COMMON

PRODUCTIVITIY TOOLS
LEARNING COMPETENCIES
 USES COMMON PRODUCTIVITY TOOLS
EFFECTIVELY BY MAXIMIZING ADVANCED
APPLICATION TECHNIQUES

 CREATES AN ORIGINAL OR DERIVATIVE

ICT CONTENT EFFECTIVELY
COMMUNICATE OR PRESENT DATA OR
INFORMATION
RELATED TO SPECIFIC PROFESSIONAL
TASKS
 Table of contents
1.WORD PROCESSOR

2.SPREADSHEETS
3.PRESENTATIONS
 THE THREE BASIC FUNCTIONS OF
THESE THREE PRODUCTIVITY TOOLS
ARE;
1. Microsoft Word – Writing skills

2. Microsoft Excel – Numeracy skills

3. Microsoft PowerPoint – Presentation skills

Productivity Tools

• PRODUCTIVITY TOOLS ALSO KNOWN AS PRODUCTIVITY

SOFTWARE ARE SOFTWARE THAT PEOPLE USE TO
CREATE AND PRODUCE PROFESSIONAL QUALITY
DOCUMENTS, PRESENTATIONS,
DATABASES, CHARTS, GRAPHS, AND MORE
1. WORD PROCESSORS
•SOFTWARE PROGRAM CAPABLE OF CREATING,
STORING, AND PRINTING TYPED DOCUMENTS
•IS A SOFTWARE PROGRAM THAT CREATES
DOCUMENTS USING TEXT AND/OR GRAPHICS.

•TIP: A WORD PROCESSOR SHOULD NOT BE CONFUSED WITH

A TEXT EDITOR, SUCH AS NOTEPAD, THAT ONLY ALLOWS
EDITING AND CREATING PLAIN TEXT DOCUMENTS WORD
PROCESSORS
WORD PROCESSOR
PROGRAMS
WORD
PROCESSORS
Microsoft Word XP is the word
processing application in the
Microsoft Office suite. Create
professional-looking, formatted
text documents with this powerful
word processing software.
ADVANCED
WORD
PROCESSING
SKILLS
• MAIL MERGE AND LABEL
GENERATION
• INTEGRATING IMAGES AND
EXTERNAL MATERIALS
MAIL MERGE
• A FEATURE THAT ALLOWS
YOU TO CREATE
DOCUMENTS AND
COMBINE OR MERGE
THEM WITH ANOTHER
DOCUMENTOR DATA FILE.
• IT’S A PROCESS TO CREATE
PERSONALIZED LETTERS
 THREE COMPONENTS
OF MAIL MERGE
1.MAIN DOCUMENT- The letter which contains the email
information for each of the merged document that can be a letter,
stationary or template. It also contains the field names which
contains the instructions for carrying out the merge.
2.DATA SOURCE- It is also called data file which comprises the
information to be merged into a document such as the list of
names and addresses to be used in mail merge
3.MERGE DOCUMENT- This is also a word processing document
that is the generated output after executing the merge process.
 16 STEPS IN
CREATING SIMPLE
MAIL MERGE
STEPS IN CREATING
SIMPLE MAIL MERGE
1. OPEN MICROSOFT WORD AND
START A NEW BLANK
DOCUMENT.
2. CLICK ON THE MAILING TAB,
3. CLICK THE START MAIL
MERGE COMMAND,
4. SELECT STEP BY STEP MAIL
STEPS IN CREATING
SIMPLE MAIL MERGE
5. CHOOSE THE TYPE
DOCUMENT YOU WANT TO
CREATE. IF YOU WANT TO
CREATE A LETTER , SELECT
LETTERS.
STEPS IN CREATING
SIMPLE MAIL MERGE
6. CLICK NEXT: STARTING
DOCUMENT TO MOVE TO STEP
2
7. SELECT USE THE CURRENT
DOCUMENT, CLICK NEXT:
RECIPIENTS TO MOVE TO
STEP 3.
 STEPS IN CREATING
SIMPLE MAIL MERGE
8. FROM THE MAIL MERGE TASK PANE,
SELECT TYPE A NEW LIST, THEN CLICK
CREATE
9. THE DIALOG BOX OF NEW ADDRESS
LIST APPEARS, DISPLAYING FIELDS THAT
WORD ASSUME YOU NEED. SELECT AN
ENTRY THAT YOU DON’T NEED AND CLICK
THE DELETE BUTTON. USE THE TAB KEY
TO MOVE FROM CELL TO CELL.
STEPS IN CREATING
SIMPLE MAIL MERGE
10. CLICK OK AFTER
FILLING THE RECIPIENT
LIST. A SPECIAL SAVE AS
DIALOG BOX POPS UP,
ALLOWING YOU TO SAVE
THE RECIPIENTS LIST.
TYPE A NAME FOR THE
ADDRESS LIST, THEN
CLICK SAVE BUTTON.
STEPS IN CREATING
SIMPLE MAIL MERGE
11. CLICK NEXT: WRITE YOUR LETTER.
CLICK THE ADDRESS BLOCK
BUTTON TO INSERT AN
ADDRESS BLOCK INTO YOUR
LETTER
12.DIALOG BOX OF INSERT ADDRESS
BLOCK APPEARS. CHOOSE THE
DESIRED FORMAT FOR THE
ADDRESS BLOCK ND CLICK OK
STEPS IN CREATING
SIMPLE MAIL
MERGE
13. CLICK THE GREETING
LINE FROM THE MAIL
MERGE TASK PANE TO
INSERT A GREETING
LINE INTO YOUR
DOCUMENT.
STEPS IN CREATING
SIMPLE MAIL
14. CHOOSE A FORMAT FOR THE
MERGE
GREETING LINE AND CLICK OK.
• THE PLACE HOLDER OF THE
GREETING LINES WILL APPEAR AT
THE DOCUMENT.
•
15. TO VIEW OUR MERGE DATA, CLICK
THE PREVIEW RESULT BUTTON AT THE
MAIL MERGE TASK PANE OR ON THE
RIBBON TO REPLACE THE MERGE
FIELDS WITH DATA FROM YOUR
RECIPIENT LIST
STEPS IN CREATING SIMPLE MAIL
MERGE
16. CICK THE NEXT: COMPLETE MERGE
ON THE MAIL MERGE TASK PANE OR
FINISH & MERGE BUTTON ON THE
PREVIEW RESULT SECTION ON THE
RIBBON. IT ITS HIGHLY
RECOMMENDED THAT CHOOSE” EDIT
INDIVIDUAL DOCUMENT” RATHER
THAN SENDING DIRECTLY TO THE
PRINTER.
2. SPREADSHEETS

Spreadsheets quickly organize

numerical information and allow the
creator to input formulas into the
spreadsheet for easy calculation.
 An example would be Microsoft Excel
SPREADSHEET
1. Microsoft Excel
-provides an automated way Of displaying any statistical data.
-it be used to automatically compute for several factors that are not easy
to notice, especially when faced a large data
-Microsoft Excel includes several arithmetic And basic functions to help
you compute faster
Microsoft Excel
WORKSHEETS
Excels main screen is called a
worksheet

Each worksheet Is comprise of

many boxes called cells
Microsoft Excel
The columns of the
worksheet Are named with
letters

The rows is named with

numbers
Microsoft Excel
EXCEL FORMULA
3. Presentation software

PRESENTATION SOFTWARE is generally used for

creating slideshows that display information.
The software has three main components:
•Text editor for inputting and formatting
text.
•Facility for inserting graphics and other
multimedia files.
•Slideshow system for displaying the content.
Microsoft PowerPoint 
• It is used to make presentations for
personal and professional
purposes.
• It is a presentation-based program that
uses graphics, videos, etc. to make a
presentation more interactive and
interesting.
USING HYPERLINKS
PowerPoint INa powerful,
(PPT) is MICROSOFT POWERPOINT 
easy-to-use
presentation
Using graphics
hyperlinks software program
in your presentationthat
is an
allows
easy you
way totonavigate
create professional-looking
slides during your
electronic slide shows. 
presentation,

HYPERLINKS- A text or an object that

contains a links to another file, web page,
a place in document, a link to a new
document, or an email address,
 USING HYPERLINKS IN MICROSOFT POWERPOINT 

Ways to insert hyperlinks:

1.Select an object or
highlight a text
2.Go to insert > hyperlinks or
use the shortcut key
CTRL+K, the INSERT
HYPERLINK dialog box would
appear,
3.When done, click ok to apply
your hyperlink.
 EMBEDDING OBJECT IN MS
POWERPOINT

EMBEDDING- The act of placing

object within the
presentation
 EMBEDDING AN EXCEL FILE TO YOUR
PRESENTATION
1. Go to your insert tab.
2. On the text group,
click on object.
3. The insert object
dialog box would
appear.
Uses of PowerPoint Presentation
• Given below are a few of the major
fields where PPT is extremely
useful;
 Uses of PowerPoint Presentation

•EDUCATION – With e-learning and smart classes

being chosen as a common mode of education today,
PowerPoint presentations can help in making education
more interactive and attract students towards the
modified version of studying
•MARKETING – In the field of marketing, PowerPoint
presentations can be extremely important. Using graphs
and charts, numbers can be shown more evidently and
clearly which may be ignored by the viewer if being
read
 Uses of PowerPoint Presentation
•Business – To invite investors or to show the increase
or decrease in profits, MS PowerPoint can be used.

•Creating Resumes – Digital resumes can be formed

using MS PowerPoint. Different patterns, photograph,
etc. can be added to the resume Depicting Growth –
Since both graphics and text can be added in a
presentation, depicting the growth of a company,
business, student’s marks, etc. is easier using PPT
In CONCLUSION;
Common Productivity Tools
is consist of;
• Word Processor
1. MS WORD
• Spreadsheets
2. MS Excel
• Presentation software
3. MS POWERPOINT