Attendance Management

Management Staff Employees Manual

For
Onward
Document Version 1.0: Initial Release for Submission
 HRMS Application
USER MANUAL : Attenances Management System (Management Staff Employee Login Manual)
Version V.1.0

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ADRENALIN eSYSTEMS LIMITED SUPPORT

Should you encounter any problem/query, please give us an opportunity to address it via the
Implementation/Delivery team whilst Implementation process or through our Centralized Support
team once the Implementation of the application has been completed.

Most technical support questions can be answered through our standard manuals available on the
support portal or through this document which is tailor-made as per Onward processes and
configurations (hereinafter referred to as Onward in the document). If need may arise, Adrenalin team
can be reached on:

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TABLE OF CONTENTS
1. PROCESS FLOW ...................................................................................................................................... 6
2. EMPLOYEE TRANSACTIONS...................................................................................................................... 7
2.1 SYSTEM LOGIN PROCESS .....................................................................................................................................7
2.2 ATTENDANCE REGULARIZATION ...........................................................................................................................9
2.3 PERMISSION REQUEST......................................................................................... Error! Bookmark not defined.
2.4 ATTENDANCE CANCELLATION ............................................................................................................................10
2.5 ATTENDANCE CALENDAR ..................................................................................................................................11
2.6 TEAM CALENDAR ............................................................................................................................................14
2.7 LIST OF REPORTS .............................................................................................................................................15

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 BRIEF INTRODUCTION TO ATTENDANCE
MANAGEMENT
Attendance management is the act of managing attendance or presence in a work
setting to minimize loss due to employee downtime.

Attendance control has traditionally been approached using time clocks,

timesheets, and time tracking software, but attendance management goes beyond
this to provide a working environment which maximizes and motivates employee
attendance. Recently it has become possible to collect attendance data automatically through using
real-time location systems, which also allow for cross-linking between attendance data and
performance.

Attendance management takes place in all educational campuses be they university, college or school.

typical Attendance process flow in any organization for Management Staff employees is shown as
below

The RM rejects the regularization request

and mail trigger with rejection reason goes
to the employee

1 3
The employee can mark attendance through The Reporting Manager (RM) will login access
desk login, Mobile app or biometric device all attendance requests of his team through
(thumb/retina/swipe) installed at locations desk/mobile interface for approval/rejection The RM approves the regularization
request and approval mail trigger goes to
the employee

5
Transaction history in case of Punch In/
Out/Regularizations, gets updated and
maintained in Max system
The Attendance data from this module
flows seamlessly into Payroll Module
for processing on monthly basis.
4

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1. PROCESS FLOW
The workflow illustrated in the Process Flow diagram is for illustration purpose only. Workflow refers
to any approval/rejection and notification as a part of the process. The actual workflow may vary
depending on the configuration set for your organization. Use the illustration for a broad level
understanding of the process.

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 2. EMPLOYEE TRANSACTIONS
2.1 SYSTEM LOGIN PROCESS
Kindly access the cloud based HRMS portal using the ULR – https://hrmax.myadrenalin.com/AdrenalinMAX/#/
You will see the below login screen to enter your Username, Password and Company details

Enter User Id which is

your employee code

Enter the Password

Enter the Company as

ONWARDUAT

After logging in, you will see the below screen which is the landing page of the application. There are 2 ways in
which you can access all forms in Adrenalin Max. the shortcut way is to search Leave Request in the search bar
(ZOLOG) to directly reach the form for applying leave as shown in Section 2.2 Attendance Regularization

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The other way to access the leave module is by clicking on the Workforce Management tab on the top left under
the purple bar.

The On Clicking the Workforce management tab, you shall see the module index as shown below. Then kindly
click on Leave Request tab shown in the first box, second tab.

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2.2 ATTENDANCE REGULARIZATION
Use this form to regularize your attendance for days in which you didn’t sign-in/out. You can
compensate the late coming/early going based on the attendance configuration. The Attendance
sign-in and sign-out is based on the Attendance Configuration. The Attendance Configuration is
common to all employees of the organization.

Workforce Administration → Attendance → Attendance Regularization.

Day Based AR Time Based AR

Attendance Regularization form consists of the below mentioned fields for getting information from the
employee, such as

Regularization Category *: It is a drop down containing list of categories for raising Attendance Regularization
such as Could not login, was on training, Forget to sign out, etc. Values in this field is populated from Form
Master for the Form ‘Attendance Category’.

Type*: This is for selecting regularization type either as Day based on Time based.

• Day Based: For raising AR for entire Day means, Day based should be selected and it will ask for From-
date and To-Date information as shown above.
• Time Based: For raising AR for a particular time period means, Time based should be selected and it will
ask for From-date along with Time and To-Date along with time as shown above.

From Date: Specifies the AR Start date with Mini calendar for date selection.

To Date: Specified the AR End Date and Time along with Mini calendar and clock for date and time selection.

Reason*: Here user have to mention the reason for raising the Attendance Regularization.

Clicking on Submit Button will initiate the AR request and send it to corresponding approval if necessary.

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Clicking on Cancel will close the popup window.

Duration: Will be displayed based on the selection of From & To date.

Note: * Represents Mandatory fields.

Post Activity

Once approved, this will be reflected in Attendance Calendar view of the employee, Attendance
Cancellation, Leave Request, Leave Regularization forms. If the Regularization Category is selected as

2.3 ATTENDANCE CANCELLATION

Use this form to cancel attendance that has been approved. For example, an employee has raised
attendance regularization anticipating a tour on duty. If in case the tour program is cancelled or
postponed, then the employee can cancel the attendance regularization that he/she has raised.

Workforce Administration→ Attendance→ Attendance Cancellation

1. Employee Summary – Will list down the employees for selection.

2. AR Details – Will list down the days on which AR need to be raised based on the attendance clock in clock
out status.
3. Attendance cancellation – Enter details about attendance cancellation.
4. Reason for Cancellation – Enter the reason for cancelling the attendance.
5. Clicking on Submit Button will initiate the attendance cancellation and send it to corresponding approval
if necessary.
6. Clicking on Cancel will close the popup window.

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 2.4 ATTENDANCE CALENDAR
This is a yearly view report of the employee’s attendance calendar. This gives all the details such Leave,
Present, Absent, AR, WO, WO (worked), Holiday, Holiday Worked, Travel and Training.

• Employees can view their own Attendance Calendar.

• The manager can view the Attendance calendar for his/her reportees.
• The role players can view the Attendance Calendar of employees under their facilitation.
Selecting Attendance Calendar will display the below shown form

Current day will be highlighted with a different color with caption as ‘Today’

Attendance Calendar will have the below mentioned information.

• Employee Name/ Employee ID – Displays Name and ID of the logged in employee along with photo.
• Employee Summary – If you want to see leave calendar of your team members, then you can select the
employee by entering employee name in ‘Search employee’ field.
Note: This will be available only for managers/Role-Players.
• – Displays current date and time.
• – This filter is for viewing calendar for different months and year.
• Clicking Right Arrow it will move to next month and Clicking left arrow will move to previous month.

• Clicking will refresh the calendar.

• Also having option for selecting particular month of particular year.
• Also employee can able to see their Total record with respect to absence management and also can view
and edit the transactions.

Calendar events such as Absent, Leave, Present, Permission taken, Holiday, etc. are differentiated with a specific
color code.

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Note: Color code differs based on the color codes given during configurations.

By default Attendance calendar will display details for the current month of the year, user can able to change the
month with the help of filters available.

Attendance Calendar will show information related to attendance management such as Clock in clock out status,
Total time logged in for a day along with Present, Absent, Leave, Week off information as specific color code.

Clock in Time

Clock out Time

Total Hours

Note: All calendar types will have options for Leave Request, Permission Request, Attendance Regularization,
Leave Cancellation, Shift Change Request for employees based on their eligibility.

Total Records

Along with Calendar, Employee can also able to view the records related to Leave. Regularization, Permissions
taken over a period along with their status as shown below,

Start Date: Specifies the Start date of the absence or leave.

End Date: Specifies the end date of the absence or leave.

Absence Type: Type of absence raised by the employee such as Leave, Permission, Regularization, etc.

Duration: Specifies the number of days absent or leave taken by the employee with respect to corresponding
Start and End Date.

Status: Specifies the current status of the request raised by the employee such as approved or pending.

Action: Employee have option to View the request raised by them or Pullback/Cancel the Request Raised by
them as shown above.

Note: Details in this are generated from the request raised by the employee such as Leave Request, Attendance
regularization, Permission request etc.

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Clicking on View option will show the details of the transaction as shown below,

Clicking on Edit icon will open a popup window based on the absence type,

For e.g. If absence type is Regularization then popup will open ‘Attendance Cancellation’ form.

If Absence type is Leave request and it was approved then popup will open ‘Leave Cancellation’ form.

Mouse over on a Particular date it will display the details of leave, holiday, Present, Absent etc. as a message box
as shown below.

Example: 08/15/2018 – Multiple events happened for the employee such as Holiday – Independence Day and
Training happened on Data structure.

Similar manner it will shows details for other details also.

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 2.5 TEAM CALENDAR
Team Attendance Calendar will show information related to attendance of the team members with respect to
their shift details.

Workforce Administration→ Attendance→ Team calendar

Filters:

• Month and Year – For viewing team member’s attendance for selected month and year.
• Shift - For viewing team member’s attendance for selected month and year with respect to specific shift
time.

By clicking Show Time Check box option, it will display clock in clock out timing of the team members with respect
to the filters selected.

Each activity will be differentiated with respective color code and legends will be shown for reference.

Note: This will be visible only to Managers / Role Players.

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2.6 LIST OF REPORTS

• Attendance Regularization Details:

This report can be used to see the Attendance Regularization Transaction details for a
specific Date and Period.

• Select FROM and TO Click here to

Date to select a download the Report
Period in Excel format

• Attendance Report:

This Report can be used to see attendance details for a specific Date and Period.

Select FROM and TO Clicktohere to

Click here
Date to select a download
download the Reportthe Report
Period in Excel formatformat
in Excel

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 • Clock in Clock Out Report:

This report can be used to see the Daily Attendance IN and OUT details via using filters
showcased in the below screenshot.

Select FROM and TO Click here to

Date to select a download the Report
Period in Excel format

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