MAM STD 030 Safety Event Management v3

SAFETY EVENT MANAGEMENT STANDARD
Minerals Americas VP HSE

MAm-HSE-STD-30
Purpose
Define a process to manage Safety events to ensure compliance of BHP requirements defined in the documents “Our
Requirements Health, Safety, Environment and Community Reporting” and “Our Requirements Event and
Investigation Management for HSEC and Other Events” and define a method to spread learning of investigations, all
operations, projects and explorations of Minerals Americas.
Scope
All "in-scope" activities developed by employees or contractors in any of operations, projects or explorations of
Minerals Americas.
It excludes processes of notification and management of events according to the local legislation. For such cases the
site must establish its local protocol of notification, report and communication with the competent authorities that are
entitled to.
It excludes the management of events that were notified in 1SAP, previous to the roll-out of the event management
tool in Fiori. This cases must be managed using the previous 1SAP process, according to the last version of this
document.
Stakeholders
The following people have a stated interest in this document and should be informed of any significant changes to
content:
Area Name Position
HSE Yerko Fuentes Head of HSE Escondida
HSE Julian Mansilla Head of HSE Pampa Norte
HSE To Be Appointed Head of HSE Exploration
HSE Justin Williams Head of HSE Potash
Reporting HSE Jimmy Ramirez Manager Reporting
Version: 3.0 (Revision: Date 01/08/2019 – Valid until: 01/08/2021) BHP Minerals Americas VP HSE
(This document may contain propriety information. Any printed copy of this document is an uncontrolled copy) Page. 2 of 11
MAm-HSE-STD-30
Requirements
4.1 Stage 1: Event Identification
All Safety events must be assessed considering their actual and potential impact level according to the severity table
from the document “Our Requirements Risk Management”. Also, they must be classified considering their actual
impact level according to the following definitions1:
 Injury: Event that resulted in an injury
 Near Miss: An occurrence (something did happen) that could have potentially resulted in harm to people or the
environment
 Hazard: Source or a situation with the potential for harm in terms of injury or ill-health, damage to the
environment or a combination of these
Safety Significant Event (SE)

 Event with a plausible potential severity level 4 or greater safety impact, or an event with an actual severity level
4 or greater safety impact.
 Significant Events (SE) must be classified as SE Hazard, SE Near Miss or SE Injury, according to their actual
severity level. To determine if the event is significant, use the Safety Significant Events Decision Tree and the
Severity Table from the “Our Requirements Risk Management”, advice by HSE personnel from site.
To define whether the event is in or out of the scope use the flow defined in the document “Our Requirements HSEC
Reporting - Master Data, Definitions and Interpretations".
Safety events management must be developed according to the requirements detailed in this document, the
instructions from the EMS Instructive and the document “Our Requirements Event and Investigation Management
for HSEC and Other Events”.
4.2 Stage 2: Event Report
All Safety events must be reported in the event management tool in Fiori, according to the document “Our Requirements
Health, Safety, Environment and Community Reporting” and the diagram shown below:
1Definitions extracted from the document “Health, Safety, Environment and Community Reporting - HSE Master Data,
Definitions and Interpretations”
MAm-HSE-STD-30
Injury events notification

All first aid, medical treatment and lost time injury events with no fatality potential must be reported in the event
management tool in Fiori within 48 hours since the event occurrence, independent of its potential severity level.
Significant events notification

Report must be created in the event management tool in Fiori within 48 hours since the event occurrence.
Event review
Event notification must be reviewed in the event management tool in Fiori by the Event Reviewer, who must verify
all event details and impact, add extra or missing information, and identify the Event Owner, prior agreement with all
areas involved.
Only events that have already been reviewed and completed by the Event Reviewer will be considered for official
safety statistics and reporting from each Asset/site/operation/project, hence this process should occur as soon as
possible after the event occurrence.
MAm-HSE-STD-30
Event Reviewer criteria in the event Management tool in Fiori are as follows:
Important:
Significant Events resulting in a fatality or recordable injury (medical treatment-AL2 or lost time injury-AL3) must be
notified immediately to the President of Minerals Americas and HSE Vice President, and following the “Our
Requirements Health, Safety, Environment and Community Reporting”.
MAm-HSE-STD-30
4.3 Stage 3: Investigation
The general process to initiate and conduct an investigation is shown in the flow below:
If a significant event must be investigated through the event Management tool in Fiori an investigation team, Event
Evaluator and other relevant Stakeholders must be identified. The leader and facilitator from significant events
investigations must have completed the official Investigation Methodology training, complying with the criteria defined
in the document “Our Requirements Event and Investigation Management for HSEC and Other Events”.
MAm-HSE-STD-30
Injury events investigation

For injury events, investigation must comply with the local legislation. Also, each site must stablish a local protocol
for notification, report and communication with the competent authorities that are entitled to.
Regardless the above, the Event Owner must create an investigation in the event management tool in Fiori from the
event notification, using the Timeline&5WHYs (default) or ICAM (subjected to the area Manager, advising by the
HSE team from their site/operation) investigation methodologies, ensuring to attach all the information and back-up
from the investigation in the event management tool in Fiori.
Significant events investigation

To determine the investigation methodology for significant events, type of facilitator, investigation leader and other
requirements, follow the criteria from the document “Our Requirements Event and Investigation Management for
HSEC and Other Events”.
It is not mandatory to develop an investigation for SE Hazard significant events. Nevertheless, it will be a prerogative
from the VP HSE from Minerals Americas, Asset President or General Manager (advise by their HSE Business
Partners) to develop an investigation if considered necessary, considering the event risk analysis, its repetitiveness
and/or its impact potential to the business purpose.
Significant events with actual severity level 4 or above must comply with “Our Requirements Event and Investigation
Management for HSEC and Other Events”. Also, to ensure confidentiality is maintained and controlled, should be
conducted under Legal Professional Privilege. If required, the Legal Group must be notified prior to the start the
investigation to integrate the investigation team.
4.4 Stage 4: Creation of Corrective Actions
To ensure that each corrective action can be completed in time and scope, all corrective actions must be previously
agreed and later notified to the Action Owner through the event management tool in Fiori. If not possible, the Action
Owner can reject or request for change as soon as possible.
MAm-HSE-STD-30
4.5 Stage 5: Investigation completion and evaluation
The general process for the review and completion of the investigation must be conducted according to the following
flow:
Investigation quality review

The investigation quality review will be done and registered by the Investigation Reviewer (generally, 1-up of Event
Owner) in the event management tool in Fiori, using the quality checklist available in the system. If the Evaluator
requires it or does not have the sufficient and necessary knowledge in investigation methodology, they can request
support from their HSE Business Partners to complete this evaluation.
It is highly recommended that the quality evaluation process is conducted the Investigation Reviewer in presence of
the investigation leader and facilitator, with the purpose to solve all doubts and facilitate the feedback process to
ensure the investigation quality prior to the investigation completion in the system.
Investigation completion
All investigation must be completed (closed) in the system within the deadlines defined in “Our Requirements Event
and Investigation Management for HSEC and Other Events”, which can be extended prior with Event Reviewer
approval.
MAm-HSE-STD-30
4.6 Stage 6: Corrective Actions Completion
The general investigation review and completion process must be completed following the flow below:
Each Action Owner is responsible for the action to be completed (closed) in the system, verifying that the action has
been implemented and completed in scope, attaching all the minimum back-up information in the system to account
for its implementation.
All corrective actions from significant events SE Injury and significant events resulting in fatality must define an Action
Reviewer (preferable an area Manager or General Manager), who can provide feedback on the action quality, request
clarifications and/or additional information to ensure the actions meets the expected quality, as it is implemented in
scope and address the gaps identified in the investigation.
4.7 Stage 7: Monitoring and learning from significant events investigations
Learning from significant events investigations

Safety A&I will be responsible to define and implement a monitoring and feedback process on quality of investigations
and corrective actions from significant events, with the purpose to promote good practices, identify and spread
recurrent deviations, and identify key lessons from quality investigations and corrective actions meaningful to share
to other Assets, sites, operations, explorations and projects.
MAm-HSE-STD-30
Report configuration and/or subscription

Self-service report is a function to build and/or adjust self-built reports with the information and criteria available in
the event management tool in Fiori. This solution allows the configuration and/or subscription to the following reports:
1. Event List report
2. Investigation list report
3. Investigation brief report
4. Action list report
5. Summary page
6. My list of subscriptions
7. Health & Safety significant event dashboard
8. Occupational exposure, diseases and injury dashboard
9. Environment dashboard
10. Event Management report for reporting and self analysis
MAm-HSE-STD-30
References
Title Input/Output Vendor / Client

Our Requirements Event and Investigation Management for
Input Group HSE
HSEC and Other Events
Our Requirements Health, Safety, Environment and
Input Group HSE
Community Reporting
Our Requirements Risk Management Input Group Risk

MAM STD 030 Safety Event Management v3

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SAFETY EVENT MANAGEMENT STANDARD

Minerals Americas VP HSE

Area Name Position

HSE Yerko Fuentes Head of HSE Escondida

HSE Julian Mansilla Head of HSE Pampa Norte

HSE To Be Appointed Head of HSE Exploration

HSE Justin Williams Head of HSE Potash

Reporting HSE Jimmy Ramirez Manager Reporting

4.1 Stage 1: Event Identification

Safety Significant Event (SE)

4.2 Stage 2: Event Report

Injury events notification

Significant events notification

4.3 Stage 3: Investigation

Injury events investigation

Significant events investigation

4.4 Stage 4: Creation of Corrective Actions

4.5 Stage 5: Investigation completion and evaluation

Investigation quality review

4.6 Stage 6: Corrective Actions Completion

4.7 Stage 7: Monitoring and learning from significant events investigations

Learning from significant events investigations

Report configuration and/or subscription

Title Input/Output Vendor / Client

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