PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

All AP invoices will be created by Finance user in SAP Business One, to create AP Invoice –

Purchasing -> AP Invoice

Click Copy from option and select GRPO

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PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

Vendor’s Invoice copy attachment is mandatory

TOTAL APPLICATION SOFTWARE CO. PVT. LTD. ALL RIGHTS RESERVED.

PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

To add Journal Entries in SAP; Finance -> Journal Entries

Enter date, narration and select Debit & Credit Ledger with Amount.

Note: When Journal Entry will not editable after adding in SAP Business One, you can reverse that
entry.

Journal Voucher (JV) will be used as a draft, senior person will check and post that JV:

Press Add Journal Entry to New Voucher

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PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

Journal Voucher window:

When User enter data in Journal Voucher, need to update in Voucher window:

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PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

Journal Voucher Report:

Enter Date and branch as per approver requirement.

Internal Reconciliation: Business Partner -> Internal Reconciliation -> Reconciliation

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PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

To Reconcile all the on-account payment, A/R Invoice, A/R credit memos & other journal entries in
SAP Business One

Banking:
Banking -> Incoming Payment -> Incoming Payments

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PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

Select Business Partner, all open A/R Invoice will display and select Invoice as per payment done by
Customer, then click on Payment Means:

#Payment Means

Select Method by customer done payment i.e. By Cheque, Bank Transfer, Cash & Credit Card

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PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

To receive on Account payment, please select on- account:

For Cheque we need to enter double entries after Incoming Payments user need to select Deposit
cheques entries:

TOTAL APPLICATION SOFTWARE CO. PVT. LTD. ALL RIGHTS RESERVED.

PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

Outgoing Payment: Banking -> Outgoing Payment -> Outgoing Payment

To release Vendors payment, select Vendor

Select Invoice and enter amount if you want release partial payment against an Invoice or more than
one Invoice

TOTAL APPLICATION SOFTWARE CO. PVT. LTD. ALL RIGHTS RESERVED.

PRIVILEGED & CONFIDENTIAL SAP BUSINESS ONE FLOWCHART – MAGNACORE

Click Payment Means to select payment method i.e. Cheque, Cash & Bank Transfer

Note : On every document before adding or after added Finance user able to check Journal Entry
Preview or Journal Entry against that document in SAP Business One by pressing right click on that
document.

TOTAL APPLICATION SOFTWARE CO. PVT. LTD. ALL RIGHTS RESERVED.