Version : 7

Last Updated: Aug 2019 For use of TKM only

T-TEP INSTITUTE EVALUATION

CHECKSHEET-

GAIN EXCELLENCE

DEALER MANPOWER EXCELLENCE DEPT. TECHNICAL SERVICE DIVISION

TOYOTA KIRLOSKAR MOTOR
 T-TEP Institute Evaluation
Institute Name Hassan Haji Memorial JDT Islam Polytechnic College, Calicut

Training Category Launch Year No of Units State Zone

Service Advisor 2016 1 Kerala South

Evaluator Type Y1 : TKM Evaluation Evaluation date 31-Oct-20

Evaluation Index
Training Operation Manpower Asset Kaizen Safety
Achived
Rating Rating Rating Rating Rating Rating
Score
Ideal Current Ideal Current Ideal Current Ideal Current Ideal Current Ideal Current

Mandatory 6 6 14 12 2 2 26 26 2 2 10 8

Non Mandatory 2 0 12 12 2 2 6 6 2 0 0 0

Total 8 6 26 24 4 4 32 32 4 2 10 8

Ideal Current % Qualifying Criteria

Mandatory 60 56 93% Mandatory Points Non Mandatory Points
[30 Check Points] Safety, Instructor, Asset
Grand Non Mandatory
Total [12 Check Points]
24 20 83% ≥ 80% [22 Points to Qualify] ≥ 60% [8 Points to Quality]

Total 84 76 90% If ≤ 80% [3 Months for Improvement] If ≤ 60% [Needs Improvement]

[42 Check Points]
Re Check by TKM on Improvement

TKM / Dealer Evaluator Details Institute Management Details

Name: Name: MANUEL GEORGE

Designation: Designation: PRINCIPAL

Region: Location: KOZHIKODE

Seal & Sign Seal & Sign
 1. Training
1.1. Is the instructor using T-TEP CD ROM ( Computer system & LCD Projector ) & other training materials during training sessions.

T-TEP Instructor should use T-TEP CD ROM [TEAM21], Computer system and LCD Projector during all training sessions.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating

YES
Usage : Instructor can use fully TEAM21 CD ó 2
Usage : Instructor can not use TEAM21 CD O 0
T-TEP Training

Scope of Improvement Photograph of the TEAM21 CR ROM usage by Instructor

Insert Photograph
Target Date of completion
Date:

1.2. Whether the monthly tests are conducted as per schedule and reports of (n-1)the month are received at TKM within 5th of every nth month.
Institute should conduct the monthly tests as per schedule and should upload the results in T-TEP Web Portal within 5th of every nth month.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
Reports received within target date ó 2
NO
O
T-TEP Training

Tests not conducted / reports not sent 0

Scope of Improvement Snap Shot of the Online Web Portal Batch Details

WILL DO
Insert Photograph
Target Date of completion
Date:
 1. Training
1.3. Are the study materials provided to institute easily accessible by the students ?
The study materials should be easily accessible to all students at the institute.

Observations / Cause Evaluation Matrix

T-TEP Training : KPI Importance

Condition Rating
Access given to all ó 2
YES
Access given to only few students ● 1
Access not given to all O 0

Scope of Improvement Interview to all T-TEP Students

Insert Photograph
Target Date of completion
Date:

1.4. OJT : Does Institute attend On The Job Training at TKM designated Toyota Dealership.
Institute should attend all OJT Classes as per TKM Plan

Observations / Cause Evaluation Matrix Mandatory

T-TEP Training : KPI Importance

Condition Rating
Attended all OJT Classes 100% ó 2
YES
Attended less then 100% OJT Classes O 0

Scope of Improvement Interview to all T-TEP Students

DUE COVID
Insert Photograph
Target Date of completion
Date:
 2. Operation
2.1. Epoxy Flooring : Is the epoxy/Industrial Tile flooring in the workshop well maintained
T-TEP workshop should have well maintained epoxy/Industrial Tile flooring in line with TKM Standard.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
T-TEP Workshop Operations

epoxy flooring is in good condition ó 2

YES
epoxy flooring is in poor condition/need repair O 0

Scope of Improvement Photograph of the Epoxy/Industrial Tile Flooring

Insert Photograph
Target Date of completion
Date:

2.2. Wall Painting : Is the Workshop Wall Painting is well maintained

T-TEP workshop should have well maintained wall Painting in line with TKM Standard.

Observations / Cause Evaluation Matrix Mandatory

T-TEP Workshop Operations

Condition Rating
well maintained wall Painting ó 2
YES
Poor wall Painting/needs repaint O 0

Scope of Improvement Photograph of the workshop wall painting

Insert Photograph
Target Date of completion
Date:
 2. Operation
2.3. GT : Lift condition : Is the lift in working condition ? : BP: Pneumatic Line: Is the Pneumatic air line is in working condition ? & SA -NA
In GT T-TEP Workshop should have the lift in working condition. In BP T-TEP Workshop Pneumatic air line should be in good working condition without air leak

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
T-TEP Workshop Operations

Working properly ó 2
YES
Not working properly/needs to repair O 0

Scope of Improvement Photograph of Lift / Pneumatic Line / attached video of the lift working

Insert Photograph
Target Date of completion
Date:

2.4. 5S : Is the 5S condition of the workshop is good ?

The 5S of the T-TEP Workshop should be good with marking on floor for all equipments.

Observations / Cause Evaluation Matrix

Condition Rating
T-TEP Workshop Operations

Good ó 2
YES
Satisfactory ● 1
Poor O 0

Scope of Improvement Photograph of the workshop

Insert Photograph
Target Date of completion
Date:
 2. Operation
2.5. Flooring : Is the Flooring in good condition ?
T-TEP Classroom should have well maintained flooring.

Observations / Cause Evaluation Matrix

Condition Rating
T-TEP Classroom Operations

Flooring well maintained ó 2

YES
Flooring not good in only some areas ● 1
Flooring not well maintained O 0

Scope of Improvement Photograph of the Epoxy Flooring

Insert Photograph
Target Date of completion
Date:

2.6. Wall Painting : Is the Classroom Wall Painting is well maintained

T-TEP Classroom should have well maintained wall Painting in line with TKM Standard.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
T-TEP Classroom Operations

well maintained wall Painting ó 2

YES
Poor wall Painting/needs repaint ● 0

YES
Scope of Improvement Photograph of the Classroom wall painting

Insert Photograph
Target Date of completion
Date:
 2. Operation
2.7. Storage Area : Whether T-TEP Classroom has designated storage area?
T-TEP Classroom should have the storage area with all materials stored properly in place with signages.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
T-TEP Classroom Operations

Storage area - well maintained with signages ó 2

YES
Not well maintained O 0

Scope of Improvement Photograph of the Storage Area

Insert Photograph
Target Date of completion
Date:

2.8. 5S : Whether the 5S of the T-TEP Classroom is good.

5S of the T-TEP Classroom is good with marking on floor for all equipments.

Observations / Cause Evaluation Matrix

Condition Rating
T-TEP Workshop Operations

Good ó 2
YES
Satisfactory ● 1
Poor O 0

Scope of Improvement Photograph of the classroom

Insert Photograph
Target Date of completion
Date:
 2. Operation
2.9. Training Schedule : Does the institute has time table for T-TEP Training, displayed in the notice board ?
Institute should have time table ( min 4 hrs. / week ) in place in sync with T-TEP Syllabus provided by TKM and it should be displayed in the notice board.

Observations / Cause Evaluation Matrix

Condition Rating
T-TEP Training Operations

Available & Displayed ó 2

YES
Available but not displayed ● 1
Not available O 0

Scope of Improvement Photograph of the Time Table Display

Insert Photograph
Target Date of completion
Date:

2.10. Is the training is conducted as per the schedule ?

The training should be conducted as per the schedule provided by TKM ( 4 Hours / week )

Observations / Cause Evaluation Matrix

Condition Rating
T-TEP Training Operations

As per schedule : 100% ó 2

YES
As per schedule : 50-99% ● 1
As per schedule : < 50% O 0

Scope of Improvement Snap shot of the web portal / attached hard copies of portal

Insert Photograph
Target Date of completion
Date:
 2. Operation
2.11. Does the institute have explained training schedule & importance of KPIs to all students?
Institute should explain training schedule and importance of KPIs to all students.

Observations / Cause Evaluation Matrix

Condition Rating
T-TEP Training Operations

Explained to all ó 2
YES
Explained to few students. ● 1
Not explained O 0

Scope of Improvement Interview to Students

Insert Photograph
Target Date of completion
Date:

2.12. Does the institute have Plan for Adherence of T-TEP Syllabus.
Institute should Plan & Adhere T-TEP Syllabus.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
T-TEP Training Operations

Completion > 90% ó 2

YES
80% > between > 70 % O 0

Scope of Improvement Snap Shot of the Online Web Portal

Insert Photograph
Target Date of completion
Date:
 2. Operation
2.13. Does the institute have Communication Adherence (Monthly Reporting through Web Portal)
Institute should update monthly Examination & Attendance Report in T-TEP Online Web Portal

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
T-TEP Training Operations

On time report ó 2
NO
Delay more than week or more O 0

Scope of Improvement Snap shot of the Web Portal update /Attach hard copy of the portal

Insert Photograph
Target Date of completion
Date:
 3. Manpower
3.1. Instructors : Does the institute has TKM trained instructors ?
T-TEP workshop should have minimum of 1 for 1 Batch & 2 for 2 Batches [units] instructors trained at TKM training centers.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
Trained instructors available as per units/Batches ó 2
YES
T-TEP Manpower

No trained instructor O 0

Scope of Improvement Attach TKM Training attended details

Target Date of completion

Date:

3.2. Instructors : Does the institute has backup Instructors Trained by TKM ?
T-TEP workshop should have minimum of 1 backup instructor trained at TKM training centers.

Observations / Cause Evaluation Matrix

Condition Rating
Backup Instructor is available ó 2
YES
T-TEP Manpower

Institute is Planed backup Instructor TKM Training ● 1

No backup Instructor plan O 0

Scope of Improvement attach TKM Training attended details

Target Date of completion

Date:
 4. Asset
4.1. Lighting : Is the T-TEP Classroom has good Illumination?
T-TEP Classroom should have good illumination (about 400 - 500 lux) All lights installed in the classroom should be in the working condition.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Classroom Asset

All Tube lights are working 2

YES
Some / No lights are working O 0

Scope of Improvement Photograph of the Classroom Lightings

Insert Lux meter Photograph

Target Date of completion
Date:

4.2. Air Conditioner / Fans: Are the AC/Fans in the T-TEP Classroom are working properly?
AC/Fans in the T-TEP Classroom should work properly.

Observations / Cause Evaluation Matrix

Condition Rating
ó
T-TEP Classroom Asset

All AC / Fans are working 2

YES
Some of the AC/Fans are working ● 1
No AC/Fans are working O 0

Scope of Improvement Photograph of the AC/Fans in the T-TEP Classroom

Insert Photograph
Target Date of completion
Date:
 4. Asset
4.3. Is the classroom have Whiteboard in good condition ?
T-TEP Classroom should have white boards in good conditions in which the instructor can use for training with no problem

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Classroom Asset

white boards in good condition 2

YES
white boards in poor condition O 0

Scope of Improvement Photograph of the T-TEP Classroom white board

Insert Photograph
Target Date of completion
Date:

4.4. Computer System : Is the Computer system in the working condition ?

T-TEP Classroom should have computer system which is properly working.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Classroom Asset

Working properly 2
YES
Not working properly O 0

Scope of Improvement Photograph of the Classroom computer system

Insert Photograph
Target Date of completion
Date:
 4. Asset
4.5. LCD Projector : Is the LCD Projector in good condition.
T-TEP Classroom should have the LCD Projector which is in good condition with proper working.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Classroom Asset

Working properly 2
YES
Not working properly O 0

Scope of Improvement Photograph of the LCD Projector

Insert Photograph
Target Date of completion
Date:

4.6. Are the students' desks in good condition ?

T-TEP Classroom should have desks which are in good condition.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Classroom Asset

All desks are in good condition 2

YES
All desks are not in good condition O 0

Scope of Improvement Photograph of the Classroom students' desks

Insert Photograph
Target Date of completion
Date:
 4. Asset
4.7. Lighting : Is the T-TEP Workshop has good Illumination?
T-TEP workshop should have good illumination (about 400 - 500 lux). All lights installed in the Workshop should be in the working condition.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Workshop Asset

All Tube lights are working 2

YES
No / Some lights are not working O 0

Scope of Improvement Photograph of the All lights installed in the workshop

Insert Lux meter Photograph

Target Date of completion
Date:

4.8. Air Conditioner / Fans: Are the AC/Fans in the T-TEP Workshop are working properly?
AC/Fans in the T-TEP workshop should work properly.

Observations / Cause Evaluation Matrix

Condition Rating
ó
T-TEP Workshop Asset

All AC / Fans are working 2

YES
50% of the AC/Fans are working ● 1
No AC/Fans are working O 0

Scope of Improvement Photograph of the AC/Fans in the T-TEP workshop

Insert Photograph
Target Date of completion
Date:
 4. Asset
4.9. Is the roof in the workshop in good condition ?
T-TEP Workshop should have roof which is in good condition

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Workshop Asset

Good 2
YES
Poor O 0

Scope of Improvement Photograph of the Workshop roof

Insert Photograph
Target Date of completion
Date:

4.10. Workbenches : Are all workbenches in good condition ?

All workbenches with vice in working condition.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Workshop Asset

workbenches are well maintained 2

YES
workbenches are not well maintained O 0

Scope of Improvement Photograph of workbenches

Insert Photograph
Target Date of completion
Date:
 4. Asset
4.11. Measuring Instruments : Are all measuring instruments are properly calibrated ?
All the measuring instruments should be usable condition with proper calibration.
Measuring Instruments :Vernier Calipers,Micrometer,Dial Gauge,Caliper Gauge,Cylinder Gauge,Plastigage,Spark Plug Gauge,Thickness Gauge, Filler gauge, Hydrometer, Straight edge, V- Block (Large), Surface Plate, Torque Wrench.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Workshop Asset

All are calibrated on yearly basis 2

YES
All are not calibrated O 0

Scope of Improvement Attach vendor calibration sheet

Insert Photograph of Vendor Report

Target Date of completion
Date:

4.12. Power & Air connections : Are all power & air [Pneumatic] connections are in good conditions.
All power & air [Pneumatic] connections should be in good condition.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
ó
T-TEP Workshop Asset

All are in good condition 2

YES
All are not in good condition O 0

Scope of Improvement Attach Electrician & Pneumatic vendor reports

Insert Photograph of Vendor Report

Target Date of completion
Date:
 4.13. T-TEP classroom / workshop Computer System with lane connection
T-TEP classroom / workshop should have dedicated Computer System with lane connection [internet connection] to regularly update in Online Web Portal

Observations / Cause Evaluation Matrix

Condition Rating
ó
T-TEP Workshop Asset

dedicated system with Internet connection 2

YES
sharing system with internet connection ● 1
No system & Internet connection for T-TEP O 0
YES
Scope of Improvement Photograph of System & Lane connection

Insert Photograph
Target Date of completion
Date:
 5. Kaizen
5.1. Kaizen Submission: does Institute submit Kaizen on Quarterly basis
T-TEP Institute should submit Kaizens on Every Quarter

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
Once in Quarter ó 2
YES
Once in 6 Months or more O 0
T-TEP Kaizen

Scope of Improvement Photograph of the Kaizen

Insert Photograph
Target Date of completion
Date:

5.2. Yokoten of Kaizens from Other Institutes / Toyota Dealership

Institute should Yokoten kaizens from other Institute & OJT Dealership

Observations / Cause Evaluation Matrix

Condition Rating
Once in Quarter ó 2
NO
Once in 6 Month ● 1
T-TEP Kaizen

Once In year O 0

Scope of Improvement Photograph of the Kaizen

WILL DO
Insert Photograph
Target Date of completion
Date:
 6. Safety
6.1. Safety Awareness: does all students have awareness of safety
Institute should display safety awareness posters other then TKM provided

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
Safety Poster are available ó 2
YES
No safety posters are available in workshop/classroom O 0
T-TEP Safety

Scope of Improvement mention Question which are asked to Students

add Questions
Target Date of completion
Date:

6.2. Safety PPE's : Does Institute have procured all kind of safety PPE's as per Toyota Standards
BP Institute: Institute should have procure safety PPE's as per Annexure 3.6 [Recurring investment once in a year].
GT & SA Institutes: Safety Shoes & Cotton gloves

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
Institute procured Safety PPE's as per annexure ó 2
NO
some of/not Procured Safety PPE's as per annexure O 0
T-TEP Safety

Scope of Improvement attach procurement invoice along with photos of PPE's

WILL PROVIDE FOR NEXT TIME ONWARDS

Insert Photograph of Invoice
Target Date of completion
Date: 30/02/21
 6. Safety
6.3. Fire Extinguisher : Does Institute have placed A,B,C Type fire extinguisher in Workshop
BP Institute: WORKSHOP: Near Paint Booth: "A" Type, Inside Paint Mixing Room "B" Type & Near to Body Work area"C" Type. CLASSROOM: "BC" Type
GT & SA Institutes: WORKSHOP & CLASSROOM:“BC” Type

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
Follows as per standards. ó 2
YES
Does not follow Fire Extinguisher placement O 0
T-TEP Safety

Scope of Improvement Photos of the Fire Extinguisher placement

Insert Photograph
Target Date of completion
Date:

6.4. Fire Extinguisher : Does Installed Fire Extinguisher are in working condition.
Institute should refill & calibrate [Monthly check] Fire Extinguisher as per Standards

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
Refilled & calibrated [Monthly check] ó 2
YES
No Calibration/Monthly Check/ Refill O 0
T-TEP Safety

Scope of Improvement Attached Report of Vendor from Fire Extinguisher

Insert Photograph of Vendor Report

Target Date of completion
Date:
 6.5. First Aid : Does Institute have proper First Aid Kit placed in T-TEP Workshop/Training Room.
Institute should have proper First Aid Kit.

Observations / Cause Evaluation Matrix Mandatory

Condition Rating
First Aid kit is avaliable ó 2
YES
First Aid kit is not avaliable O 0
T-TEP Safety

Scope of Improvement Attached Report of Vendor from Fire Extinguisher

Insert Photograph of First Aid Kit

Target Date of completion
Date:
 T-TEP Institute Evaluation_Improvement Points Schedule
Hassan Haji Memorial JDT Islam Polytechnic College, Calicut Service Advisor Y1 : TKM Evaluation 31-Oct-20

Type of Check Points

Evaluation Observations / Target Date of
Sl No Not Discription of Check Point Scope of Improvement Status Remarks
Parameters Mandatory Cause completion
Mandatory

Is the instructor using T-TEP CD

ROM ( Computer system & LCD
1.1. P Projector ) & other training
materials during training sessions.

Whether the monthly tests are

conducted as per schedule and
1.2.
Training
P reports of (n-1)the month are
received at TKM within 5th of
every nth month.
Are the study materials provided
1.3. P to institute easily accessible by
the students ?
OJT : Does Institute attend On
1.4. P The Job Training at TKM
designated Toyota Dealership.
Epoxy Flooring : Is the
2.1. P epoxy/Industrial Tile flooring in
the workshop well maintained

Wall Painting : Is the Workshop

2.2. P Wall Painting is well maintained

GT : Lift condition : Is the lift in

working condition ? : BP:
2.3. P Pneumatic Line: Is the Pneumatic
air line is in working condition ? &
SA -NA
5S : Is the 5S condition of the
2.4. P workshop is good ?
Flooring : Is the Flooring in good
2.5. P condition ?

Wall Painting : Is the Classroom

2.6. P Wall Painting is well maintained

Storage Area : Whether T-TEP

2.7. Operation P Classroom has designated
storage area?
 Operation

5S : Whether the 5S of the T-TEP

2.8. P Classroom is good.
Training Schedule : Does the
institute has time table for T-TEP
2.9. P Training, displayed in the notice
board ?
Is the training is conducted as per
2.10. P the schedule ?

Does the institute have explained

2.11. P training schedule & importance of
KPIs to all students?

Does the institute have Plan for

2.12. P Adherence of T-TEP Syllabus.
Does the institute have
Communication Adherence
2.13. P (Monthly Reporting through Web
Portal)
Instructors : Does the institute has
3.1. P TKM trained instructors ?
Manpower Instructors : Does the institute has
3.2. P backup Instructors Trained by
TKM ?

Lighting : Is the T-TEP Classroom

4.1. P has good Illumination?

Air Conditioner / Fans: Are the

4.2. P AC/Fans in the T-TEP Classroom
are working properly?

Is the classroom have Whiteboard

4.3. P in good condition ?
Computer System : Is the
4.4. P Computer system in the working
condition ?
LCD Projector : Is the LCD
4.5. P Projector in good condition.
Are the students' desks in good
4.6. P condition ?

Lighting : Is the T-TEP Workshop

4.7. P has good Illumination?

Air Conditioner / Fans: Are the

4.8. P AC/Fans in the T-TEP Workshop
Asset are working properly?
 Asset
Is the roof in the workshop in
4.9. P good condition ?

Workbenches : Are all

4.10. P workbenches in good condition ?

Measuring Instruments : Are all

4.11. P measuring instruments are
properly calibrated ?
Power & Air connections : Are all
power & air [Pneumatic]
4.12. P connections are in good
conditions.
T-TEP classroom / workshop
4.13. P Computer System with lane
connection
T-TEP Institute Main Building
4.14 P [Entrance] Signag.
T-TEP Workshop Entrance
4.15 P Signag.
T-TEP Classroom Entrance
4.16 P Signag.

Kaizen Submission: does Institute

5.1. P submit Kaizen on Quarterly basis
Kaizen
Yokoten of Kaizens from Other
5.2. P Institutes / Toyota Dealership
Safety Awareness: does all
6.1. P students have awareness of
safety

Safety PPE's : Does Institute have

6.2. P procured all kind of safety PPE's
as per Toyota Standards

Fire Extinguisher : Does Institute

Safety
6.3. P have placed A,B,C Type fire
extinguisher in Workshop

Fire Extinguisher : Does Installed

6.4. P Fire Extinguisher are in working
condition.
First Aid : Does Institute have
6.5. P proper First Aid Kit placed in T-
TEP Workshop/Training Room.