MICROSOFT WORD

Microsoft Word
( Mail Merge and Image Placement )
• A mail merge is a method of taking data from a database, spreadsheet, or other form of structured data, and inserting it into
documents such as letters, mailing labels, and name tags. It usually requires two files, one storing the variable data to be
inserted, and the other containing both the instructions for formatting the variable data and the information that will be
identical across each result of the mail merge.
• For example, in a form letter, you might include instructions to insert the name of each recipient in a certain place; the mail
merge would combine this letter with a list of recipients to produce one letter for each person in the list.

• How Does Mail Merge Work?

First, you need to understand the two essential components of every mail merge.
They are:
• Template File: the document that holds the message you’ll be sending out (like a letter or an email). It
specifies the places where the personalization data will go. And that data (names, addresses, etc.) is fetched
from a data file.
• Data File: a data source like a Microsoft Excel spreadsheet or a Google Sheets file. Each cell in the data file
contains different information (first name, last name, email address, etc.) that will be placed in your template
file in the corresponding space.
• How to Use Mail Merge to Send Bulk Letters

• You can use the mail merge feature in Word and Excel to create auto-personalized individual letters
quickly.

• Here:

• The mail merge template is a form letter in Microsoft Word.

• The data file is an Excel spreadsheet containing your recipients’ details.

• Two Components of Mail Merge

1. FORM DOCUMENT
2. LIST OR DATA FILE
 MICROSOFT POWERPOINT
• Microsoft PowerPoint is a presentation program,] created by Robert Gaskins and Dennis Austin at a software company named Forethought, Inc. It was released on
April 20, 1987, initially for Macintosh computers only. Microsoft acquired PowerPoint for about $14 million three months after it appeared. This was Microsoft's
first significant acquisition, and Microsoft set up a new business unit for PowerPoint in Silicon Valley where Forethought had been located.
• PowerPoint became a component of the Microsoft Office suite, first offered in 1989 for Macintosh and in 1990 for Windows, which bundled several Microsoft
apps. Beginning with PowerPoint 4.0 (1994), PowerPoint was integrated into Microsoft Office development, and adopted shared common components and a
converged user interface.
• PowerPoint's market share was very small at first, prior to introducing a version for Microsoft Windows, but grew rapidly with the growth of Windows and of
Office.    Since the late 1990s, PowerPoint's worldwide market share of presentation software has been estimated at 95 percent.
• PowerPoint was originally designed to provide visuals for group presentations within business organizations, but has come to be very widely used in many other
communication situations, both in business and beyond. The impact of this much wider use of PowerPoint has been experienced as a powerful change throughout
society, with strong reactions including advice that it should be used less, should be used differently, or should be used better.[
• The first PowerPoint version (Macintosh 1987) was used to produce overhead transparencies, the second (Macintosh 1988, Windows 1990) could also produce
color 35 mm slides. The third version (Windows and Macintosh 1992) introduced video output of virtual slideshows to digital projectors, which would over time
completely replace physical transparencies and slides. A dozen major versions since then have added many additional features and modes of operation and have
made PowerPoint available beyond Apple Macintosh and Microsoft Windows, adding versions for iOS, Android, and web access
• What is a hyperlink in PowerPoint?

• A hyperlink is typically clickable text that jumps you to a location online, opens a file on your computer or performs
some other action when you click it.

• You can use hyperlinks in the Microsoft Office suite to do a variety of things like:

• Open a web page online

• Open files or documents on your computer

• Jump to a specific section in your document

• Create new documents (that you can begin editing)

• Start an email message

Ways to insert hyperlinks

• Ways to insert hyperlinks
Inserting a hyperlink
1. Open Microsoft PowerPoint.
2. Type the text in the PowerPoint slide that you want to be linked.
3. With your mouse or keyboard, highlight the text you want to turn into a hyperlink. For
example, in the image below the text "ComputerHope website" is highlighted.
4. In the menu bar or Ribbon at the top of the PowerPoint program window, click the Insert tab.
5. On the Insert tab, in the Links section, click the Link option.
6. In the Insert Hyperlink window, type in the web page address you want to link to in
the Address text field. If you're not sure what the address is, go to the website in a web
browser and copy the URL from your browser's address bar.
7. Once, you're done, click OK.