EMPOWERMENT TECHNOLOGIES: ICT FOR STRAND

WEEK 3: FEBRUARY 28 – MARCH 4, 2022

Grade Level 11 Quarter 3rd

Content Standard
Learning Competency
The use of advanced tools and techniques found in
common productivity and software applications in
developing ICT content for specific professional
tracks
Uses common productivity tools effectively by
maximizing advanced application techniques
CS_ICT11/12-ICTPT-Ic-d4

Creates an original or derivative ICT content to

effectively communicate or present data or
information related to specific professional tracks
CS_ICT11/12-ICTPT-Ic-d5
Subtasks Create a mail merge in Microsoft Word Office

Print out the output.

Introduction

In the professional world, sending out information to convey important

information is vital. Because of ICT, things are now sent much faster than the
traditional newsletters or postal mail. You can now send much faster than the
traditional newsletters or postal mail. You can now use the Internet to send out
information you need to share. What if we could still do things much faster – an
automated way of creating and sending uniform letters with different recipients?
Would that not be more convenient?

I. Mail Merge and Label Generation

A. Mail Merge

One of the important reasons in using computers per se is its ability to do

recurring tasks automatically. But this ability has to be honed by learning the
characteristics and features of the software you use with your computer. After all, no
matter how good or advance your computer and software may be, it can only be as
good as the person using it.

In this particular part of our lesson, we will learn one of the most powerful and
commonly used features of Microsoft Word called Mail Merge. As the name suggests,
this feature allows you to create documents and combine or merge them with another
document or data file. It is commonly used when sending out advertising materials to
various recipients.

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 The simplest solution for the scenario above is to create a document and just
copy and paste it several times then just replace the details depending on whom you
send it to. But what if you have hundreds or thousands of recipients? Would not that
take too many hours? What if you have a small database of information where you can
automatically generate those letters?

Activity 1 Mail Merge

Getting Started:
1. Opening Microsoft Word Program. (Click Start button, type Word and click OK.
2. On the Mailings tab, click Start Mail Merge, and then select Letters. This will allow
you to sent letters to a group of people and personalize, the result of the letter that
each person receives.

3. In Word, type the body of the letter (example follows) that you want to send to
everyone.

4. Set Mailing List - The mailing list is your data

source. It can be an Excel spreadsheet, a directory
of Outlook contacts, and Access database, or an
Office address list. It contains the record that Word
uses to pull information from to build your letter. In
this activity we will focus on MS-Access database.
5. Link your mailing list to your main document.

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• On the Mailings tab, in the Start Mail Mergegroup, choose Select recipients, and
then click Type New List and create new list input atleast 10 recipients and click OK
and Save.
• In the Mail Merge Recipients dialog box, you can make any changes if needed, and
then click OK.

6. Adding personalized content to letter.

• Click Mailings tab, in the Write & Fields
group, click Address Block.

• In the Insert Address Block dialog box,

select a format for the recipient’s name
that you want to will appear in the letter
and choose OK.

Note: To view how an

address will appear in the
letter, under Preview
Results group in the
Mailings tab, choose
Preview Results. Choose
Next or Previous record
button to move through
records in your data
source.
• In the Write & Insert
group, click Greeting Line >
select format that you want
to use and click OK.
7. Finally, save your
document in My
Documents or Flash Drive.

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[click save icon in the Quick Access Toolbar or click Office Button, click save in its full
down menu.
8. Print Activity 2 Mail Merge (Click Office Button, Click Print, in the Print
Window/Dialog box, click Print or just press Enter).