for CPY is done via a link provided by CPY ICAPS Administrator / Coordinator
upon request.
The remote access for CTR to ICAPS software is done via TOTAL CONNECT.
TOTAL CONNECT is a secured access for communications between CPY and external entities.
5.1 TOTAL Connect Access Request and installation
For each new TOTAL CONNECT access for PBF’s projects, it will be necessary for CTR to provide
some information and to follow-up a validation process at different stages:
Get a first CPY Approval
The TOTAL CONNECT access for ICAPS is requested by CTR to CPY Package Manager and
approved by CPY Commissioning Leader.
The CTR contact called “Partner Contact” shall provide a copy of his passport with the form “Personal
Contact detail TEPA” (Annexe 1) fulfilled and submit to CPY by email.
Creation of IET “Identifiant Externe Total” ie IGG Number by CPY
A TOTAL CONNECT form is also filled up by CPY and the access to TOTAL CONNECT enters
under a second level of CPY approbation process. This procedure takes 2 to 3 weeks.
After CPY approval, an email of validation containing major details and links is sent directly to the
CTR ICAPS user on his email address. The CTR user will be invited to fill online a form to request an
electronic authentification certificate.

CTR ICAPS user shall read carefully the email and proceed to the installation of this electronic
authentification certificate within 7 days.
Before to proceed to the installation procedure, CTR User shall ensure that is client workstation
integrates the following criteria’s as pre-requisite:
Ͳ Local workstation with administration rights

Ͳ Dedicated Windows workstation ( OS : Windows 7 or Vista )
Ͳ Internet Explorer Version 6, 7 or 8
Ͳ Antivirus installed and virus database libraries up-to-date
4 installations steps shall be completed by CTR (Refer to Annexe 2 & 3):
Ͳ Download and Installation of the total AXACAP software tool

Ͳ Complete online the authentification Certificat request form
Ͳ CPY validation email and online confirmation
Ͳ Connexion to TOTAL CONNECT SSL VPN portal https://sslconnect1.total.fr/pki
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During the second step, CTR user will be invited to enter a password to protect his certificate.
Assuming that all the required components were installed, the entrance to the TotalConnect portal is
done via the same internet address https://sslconnect1.total.fr/pki. At each connexion, the following
pop-up is displayed to asking you to reenter the password for the personal certificate that you have
previously installed:
5.2 Access to CITRIX Platform
After being logged to TOTALConnect (means you have an authorized access), links to the CITRIX
application are proposed, click on the “Ferme Citrix XenApp VISION Angola) to be redirected on the
latest platform.
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On the next screen, CTR user will have to enter his CITRIX logins details (IGG Number, Password and Domain)
to access into the application server, (theses details are submitted in a separate email by CPY FOP ICAPS
Administrator/Coordinator).
After logon, you will be able to access to the ICAPS application via CITRIX.
5.3 Access to ICAPS

Click on the following ICAPS icon:
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ICAPS is now starting and preparing the desktop
Click OK for the next two screenshots and you will be redirected to the ICAPS login page (Chapter 6.1):
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6 ICAPS SOFTWARE
6.1 Database Access and Security
To open a database for a CPY ICAPS user:

‫ݘ‬Select – Start – Programs – ICAPS R3.21– ICAPS, OR
‫ݘ‬Select the ICAPS.exe Icon from the Desktop (when available), OR
‫ݘ‬From Windows Explorer select C:\Program Files\ICAPS-R3.21 and double click on ICAPS
Application File.
The ICAPS Logon screen:
Enter your Username and Password in the text boxes provided.

The PBF ICAPS Administrator will allocate user names and passwords.
Select the required Database from the ‘drop down’ combo box.
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Note:

The database combo box shows all the databases that have been made accessible from the
Server.
If you want to access to another database when you are already in ICAPS:
Select File – Database Disconnection. The login screen appears, enter the required Database name,
User and Password to open the new session.
6.2 ICAPS Access level
There are four levels of access to ICAPS which determine the user’s privileges on the database.
Each User will also be required to enter a ‘Password’ in order to access a database.
‫ݘ‬Level 1
This level is intended for 'Read Only' access. It allows:
- ‘Read only’ access to the database

- Access to the Global Filter
- Running and printing of reports
- Generate status and progress
- Export values
- Print OPERCOM Sheets (Barcoded tasks)
- Use display option
- User management (for current user password modification)
‫ݘ‬Level 2
This level is intended for operators and allows:
- All Level 1 privileges

- Import Pre-commissioning and Commissioning tasks
- Import of Punch list
- Print empty OPERCOM Sheets (ie blank forms)
‫ݘ‬Level 3
This level is reserved to the System Operator and grants:
- All Level 2 privileges

- Generate tasks
- Import items, basic functions and test packs
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‫ݘ‬Level 4
This level is reserved for the System Administrator and allows:

- Load ICAPS structure (main and task project structure, OPERCOM sheets, types and
associations).
- User group management
- User management
- Unrestricted access to the system
- The level of access granted to each user will be determined by the ICAPS Administrator.
6.3 Global Filter
When opening a database, the first window that appears is the Global Filter MMI:
This facility provides the user with the option to select a specific area of a database while leaving all
other areas hidden from view. This feature limits the amount of data to be processed and is useful
on large databases.
Filtering can be applied to any number of the options shown below. To apply a filter, click on the
required items and select one from the drop down menus.
Note: The Global Filter has two tabs. One is for the project as a general view and the second one is
specific to Punch List.
The Global Filter also presents useful options in tick boxes that allow the user to select only the task
not completed (on the first tab) and also the Punch List complete or not complete (second tab).
Multiple filters can be applied at the time on both tabs. It is possible for instance to filter the Punch
List not complete on the check sheets only (CCK) for a dedicated subsystem.
Remark: Always cancel the filter (GF OFF) before:
‫ݘ‬Searching
‫ݘ‬Exporting
‫ݘ‬Adjusting a new filter
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6.4 ICAPS Toolbar
These shortcuts actions buttons are associated with corresponding keyboard keys:
F2 Call Global Filter

F3 Display / Hide more details in explorer right panel.
F4 Call Sort MMI
F5 Refresh Explorer
F6 Show / Hide Setup branch
F7 Show / Hide Search branch
F8 Call Barcode MMI
F9 Display by Systems or Modules
For details of these functions, refer to the specific chapter.
6.5 General rules used with ICAPS
ICAPS is a software package with a man-machine interface (or MMI). All the familiar facilities used
in Windows applications are present.
The main menu bar gives access to all the main functions:
The view is done by Systems and Sub-systems or by Modules.
Navigation within ICAPS is performed through an Explorer module. The system comprises a ‘left
hand’ and ‘right hand’ panel similar to the one used by Microsoft Windows.
The left-hand window panel shows a tree view that can be expanded and collapsed.
The right-hand window panel shows details of the object that have been selected in the tree view.
In addition, you can access to specific tasks at any time, by selecting an object in the tree view or a
line in the list, then by clicking the right mouse button.
The ‘left hand’ panel contains the following seven branches:
‫ݘ‬Equipment Systems
‫ݘ‬Task Database
‫ݘ‬Dossier Status
‫ݘ‬Punch List
‫ݘ‬Sequence
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‫ݘ‬Setup
‫ݘ‬Search
Note: The 5 first branches and the Search branch are exclusive. You cannot display both at the same
time. Each branch contains a number of folders that are arranged in a hierarchical order as displayed
below:
The right-hand panel of ICAPS explorer displays the contents of the folder highlighted in the left-hand
panel. The Items folder for subsystem number 0101 produces the following right-hand panel:
A contextual menu opens next to the cursor, letting you select the function you want directly from a
list. These menus are dynamic, varying according to the object selected or the User access level
authorization.
The functions in these menus perform immediate tasks, such as updating the progress on a task or
opening a new screen that lets you configure the selected objects detailed characteristics (for upper
level access rights).
Note: there is no active filter see bottom of the picture on the subsystem number.
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6.6 ICAPS Setup
The ICAPS Setup shows all setup information for ICAPS such as definition of the disciplines, of the
item/basic function type codes, project, etc.
The “ICAPS SETUP” branch in the explorer can be accessed by using the F6 key or the ‘Display’
menu:
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6.6.1 Country, Project, Sub-Project, Level 1 sequence
Theses fields are utilized for the project definition. The project follow-up levels (from level 1 to level 4
number and relevant sequence) will be filled with the start and end dates. Refer to the PBF – ICAPS
Management Procedure.
6.6.2 Task Location
The Task Location field is utilized for the physical location of the task to be performed.
6.6.3 Punch List Actors
Punch List actors are the persons authorized to emit Punch Items. PL Actors shall have rights to
issue, clear, check and approve a punch list. Refer to Punch List procedure.
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6.6.4 Types
This section branch groups all various equipments and associated tasks by Types.
Basic Function and Item are grouped by Types depending on their functionality and technical Datas
(Data1 to Data15 fields). These fields can be formatted so that their content appears on the
OPERCOM Sheets.
Task Types are organized by Task Activity which represents the task definition:
Number Description
CCK Conformity Check Sheet

STS Static Test Sheet
PIP Piping Test Sheet
PRC Preliminary Checks Sheet
FTS Functional Test Sheet
OTS Operational Test Sheet
PVP Piping & Vessels Preparation
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6.6.5 Punch List Activity
The user can view all the Punch List Activity defined on the database as per the Punch List procedure
6.6.6 Punch List Priority
The user can view the Punchlist categories defined on the database as per the Punch List procedure
Number Description
0 To be cleared before Shipment

A To be cleared before RFC
B To be cleared before AOC
C To be cleared before CC
6.6.7 Punch List Action By
The user can view all the Action By third part defined on the database as per the Punch List
procedure
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7 DATA GENERATION AND MANAGEMENT

7.1 Access to Equipment Systems / Sub – systems or Modules Branch
The module code represents the construction area codes. The module branch allows you to manage
the equipments: Basic Functions, Test packs and Items.
You have the possibility to display the list of equipments either by Systems or by Modules.
By clicking on the button S respectively the button M, the equipments are displayed by Systems
(Equipment Systems Branch) respectively by Modules (Equipment Modules Branch).
7.2 Access to Items
To access to the Items MMI, select Equipment List By System / System Number / Sub-systems
number / items.
The several fields are the following:
‫ݘ‬Item number
‫ݘ‬Item name
‫ݘ‬Subsystem number
‫ݘ‬Item Type Name
‫ݘ‬Module number: Construction area number
‫ݘ‬Dwg or PID
‫ݘ‬Manufacturer model
‫ݘ‬Manufacturer name
‫ݘ‬Manufacturer type
‫ݘ‬PO Number
‫ݘ‬Serial Number
‫ݘ‬Comments
‫ݘ‬Data1 to data15…
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7.3 Access to Test Packs
To access the Test Pack MMI, select Equipment List By System / System Number / Sub-systems
number / Test Packs.
Right click on the required Test pack in the left hand or right hand panel for a variety of options.
A Test Pack can contain 0 or more items, and be listed in one or several subsystems.
Even if a Test Pack is listed in more than one subsystem, the tasks associated to the Test Pack are
unique and cannot be duplicated.
‫ݘ‬Test Pack Number

‫ݘ‬Test Pack Name
‫ݘ‬Sub-system Number
‫ݘ‬Module Code
‫ݘ‬Comments
7.4 Access to Basic Functions
To access the Basic Function MMI, select Equipment List By System / System Number / Sub-
systems number / Basic Function
Right click on the required basic function in the left hand or right hand panel for a variety of options.
A BF can contain 0 or more items and be listed in one or several subsystems.
Click on the “Associated Items” button to select which items belong to this BF.
Note: Selecting the appropriate SUBSYSTEM in Global Filter will limit the number of items in the
'Available Item's' list and thus make selection easier.
‫ݘ‬BF number
‫ݘ‬BF name
‫ݘ‬Sub-system number
‫ݘ‬BF Type Name
‫ݘ‬Module Code
‫ݘ‬PID Number
‫ݘ‬Manufacturer model
‫ݘ‬Manufacturer name
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‫ݘ‬Manufacturer type
‫ݘ‬PO Number
‫ݘ‬Serial Number
‫ݘ‬Comments
‫ݘ‬Data1 to data15…
7.5 Access to Task List Branches

7.5.1 Pre-commissioning Tasks CCK / STS / PIP
All tasks to be performed during the Pre-commissioning and Commissioning phases is displayed in
the Task List By Location or Task List By System Branch. The Task List By Location database
Branch is sorted by Task Location and by Task activities for the Pre-commissioning phase and for the
Commissioning phase.
The Pre-commissioning task activities types are:
Task Type Task Activity Description
CCK Conformity Check

STS Static Test
PIP Piping Test
To access to the Pre-commissioning tasks select Task List by Location / Task Location / System
Number / Sub-systems number / Pre-commissioning tasks / CCK or STS or PIP. You can repeat the
same operation by selecting Task List by System.
‫ݘ‬Task Numbers
‫ݘ‬Item
‫ݘ‬Form Number.
‫ݘ‬Start Date
‫ݘ‬End Date
‫ݘ‬Sub-system
‫ݘ‬Spent MH
‫ݘ‬Estimated Man-Hours
‫ݘ‬User Group
‫ݘ‬Task Location Code
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The Progress Data group indicates the task completion status.
7.5.2 Commissioning Tasks – PRC / FTS / OTS /PVP
The Commissioning task activities types are:
Task Type Task Activity Description
PRC Preliminary Check

FTS Functional Test
OTS Operational Test
PVP Piping and Vessel Preparation
The preliminary Check sheet (PRC) is a Commissioning task by discipline to be validated acting the
RFC dossier with relevant documentation has been reviewed and accepted by the Commissioning
disciplines Leads.
Functional Tests (FTS) are performed on Basic Functions. A Basic Function is the smallest group of
equipment that can be subject to ‘dynamic’ i.e. energized Commissioning activities (Ex: E&I Loop
checks)
Operational Tests (OTS) are required to check the correct functioning of certain equipments of the
plant under conditions as close as possible to normal operating conditions.
Piping & Vessels Preparations (PVP) are all the activities required to prepare for oil or gas-in. OTS
and PVP’s are multi-discipline activities.
To access to the Commissioning tasks select Task List by Location / Task Location / System Number
/ Sub-systems number / Commissioning tasks / PRC or FTS or OTS or PVP. You can repeat the
same operation by selecting Task List by System.
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‫ݘ‬Task Numbers
‫ݘ‬Item Number
‫ݘ‬Form Number
‫ݘ‬Progress
‫ݘ‬Start Date & End date
‫ݘ‬Sub-system
‫ݘ‬Estimated Man-Hours and Spent MH
‫ݘ‬UserGroup
‫ݘ‬Task Location
7.6 Associated Data
You can display a MMI that summarizes related data about equipment (Subsystem, Tasks, Punch
Lists and preservation tasks related to this Equipment).
To display theses datas, select an equipment in the left part or right part of the ICAPS Explorer,
display the contextual menu by using the right click and get access to many facilities on ICAPS
(subject to your authorized level access). Then if appropriate, just select “Associated Data” option.
In this MMI, you can see the subsystem of the equipment, its associated tasks and associated Punch
List.
You can call the Associated Datas MMI from an item number, a test packs, a basic function, a CCK
task, a STS task, a PIP task, a FTS task or a Punch List.
Inside the Associated Datas MMI you can still use the right click to display a contextual menu and get
again access to many facilities (subject to your authorized level access user)
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7.7 Dossiers Status Branch

7.7.1 RFC Status, RFSU/AOC Status
When you click on ‘Dossier Status’ branch, the list of subsystems is displayed on the right window
with their respective status during Pre-commissioning and Commissioning phase:
RFC Date and RFSU/AOC Date are the dates when the RFC and RFSU/AOC certificates have been
signed off, which means all the Pre-commissioning or Commissioning activities have been fully
completed without blocking punch item in the subsystem.
RFC (RFSU) Dates are available if the subsystem has been calculated RFC (RFSU) ie all activities
completed with no blocking punch item in the phase.
In this case, the RFC (RFSU) calculated indicator displays ‘yes’ in the column “RFC Calculated
(RFSU Calculated)”.
A partial date for RFC and RFSU (AOC) can be used to energize a sub-system or to operate a
system without completion of current tasks taking in account there is no blocking point (safety as ex).
The Status field in the above screen can be either ‘No’, ‘Partial’ if the Partial Date is entered or ‘Yes’
if the Final date is entered.
Note: RFSU field in ICAPS refers to AOC acronym in OPERCOM.
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7.7.2 Printing PCOM & COM Dossier
This functionality allows printing a Precom or Com dossier sorted by discipline.

By right clicking on the subsystem, you choose the option ‘Print PCOM/COM Dossier’:
The following MMI is launched:
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It is possible to print the discipline check and test sheets, test pack sheets, functional test sheets
(FTS) from this MMI.

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7.8 Punch List Branch

7.8.1 Description
Punch Lists are displayed by the Punch List branch of the tree view.
They will be listed under PL Not Completed until they are signed off. At that time they will
automatically be transferred to the PL Completed folder.
The following screen appears:
The several details shown on a PL are:
PL Number
Category
Subsystem
Equipment
Discipline
Originated by
Originated Date
Action By
Defect description
Corrective action
Clearance fields (Carried out by, checked by, approved by)
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There are three sections to the Punch Item MMI.
‫ݘ‬The top section gives details of the Punch Item. ICAPS allocates a number automatically. A priority
is assigned, defect description, discipline and others details are filled.
‫ݘ‬The left section contains details of the corrective actions. It includes the group responsible to fix the
Punch Item, the vendor assistance and the expected clearance date.
‫ݘ‬The right section contains details relevant for the PL clearance. You have the possibility to view a
file linked with the Punch Item.
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7.9 ICAPS Export Facility
It is possible to export data from the database in Excel format (for all user level access 1 to 4). This
facility is useful when large volume of data has to be addressed. The appropriate data can be
exported in Excel format, modified as necessary, and re-imported with ICAPS import facility.
Select File / Export. The following screen appears:
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To export a file:
‫ݘ‬Select the checkbox associated to the type(s) of export you want to realize ( Ex: Items, Tasks,…)
‫ݘ‬Files can be exported to the default location or a different directory can be selected.
Remarks:
‫ ݘ‬The export function is Global Filter compliant. This box indicates whether the Global Filter is
active.
‫ ݘ‬Deleted elements remain, for consolidation purpose over multiple databases, in your database.
Selecting this option will include them in the excel export file.
‫ݘ‬The Export function copies data to an export file. It does not remove data from the database.
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7.10 Data Sort Functionality
The Sort function allows the user to sort data in the right side of the explorer. Sorting by a single
column is achieved by simply clicking on the column header. Repeated clicking on the column header
toggles the sort between Ascending and Descending order.
ICAPS provides the facility to sort by more than one column.
Access to the sort MMI is reached from the right-hand panel of Explorer.
Right click on any item and select ‘Sort’ from the available options. The following box will appears:
The list can now be sorted by up to three different criteria.
7.11 Data Search Module
The Search function allows a user to easily find data when only partial information is known. If the
Search node is not displayed, you can activate it using the menu option ‘Display / Search’, or press
F7, or click on the icon “Show / Hide Search tool”:
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In the right part of the explorer, open the SEARCH node and select one of the 6 types of search:
‫ݘ‬Subsystems
‫ݘ‬Basic Function
‫ݘ‬Test packs
‫ݘ‬Items
‫ݘ‬Tasks
‫ݘ‬Preservation Tasks
‫ݘ‬Punch List
Right click on the selected node and select the ‘Search…’ option.
Enter the search criteria in a screen similar to this one:
the Company.
Document number:
In the left fields, enter your criterion details, in the right combobox, select the field to search.
You can also use specific characters (* and?).
You can also choose to search equipment without tasks.
The result of the Search is displayed in the right part of the main screen.
You can also print this result in a crystal report.
Remark: The search function is also Global Filter compliant. It selects data that respects the
other criteria you have specified in the Global Filter.
the Company.
Document number:
8 PRINT OPERCOM SHEETS
OPERCOM Sheets can be edited as a set of OPERCOM Sheets by contextual menu in explorer.
The aim of Printing OPERCOM Sheets by this functionality is to facilitate the OPERCOM Sheet
printing. A local or dedicated network printer shall be pre-selected as default.
The user selects one or several tasks in the right part of explorer. These tasks can be selected as in
any explorer task list branch or in Search Task branch. The selection is compliant with Microsoft
standard: you can use “Control” and “Shift” keys like in the Windows Explorer:
‫ ݘ‬Select the first task; then hold down SHIFT and select the last task of your selection. All tasks
between the first and the last are selected.
‫ݘ‬Select the first task, and then hold down CTRL and select the other tasks of your selection.
After this selection, Right click and Print Opercom Sheets.
The user is invited to preview the forms selected. If the user chooses ‘No’, all the forms will be printed
out directly to the printer.
If the user choose ‘Yes’, the form will be previewed in a word file as ICAPS builds a Microsoft Word
document. In order to print the sheets, select the Print command in the menu of Word application.
To save it as a PDF file, first select the Adobe PDF printer as the default printer, then save the file
when asked. If ‘NOT’, the form will be directly sent out to the printer.
the Company.
Document number:
Note:
During a print operation, the corresponding MMI shows the number of tasks to printed on but not the
number of pages to print.
“Abort” button stops the print and closes the MMI.
Remark: Do not open a Word file or an Excel file during the import/printing. This would corrupt or
disturb the action.
the Company.
Document number:
9 ICAPS REPORTING
This subject is developed under the procedure PBF - ICAPS Reporting AO-060-PG-0140-000008.
10 ANNEXES
10.1 ANNEXE 1 Personal Contact Detail Form
10.2 ANNEXE 2 Installation Guideline for VPN SSL TOTALConnect Access
10.3 ANNEXE 3 TOTAL Connect Certificat Installation User Guide
the Company.
PERSONAL CONTACTS DETAILS TEPA
Rotational – Resident / Country ………………………………………………
Name : Surname :
Nationality :
Date of birth : Place of birth : Company :
Passport 1 Passport 2
Father’s name : Father’s name :
Mothers’s name : Mothers’s name :
Passport N° : Passport N° :
End of vality (passport) : End of vality (passport) :
Place of delivery (passport) : Place of delivery (passport) :
Postal Address : Telephone N° :
x Person to contact in case of emergency (name + contacts Telephone N° :

details) :
Note 1: A copy of the passport shall be provided
Note 2: 2nd passport information are not mandatory.
Annexe 1 - Personal Contact Detail form

Hit ‘Finish’:
INTRODUCTION INSTALLING THE AXACAP
The process to obtain a software certificate is The second step consists in installing a
composed of three distinct steps: software component, called AXACAP.
x Receiving an invitation; This component enables the protection of your
software certificate using a password.
x Installing the AXACAP component;
x Generating the software certificate.
Pre-requisites:
The following sub section details how to obtain
an invitation. The AXACAP component is supported on the The AXACAP is now installed on your
following Windows platforms: Windows XP, workstation.
Server 2003; Vista (32 & 64 bits); 7 (32 & 64
bits) along with the following web browsers:
RECEIVING AN INVITATION
Internet Explorer 6, 7, 8 and 9 (with retro- GENERATING YOUR SOFTWARE
compatibility mode enabled).
CERTIFICATE
To receive a software certificate invitation, you Local workstation administrator privileges
Local Partner Officer (LPO) will have to are mandatory for a successful installation. The third and last step consists in generating
complete the software certificate invitation your software certificate.
process at your intention.
Installation Procedure:
Upon completion, you will receive an email Software certificate generation procedure:
detailing the required steps to complete in Download the AXACAP component at the
order to obtain a software certificate. This following URL: Using Internet Explorer, access the invitation
email will contain two important pieces of https://poseidon.hubtotal.net/totalaxacap URL specified in the invitation email you
information:
As a local workstation administrator, run the received during the first step of the enrollment
x A URL providing access to the ‘total-axacap.exe’ executable. process.
invitation;
Choose ‘English’ and hit ‘OK’:
x A password used to activate the Note: For Internet Explorer 9 version,
certificate request. please enable the retro compatibility
Once in possession of the email mode by clicking on the Compatibility
aforementioned, you can continue with the view button in your browser address
enrollment process. bar:
Hit ‘Install’:
Annexe 2 - TOTALConnect VPN SSL Access Page 1 of 4

Enter the password in the ‘Password’ input box
For Windows 7 users, launch “Internet (this password was sent in the invitation email)
Explorer”, not “Internet Explorer (64 and hit ‘Send’.
bits)” :
The following web page is displayed:
- « Start » menu
- Search « Internet »
- Launch « Internet Explorer » Your software certificate is correctly
generated and imported.
The following web page is displayed: USING YOUR SOFTWARE

CERTIFICATE
During the utilization of your software
HESTIA
certificate, the following window is displayed:
USER GUIDE
SOFTWARE
Select ‘Grant permission’.
CERTIFICATE
In the ‘Key Protection Password’ input box,
provide the certificate protection code you
chose during the Software Certificate
generation process.
Choose a certificate protection code (double
input). Please make sure to remember this Hit ‘OK’.
certificate protection code. You will be
requested to provide this code prior to each
You access the resource protected by the
usage of you software certificate.
certificate strong authentication
mechanism.
Check the following checkbox: ‘Accept
certificate usage’.

INTRODUCTION
Configuration:
Accessing Total systems via the TOTAL
Connect SSL VPN portal has two functional x Internet access
steps
x DNS resolution
x System Configuration x Https flow (tcp / 443) allowed to pass
x Recurring connection to the TOTAL through firewalls and proxies to
Connect portal sslconnect1.total.fr
Enable the execution of ActiveX
This document details the requirements, x Website sslconnect1.total.fr must be in components.
configuration procedure and how to use the trusted sites
SSL VPN portal to reach Total’s resources via
x Enable the execution of ActiveX
TOTAL Connect.
components
x The personal firewall (if there is one
PRE-REQUISITES installed) must not block SSL flows. At the end of the installation process, this
window should be displayed
This section lists the prerequisites that all
partners should respect. FIRST CONNECTION TO THE
Certificate TOTAL CONNECT PORTAL
x Total PKI software certificate installed
on your computer in the “personal” For the first connection to SSL VPN portal,
container administrator rights are required to permit Click on the button « Disconnect » to close
installation of Juniper components such as your session and then close your browser.
x TOTAL Intermediate Certificate « Juniper Installer Services» and « Windows
Authority must be configured. Secure Application Manager» (WSAM). You do
not have to connect using your “standard” user
Windows platforms:
ID – a system administrator may perform these
RECURRING CONNECTION ON
x Windows XP 32 bits; steps for you. THE TOTAL CONNECT PORTAL
x Windows Vista 32 bits; If all the steps were correctly followed, you just
Web browsers: Installation procedure need user rights for the next steps.
x Internet Explorer 6 ; During this step, an ActiveX or Java Authentication & compliance tests
component is automatically downloaded and Assuming that all required components were
x Internet Explorer 7 ; installed. installed, connect to the following address:
x Internet Explorer 8 ; https://sslconnect1.total.fr/pki
Privileges: Connect to the address: The following pop-up is displayed to asking you
https://sslconnect1.total.fr/installer to select the personal certificate that you have
x First connection to the TOTAL Connect previously installed.
portal: Administrator rights Login = installer
x Recurring connection to the TOTAL Password = totalconnect
Connect portal: User rights
Access to TOTAL’s resources
Once all components are loaded, several
bookmarks corresponding to TOTAL’s
resources may displayed, according to your
rights.
Select your certificate.

NB: The following window is displayed even if
you have just one certificate.
Bookmarks are grouped by the type of service

or resource, such as Terminal session, File
PARTNER ACCESS
Enter the password that you created during the
server, Web access …
TOTAL CONNECT
generation certificate process. This password Some application installed on your computer
cannot be reset – a new certificate must be can be used with SSL VPN solution to access PORTAL
generated if you lose or forget it. to TOTAL resources. In this case, no bookmark
is displayed; rules are loaded in the WSAM
Once authenticated, the HostChecker component permitting your application to
component that checks your system’s connect securely to the resources in question.
compliance to TOTAL standards will install and
execute automatically. Example: WSAM component tunnels
application flows, such as those initiated by the
Putty terminal client
USER GUIDE
PARTNER SUPPORT
Once your access has been validated, TOTAL
provides you special phone number that you
call in case of problem. The Partner support
If you computer is not compliant to the TOTAL team will assist you in troobleshooting and
security policy, a remediation page will be resolving your issue.
displayed. If your role requires it, the WSAM
component should be launched automatically..
You can see this service launched in your task
bar.
Version 1.0 2 - TOTALConnect

Annexe Rédigé
VPNpar
SSL: DF/DSIT/IP/OSI
Access Page 4 of 4
TOTAL CONNECT CERTFIFICAT
INSTALLATION USER GUIDE
VPN SSL TOTAL PARTNER
PERSONAL IDENTITY VALIDATION – EMAIL
Prerequisites:
• OS – Windows XP or Vista or 7
• Web browser : Internet Explorer
p 6 or 7
The User receive an email from holding.adminpki@total.com:
Annexe 3 – TOTAL CONNECT CERTFIICAT INSTALLATION USER GUIDE 2

STEP 1 – TOTAL-AXACAP TOOL INSTALLATION
Download from : https://poseidon.hubtotal.net/axacap/total-axacap.exe
Annexe 3 – TOTAL CONNECT CERTFICAT INSTALLATION USER GUIDE 3

STEP 1 – TOTAL-AXACAP TOOL INSTALLATION

STEP 2 – FILL ONLINE THE CERTIFICAT REQUEST FORM
https://hestia.hubtotal.net/EE/csrpartner.cgi?serial=xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

STEP 3 – RETREIVING THE CERTIFICAT
When the certificat is validated by TOTAL, the user receive an email

confirmation

STEP 3 – CHECK THE CERTIFICAT INSTALLATION
Annexe 3 – TOTAL CONNECT CERTFICAT INSTALLATION USER GUIDE

7
Go to : https://sslconnect1.total.fr/pki
Annexe 3 – TOTAL CONNECT CERTFIICAT INSTALLATION USER GUIDE 8

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PBF – ICAPS MANUAL AO-060-PG-0140-000009

PBF - ICAPS MANUAL

Rev. Status Date Revision memo Issued by Checked by Approved by

01 IFU 16/SEP/2013 Issue for use F.CHETTI J.LEGRAIN J-L.LE-RODALLEC

10 ANNEXES ............................................................................................... 38

2 DEFINITIONS AND ABBREVIATIONS

Document Number Document Title

AO-060-PG-0140-000006 PBF – ICAPS Management Procedure

GS EP EXP 107 Commissioning execution

ICAPS is an acronym of the words:

ICAPS is a complete Pre-commissioning / Commissioning activities management tool. It manages the

4.2 ICAPS Description

The main functions of ICAPS are:

‫ݘ‬Reference all tasks for Pre-commissioning and Commissioning.

4.3 Main Facilities of ICAPS

The main facilities provided by ICAPS are:

5 REMOTE ACCESS FOR CTR

5.1 TOTAL Connect Access Request and installation

Get a first CPY Approval

Creation of IET “Identifiant Externe Total” ie IGG Number by CPY

Ͳ Local workstation with administration rights

4 installations steps shall be completed by CTR (Refer to Annexe 2 & 3):

Ͳ Download and Installation of the total AXACAP software tool

5.2 Access to CITRIX Platform

5.3 Access to ICAPS

ICAPS is now starting and preparing the desktop

To open a database for a CPY ICAPS user:

The ICAPS Logon screen:

Enter your Username and Password in the text boxes provided.

6.2 ICAPS Access level

This level is intended for 'Read Only' access. It allows:

- ‘Read only’ access to the database

This level is intended for operators and allows:

- All Level 1 privileges

This level is reserved to the System Operator and grants:

- All Level 2 privileges

This level is reserved for the System Administrator and allows:

6.3 Global Filter

Remark: Always cancel the filter (GF OFF) before:

6.4 ICAPS Toolbar

F2 Call Global Filter

For details of these functions, refer to the specific chapter.

6.5 General rules used with ICAPS

The view is done by Systems and Sub-systems or by Modules.

The ‘left hand’ panel contains the following seven branches:

6.6 ICAPS Setup

6.6.1 Country, Project, Sub-Project, Level 1 sequence

6.6.2 Task Location

6.6.3 Punch List Actors

CCK Conformity Check Sheet

6.6.5 Punch List Activity

6.6.6 Punch List Priority

0 To be cleared before Shipment

6.6.7 Punch List Action By

7 DATA GENERATION AND MANAGEMENT

7.2 Access to Items

The several fields are the following:

7.3 Access to Test Packs

The several fields are the following:

‫ݘ‬Test Pack Number

7.4 Access to Basic Functions

A BF can contain 0 or more items and be listed in one or several subsystems.