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Indian Seed Certification
Working Manual
The Central Seed Certification Board

Department of Agriculture, Cooperation & Farmers Welfare
Ministry of Agriculture & Farmers Welfare
Government of India
New Delhi
June, 2021
Indian Seed Certification
Working Manual
Authored and edited by
S. K. Malhotra
&
Dilip Kr. Srivastava
The Central Seed Certification Board

Department of Agriculture, Cooperation & Farmers Welfare
Government of India
New Delhi-110001, India.
June, 2021
ISBN No. 978-93-5445-043-3

#Id er
SANJAY AGARWAL
SECRETARY 3f qi far acur Hane4H
3f, aafat qi fa aeur far

Government of India
Department of Agriculture, Cooperation
& Farmers Welfare
MESSAGE
To ensure food safety and balanced diet for everyone is the tough challenges
our world face today. Ensuring healthy diet for everyone is possible only when our
country achieve self-reliance (Aatmanirbhar) status in the production of seed. Seed
is the most important in increasing agriculture production. Supply of better quality
seeds can increase agriculture production by up to 20%. So, making available quality
seeds to farmers, which have high germination percentage, high yield and bio fortified
features and high disease resilience is the important policy of the government.
Seed certification is a process by which state governments ensure
availab ility of quality seed to farmers. As per provision of Seeds Act, 1966, Seed
Certification Agencies were set up in the States to do the seed certification work.
But, without any working manual for certification work, these agencies are not
working in uniform manner. With objective to achieve uniformity in the work of
certification of seed certification agencies in the whole the country, Central Seed
Certification Board in 20" meeting approved the final draft of Indian Seed Certification
Working Manual after more than two years of rigorous working.
I appreciate the sincere efforts of all the contributors in bringing out this valuable
manual. I hope that the Manual would be very useful and work as ready reckoner for
all the seed certification officers of the country to deliver quality seed to farmers. I
congratulate the officers who are involved in preparation and compilation of Indian
Seed Certification Working Manual.
6»49
�.
[Sanjay Agarwal]
INDEX
Page
S. No. DETAILS
No.
1 CERTIFIED SEED PRODUCER (CSP) 1
1.1 Certified Seed Producer (CSP) 1
1.2 Proposal for registration of person (PSP) as CSP 1
1.3 Proposal for registration of an organisation as CSP 1
1.4 Eligibility of an organisation to register as CSP 2
1.5 Registration of CSP 2
2 SOURCE SEED 4
2.1 General 4
2.2 Purchase of Source Seed 5
2.3 Source Seed Verification 6
2.4 Source Seed Distribution by CSP 8
3 STGE II SEED PRODUCTION PROGRAM 10
3.1 Proposal for Stage II Seed Production program 10
3.2 According sanction to stage II seed production program 11
4 REGISTRATION OF SEED PRODUCTION PROGRAM 13
4.1 Conditions for registration of seed production program 13
4.2 Registration proposal may contain fallowing essential documents 13
4.3 Season wise registration of seed production program 14
4.4 Area registration control register 15
5 FIELD INSPECTION 16
Planning for field inspection of registered certified seed production
5.1 16
program
5.2 Seed Field Inspection (General) 17
5.3 Field inspection – Taking field counts 22
5.3.1 Crops with larger spacing 22
5.3.2 Crops with medium spacing 22
5.3.3 Crops with closer spacing 22
5.3.4 Broad casted crops 23
5.3.5 Hybrid crops and Parents. 23
5.4 Field Inspection (Other things) 24
5.5 Preparation of field inspection report (FIR) 24
5.6 Recording estimated productivity on FIR 28
Procedure of declaration of season wise, crop wise, district/ tahsil-wise
5.7 28
Maximum Average Productivity (MAP)
5.8 Change of stage (downgrading) during field inspection 29
5.9 Joint Inspection 30
5.10 Re-inspection of seed plot 31
6 RAW SEED 32
6.1 Raw seed stock verification 32
6.2 Raw seed stock verification by SCA at village level 32
6.3 Raw seed verification at village level by CSP (Seeding of Raw Seed) 35
6.4 Acceptance of Raw seed lot at SPU by CSP 36
6.5 Inter District/ Unit Transport Certificate 37
6.6 Inter district Transport Certificate of cotton gin seed 39
6.7 Declaration of Raw seed stock accepted by CSP at their SPU 41
6.8 Inter State Transport Certificate (ISTC) 41
6.8.1 No objection certificate for interstate movement of raw seed 41
6.8.2 Application and sanction of interstate movement of raw seed 42
6.8.3 Transport and receipt of raw seed to other state 43
6.8.4 Processing of Seed Lot received as per ISTC 44
7 SEED PROCESSING 45
7.1 Raw Seed stock verification at SPU 45
7.2 Commencement of processing work at SPU 46
7.3 Offering raw seed lot for processing 48
7.4 Seed processing 48
7.5 Storage of seed 51
7.6 Lowering down aperture size of Bottom Screen for processing 52
8 SEED PROCESSING UNIT (SPU) 53
8.1 Eligibility for licence of Seed Processing Unit (SPU) 53
8.2 Proposal for renewal of licence and new licence of SPU 53
8.3 Issuing SPU licence and its renewal 55
9 SEED CONTAINER (SEED BAGS) 57
9.1 Proposal for sanction of seed container 57
9.2 Packing of good seed in bulk bag 59
9.3 Change of Marketing 59
10 SEED TAG 61
10.1 Tag, Demand and Supply 61
10.2 Issuing tags for tagging of seed lot on SPU 63
10.3 Advance tagging 63
10.4 Tagging of seed lot in interim bulk packing 64
10.5 Sticker Tag 65
10.6 Tag account register and Daily tagging (Rough tag) register of SPU 66
10.7 Revoking tags of advance tagged fail seed lots 66
10.8 Recording details on seed Tag 67
11 SAMPLE FOR SEED TESTING 69
11.1 Drawing seed sample and sending it to seed testing laboratory. 69
11.2 Receipt and Declaration of Seed Testing Report 70
12 SEED RELEASE REPORT (RO) AND EXPORT CERTIFICATE 72
12.1 Release order/ tagging certificate of a fresh seed lot 72
Release order/ tagging certificate of a seed lot which is permitted for
12.2 74
change of marketing
12.3 Release order/ tagging certificate of a revalidated seed lot 74
Release order/ tagging certificate of a seed lot packed in interim bulk bag
12.4 75
for storage
12.5 Export Certificate 75
13 RE-GARDING, RE-SAMPLING AND RETESTING 78
13.1 Regarding 78
13.2 Re-sampling 78
13.3 Retesting 79
13.4 Conditions for re-grading, re-sampling and retesting 80
13.5 Reporting of re-grading re-sampling and retesting 80
14 REVALIDATION OF SEED LOT (EXTENSION OF VALIDITY PERIOD) 82
14.1 Revalidation proposal 82
14.2 Revalidation of seed lot by Trier method (without opening seed bag) 83
14.3 Revalidation of seed lots by opening seed bags 84
14.4 Revalidation of Seed lots originally certified by other SSCA 86
Action to be taken in case revalidated seed lot is found not eligible for
14.5 86
certification
14.6 Revalidation of bulk packed seed lot 86
Revalidation of seed lot packed in plastic pouch and / or sticker tags are
14.7 87
used for tagging
15 SEED PROCESSING RELATED MISCELLANEOUS 88
15.1 Down grading of seed class after seed processing 88
15.2 Processing bills on SPU 89
15.3 Summary Report of SPU 89
16 GROW OUT TEST (GOT) 91
16.1 Grow out test - General 91
16.2 Drawing Sample for GOT 92
16.3 Preparation of sample for GOT and sending it to GOT centre 92
16.4 Receiving Samples at GOT centre 94
16.5 Registration of sample at GOT centre 95
16.6 Dividing sample 95
Selection of site, preparation of sowing plan, marking of GOT plots and
16.7 96
sowing
16.8 Observations 99
Receipt and declaration of GOT results by concerned DA/ concerned
16.9 102
officer of SSCA
16.10 Preservation of GOT samples and record 102
16.11 Downgrading seed class on the basis of GOT results. 103
COMPLAINT REDRESSAL, CANCELLATION OF CERTIFICATE AND
17 104
APPEAL
17.1 Complaint Redressal 104
17.2 Cancellation of Certificate 104
17.3 Appeal 105
18 SPECIAL PROCEDURE FOR BULB, ROOT AND TUBER CROPS 107
18.1 General 107
18.2 Transport of raw seed for re-sowing after raw seed stock verification 107
18.3 Storage of raw seed after raw seed stock verification 108
18.4 Taking out raw seed from storage for transportation 108
19 QUALITY CONTROL 110
19.1 General 110
19.2 Technical Audit and Inspection 111
19.3 Quality control measures on SPU 112
19.4 Truthfulness verification of seed lots are received on SPU 112
19.5 Special cases 113
20 REPORTING 114
20.1 ‘A’ report (Registration and Inspection report) 114
20.2 ‘B’ report (Seed Processing and Release Report ) 115
20.3 ‘C’ Report (Seed Revalidation and Release report ) 116
20.4 Tag report 116
20.5 Revocation of tags of advance tagged not eligible seed lots 116
21 TIME LIMIT FOR THE ACTIVITIES TO BE PERFORMED BY SSCA 118
21.1 Time limits for field level activities 118
21.2 Time limits for various sanctions accorded by SSCA 119
INDEX OF FORMATS
Page
S. No. Format No. Title
No.
1. CERTIFIED SEED PRODUCER (CSP) 122
1 1.2.1 Application of Person to register as CSP 122
2 1.2.4 Declaration of family in case land is owned by family 124
members
3 1.3.1 Application for organization to register CSP 126
4 1.3.4 Authority letter for the responsible person making 129
application for registration as CSP
5 1.5.3 Registration identity of CSP 130
2. SOURCE SEED 131
6 2.1.13 Report of availability of source seed with CSP 131
7 2.2.5 Certificate regarding authenticity of source seed if 131
original RO is not submitted
8 2.3.2 Source seed stock book of CSP 131
9 2.3.3 Application for verification of source seed 132
10 2.3.3 Order for verification of source seed 133
11 2.3.3 and Tentative/ Final planning of source seed utilization 133
2.4.6
12 2.3.3 Source Verification Report (SVR) 134
13 2.3.4 CSP wise source seed verification register 134
14 2.3.17 Format of affidavit in case of incomplete SVR 135
15 2.4.2.1 Application form of PSP 136
16 2.4.5 Receipt of source seed distribution 138
17 2.4.7 Original RO/ BC deposition certificate 139
3. STAGE II SEED PRODUCTION PROGRAM 140
18 3.1.3.1 Request application for stage II seed production 140
program
19 3.1.3.4 District wise planning of stage II seed production 141
program
20 3.1.3.5 Details of crop variety stage wise seed production 141
program of the crop applied for stage II in previous year
and proposed in current year
21 3.2.12 Format of affidavit for stage II program 142
4. REGISTRATION OF SEED PRODUCTION PROGRAM 143
22 4.2.1 Application of CSP for registration of seed production 143
program
23 4.2.5 Format of agreement for registration of seed production 144
program
24 4.2.6 Village wise crop wise summary 148
25 4.2.7 Details of source seed utilized 148
26 4.2.8 Summary of fees 148
27 4.2.10 Format for list of PSP 148
28 4.2.12 Details of authorized field staff of CSP 149
29 4.2.13 and Authority letter from competent authority of CSP for its 149
8.2.1.22 representative registering seed production program/
submitting license proposal
Page
No.
30 4.3.1 Season wise crop wise last date of registration of seed 150
production program
31 4.3.5 and Format for registration proposal inward register 151
4.3.13
32 4.3.6 Checklist for scrutiny of seed production program 152
registration proposal
33 4.3.7 Format for communication regarding acceptance/ 153
conditional acceptance/ return/ rejection of CSP’s
registration proposal
34 4.3.10 Fee challan wise Area Registration Control Register 154
35 4.3.11 Tahsil wise crop wise Registration Control Register 154
36 4.3.12 CSP wise crop, variety, stage wise registration control 154
register
37 4.4.2 Area registration control register 155
5. FIELD INSPECTION 156
38 5.1.2 Format for planning of seed processing of CSP 156
39 5.1.5 Format for planning of seed production program of CSP 156
40 5.1.12 Format for Mini Control Register of a circle 157
41 5.1.13 Format for village wise crop variety stage wise summary 157
42 5.2.13 and Format for charging fees on account of excess area, 158
5.4.9 excess plot, change in village ,change in name
43 5.5.1 Sample field inspection report of improved straight 159
variety of a crop
44 5.8.2 and Request for downgrade of seed plot 160
15.1.3.1
45 5.8.3 and Sanction order for downgrading of seed plot 161
5.8.4
46 5.10.1 Request for reinspection and order for reinspection 162
6. RAW SEED 163
47 6.1.4 Crop wise last dates for submission of PSP list, raw seed 163
stock verification
48 6.2.1 Request application and format for submission of village 164
wise PSP list for raw seed verification
49 6.2.6 Format of Panchnama for raw seed stock verification. 165
50 6.2.10 Raw seed slip 165
51 6.2.13 Transport Certificate 166
52 6.2.21 Request letter for acceptance of raw seed more than 167
10% of the expected yield
53 6.3.1 Joint affidavit of CSP and PSP regarding raw seed 168
verification
54 6.3.3 Raw seed slip for JA of CSP and PSP 169
55 6.4.4 Raw seed stock book of CSP 170
56 6.4.4 Receipt of raw seed accepted at SPU by the CSP 170
57 6.4.11 Request for storage and processing of raw seed on the 171
SPU of another CSP
58 6.4.11 Consent of CSP for storage and processing of raw seed of 172
another CSP on the SPU
Page
No.
59 6.5.1 Format of IDTC 173
60 6.5.2 Request letter for issuing IDTC 174
61 6.5.5 PSP’s affidavit regarding truthfulness verification of seed 175
lot
62 6.5.6 IDTC issue receipt/register 176
63 6.6.2 Ginning Certificate 176
64 6.7.1 Format for declaration of raw seed stock accepted at SPU 177
by the CSP
65 6.8.1.2 Application for NOC for interstate movement of raw seed 178
66 6.8.1.4 Format of NOC 179
67 6.8.2.1 Proposal for interstate transport of raw seed 180
68 6.8.2.2 Sanction order for packing and labeling of raw seed to be 181
transported out of state
69 6.8.2.3 Request for allotment of SCO for placing and labeling of 182
raw seed to be transported out of state
70 6.8.2.4 Allotment order of SCO for placing and labeling of raw 183
seed to be transported out of state
71 6.8.2.5 Joint verification report of raw seed at CSP’s place 184
72 6.8.2.8 Prescribed label (Scarlet red color) 184
73 6.8.2.11 Control register for packing and labeling 184
74 6.8.2.14, ISTC 185
6.8.3.3 and
6.8.3.4
75 6.8.2.15 Submission of ISTC to Director of SSCA for its issuance 186
76 6.8.2.16 ISTC issue register 187
7. SEED PROCESSING 188
77 7.1.5.1 Raw seed stock verification report 188
78 7.1.5.2 Details of payments made to PSP 188
79 7.2.1 Request letter to start processing work on SPU 189
80 7.2.1 Micro planning for processing on SPU 189
81 7.2.4 Order for deputation of SCO of SSCA at SPU 190
82 7.2.7 Request to utilize balance tags and sample charges of last 191
season
83 7.2.9 Submission of JA and FIR for scrutiny to DA of SSCA 192
84 7.2.10 and Letter for sending scrutinized JA and FIR to SPU 192
7.2.11
85 7.2.12 Planning for crop, variety, stage wise allotment of lot 193
number and RO number crop variety stage wise
86 7.2.14 Various registers to be maintained at SPU 193
8. SEED PROCESSING UNIT (SPU) 199
87 8.1.2 List of machines and equipment on SPU 199
88 8.1.6 Minimum staff on SPU 201
89 8.2.1.1 Application for new/renewal of SPU 202
90 8.2.1.3 Crop wise processing conducted during last year 203
91 8.2.1.4 Actual and proposed crop wise registration in current 203
year
92 8.2.1.5 Format for notarized affidavit 204
Page
No.
93 8.2.1.8 No dues certificate of concerned DA of SSCA 207
94 8.2.1.12 Particulars of godowns at SPU 208
95 8.2.1.15 Declaration of CSP regarding non conduct of any other 208
business in the premises of SPU
96 8.2.1.17 List of machines and equipment available at SPU 208
97 8.2.1.18 Crop wise actual capacity of grading per shift 208
98 8.2.1.19 Details of fire extinguisher equipment at SPU 209
99 8.2.1.20 Working staff statement 209
100 8.2.1.23/8.3.7 Inspection report of SPU 210
101 8.2.1.23 Proforma to be filled in by CSP 217
102 8.3.3 Time schedule for submission of proposal 218
103 8.3.13 Format of license 219
9. SEED CONTAINER (SEED BAG) 220
104 9.1.3 Format of seed container 220
105 9.1.5 Request letter for seed container sanction proposal 221
106 9.1.5 Affidavit for use of bag made of other than cloth or jute 222
material
107 9.1.7 Format for sanction of seed container 223
108 9.2.3 Request letter for bulk packing of good seed of seed lots. 224
109 9.2.3 Affidavit for bulk packing proposal 225
110 9.2.3 Panchnama of automatic sampler 225
111 9.3.4 Request for change of marketer of a seed lot by producer 226
CSP
112 9.3.4 Request for change of marketer of a seed lot by Marketer 227
113 9.3.4 Notarized joint Affidavit for change in marketer 228
114 9.3.6 Approval for change of marketer 229
10. SEED TAG 230
115 10.1.3 Annual tag demand of DA of SSCA 230
116 10.1.4 Current seasons approximate tag demand of DA of SSCA 230
117 10.1.5 Tag stock of RA/ DA of SSCA 230
118 10.1.5 Receipt of received tags to be given by RA of SSCA 231
119 10.1.8 Request for supply of tags by DA of SSCA 232
120 10.1.8 Receipt of received tags to be given by DA of SSCA 232
121 10.1.10 Request for supply of tags by CSP/ SCO at SPU 233
122 10.1.10 Tag supply letter to CSP/ SCO at SPU 234
123 10.1.11 Receipt of received tags to be given by SCO at SPU 235
124 10.1.15 Tag report for write off of missing and misprint tags at 236
printing press level
125 10.1.16 Write off proposal of tags 237
126 10.1.17 Sanction to write off the tags 238
127 10.1.18 Tag disposal Panchnama 239
128 10.3.6 Request for advance tagging of a seed lot 240
129 10.3.6 Affidavit for advance tagging 241
130 10.3.6 Details of seed to be advanced tagged 241
131 10.3.8 Approval for advance tagging of seed lots 242
132 10.4.4 Request to release the seed lot in bulk tag for storage 243
Page
No.
133 10.4.5 Approval to grant release order of a seed lot in bulk 244
packing for storage
134 10.7.1 Instruction to revoke tags of advanced tagged fail seed 245
lot
135 10.7.2 & Letter regarding handing over revoked tags to SCO at 246
10.7.4 SPU
136 10.7.5 Reporting noncompliance of revoking tags of advanced 247
tagged fail seed lot
137 10.7.6 Monthly report of revoked tags of advanced tagged fail 248
seed lot
138 10.7.7 Undertaking regarding sale of fail seed lot 248
11. SAMPLE FOR SEED TESTING 249
139 11.1.5 Sample slip 249
140 11.1.10 Letter of submission of samples to STL 250
141 11.2.3 Seed testing control register 251
142 11.2.6 Format for declaration of seed testing report 251
12. SEED RELEASE ORDER (RO) AND EXPORT CERTIFICATE 252
143 12.1.1 Format of release order 252
144 12.1.24 Letter of handing over of RO to CSP 253
145 12.5.2.1 Application for export certificate 254
146 12.5.4 Export certificate 255
13. REGRADING, RESAMPLING AND RETESTING 256
147 13.1.3 and Proposal for regrading/ resampling/ retesting 256
13.2.2
148 13.1.4 Sanction for regrading 257
149 13.2.4 Director SSCA’s approval for resampling/ retesting 258
150 13.2.5 Communicating approval for resampling/ retesting to 259
SCO at SPU
151 13.3.4 Request for retesting of file sample of STL 259
14. REVALIDATION OF SEED LOT (EXTENSION OF VALIDITY PERIOD) 260
152 14.1.3.2 Details of seed lots to be revalidated 260
153 14.1.3.4 Application for revalidation of seed lots 260
154 14.1.5 Sanction for revalidation of seed lot 261
155 14.1.6 Micro planning of revalidation of seed lots 262
156 14.1.7 Lot wise revalidation history register 263
157 14.3.7 Format for preparation of bulk lot for revalidation 264
158 14.3.8 Proposal for sanction of new bag for revalidated seed lot 265
159 14.3.10 Tags of revalidated seed 266
160 14.4.2 Sending sample of seed lot to SSCA which has originally 267
certified the seed lot offered for revalidation
15. SEED PROCESSING (MISCELINEUS) 268
161 15.1.3.1 Request for downgrade of seed class at seed processing 268
stage
162 15.1.3.2 Details of seed lot to be downgraded 269
163 15.1.3.3 Affidavit of CSP for downgrade proposal 269
164 15.1.5 Sanction of downgrade of seed class by Director SSCA 270
Page
No.
165 15.2.2 Reminder for payment of processing bill charges 271
166 15.2.4 Request to restart processing work at SPU after payment 272
of due bills and order to restart processing
167 15.3.1 Summary report of SPU Format 1 to 17 273
168 15.3.2 and Letter to hand over balance tag and seed testing charges 282
15.3.3 at the end of processing season
16. GROW OUT TEST (GOT) 283
169 16.1.4 Request letter for drawing GOT sample 283
170 16.1.7 Request to draw GOT sample from the storage point 284
other than that of SPU
171 16.1.10 Submission of GOT samples to the committee of DA of 285
SSCA
172 16.3.4 Sample slip of GOT sample 286
173 16.3.5 GOT sample coding register of DA of SSCA 287
174 16.3.11 Letter for submission of GOT sample to GOT center 287
175 16.3.13 Panchanama of GOT sampling 288
176 16.4.2 GOT center’s receipt of GOT sample 288
177 16.5.1 GOT sample receipt register of GOT center 289
178 16.5.2 GOT sample coding register of GOT center 289
179 16.8.5 Replication form for final counting 290
180 16.8.7 Observation report card 292
181 16.8.7 Reject table for 99% and 98 % genetic purity 294
182 16.8.13 GOT result sheet for eligible seed lots, GOT result sheet 296
for ineligible seed lots
183 16.9.2 Declaration of GOT result received by DA of SSCA of 298
concern district
17. COMPLAINT REDRESSAL, CANCELLATION OF CERTIFICATE AND 299
APPEAL
184 17.1.5 Joint affidavit of PSP and CSP regarding productivity and 299
produced offered for certification
185 17.2.2 Show cause notice 299
18. SPECIAL PROCEDURE FOR BULB, ROOT AND TUBER CROPS 300
186 18.3.1 and Application for storage of raw seed/ taking out of 300
18.4.1 storage raw seed of tuber bulb or root crop
20. REPORTING 301
187 20.1.1 A Report 301
188 20.2.1 B Report 302
189 20.2.2 Weekly B Report 302
190 20.3.1 C Report 303
191 20.4.1 Monthly tag status report 303
192 20.5.1 Revocation of tags of advanced tagged ineligible seed 303
lots
Indian Seed Certification Working Manual
1. CERTIFIED SEED PRODUCER (CSP)
1.1. Certified Seed Producer (CSP)
1.1.1. As specified in para III of General Seed Certification Standards (here in after
referred as GSCS) of Indian Minimum Seed Certification Standards 2013 (here
in after referred as IMSCS 2013) Certified Seed Producer (CSP) may be person
or organisation.
1.1.2. CSP shall have to register with the respective SSCA in the area of jurisdiction of
which it has planned to organise the seed production program.
1.1.3. If CSP is an organisation which has supplied source seed to its farmers and
raw seed is produced on behalf of CSP, then such farmers shall be called
Primary Seed Producer (PSP) of CSP.
1.1.4. If CSP is a person then PSP and CSP shall be same.
1.1.5. CSP shall register their PSP with it.
1.2. Proposal for registration of person (PSP) as CSP: The proposal for registration of a
person as CSP shall contain fallowing essential document.
1.2.1. Application in prescribed format.
1.2.2. Photocopy of any identity and address proof i.e. Aadhaar card (preferably).
1.2.3. Copies of revenue documents of farm possessed by him or by his family

(Revenue Record of land).
1.2.4. Declaration of family in case the farm is owned by family member as per
revenue documents and certified seed production program is taken in the
name of one member of family (CSP) in prescribed format.
1.2.5. Copy of PAN/ GSTN, Bank Account of CSP.
1.2.6. Copy of regd. document of storage details.
1.3. Proposal for registration of an organisation as CSP: Proposal for registration of

an organisation as CSP shall contain fallowing essential documents.
1
1.3.1. Application in prescribed format dully signed by competent authority or

authorised person by competent authority.
1.3.2. Copy of legal registration certificate of an organisation depicting its legal

status.
1.3.3. Copy of updated seed sale licence of an organisation issued by competent

authority. (One time only for identification of company name).
1.3.4. Authority letter of competent authority in the name of person applying for
registration of CSP if he/she is other than competent authority of the
organisation with address proof.
1.3.5. Copy of PAN, GSTN, Bank Account details.
1.3.6. Details of employees of an organisation in prescribed format.
1.3.7. Copy of regd. document of storage details.
1.4. Eligibility of an organisation to register as CSP
1.4.1. It shall have legal status i.e. legal registration certificate, PAN, GSTN, seed sale
licence (Only first time) etc. in its name.
1.4.2. It shall have sufficient technical staff to handle the certified seed production
program. As a thumb rule, it shall have at least one technical person having
specialization in agriculture or allied subject from the recognised agriculture
universities for 800 ha. area of certified seed production programme or 500
seed producers.
1.5. Registration of CSP
1.5.1. Application for registration as CSP can be submitted to concerned SCA

authority by prescribed method of submitting proposal for one calendar year
Kharif, Rabi and Summer season.
1.5.2. The concerned SSCA authority will verify the proposal and submit it for
registration to Director SSCA if found recommendable, otherwise the proposal
will be returned for rectification or rejection mentioning the reason for it.
2
1.5.3. Director SSCA will register the CSP after scrutinising the recommended or
received proposal and, if found in order, allot registration identity, otherwise
return for rectification or reject the proposal mentioning reason for it.
1.5.4. CSP identity will be issued to CSP on payment of prescribed fees, if any, by the
SSCA.
1.5.5. Validity of CSP identity will be for a period of two years i.e. for Kharif, Rabi and
Summer seasons of the respective years.
1.5.6. CSP identity can be renewed for next year by submitting the renewal proposal
as mentioned in point 1.2 and 1.3. (Along with no dues certificate from
accounts department of CSP that payment of all PSP for previous year has
been cleared in prescribed format.)
3
2. SOURCE SEED
2.1 General
2.1.1 Seed used for sowing in Seed production program is termed as Source Seed
2.1.2 Seed quoted in Para V-A of GSCS of IMSCS 2013 is termed as breeder seed.
2.1.3 A seed certified by any State Seed Certification Agency (here in after referred
as SSCA) constituted under section 8 of Seed Act 1966 or by any foreign seed
certification agency (FSCA) recognized by GOI vide notification in official
gazette as per the standards and norms of foundation seed given in IMSCS
2013 and which is direct progeny of Breeder seed is termed as foundation
seed Stage-I or Foundation-I seed.(Para V-B-1a of GSCS of IMSCS 2013)
2.1.4 Certified as per point 2.1.3 but is direct progeny of foundation I seed is termed
as foundation II seed. (Para V-B-1b of GSCS of IMSCS 2013)
2.1.5 As given in point 2.1.3 but certified as per the standards & norms of the
certified seed given in IMSCS 2013 and which is direct progeny of foundation I
or foundation II seed is termed as certified I seed. (Para V-B-3a of GSCS of
IMSCS 2013). In case of hybrid seed production only certified stage is
allowed.
2.1.6 As given in point 2.1.3 but certified as per the standards & norms of the
certified seed given in IMSCS 2013 and which is direct progeny of Certified-I
seed is termed as Certified-II seed.(Para V-B-3b of GSCS of IMSCS 2013)
2.1.7 Breeder seed, Foundation-I and Foundation-II seed shall be permanent source
seed.
2.1.8 Production of Foundation-II and Certified-II seed is subjected to pre-sanction

of respective SSCA. Production of Foundation-II and Certified-II seed is as
per the provision given in Para V-B of GSCS of IMSCS 2013.
2.1.9 Foundation-II and Certified-II seed production program is termed as Stage-II

seed production program.
4
2.1.10 Stage-II seed production program will be sanctioned in case of genuine

shortage of source seed of proper stage and if the conditions mentioned in
Para V-B-1f & g, Para V-B-3b of GSCS OF IMSCS 2013 are met.
2.1.11 If certified seed is to be used as source seed then it shall be as per provision
given in Para V-B-3b of GSCS OF IMSCS 2013.
2.1.12 Certified-II Seed cannot be used as source seed.
2.1.13 CSP shall submit the source seed availability details to respective SSCA before
onset of the season in the prescribed format.
2.1.14 Director of respective SSCA is empowered to relax the condition mentioned in

the point 2.1.11, if it is ascertained that there is acute shortage of required
stage source seed.
2.2 Purchase of Source Seed
2.2.1 In case of CSP is private seed company then CSP may register their demand of
Breeder Seed within prescribed time limit in writing to concerned
organisation/ Seeds Associations. Copy of this demand may be submitted to
the director of respective SSCA and Agriculture Universities; however public
sector organization may submit their demand through concerned State
Department of Agriculture.
2.2.2 Demand of foundation seed can be made to the authorized CSP and copy be
given to the Director or Regional Officer of respective SSCA, so that SSCA may
give status of availability of required seed to the demanding CSP
2.2.3 CSP can purchase source seed from authorized CSP except Breeder Seed.
2.2.4 CSP shall preserve the evidence of the efforts made by them to make available
required source seed as par point 2.2.1 to 2.2.2.
2.2.5 While purchasing source seed from other state it shall be ascertained that
Form-II Certificate/ Release order/tagging certificate of purchased seed lot is
to make available for submission by the supplier. If CSP is unable to handover
original Release order/tagging certificate then certificate in prescribed form
5
along with the attested copy of Form-II Certificate/ Release order/tagging

certificate be made available at the time of purchase of source seed.
2.2.6 If source seed is purchased from the organization other than the authorized
source seed producing CSP then it is mandatory to submit the self-attested
copies of the purchase bill up to original authorized CSP. These bills are
termed as Link Bill.
2.2.7 One link bill is acceptable in case of Foundation II and Certified I Stage seed
production program provided CSP giving Link Bill has registered a seed
production program with respective SSCA.
2.2.8 Link bill is not allowed in case of Certified-II seed production program. Source
seed of such seed production program shall be purchased directly from the
authorized original CSP.
2.3 Source Seed Verification
2.3.1 Source seed produced by CSP itself and certified by any SSCA is termed as Self-
Produced Source Seed.
2.3.2 CSP shall maintain season wise source seed stock register.
2.3.3 Request application for verification of source seed to be utilized for seed
production program in the season shall be submitted in the respective
Concerned Officer of SSCA. Application shall be accompanied with original
certificate Form-II / original Breeder Certificate (BC). If not available in
original, its attested copy, copy of purchase bill, tentative plan for source seed
utilization in prescribed format and source verification report in duplicate.
2.3.4 Concerned Officer of SSCA shall maintain season wise CSP wise source seed
verification register in prescribed format.
2.3.5 Applications received vide point No. 2.3.3 shall be registered in the register
mentioned in 2.3.4.
2.3.6 It shall be ascertained that the crop variety mentioned in application is

notified as per section 5 of the Seeds Act, 1966.
6
2.3.7 Breeder Seed will be verified by the DA/concerned officer of SSCA (or any
other officer nominated by Competent Authority) while other stage seed will
be verified by his subordinate officers (Seed Certification Officer - SCO) as
ordered by him. Verifying officer shall take note of this in the register.
2.3.8 In case of self-produced source seed, verifying officer will ascertain physical
availability of mentioned quantity of source seed at mentioned place. At least
5% of bags will be verified randomly with the description of Release
order/tagging certificate and shall sign on the backside of these 5% tags for
verification, if found in order.
2.3.9 In case of purchased source seed besides physical availability of mentioned

quantity of source seed at mentioned place verifying officer shall verify all the
bags with the description of Release order/tagging certificate and sign on the
backside of all the tags if found in order if possible or otherwise 10%
minimum of bags.
2.3.10 CSP can get its source verified in the jurisdiction of any of the DA/concerned
officer of SSCA and it will be valid in the jurisdiction of all the DA/concerned
officer of SSCA in the state for self-use of CSP.
2.3.11 Source verification done by one CSP will not be valid for another CSP even
though letter purchases verified source seed. The purchasing CSP shall get
source verification done separately.
2.3.12 If everything is according to the provisions the verifying Officer shall put date
and signs on the Source Verification Report (SVR) and hand over one copy to
the CSP in prescribed format.
2.3.13 In case of any documentary lacuna the verifying officer shall deposit both the
copies of source verification report in the office of Concerned Authority of
SSCA mentioning lacuna on the office copy.
2.3.14 Verifying Officer shall take note of source verification in the register under
point No. 2.3.4.
7
2.3.15 In case of 2.3.13 after due compliance of the lacuna by CSP, DA/concerned
officer shall take note of it in the register and the office copy of the SVR and
hand over the SVR to CSP.
2.3.16 If it is not possible to comply with the mentioned lacuna before the date of
registration of Seed Production program, a copy of SV report may be handed
over to CSP on its request depending upon the level of seriousness of the
lacuna.
2.3.17 In case of SVR under point No. 2.3.16, CSP has to submit the notarized affidavit
on Rs.500/- Stamp paper during registration of such seed production program
in the prescribed format.
2.3.18 If the original Release order/tagging certificate or attested copies is not

submitted within prescribed time limit in case of 2.3.16, 2.3.17, production
program from such source seed will get automatically rejected after
inspection.
2.3.19 In certain circumstances if Director, SSCA is convinced that it is not possible to

deposit original RO/tagging certificate or Breeder Certificate with the SSCA;
Director SSCA is empowered to relax the condition of depositing it after
ascertaining the fact and proper use of source seed.
2.3.20 Foundation and Certified stage source seed shall remain valid till the validity
period of the seed lot.
2.3.21 Breeder seed can be utilized up to two seasons but it is necessary to get this
source verified separately in each season. If it is unavoidable to utilize the
Breeder Seed after two seasons it is necessary to take the permission of
respective Director of SSCA.
2.4 Source Seed Distribution by CSP
2.4.1 CSP shall distribute the source seed to its seed growers after the completion of
source seed verification as described in point 2.3.
2.4.2 Before distribution of source seed CSP shall collect following essential
documents from their seed growers here in after referred as Primary Seed
Producers (PSP).
8
2.4.2.1 Application form in prescribed format filled and signed by PSP with
photo.
2.4.2.2 Copies of authentic revenue document duly singed by PSP and

mentioning “For Seed Production Programme” mentioned on it.
2.4.2.3 Contact No., Aadhar No., Bank Account No. of the PSP.
2.4.2.4 Bilateral agreement between CSP and PSP containing raw seed
procurement policy.
2.4.3 While distributing source seed, CSP shall handover information leaflet
regarding that seed production program which may contain agronomical
practices, certification procedure etc.
2.4.4 As far as possible CSP shall avoid distributing more than one crop-variety to
individual PSP to avoid physical admixture during storage. Care shall also be
taken to distribute source seed of single source seed lot to individual seed
grower.
2.4.5 CSP shall take note of this distribution in the source seed stock register and
take receipt of the PSP.
2.4.6 After completion of the source seed distribution CSP shall submit final district
wise planning of source seed utilization as per actual distribution to the source
seed verifying DA/concerned officer of SSCA where tentative planning was
submitted.
2.4.7 DA/concerned officer of SSCA shall issue “Original R.O./B.C. deposition

certificate “ in prescribed format on the request of CSP in the name of concern
DA/concerned officer of SSCA after ascertaining that the original RO/BC and
final district wise utilization planning is deposited with it by CSP.
9
3 STGE II SEED PRODUCTION PROGRAM
3.1 Proposal for Stage II Seed Production program.

3.1.1 Last date for submission of stage II seed production program proposal to
appropriate level will be 20th June or as decided by the respective Director
SSCA for Kharif Crops.
3.1.2 Last date for submission of stage II seed production program proposal to
appropriate level for Gram, Safflower and Jowar will be 15th Oct and for Wheat
and other late crops will be 15th November or as decided by respective
Director SSCA for Rabi crops.
3.1.3 Contents of proposal for Stage II seed production program
3.1.3.1 Request in prescribed format in the name of Director SSCA
3.1.3.2 Self-attested photocopies of Release order/tagging certificates of the
source seed lot used for Stage II seed production program.
3.1.3.3 Self-attested photocopies of purchase bill of source seed lot along with
all the link bills (if source seed is purchased)
3.1.3.4 District wise planning of stage II seed production program in
prescribed format
3.1.3.5 Details of crop, variety and stage wise seed production program taken
in the previous year and planed for current season by the CSP in
prescribed format.
3.1.3.6 Documentary evidences showing the efforts made by CSP to make
available the source seed of proper stage.
3.1.4 If stage II seed production program is planned in one district only then the
proposal shall be submitted in the name of Director SSCA through the
concerned unit in-charge of SSCA.
3.1.5 If stage II seed production program is planned in more than one district but
within one region /division, then the proposal shall be submitted in the name
of Director SSCA through the respective Regional Authority (RA) of SSCA.
3.1.6 If stage II seed production program is planned in more than one region /
division, then the proposal shall be submitted directly to Director SSCA.
3.1.7 The procedure of submitting any proposal described in point 3.1.4, 3.1.5 and
3.1.6 is hereinafter referred as the prescribed manner of submitting proposal.
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3.2 According sanction to stage II seed production program.

3.2.1 Concerning unit In-charge of SSCA shall verify the stage II proposal received
by them and submit it through proper channel to Director SSCA along with
their clear remarks on the proposal
3.2.2 Director, SSCA is empowered to sanction stage II proposal in the limits of the
provision of Para V(B)1(f) and V(B)2 of GSCS of IMSCS 2013.
3.2.3 If the demand in the proposal is found meeting conditions laid down in point
3.2.2 then Director SSCA may sanction stage II seed production program to the
limit of 25 percent of the regular seed production program in the previous
year or of the planned seed production program in current year of that CSP.
The condition of 25 percent will not be applicable to foundation stage II
program. Foundation II program may be sanctioned as per the need. Stage II
seed production program may be sanctioned with additional fees if any
charged in the state.
(Explanation: - Certain CSP has applied for 100 ha of certified stage II and 20
ha of Foundation Stage II seed production program of soybean variety in the
Kharif season. It had organized regular seed production program of Soybean
(i.e. F-C & FII-C) on 200 ha in the previous season and has planned to organize
regular program of Soybean on 150 ha in current season. Then Director SSCA
may consider to sanctioned 50 ha of Certified II program (25 % of the highest
i.e. 200 ha of previous year) and may consider to sanction 20 ha of Foundation
II program as per the need of CSP.)
3.2.4 In certain conditions, it is felt that there is overall actual shortage of required
source seed then, the Director SSCA is empowered to relax the condition of 25
percent mention in point 3.2.3. Reason shall be recorded in the sanction order.
3.2.5 Stage II seed production program shall not be accepted for registration by the
DA/concerned officer of SSCA unless it is sanctioned by Director SSCA.
3.2.6 Source seed utilized for stage II production program shall be GOT tested if GOT
is conducted for that crop in the state.
3.2.7 If GOT is not conducted for certain crop in the state in such case Foundation I
source seed produced from the breeder seed can be used for the production of
foundation II stage.
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3.2.8 If GOT is not conducted for certain crops in the state in such case Certified I
source seed produced from foundation I seed can be used for production of
certified II seed
3.2.9 In certain conditions of actual shortage of proper stage source seed, Director
SSCA is empowered to relax condition mentioned in point no 3.2.6 & 3.2.8.
3.2.10 Joint inspection of at least 10 percent area of stage II seed production program
is mandatory if source lot utilized is not GOT tested.
3.2.11 If off types are observed more than permissible limits in the 10 percent of joint
inspection mention in 3.2.10 & if the crop is not self-pollinated then such seed
production program will be discarded in totality from the certification chain. If
the crop is self-pollinated and some of the plots have qualified in the field
standard, then such lots shall be subjected to GOT. If GOT is not conducted for
that crop in the state, it is mandatory to re inspect those lots with re inspection
charges.
3.2.12 A notarized affidavit on Rs.100/- stamp paper in the prescribed format shall
be submitted during the registration/ submission of stage II seed production
proposal.
3.2.13 Certified stage seed production program cannot be taken directly from the
breeder seed, unless it is ascertained that such program is essential and CSP
has organized sufficient foundation stage program of that variety and there is
no shortage of breeder seed of that variety or there is no demand of breeder
seed of that variety by other CSP. Director, SSCA is empowered to sanction
such production program if the proposal is submitted as per prescribed
method of submission along with proper reasons.
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4 REGISTRATION OF SEED PRODUCTION PROGRAM
4.1 Conditions for registration of seed production program.

4.1.1 CSP can register seed production program of a crop variety notified under
section5 of Seed Act 1966 with the registering authority of SSCA of concerned
state in the jurisdiction of which the production program is being organised.
4.1.2 There is no restriction on registration of any minimum or maximum area in
the name of PSP, however minimum area to be registered in a village shall be
decided by SSCA for Rabi season to avoid scatteredness of program. Director
SSCA is empowered to relax this condition on satisfactory grounds.
4.1.3 Condition mentioned in 4.1.2 will not be applicable for vegetable crops &
Breeder Seed, Foundation Seed.
4.1.4 If less than prescribed minimum area is registered in a village, in such case
inspection charges for difference between prescribed minimum area and
actual area shall be paid equally by registering CSP in the village.
4.2 Registration proposal may contain fallowing essential documents.

4.2.1 Application of CSP in the name of registering authority of the jurisdiction.
4.2.2 Self-attested Form-II/ BC/ Certificate of deposition of original RO/ BC as per
point 2.4.7.
4.2.3 Purchase bill along with the link bill of source seed if it is purchased.
4.2.4 Source verification report in prescribed format.
4.2.5 Notarised agreement on Rs.100/- stamp paper in the prescribed format. (If
certified seed producer is a central/ state govt. office in such case agreement
can be submitted on Letter head).
4.2.6 Village wise crop wise summary in prescribed format.
4.2.7 Details of utilised source seed in prescribed format.
4.2.8 Summary of fees in prescribed format.
4.2.9 Sanction order for stage II seed production program if applied for it.
4.2.10 Application of PSP (seed producing farmer) in form I along with self-attested
copies of revenue documents of the field superscripted with “for registration
of seed production program” on it and copy of receipt of source seed
distribution and list of PSP in prescribed format (hand drawn land view/ Geo
13
tagging – longitude and altitude of the land in case of online certification

process).
4.2.11 Application in form I of CSP and copy of registration identity issued by SSCA as
per point 1.5.4.
4.2.12 Details of authorised field staff of CSP in prescribed format.
4.2.13 Authority letter of competent authority of CSP for its authorised
representative to register the certified seed production program.
4.2.14 Sample copy of bilateral agreement between the CSP and PSP which shall
include raw seed procurement policy in line with the guideline mentioned in
point no. 6.4.5
4.2.15 Individual / collective bilateral agreement in original shall be preserved by the
CSP and shall present it in original if demanded by SCA in certain case.
4.3 Season wise registration of seed production program.

4.3.1 Season wise crop wise time table for registration of seed production program
as per dates mentioned in crop calendar given in the format shall be followed.
Director SSCA is empowered to alter the time table under exigencies on the
request of CSP.
4.3.2 Proposals for registration of seed production program will be accepted at the
district/ division/ state level office as per the directives of respective SSCA.
4.3.3 SSCA authorities (i.e. district, division or state level) are empowered to
register seed production program after scheduled due date along with late
fees if any prescribed by SCA.
4.3.4 Registering authorities of SSCA will appoint its staff to scrutinise the
submitted proposal.
4.3.5 The entry of proposal received for registration will be taken in the prescribed
registration proposal inward register and will be handed over for scrutiny to
the appointed staff.
4.3.6 Scrutinising staff will scrutinise the proposal as per the prescribed check list
and recommend the proposal for registration or return for rectification if any
or rejection.
4.3.7 The registering authority of SCA will decide to register or return for
rectification or register conditionally or reject the proposal.
14
4.3.8 Registering authority may provisionally register the proposal depending on

gravity of complaints of the proposal. Specific time period may be given to
comply with the deficiency. If it is not complied in a given period of time it will
be considered as rejected and fees paid by CSP will not be refunded.
4.3.9 Fees challan shall be issued to CSP in case of accepted/ provisionally accepted
proposal. CSP shall pay the fees as per the directives of SSCA. CSP may pay fees
online and submit the receipt to registering authority within a prescribed time
limit.
4.3.10 Registering authority shall maintain and update fees challan wise area control
register in prescribed format daily during the period of registration.
4.3.11 Tahasilwise, crop wise, registration control register shall be updated in
prescribed format.
4.3.12 CSP wise crop, variety, stage wise registration control register shall be
updated in prescribed format.
4.3.13 Entries of deficiencies in conditionally accepted proposal shall be taken in
registration inward register and entry shall also be taken after compliance of
the deficiency.
4.3.14 If fee is paid after the time limit prescribed as per the point no.4.3.9, SSCA may
charge late fee.
4.4 Area registration control register

4.4.1 After completion of registration, report in format A shall be prepared on the
basis of control register mentioned in 4.3.10 to 4.3.12
4.4.2 Area control register in prescribed format shall be prepared after completion
of registration at district level and crop variety stage and CSP wise PSP entries
shall be taken in the register.
4.4.3 Individual PSP shall be given unique registration number (farmer’s code).
4.4.4 CSP shall collect the unique registration number of their PSP registered with
SCA from registering authority.
4.4.5 CSP shall point out if any of its PSP is not allotted with unique registration
number to registering authority.
4.4.6 Registration will be considered completed only after allotment of unique
registration number to individual PSP.
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5 FIELD INSPECTION
5.1 Planning for field inspection of registered certified seed production program.
5.1.1 Planning meeting of the representatives of CSP shall be organized by the DA/
concerned officer of SSCA for its jurisdiction prior to Kharif and Rabi season.
5.1.2 CSP shall submit their planning of crop wise registration and processing in
prescribed format for forth coming season. DA/ concerned officer of SSCA
shall inform CSP about the certification procedures and changes if any and
look into the problems of CSP and resolve them within framework of rules and
regulations.
5.1.3 SSCA shall arrange a reciting workshop on uniform seed certification
procedure for the certification field staff in their jurisdiction.
5.1.4 DA/ concerned officer of SSCA shall take review of the crop wise area
registered in their jurisdiction after completion of the registration formalities
for the season and decide the period available to inspect the each crop.
5.1.5 Decide the minimum required manpower to complete the minimum
inspections of the registered crop area in the time period available based on
thumb rule of minimum 10 plots/ per inspector/ SCO per day or 50 acres.
5.1.6 Take review of man power required for inspection and processing during the
season and manpower available with it and communicate regarding shortage
or excess of man power to the RA and Director SSCA.
5.1.7 RA of SSCA shall take review of the manpower available in their jurisdiction
and adjust the man power within districts under its jurisdiction and report
about shortage or excess of manpower in the division to Director SSCA.
5.1.8 Excess manpower at division level shall be adjusted by Director SSCA to
divisions having shortage of manpower. If the shortage still exists Director
SSCA shall make suitable arrangement for the period of shortage.
5.1.9 If required manpower is not available in time during the inspection period to
complete the minimum required inspections of the crop then planning may be
made to inspect self-pollinated crop during flowering to maturity as per the
actual stage of the crop in the field as per IMSCS.
5.1.10 Area registered in the jurisdiction of the DA/ concerned officer of SSCA may be
divided into suitable number of circles according to available manpower in
16
such a way that each circle/ route will have equal area for inspection so that
each SCO/ inspector shall have nearly similar load of inspection.
5.1.11 Seed certification officer (SCO) shall be allotted to each cluster for inspection.
5.1.12 SCO shall prepare mini control register of the circle allotted to him in
prescribed format from the main control register of the office.
5.1.13 SCO shall prepare village wise and CSP wise summery in prescribed format in
the mini control register.
5.1.14 SCO shall prepare ‘A’ report of the circle in prescribed format.
5.1.15 SCO shall tally the entries of the circle with the record of DA/ concerned
officer of SSCA and get it rectified.
5.1.16 SCO shall record name and contact details of CSP representatives in the mini
control.
5.1.17 Mini control register of each circle shall be verified and certified by the DA/
concerned officer of SSCA as per ‘A’ report of the circle and District.
5.1.18 SCO shall access the crop wise area to be inspected in the circle and time
period available for it and plan for the inspection as per 5.1.9. If less work load
or need of additional manpower is realized shall be reported to DA/
concerned officer of SSCA.
5.2 Seed Field Inspection (General)

5.2.1 SCO shall contact representatives of CSP’s in the cluster and prepare
inspection programme.
5.2.2 CSP representative and PSP or their representative shall remain present at the
time of field inspection.
5.2.3 While starting inspections priority shall be given to villages having more area
of foundation seed production program.
5.2.4 Ones the village is entered SCO shall leave the village after completion of field
inspection of the registered plot of a crop to be inspected.
5.2.5 Before Starting actual field inspection SCO shall verify source seed utilized by
PSP’s in the village. For this tags and bags of seed shall be verified and noted.
5.2.6 SCO shall verify the tags of a source seed bags utilized and collect one tag
signed by PSP and the tag may be attached with the field inspection report to
be submitted to office.
17
5.2.7 In exceptional case if tags are not available with PSP then SCO shall ascertain
the source utilized from source seed distribution challan/ bill / empty source
seed bag and record it in the field inspection report. Liable for Rejection
(LFR), if any, should be indicated separately.
5.2.8 If PSP is unable to produce any of the evidence of utilized source seed then
SCO shall record this in the inspection report and to be recommended to reject
the seed field from certification chain. Liable for Rejection (LFR) if any, should
be indicated separately.
5.2.9 After completion of village level verification of utilised source seed by PSP,
SCO shall start actual seed field inspection as per the stage of crop. SCO shall
take GPS enabled photograph of the seed plot and upload/ preserve it for
reference.
5.2.10 First of all seed field shall be inspected from all sides for isolation distance. If
isolation distance is unsatisfactory, measurement shall be made and shown in
the map on the Field Inspection Report (FIR). Not eligible area shall be shown
shaded on the map on FIR (Part LFR).
5.2.11 Separate FIR shall be prepared if seed field of PSP is greater than 10 ha for
each unit of 10 ha as per IMSCS.
5.2.12 Separate FIR shall be prepared if seed field of PSP is divided into parts having
more than 50 m distance between them.
5.2.13 When more than one FIR are prepared for one PSP as per point 5.2.11/5.2.12,
additional FIR shall be treated as separate PSP and shall be identified by
putting part 1, part 2 or A,B.. in front of the unique registration number
allotted to the PSP and a bill for registration charges, if any shall be submitted
to DA/ concerned officer of SSCA in the name of CSP in prescribed format.
5.2.14 Field count shall be taken as per following norm during field inspection.
Upto 2 ha - 5 counts Above 2 ha - 6 counts Above 4 ha- 7 counts

Above 6 ha- 8 counts Above 8 ha- 9 counts Above10 ha-10 counts
5.2.15 Number of plants to be counted in one count depends upon number of tillers,
plant to plant distance, row to row distance. Number of plants to be counted in
a count as per the category given bellow plant/ ear heads.
1) Crop having more spacing (wide spaced & non tillering)
Maize, pigeon pea, cotton, capsicum, castor, brinjal, okra, onion etc – 100
plants
18
2) Crop having medium spacing (medium spaced & non tillering)

Green gram, Blackgram, chickpea, sesame, sunflower, safflower etc. – 500
plants (mustard).
3) Crops having close spacing (medium spaced & line sown)
Soybean, jute, lucerne, Berseem- mesta etc – 1000 plants/ ear heads.
4) Tillering crops (Bajra, Sorghum, Paddy, wheat, Barley, Oat – 1000 ear
heads).
5.2.16 CSP shall inspect its seed field before the inspection of SCO of SSCA and
instruct its PSP to rough out off-types if any prior to critical stages of the crop
so that all contaminating factors shall be within prescribed norms while
inspection of the SCO of SSCA.
5.2.17 Representative of CSP shall inform its PSP to remain present at the time of
field inspection of SCO of SSCA.
5.2.18 Responsibility of identifying PSP and its seed field will be of CSP and
representative of CSP will put his signature for this on FIR.
5.2.19 SCO shall make all the entries on FIR after completion of field inspection and
take signature or thumb impression of the PSP or his representative on FIR.
5.2.20 SCO shall verify about intercrop, mixed crop, off-types, objectionable
weeds/diseases irreparable other crop plants etc. as per the IMSCS norms of
the crop and record it accordingly in the FIR.
5.2.21 If representative of CSP is unable to identify its PSP or unable to show the seed
field in such circumstances primary entries shall be taken as per SSCA record
and mention on it ‘Seed field not shown’/ ‘Seed field not identified’/ ‘PSP not
identified’/ ‘Seed field or PSP not traced’ as the case may be and take signature
of CSP representative on FIR and hand over one copy to him.
5.2.22 If CSP representative and/or PSP refused to sign on the prepared FIR or
refused to accept the copy of FIR then SCO shall clearly mention this fact on
FIR.
5.2.23 If same crop was grown in previous season on the seed field it shall be noted
in FIR.
5.2.24 SCO shall record estimated yield in Q/ha in FIR after considering local field
conditions, crop density, agronomical practices adopted, condition of the crop
etc.
19
5.2.25 While recording estimated yield if it is more than the yield potential of the
variety mentioned by the breeder or if it is very less, SCO shall mention
reasons of higher or lower yield on the FIR and such FIR shall be submitted
separately to DA/concerned officer of SSCA.
5.2.26 RA of SSCA shall declare district wise/tahsil wise Maximum Average
Productivity (MAP) of prime crops of the region. Method to declare MAP of the
crop is explained in point 5.7. SCO shall consider this bench mark while
estimating the yield of a seed plot. If SCO’s estimate of yield is higher than MAP
he shall record reason for it on FIR and submit all such FIR separately to
DA/concerned officer of SSCA. A committee of DA/concerned officer of SSCA
may jointly visit such plots and access the yield estimate. If such plots are too
high in number and it is not possible to visit each plot, the committee may visit
representative plots and access the yield estimate for confirmation.
5.2.27 If PSP or CSP is not satisfied with the productivity mentioned on FIR and
having objections about it, they shall follow the procedure mentioned in 17.1.
5.2.28 PSP’s may be allowed to tender up to 10% more quantity of raw seed
compared to yield estimate mentioned in FIR to be produced from the seed
plot, but this is acceptable at the time of raw seed verification at village level
only and shall be recorded on Transport Certificate (TC) of seed lot or Joint
affidavit as the case may be.
5.2.29 If one-third part of the seed field of self-pollinated seed crop is so heavily
lodged that taking field counts is difficult or impossible, the seed crop should
be recommended for rejection unless the inspector, is of the opinion that the
seed crop will again stand up before maturity, so that proper inspections as
per the prescribed minimum can be conducted subsequently. For crop-
pollinated seed crops and crops involving two parental lines, however, if one-
third or more of the seed crop had lodged just prior to or during flowering so
that inspections during flowering are difficult, the seed crop should be
recommended for rejection without taking field counts. Fact should be
mentioned in FIR.
5.2.30 When complete seed plot fall in an isolation distance and conditions are
irreversible such seed plots can be recommended for rejections without taking
field count.
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5.2.31 When some part of seed plot falls in isolation distance and sizable part is out
of it then field count shall be taken in entire seed plot for the assessment of
genetic purity. The part which falls in the isolation distance shall be rejected
for isolation and remaining part shall be assessed as per the outcome of the
field counts. If part LFR, than counts of off-types are to be taken in part LFR
area in case of Often Cross Pollinated (O.C.P.) & Cross Pollinated (CP) Crops.
5.2.32 Field count shall be taken in such a way that whole seed plot is covered and
will be representative of the whole seed plot; it shall not be taken in the
particular part of the seed plot.
5.2.33 Field count may be started from any side of seed plot from any row and from
any plant in a row and in any direction randomly.
5.2.34 Counting in a row and shifting from one row to another row shall be done in
such a way that a plant shall not be counted more than ones.
5.2.35 While taking counts non germinated rows and gaps due to non-germination in
a row shall be skipped. Count shall be continued after skipping such gaps.
5.2.36 After taking the count if certain factor is found to be equal to prescribed
standard or more than prescribed standard but double or less than double of
it. In such case second set of count shall be taken and average outcome of two
sets of count will decide the eligibility of the seed plot.
5.2.37 If the factors are found to be less than the standard or more than the double of
the prescribed standards then eligibility of seed plot can be decided from the
outcome of the first set of count. The seed plot will be eligible in former case
and not eligible in later case.
5.2.38 If mixed cropping is found in seed plot it shall be recorded on FIR and such
seed plot shall be recommended for rejection without taking field counts.
“Recommended for rejection due to mixed cropping” shall be recorded on FIR.
(LFR).
5.2.39 If intercropping is found in seed plot and it is fulfilling the conditions
mentioned in appendix -2 of the IMSCS 2013 then field counts shall be taken in
seed plot and eligibility shall be decided on the basis of outcome of field
counts. If such seed plot is of foundation stage then it shall be recommended
for rejection by putting remark “Rejected for foundation stage due to
intercropping” on FIR. Field count shall be taken in seed plot as per norms and
recorded in FIR. If such seed plot is found eligible as per the outcome of field
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counts CSP may request to downgrade the seed plot to lower stage (i.e.
certified). (Prior permission is required from SCA for inter cropping).
5.3 Field inspection – Taking field counts

5.3.1 Crops with larger spacing (wide spaced and non tillering 100 Plants)
100 plants to be counted and examined in one count. Start counting and
examining in a row, count 10 plants and examine them. Then cross the pre-
decided rows (example- if it is pre-decided to cross 5 rows then enter in 6th
row) and again count and examine 10 plants in the entered row. Continue in
this way until 100 plants are counted and examined, this will complete one
count. Take the required number of count as per the area of the seed plot.
Record the observation of field count in field book or FIR.
5.3.2 Crops with medium spacing (500 plants) & medium spaced &
nontillering
500 plants to be counted and examined in one count. After entering the field,
count for average number of plants in one lap (foot step) and decide number
of foot steps required to cover 100 plants. Start counting in a row by marching
decided number of foot step to cover 100 plants and examine the plants and
take its note. Then cross the pre-decided number of rows and enter in next
row and continue in this way until 500 plants are counted and examined, this
will complete one count. Take required number of count as per the area of
seed plot. Record the observations of field count in field book or FIR.
5.3.3 Crops with closer spacing. (1000 plants) medium spaced line sown
1000 plants to be counted and examined in one count. After entering the field,
count for average number of plants in one lap (foot step) and decide number
of foot steps required to cover 200 plants. Start counting in a row by marching
decided number of foot step to cover 200 plants, examine the plants and take
its note. Then cross the pre-decided number of rows to enter next row and
continue in this way until 1000 plants are counted and examined. This will
complete one cont. Take required number of counts as per the area of seed
plot. Record the observations of the field count in field book or FIR.
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5.3.4 Broad casted crops (Berseem & Lucerne)
In broadcasted crops, after entering in the field, count and examine number of
plants in one square meter area, then march pre-decided distance in terms of
footsteps and repeat counting and examining until requires number of plants
for one count are counted and examined. Take required number of counts as
per the area of seed plot. Record the observation of filed count in field book or
FIR.
5.3.5 Hybrid crops and Parents.

5.3.5.1 In hybrid seed production male parent lines and female parent lines,
and in seed production programme of male infertile female parent A
line and B line are the parts of seed production program. It is essential
to mark male parent lines in hybrid seed production and B lines in
female parent seed production from both the end (for example sowing
boru seed). SCO shall inspect whether marking has been done or not
and mention on the report. If both parents are sown in same field male
lines and female lines shall be inspected separately as mentioned
above and take field counts as per the norms. If decided number of
rows of male and female parents are sown in the field it shall be
inspected whether the ratio has been maintained properly. Border
rows are sown or not and recorded on FIR. If male and female parents
are sown separately then shall be recorded separately on FIR.
5.3.5.2 Hybrid seed production program in which fertile female parent is
used, male part of the flower is removed and the flower is fertilized
with the pollens of the prescribed male parents. In such seed
production program 100% plants from male and female parents shall
be inspected i.e. counted and examined. It shall be ascertained that
marking has been done on the flowers which has been cross
pollinated.
5.3.5.3 Final report of hybrid seed production program shall be prepared only
after harvesting of male line from hybrid seed production in which
male and female lines are sown in definite pattern in same field (for
e.g. Maize, Jowar, Bajara) and yield estimate shall be recorded in the
final report.
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5.4 Field Inspection (Other things)

5.4.1 During field inspection if it is found that inspected area is more than the
registered area of PSP, total area registered in a village is less than the
prescribed norms, area registered with one registration number of PSP is
sown in more than one field separated from each other by more than 50
meter, in all such cases SCO shall prepare additional bill of fees if any to be
charged and submit it to DA/concerned officer of SSCA at the time of
fortnightly meeting. DA/concerned officer of SSCA shall check the bill and
issue fees challan to respective CSP and get the fees collected.
5.4.2 During field inspection if it is found that the seed plot registered is not sown in
the village, PSP is not found in the village or PSP has reported that the seed is
sown in another village in such case SCO shall prepare a report by filling
primary details from the available information from registration details and
put remark “Area not sown”, “Sown in another village”, “PSP not found in the
village” as the case may be and hand over the report to the representative of
CSP after taking his signature. SCO may inspect the area sown in another
village on request of PSP and CSP if possible but shall mention in report that
“CSP shall get approved change in village from DA/concerned officer of SSCA”.
5.4.3 In case of any PSP if it is found that there is a change in his name or if it is
brought to the notice by the PSP then SCO may proceed for field inspection if
possible but shall mention name of PSP as per registration detail and put
remark on FIR that change in name and approval from district authority shall
be taken for it. (change in name is possible within 15 days period)
5.4.4 CSP can submit proposal for change in name, change in village along with
proper reasons and documents to DA/concerned officer of SSCA which may on
verification of facts approve or reject the proposal with reasons. If proposal is
approved fresh registration fees shall be charged if any (change in name is
possible within 15 days period).
5.5 Preparation of field inspection report (FIR).

5.5.1 Field inspection report (FIR) of improved straight variety is given in format.
5.5.2 First of all enter registration number, crop, variety and stage in the square on
right upper corner of FIR as per registration details.
5.5.3 Mention name of CSP on the FIR as per registration details.
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5.5.4 Mention name, village, tahsil and district of PSP as per registration details on
FIR. Mention difference clearly if any found during inspection.
5.5.5 Mention report number as per the stage of the crop for e.g. 1st, 2nd---- final or
joint inspection as the case may be.
5.5.6 Record the date of inspection.
5.5.7 Date of sowing, field survey number/ local name of the field shall be recorded
as provided by PSP.
5.5.8 Source lot number and its stage shall be recorded as found in the inspection.
Any difference between inspection details and registration details if found
shall be recorded on FIR. Seed plot may be recommended for rejection if it is
found that authorised source seed is not utilized.
5.5.9 Registered area shall be recorded as per registration details and area actually
inspected shall be recorded in inspected area and field counts shall be taken as
per inspected area.
5.5.10 In case of first inspection isolation distance shall be inspected and if found
satisfactory from all sides shall be recorded on FIR by tick mark on
satisfactory, if found unsatisfactory shall be recorded on FIR as from which
side it is unsatisfactory for e.g. In case of certified stage pigeon pea if other
pigeon pea variety is observed on 15m distance on east side of a seed plot,
then SCO shall tick mark on unsatisfactory and shall mention 15m in front of
east and shall show area shaded 85 m from east on the map and show length
and breadth of shaded area on the map. This area shall be shown in area not
eligible for certification A) Due to isolation.
5.5.11 Growth stage of crop at the time of field inspection shall be recorded on FIR by
tick mark on appropriate choice i.e. initial growth/ grand growth/ flowering/
pod setting/ maturity etc. (preferably flowering and maturity) and also tick
mark on number of counts to be taken and plants to be counted in one count
as per the crop and area to be inspected, e.g. if 5 ha of certified stage improved
cotton field is to be inspected then SCO shall tick mark on 100 plants and 7
counts and take counts accordingly.
5.5.12 Counts so taken shall be recorded in rough book or directly on FIR
5.5.13 Factors found in total in all the counts shall be recorded in the column of total
and its average occurrence shall be shown in average column.
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5.5.14 An average occurrence of a factor shall be compared with the prescribed

standards. Eligibility or ineligibility of seed plot shall be decided based on the
comparison as to whether the occurrence of a factor is bellow, equal to, above
or above the double of the prescribed standards.
5.5.15 If the occurrence of a factor is found above the prescribed standard but upto
equal to double of it in such case second set of observations shall be taken by
SCO.
5.5.16 Observations of second set of count where it is necessary shall be recorded
bellow first set of count and average occurrence of the factor shall be decided
from two sets of observations and if it is greater than the prescribed standards
the plot shall be recommended for rejection from certification chain. (LFR)
5.5.17 Whether the crop is genetically pure shall be mentioned by ticking as Yes/ No
depending upon the outcomes of the field count and area found eligible or not
eligible shall be recorded in appropriate place.
5.5.18 In case of final inspection, yield from seed plot in Q/ha shall be estimated and
recorded in the column of estimated productivity. While estimating
productivity actual per hectare plant population, expected productivity per
plant, management conditions in seed plot for e.g. dry, irrigated, protective
irrigations etc shall be taken into consideration. If expected productivity is
very high or very low, reasons for it shall be recorded on FIR.
5.5.19 District/Tahsil, crop, season wise maximum productivity declared by the RA of
SSCA in the prescribed manner shall be taken into consideration as reference
for that locality while deciding productivity of the seed plot.
5.5.20 FIR of a seed plot having greater productivity than the declared in point 5.5.19
shall be submitted separately to DA/concerned officer of SSCA who may verify
such seed plots as mentioned in point 5.2.26.
5.5.21 PSP who do not agree with the estimated yield recorded on their FIR shall
report it to their CSP. CSP shall ascertain about it and inform to DA/concerned
officer of SSCA along with their remark. DA/concerned officer of SSCA may
decide in such case regarding the estimated yield by visiting the seed plot
along with the team if it is standing. If crop is not standing then the yield
estimated by SCO will stand final unless altered by the team on valid grounds.
5.5.22 Maximum expected yield from the eligible plot shall be recorded in the column
as per the estimated productivity of the seed plot for e.g. 4 ha area is found
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eligible and estimated productivity of the seed plot is 20Q/ha then maximum
expected raw seed yield will be 4x20= 80 Q from that seed plot.
5.5.23 If utilization of source seed could not be confirmed by any means during
inspection then the observation shall be recorded in FIR and seed plot shall be
recommended for rejection without inspecting it. If source seed utilised is
verified from any means other than tags, fact shall be mentioned on FIR.
5.5.24 IF PSP is unable to show, rejected to show seed plot or seed plot cannot be
identified on account of absentee of PSP then SCO shall make primary entries
in FIR from registration details and mention the fact observed on FIR and
recommend the seed plot for rejection from certification chain.
5.5.25 If PSP or his representative is not found in a village action proposed in 5.5.24
shall be executed by SCO.
5.5.26 SCO shall take signature (thumb impression) of PSP or his representative by
mentioning his name, relation in case of representative of PSP, and signature
of CSP representative for identification of PSP and seed plot on the FIR. SCO
shall then sign on the FIR and handover a carbon copy to PSP. IF PSP refuses to
accept it then to CSP representative.
5.5.27 If PSP / his representative, CSP representative refuses to sign on FIR, SCO shall
clearly mention it on FIR.
5.5.28 IF PSP and CSP representative refuses to accept the copy of FIR, SCO shall
mention it on FIR.
5.5.29 FIR mentioned in point 5.5.24, 5.5.25, 5.5.27 and 5.5.28 shall be submitted
separately to DA/concerned officer of SSCA on the day of fortnightly/ weekly
meeting.
5.5.30 If seed field of self-pollinated crop is found not eligible as an outcome of field
counts and there is possibility that field will be eligible after removal of off
types then SCO shall mention ‘liable for certification’ on FIR.
5.5.31 If the crop to be inspected is not self-pollinated and irreversible change is
found to have been occurred by means of pollination and outcome of field
count shows that the seed plot is not eligible for certification then SCO shall
mention “Finally Liable For Rejection (FLFR)” on FIR.
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5.6 Recording estimated productivity on FIR.

5.6.1 RA of SSCA will declare crop wise, district/tahsil wise season wise average
maximum productivity of the prime crops offered for certification in their
jurisdiction. These average productivity figures will be taken as reference
while deciding on expected productivity of a seed plot.
5.6.2 SCO shall classify the seed field as excellent/ good/ average or below average
depending upon the conditions observed in the seed field. SCO will decide an
expected productivity by considering plant population, number of pods/
bowls/ grains per plant, soil condition, rain and environmental conditions,
management condition of the seed plot etc. While arriving at the estimate SCO
shall compare it with those declared as per 5.6.1
5.6.3 If estimated productivity is more than the declared productivity levels, SCO
shall mention reasons for it on FIR and shall submit such FIR separately in
fortnightly meeting
5.6.4 DA/concerned officer of SSCA may verify the seed plot of the FIR mention in
5.6.3 along with the joint inspection team. If number of such seed plots are too
high and it is not possible to verify all such seed plots the team may verify
representative plots of SCO and ascertain about the estimated productivity.
5.6.5 If PSP or CSP has any objection regarding the estimated productivity
mentioned on FIR, they may request re-inspection of seed plots which may be
carried out with re-inspection charges or may proceed as per procedure
mentioned in 17.1.
5.7 Procedure of declaration of season wise, crop wise, district/ tahsil wise
Maximum Average Productivity (MAP).
5.7.1 RA of SSCA will obtain district/ tahsil wise average productivity of the prime
crops offered for certification in their jurisdiction for last 10 years from the
statistical section of State Department of Agriculture.
5.7.2 Calculate the average productivity of 10 years, highest 5 years and highest 3
years and get average of these three figures, which will form the base for
declaration of maximum average productivity and shall be called Base Average
Productivity (BAP).
5.7.3 Maximum Average Productivity of a crop for the season shall be declared in
following categories as described in it.
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i) Excellent :- for excellent category of seed plots maximum declared

productivity of the season will be 1.30 times that of BAP i.e. 1.30BAP.
ii) Good: - 1.20BAP.
iii) Average: - 1.10BAP.
iv) Bellow average: - BAP
For example Average productivity of soybean for Tahsil A is as below
Year 1 -2007 kg/ha H1 Year 2- 286 kg/ha Year 3 – 785 kg/ha

Year 4- 1845 kg/ha H3 Year 5 – 1446 kg/ha Year 6 – 1540 kg/ha H4
Year 7 – 1482 kg/ha H5 Year 8 – 536 kg/ha Year 9 – 455 kg/ha
Year 10 – 1983 kg/ha H2
Average of 10 years:12315/10 = 1231.50 kg/ha
Average of highest 5 years: 8857/5 = 1751.40 kg/ha
Average of 3 years: 5835/3 = 1945 kg/ha
Average of above 3 average (BAP) = 4947.90/3=1649.30
To be declared Maximum Average Productivity (MAP)

Excellent – 1.3 1649.30= 2145 kg/ha
Good – 1.20 1649.30= 1980kg/ha
Average– 1.10 1649.30= 1815 kg/ha
Below Average– 1 1649.30= 1649 kg/ha
5.7.4 Cropwise, seasonwise, locality wise MAP shall be declared before
commencement of the field inspection so that it can be referred while deciding
the estimated productivity.
5.8 Change of stage (downgrading) during field inspection

5.8.1 If a seed plot registered under Breeder to Foundation or Foundation I to
Foundation II is found not eligible for certification due to reasons such as
unsatisfactory isolation distance, intercropping or any factor exceeding
prescribed norm but is found eligible for the certified stage for that factor and
CSP requests to downgrade such seed plot in certified stage, then such seed
plot may be downgraded to certified stage after payment of prescribe fees if
any.
5.8.2 Proposal for downgrading of seed plot shall be submitted in prescribed format
to DA/concerned of SSCA along with the copy of FIR showing ineligibility of
seed plot and reason for downgrade.
5.8.3 After receipt of downgrading proposal DA/concerned of SSCA will verify the
proposal and if it is possible to downgrade the seed plot from the details of FIR
then will issue fees challan for registration charges if any and sanction the
downgrading of seed plot after the fees have been paid.
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5.8.4 After verification of the downgrade proposal if it is felt that re-inspection of

the seed plot is essential to decide on downgrading, then it will be a
prerequisite that such seed plot shall be standing in the field at the time of re-
inspection. DA/concerned of SSCA will issue fees challan for registration
charges and re-inspection charges if any and after realization of the fees will
order the re-inspection of such seed plot in certified stage. SCO will then re-
inspect the seed plot as per the norms of certified stage and decide on the
eligibility of the seed plot for certified stage.
5.8.5 If the seed plot is downgraded as per point no 5.8.3 then a remark “Eligible for
certified stage” shall be recorded on both the copies of initial FIR showing
ineligibility for foundation stage and shall record sanctioned stage by circling
initial stage, also record Downgrade or DG in front of the original registration
number. District authority will record sanction order number on both the
copies.
5.8.6 If seed plot is downgraded as per point no 5.8.4 then SCO shall mention
Downgrade or DG in front of initial registration number and mention newly
sanctioned stage on the FIR.
5.8.7 Remark of downgrade shall also be taken on the registration control register
of the DA/concerned of SSCA.
5.9 Joint Inspection

5.9.1 Where joint inspection is prerequisite it shall be done after the primary
inspection of SCO when the seed crop is in critical stage of inspection.
5.9.2 Joint inspection team (JIT) shall include DA/concerned of SSCA, SCO
concerned and representative of CSP. RA of SSCA, representative of concerned
breeder, PSP may also be invited for joint inspection, their presence is
optional.
5.9.3 It is expected that all foundation stage seed plots shall be inspected by JIT. If
the number of foundation stage seed plot in the jurisdiction of DA/concerned
of SSCA is too high and is not possible to inspect all of them by JIT, in such case
at least 10% (or as specified by Director SSCA) plots of each source seed lot
shall be inspected by JIT.
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5.9.4 10% (or as specified by Director SSCA) of certified II stage seed plot shall be
inspected by JIT. If it is organized from a source seed lot which is not tested in
GOT.
5.9.5 If a seed plot is found not meeting the prescribed standard of genetic purity
during inspection of JIT then all seed plots taken from same seed lot which are
found eligible in primary inspection of SCO shall be inspected by JIT.
5.10 Re-inspection of seed plot.

5.10.1 CSP may after confirmation that the off types have been roughed out from the
seed plot mentioned in point no. 5.5.30 may request for its re-inspection in
writing to DA/concerned of SSCA provided crop is standing in the field.
5.10.2 After receiving request of re-inspection in writing DA/concerned of SSCA shall
issue a challan of fees if any and after realization of such fees will order to re-
inspect the seed plot to same or another SCO. This re-inspection may be done
by JIT if it is possible.
5.10.3 The seed field can be re-inspected only ones and outcome of re-inspection will
be final.
5.10.4 Seed plot mentioned in point no.5.5.31 (hybrids/ Cross Pollinated Crops/
Often Cross Pollinated) shall not be entertained for re-inspection.
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6. Raw Seed
6.1. Raw seed stock verification

6.1.1. SSCA’s are empowered vide Para XIII of GSCS of IMSCS 2013 to decide on the
manner in which the raw seed produced from the seed plot found eligible for
certification after field inspection shall be accepted in the certification chain.
6.1.2. SSCA may verify the raw seed stock produced from the eligible seed plot at
village level and allow transporting such verified raw seed stock to the decided
seed processing unit (SPU) by issuing transport certificate to the seed lot in the
name of PSP. This shall be called raw seed stock verification by SSCA at village
level.
6.1.3. SSCA may allow CSP to verify the raw seed stock produced from eligible seed
plot at village and accept this raw seed stock at SPU on CSP and PSP’s joint
affidavit. Director SSCA is empowered to allow CSP to accept raw seed stock on
their affidavit. CSP may submit proposal for this to Director SSCA which shall
include the documentation showing their transparency in financial transaction
with PSP for previous seasons. Director SSCA, after verification of the proposal
and accessing the transparency in the financial transaction may sanction or
reject proposal on valid grounds.
6.1.4. Director SCA shall declare crop wise last dates for verification of raw seed
stock at village level and for acceptance of such raw seed stocks at authorized
SPU.
6.1.5. Director SCA is empowered to change last dates on the request of CSP for the
change.
6.2. Raw seed stock verification by SCA at village level.
6.2.1. CSP shall submit village wise list of PSP in prescribed format after confirming
that the raw seed from the eligible seed plot is ready for verification before the
last date declared for the purpose to DA/concerned officer of SSCA.
6.2.2. DA/concerned officer of SSCA shall issue a challan of fees if any as per the
submitted list.
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6.2.3. After the payment of fees if any DA/concerned officer of SSCA shall distribute
the village wise list to SCO for raw seed verification.
6.2.4. SCO shall prepare a plan for village wise verification of raw seed stock in
consultation with CSP and will jointly verify the raw seed stock at village level.
6.2.5. Raw seed stock of one crop of one CSP can be verified in one village in a single
trip. In other words CSP shall submit list of all growers of single crop in a
village at ones.
6.2.6. SCO and CSP representative shall prepare a Panchnama of the raw seed
verification activity conducted in the village on that day in prescribed format.
6.2.7. SCO shall verify raw seed stock by visiting the place where PSP has stored it
but within the limits of the village and mention the observations in the
Panchanama, eg, if it is found that raw seed is properly filled in bags and ready
for verification then SCO shall mention number of gunny bags in Panchnama,
raw seed is ready but is in a heap and not filled in bags, raw seed was sold by
PSP, raw seed is stored by PSP in another village or town etc., SCO shall
mention the observed fact in the Panchnama.
6.2.8. If raw seed is ready and properly filled in bags, SCO shall ascertain its quality
by randomly verifying produce from some bags. Relate approximate weight of
seed lot with the estimated production given on the FIR. If it is within
prescribed limit and acceptable as seed then shall proceed further.
6.2.9. If raw seed lot weight exceeds the limits mentioned in appendix V of IMSCS
2013 then such seed lot shall be divided in parts say part-I, part-II, part III…
within the prescribed limit and issue separate transport certificate (TC) for
each part mentioning Part-I, part-II, part-III- on it.
6.2.10. If Raw seed so verified is within the limits of expected production or up to

10% more than it and is acceptable as seed then SCO shall count number of
bags and prepare that much Raw seed slips (RSS) in prescribed format and
take signature of PSP and CSP on it and then sign on RSS and handover it to
PSP (having unique no.).
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6.2.11. Raw seed slip shall either be original or carbon copies and not the photocopies.
If the photocopies are used then all signature on it shall be in original.
6.2.12. PSP shall deposit one RSS in each bag so verified.
6.2.13. SCO shall then prepare Transport Certificate (TC) in prescribed format and
take signatures of PSP & CSP and handover TC to PSP after signing on it. If 10%
more than expected yield is accepted as raw seed then it shall be clearly
mentioned on TC
6.2.14. After ascertaining that the RSS are inserted in the bag, CSP shall affix their seal
and make identification mark on each bag before transporting raw seed to
SPU. TC number shall be used as identification mark.
6.2.15. After completing raw seed verification of all PSP’s in the village or at the end of
the day whichever is earlier SCO shall prepare a Panchanama of the activities
in the prescribed format and take signatures of Punch, CSP and PSP.
6.2.16. PSP’s who are having raw seed in the village but not in position to verify as
described above i.e. not filled in bags but are willing to hand over it to CSP
shall be clearly mentioned in Panchanama.
6.2.17. PSP’s about whom availability of raw seed stock in the village cannot be
confirmed and raw seed stock could not be verified in the village shall be
mentioned in Panchanama. Raw seed stock of that crop in the name of that PSP
shall not be accepted in certification chain without the sanction from Director
SSCA.
6.2.18. Original copy of Panchnama along with all original TC shall be submitted to
DA/concerned officer of SSCA latest by the next fortnightly meeting. One copy
of Panchnama may be given to representative of CSP.
6.2.19. Raw seed stock of PSP’s mentioned in 6.2.16 may be verified in later stage on
the request of CSP with additional fees if any in the manner described above,
after the request is sanctioned by Director SSCA.
6.2.20. CSP may submit proposal to re-verify the raw seed stock of PSP mentioned in
6.2.17 to DA/concerned officer of SSCA which will be submitted to Director
SSCA in prescribed manner with the remarks. Director SCA is empowered to
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decide whether to accept such raw seed stocks based on the facts presented in
the proposal.
6.2.21. CSP may submit proposal along with the reasoning’s in case of PSP’s whose
raw seed stocks is more than 10% of the expected yield in prescribed manner.
Director is empowered to give directives in such cases.
6.2.22. Director SSCA is empowered here to decide the above procedure suitable in
their state to ensure proper raw seed stock verification at village level.
6.3. Raw seed verification at village level by CSP (seeding of Raw Seed)
6.3.1 CSP’s who are permitted to verify raw seed stock at village level as per point
no.6.1.3 can only verify raw seed stock at village level and issue an affidavit in
prescribed format.
6.3.2 After final inspections are over and before the last dates declared vide point
no.6.1.5. CSP shall ascertain that the raw seed is ready for verification at PSP’s
place.
6.3.3 CSP representative after verification of raw seed stock at PSP’s place will
count the number of bags and approximate weight of seed lot and compare it
with the expected yield given in FIR and if found within limit and acceptable as
raw seed shall, prepare RSS in prescribed format and take signature of PSP
and put own signature on RSS.
6.3.4 RSS shall be in original or carbon copies photocopy of RSS shall not be issued
.If photocopies are used both the signatures shall be in original.
6.3.5 CSP shall handover as much RSS to PSP as are sufficient to put one RSS in each
bag. PSP shall put one RSS in each bag.
6.3.6 Before transporting this raw seed stock to SPU, CSP shall ascertain that the
RSS are put in the bag and shall affix its seal on the bag and make identification
mark on each bag. PSP’s registration number or FIR number can be used as
identification mark.
6.3.7 CSP shall prepare a joint affidavit in prescribed format and both PSP and CSP
will sign on it and take signature of two witnesses on it.
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6.3.8 This joint self-affidavit is handed over to PSP. This joint affidavit along with
the FIR of seed plot will form the document on the basis of which raw seed can
be accepted at SPU.
6.3.9 Raw seed stock can be accepted within the limit of estimated yield on FIR or
up to 10 % in excess of it if ascertained but it shall be clearly mentioned on
joint affidavit “Accepted 10 % more than estimated yield”.
6.3.10 If raw seed stock is found to be more than the acceptable limit then CSP may
follow guidelines given in 6.2.21. (permission from Director)
6.3.11 If total weight of raw seed lot exceeds the limits mentioned in appendix V of
IMSCS 2013 then the lot shall be divided as directed in point no.6.2.9 and each
part shall be issued with separate self-affidavit.
6.4 Acceptance of Raw seed lot at SPU by CSP.
6.4.1 CSP can accept raw seed verified at village level as per point 6.2 and 6.3 along
with the essential documents i.e. transport certificate (TC)/ Joint Affidavit of
CSP &PSP and FIR of the seed plot (JA&FIR) at the SPU of CSP.
6.4.2 CSP can accept raw seed stock at SPU up to last date declared for the crop, vide
point no.6.1.4. CSP shall not accept the raw seed stock after declared due date
without permission of Director SSCA.
6.4.3 CSP shall not accept raw seed stock at SPU without proper documents & if
proper identification mark is not found on the bags.
6.4.4 CSP shall enter the raw seed stock accepted in the raw seed intake register of
CSP in prescribed format. CSP shall prepare and issue receipt of accepted stock
to PSP and preserve its copy signed by PSP for record.
6.4.5 CSP shall make payments to PSP by account payee check or by RTGS or any
other account payee instrument, as per the procurement policy of CSP
6.4.6 While making payment to PSP, CSP may deduct seed cost and certification
charges pending if any towards PSP, but shall take entry of this adjustment on
the receipt of raw seed acceptance.
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6.4.7 CSP shall accept raw seed in the limits mentioned in the relevant documents
(i.e.TC/ JA and FIR), measure number of bags and its weight and record it in
the raw seed stock book.
6.4.8 Raw seed stock accepted at SPU shall be recorded crop variety and stage wise
in the stock book.
6.4.9 Raw seed shall be stored crop variety and stage wise in the authorized
godown in acceptable manner. There shall be proper space between two heaps
and between walls and heap so that it will be possible to take round in the
godown and necessary operation such as spraying, fumigation, drawing
samples, taking out seed lot for processing can be done with ease.
6.4.10 If CSP do not have its own SPU and willing to store and process their raw seed
in the authorized godown of SPU of another CSP in such case CSP shall take
permission from SSCA in advance.
6.4.11 CSP shall submit proposal to DA/concerned officer of SSCA for the case
mentioned in 6.4.10 in prescribed format along with his request and consent
letter of the CSP in whose godown the raw seed is to be stored.
6.4.12 DA/concerned officer of SSCA after inspection of the proposal in 6.4.11.and

depending on the storage and processing capacity of proposed SPU will permit
in writing to both the CSP.
6.5 Inter District/ Unit Transport Certificate.
6.5.1 If CSP is willing to process raw seed produced in the jurisdiction of one
DA/concerned officer of SSCA at SPU in the jurisdiction of another
DA/concerned officer of SSCA then CSP shall obtain Inter District Transport
Certificate (IDTC) from producing DA/concerned officer of SSCA and present it
to the processing DA/concerned officer of SSCA and SPU.
6.5.2 CSP shall submit proposal in prescribed format to producing DA/concerned

officer of SSCA along with required documents (i.e.TC / JA and FIR).
6.5.3 If raw seed stock requested for IDTC is to be transported to another district
from the authorized storage godown of CSP, then DA/concerned officer of
SSCA will physically verify the raw seed stock by visiting the godown, also
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shall verify raw seed stock book and essential documents (viz.TC / JA and FIR,
raw seed receipt, payment receipts etc.) and if everything is found in order
shall issue IDTC to CSP. DA/concerned officer of SSCA shall take note of it in
prescribed IDTC issue register.
6.5.4 If raw seed stock is to be transported to another district directly from PSP’s
place to SPU in another district, in such case to avoid delay CSP shall first
transport the raw seed lot to intended SPU in another district as per TC / JA &
FIR of seed lot and then as per actual transportation shall submit proposal for
IDTC to DA/concerned officer of SSCA.
6.5.5 CSP shall submit self-affidavit of PSP’s included in IDTC in prescribed format
along with IDTC proposal for case mentioned in point no.6.5.4. After receiving
such proposal DA/ concerned officer of SSCA or its representative shall
ascertain whether the raw seed stock is handed over by the PSP to CSP for
further certification or not by visiting at least 10 % of PSP included in the IDTC
proposal.
6.5.6 If everything is found in order at those 10 % PSP’s it shall be recorded in

relevant documents and DA/concerned officer of SSCA shall issue IDTC in the
name of DA/concerned officer of SSCA of another district and take note of it in
IDTC issue register.
6.5.7 While verifying at 10 % PSP’s if anything is found foul at any of the PSP then
IDTC shall not be issued by DA/ concerned officer of SSCA.
6.5.8 If circumstances mentioned in point no.6.5.7 arise then IDTC shall be issued
only as per the directives and permission of the Director SSCA.
6.5.9 Original copy of IDTC along with the all TC / JA & FIR of seed lots included in
IDTC shall be submitted to District authority of the district where the seed lots
are to be transported. Copy of IDTC shall be given to RA of SSCA, CSP and in
charge of SPU.
6.5.10 Validity of the IDTC shall be 15 days from the date of issue of IDTC. CSP shall
transport the seed lot mentioned in IDTC to intend SPU where the seed lots
are transported failing which IDTC will automatically stand cancelled and raw
seed lots mentioned in it shall be omitted from certification chain.
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6.5.11 District authority of processing jurisdiction or its representatives after

receiving IDTC shall physically verify the raw seed stock mentioned in IDTC by
visiting the SPU within 15 days from the date of issue of IDTC.
6.5.12 CSP shall make available all essential documents at the time of this
verification. District authority shall ascertain about the availability of raw seed
stock at SPU, entries in raw seed stock book of SPU and essential
documentation is available with SPU. IF everything is found in order shall
mention it in IDTC and allow acceptance of this raw seed stock for further
processing on SPU.
6.5.13 CSP should obtain NOC from the DA/ concerned officer of SSCA where last
phase of certification should be done.
6.6 Inter district Transport Certificate of cotton gin seed.

6.6.1 CSP may perform ginning of raw seed cotton under the supervision of SCO or,
on their own, and offer gin seed for further processing.
6.6.2 If IDTC is asked for cotton gin seed then ginning certificate in prescribed
format shall be attached along with the proposal.
6.6.3 After the proposal for IDTC of cotton gin seed is received, District authority or
its representative shall visit the authorized godown where the gin seed is
stored and verify lot wise gin seed, its documentation and ascertain whether it
is filled in proper bags, bags are sealed and lot number is indelibly marked on
each bag. They shall ascertain whether ginning charges if any are paid and
sample for GOT is drawn or not. If everything is found in order shall record it
in relevant documents and issue IDTC as per point no.6.5.9.
6.6.4 If raw seed stock is to be transported to another district directly from PSP’s
place to SPU in another district, in such case to avoid delay CSP shall first
transport the raw seed lot to intended SPU in another district as per TC / JA &
FIR of seed lot and then as per actual transportation shall submit proposal for
IDTC to DA of SSCA.
6.6.5 CSP shall submit self-affidavit of PSP’s included in IDTC in prescribed format
along with IDTC proposal for case mentioned in point no.6.5.4. After receiving
such proposal DA/concerned officer of SSCA or its representative shall
ascertain whether the raw seed stock is handed over by the PSP to CSP for
39
further certification or not by visiting at least 10 % of PSP included in the IDTC

proposal.
6.6.6 If everything is found in order at those 10% PSP’s it shall be recorded in

relevant documents and DA/concerned officer of SSCA shall issue IDTC in the
name of DA/concerned officer of SSCA of another district and take note of it in
IDTC issue register.
6.6.7 While verifying at 10 % PSP’s if anything is found foul at any of the PSP then
IDTC shall not be issued by DA/concerned officer of SSCA.
6.6.8 If circumstances mentioned in point no.6.5.7 arise then IDTC shall be issued
only as per the directives and permission of the Director SSCA.
6.6.9 Original copy of IDTC along with the all TC / JA & FIR of seed lots included in
IDTC shall be submitted to District authority of the district where the seed lots
are to be transported. Copy of IDTC shall be given to RA of SSCA, CSP and in
charge of SPU.
6.6.10 Validity of the IDTC shall be 15 days from the date of issue of IDTC. CSP shall
transport the seed lot mentioned in IDTC to indented SPU, where the seed lots
are transported, failing which IDTC will automatically stand cancelled and raw
seed lots mentioned in it shall be omitted from certification chain.
6.6.11 District authority of processing jurisdiction or its representatives after

receiving IDTC shall physically verify the raw seed stock mentioned in IDTC by
visiting the SPU within 15 days from the date of issue of IDTC.
6.6.12 CSP shall make available all essential documents at the time of this
verification. District authority shall ascertain about the availability of raw seed
stock at SPU, entries in raw seed stock book of SPU and essential
documentation is available with SPU. IF everything is found in order shall
mention it in IDTC and allow acceptance of this raw seed stock for further
processing on SPU.
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6.7 Declaration of Raw seed stock accepted by CSP at their SPU.

6.7.1 CSP can accept raw seed stock at their SPU up to the last date declared crop
wise for it vide point no. 6.1.4. If seed processing work is not started at SPU
until 31st January for Kharif season and 30 June for Rabi season then CSP shall
declare the raw seed stock accepted by it at its SPU up to 31st January for
Kharif and 30th June for Rabi on 1st Feb and 1st July respectively in the
prescribed format to DA/concerned officer and RA of SSCA.
6.7.2 If processing work for the season is started at SPU before the dates mentioned
in point 6.7.1 then it is not necessary to declare the stock separately as the
representative of SSCA is present on SPU for processing work. It is mandatory
to declare the raw seed stock as per point 6.7.1 if the SPU is not started before
the dates mentioned in it. Failing which processing work at SPU can only be
started after the written permission of Director SSCA.
6.8 Inter State Transport Certificate (ISTC)

6.8.1 No objection certificate for interstate movement of raw seed
6.8.1.1 CSP may apply for transport of raw seed produced in the jurisdiction
of one SSCA to the jurisdiction of another SSCA provided both the
SSCA’s have no objection in doing so.
6.8.1.2 CSP shall in this case apply for NOC to the Director SSCA in whose
jurisdiction raw seed is to be transported in prescribed format
providing all essential information in the format.
6.8.1.3 If SSCA is willing to process raw seed mentioned in the proposal it
shall verify the proposal and ascertain the facts mentioned in the
proposal specially whether the CSP is having authorised SPU with
appropriate infrastructure to accommodate and process the requested
quantity at requested place.
6.8.1.4 On verification if the proposal is found eligible, Director SSCA shall
issue No Objection Certificate (NOC) in the prescribed format in the
name of Director SSCA from whose jurisdiction raw seed is to be
transported and hand it over to CSP who have applied.
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6.8.2 Application and sanction of interstate movement of raw seed.

6.8.2.1 CSP shall submit its proposal for interstate transport of raw seed in
prescribed format along with essential document and NOC mentioned
in 6.7.1.4 to the Director of SSCA in whose jurisdiction the raw seed is
produced.
6.8.2.2 SSCA shall verify the proposal and if everything is found in order shall
issue the sanction order for packing and labelling of raw seed
intended to be moved out of the jurisdiction in the name of concern
DA/concerned officer of SSCA in prescribed format.
6.8.2.3 CSP shall bring the raw seed stock at the authorised place mentioned
in the proposal and request DA/ concerned officer of SSCA to allot SCO
for sampling, packing and labelling of the raw seed stock.
6.8.2.4 DA/ concerned officer of SSCA shall allot SCO by an order in
prescribed format as per request made by CSP. The place of storage
shall be jointly visited by DA/ concerned officer of SSCA, SCO and CSP
and verify whether the stock mentioned in proposal is physically
available at the place and prepare joint verification report in
prescribed format.
6.8.2.5 SCO allotted shall verify individual raw seed lot as per the description
mentioned in TC / JA & FIR of the seed lot issued earlier.
6.8.2.6 If lot is found in order a sample of required quantity shall be drawn
from the seed lot as prescribed in 11.1. One part shall be handed over
to CSP one part shall be sent to Director SSCA issuing NOC as per
6.8.1.4 and one part shall be preserved as office sample.
6.8.2.7 If GOT is prerequisite for the seed lot to be transported then additional
sample shall be drawn for GOT and sent to GOT centre of the SSCA
where the seed lot is produced.
6.8.2.8 SCO shall issue prescribed labels as per number of bags of the raw
seed lot. Relevant particular shall be mentioned (printed/ rubber
stamped/ written) on the label.
6.8.2.9 The label shall be of scarlet red colour (ISI No. 72 )
6.8.2.10 CSP shall arrange to weigh the bag and stitch the label to the raw seed
bag in the presence of SCO.
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6.8.2.11 Record of packing and labelling shall be maintained in the prescribed

packing and labelling control register and label account register.
6.8.2.12 CSP may procure required number of label from the DA/ concerned
officer of SSCA by paying its cost if any in prescribed manner
mentioned in 10.1.9 and 10.1.10.
6.8.2.13 CSP may request to pack the raw seed in fresh uniform bags which
shall be allowed by the SCO. Otherwise seed bag shall be weighed,
labelled and sealed as it is and weight of each bag shall be mentioned
on the label.
6.8.2.14 After completion of packing and labelling of all the seed lots
mentioned in the proposal interstate transport certificate (ISTC) shall
be prepared in prescribed format.
6.8.2.15 ISTC so prepared along with TC / JA & FIR of all the seed lots included
in it shall be submitted to Director SSCA for issuing ISTC in the name
of Director SSCA who have issued NOC.
6.8.2.16 Director SSCA shall verify the ISTC received as per 6.8.2.15 and if
everything is found in order shall take its note in prescribed ISTC issue
register and issue ISTC in the name of Director SSCA who have issued
NOC and hand over it to CSP.
6.8.3 Transport and receipt of raw seed to other state
6.8.3.1 CSP shall arrange for transportation of raw seed lots mentioned in
ISTC to the destination mentioned in ISTC within 15 days from the
date of ISTC.
6.8.3.2 CSP shall submit copy of ISTC to the DA/ concerned officer of SSCA of
processing state as well as to the Director SSCA of processing state.
6.8.3.3 Director SSCA of processing state shall order the DA/ concerned
officer of SSCA in whose jurisdiction the raw seed has arrived to
physically verify the material and further processing on the request of
CSP.
6.8.3.4 DA/ concerned officer of SSCA , SCO deputed on the SPU and CSP
representative shall jointly verify the physical availability of the seed
lot as per ISTC and certify accordingly on the ISTC and allow
processing of the received seed lot on the request of CSP and report it
to the Director SSCA in prescribed manner.
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6.8.4 Processing of Seed Lot received as per ISTC

6.8.4.1 SCO on SPU shall process the seed lot as mentioned in chapter 8 after
the verification mentioned in 6.8.3.4
6.8.4.2 Raw seed lot so received shall be offered by CSP for processing on the
basis of ISTC and TC / JA & FIR jointly.
6.8.4.3 Seed lot shall be named as per Para XVIII of GSCS of IMSCS 2013
expect in third part i.e. processing plant code shall be followed by
state code in bracket of the processing state. For example, fresh seed
lot of soybean produced in Kharif 2017 in Madhya Pradesh State and
processed in Maharashtra at SPU having code number 3015 with
serial number 1213. Then it’s lot number shall be Oct17-12-3015(13)-
1213
6.8.4.4 If GOT is prerequisite for certification of seed lot and sample was
drawn and sent for GOT by the producing state as per 6.8.2.5, then
DA/ concerned officer of SSCA of producing state shall send GOT
results to DA/ concerned officer of SSCA of processing state who shall
communicate the reports to SCO on SPU.
6.8.4.5 SCO on SPU after receiving GOT results of seed lots shall declare the
seed lot as eligible or not eligible as per GOT report.
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7 SEED PROCESSING
7.1. Raw Seed stock verification at SPU.
7.1.1. Raw seed produced under certification chain shall be processed at seed
processing unit (SPU) licensed by SSCA for the purpose.
7.1.2. Before starting seed processing work in the season CSP shall get the raw seed
stock accepted at SPU verified by the prescribed committee.
7.1.3. DA/concerned officer of SSCA or its representative, SCO and CSP and SPU
representative shall constitute SPU raw seed stock verification committee.
7.1.4. Presence of above members during raw seed stock verification on SPU is
mandatory. Besides them other officials of SCA or CSP may take part as invitee
member.
7.1.5. CSP shall submit proposal for raw seed stock verification on its SPU
mentioning proposed date to DA/concerned officer of SSCA. The proposal shall
contain
7.1.5.1. Raw seed stock verification report in prescribed format duly filled in
except the column denoting “Found as per actual verification”.
7.1.5.2. Details of payment (a/c payee check or RTGS) made to PSP regarding
the raw seed procured from them in prescribed format in triplicate.
7.1.6. After receiving the proposal DA/concerned officer of SSCA shall conduct the
raw seed stock verification on SPU on the date requested by CSP or on the date
agreed upon by CSP & DA/concerned officer of SSCA by consensus as per crop
calendar.
7.1.7. CSP shall make available following essential documents to the committee.
Authorised Raw seed stock book in prescribed format, Receipt of payments
made to PSP, Receipt of raw seed procured from PSP, TC/ JA & FIR of seed lot
accepted at SPU and other relevant documents asked by the committee.
7.1.8. Committee shall physically verify the raw seed stock accepted at SPU and
correlate it with the documents mentioned in point 7.1.7 and prepare raw
45
seed stock verification report in five copies, one each for SPU,CSP, DA/
concerned officer, RA and Director of SSCA.
7.2. Commencement of processing work at SPU.
7.2.1. CSP shall submit micro planning of processing work at its SPU at least 8 days
before the scheduled date of starting processing work to DA/ concerned
officer of SSCA in prescribed format (Request letter to start processing work
on SPU).
7.2.2. After receiving micro planning of processing work at SPU, DA /concerned

officer of SSCA shall review the manpower available, plan for its efficient
utilization and allot SCO to SPU as per the need and availability.
7.2.3. DA/ concerned officer of SSCA may change scheduled processing work at SPU
in consensus with CSP. If problem is regarding availability of required man
power then DA/ concerned officer of SSCA shall decide the date of starting
processing work at SPU after discussing the issue with their superiors and
making necessary arrangements of manpower.
7.2.4. DA/concerned officer of SSCA while deputing SCO to supervise the processing
work at SPU at the advent of processing season shall allot set of Lot Numbers,
Release order/tagging certificate Numbers and sample code as per the micro
planning submitted by CSP along with the work allotment order of SCO.
7.2.5. SCO shall ascertain regarding validity of licence of SPU, whether the licence is
renewed or proposal is submitted for renewal. It shall also be ascertained that
the raw seed stock verification report of prescribed committee is filed or not.
7.2.6. SCO shall ascertain whether the bag in which final good seed is to be filled is
sanctioned from proper authority, advance tagging permission, Bulk packing
permission from proper authority is available with SPU.
7.2.7. CSP shall inform SCO on SPU regarding the balance certification tags, seed
testing charges from previous season and get permission from DA/concerned
officer of SSCA to utilize it in the current season.
46
7.2.8. SCO shall ascertain that sufficient stationary material is available for
processing the intended raw seed stock. For.eg. essential Registers, stationary,
stamps, sample bags, sample slips, seed bags, stitching thread, labels,
information leaflets etc.
7.2.9. If CSP has accepted raw seed stock on Joint Affidavit (JA) and FIR it shall get it
authenticated from the DA/concerned officer of SSCA before processing of
seed lot.
7.2.10. DA/concerned officer of SSCA will get scrutinized the JA and FIR mentioned in
point no.7.2.9. It shall verify whether the entries made in JA & FIR are as per
the records of the office, raw seed accepted by CSP of the seed lot is within the
limit prescribed. IF everything is found in order entry shall be made in
registration control register of the office and Joint Affidavit shall be
authenticated by putting note of acceptance and registration number on it.
7.2.11. JA & FIR shall be returned back to CSP in case any lacuna is found in it. Raw
seed stock of such JA can be accepted after lacunae are rectified.
7.2.12. SCO shall divide set of lot number and Release order/tagging certificate
number as per the crop, variety, stage wise number of lots shown in micro
planning of SPU and display this division of lots numbers and RO numbers and
allot it to seed lot being processed accordingly.
7.2.13. SCO shall prepare processing control register of SPU according to the
information available as per point 7.2.12 and takes entries of processing
details in it crop, variety stage wise.
7.2.14. SCO shall get prepared various essential registers for SPU viz. Main processing
control register, Tag register, Bill register, Seed sample coding register, Raw
seed slip register, Daily tag register, History register, Shift register, STL
charges register, Visit register etc. in the prescribed format.
7.2.15. SCO shall prepare separate files for seed testing laboratory correspondence,
correspondence with higher authorities of SSCA, correspondence with CSP &
SPU, TC/JA & FIR, bills, challans, inspection notes, sanction orders,
Revalidation proposals etc.
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7.3. Offering raw seed lot for processing.
7.3.1. CSP shall submit valid document of raw seed lot viz. TC / JA & FIR to SCO while
offering raw seed lot for processing
7.3.2. SCO shall ascertain eligibility of documents submitted.
7.3.3. SCO shall physically verify the seed lot offered for processing shall inspect
number of bags, seals, identification mark on bags and ascertain it is as per the
documents submitted. Also ascertain that the weight of seed lot is in
permissible limits specified in appendix V of IMSCS 2013.
7.3.4. If everything is found in order as per point no.7.3.3 seed lot shall be accepted
for processing and shall be allotted with a lot number and Form II as described
in point 7.2.12.
7.3.5. If more than one grading machines are in operation on SPU then the process
mentioned in 7.3.1 to 7.3.4 may be carried out in advance and machine wise
planning may be done by SCO & CSP.
7.3.6. SCO shall record the raw seed lot in main processing control register and allot
lot number on it and also record lot number on the documents of raw seed lot
offered and the document shall be filled in the TC/JA & FIR file.
7.4. Seed processing
7.4.1. SCO shall verify the upper screen and bottom screen used in pre cleaner, seed
grader and confirm whether it is as per the specification prescribed in
appendix VII of IMSCS 2013 for the crop variety to be processed.
7.4.2. SCO shall verify that the screen apertures are free and not blocked. Feeding of
raw seed to the machine shall be controlled in such a way that it matches with
the actual quality/ standard of the seed (for.eg. if actual capacity of the
machine is 2 tons/ hour then feeding rate shall be adjusted in such a way that
100 kg bag will be feed in 3 minutes) and start processing of raw seed lot.
7.4.3. Observe the low grade and good seed coming out from the outlets. If good seed
contains impurities, stones, tumps of size lesser than that of the screen size in
48
excess adjust the feeding rate of machine, air flow rate of machine so that good
seed of proper quality is achieved.
7.4.4. Instruct the worker feeding raw seed to the machine to collect RSS in the bag
while feeding. Collect and count all the RSS received when processing of seed
lot is complete and take its entry in RSS register. Tie RSS together and put lot
number and number of slips found on the bundle of RSS and hand it over to
CSP for preservation.
7.4.5. Top screen removes oversize impurities from raw seed whereas air blast in
grader removes lighter impurities, Bottom screen removes undersized grains
stone, trumps etc. and the seed passing over the surface of bottom screen is a
good seed.
7.4.6. Good seed of the seed grader may be processed on gravity separator, spiral
separator, indented cylinder, destoner etc. as per the requirement.
7.4.7. Indented cylinder separates cut seed and spiral separator separates stones,
trumps and lighter seed on specific gravity basis from the good seed.
7.4.8. While processing seed lot on gravity separator good seed of gravity separator
shall be observed and air flow rate, height, angle, wedges separating seed as
per quality shall be adjusted as per requirement until a good seed of desired
quality is achieved.
7.4.9. Adjustment on each machine depends upon the quality of raw seed admitted
to it. Adjustment made for one seed lot may not be proper for another raw
seed lot hence adjustment on the machines shall be made as per the
requirement of raw seed lot.
7.4.10. If automatic sampler is to be incorporated in the machine line it shall be

installed at the end of line from where final good seed comes out and is filled
in final bag. Frequency of automatic sampler shall be adjusted as per the final
bag weight.
7.4.11. If seed treater is to be installed in machine chain it shall be installed before

automatic sampler. Fungicide / insecticide in required amount shall be
49
introduced in seed treater depending upon type of seed treater i.e. batch type
or continuous type.
7.4.12. Seed coming out from seed treater shall be frequently observed and if seed is
found treated in excess or in short, necessary adjustment shall be made in
seed treater.
7.4.13. Treated / untreated good seed finally received at the end of machine line shall
be filled in interim / final bag as per requirement in required quantity. If any
doubt arises regarding physical purity of this seed SCO may allow hand
cleaning on the request of CSP.
7.4.14. If automatic sampler is not installed in machine line then while filling the final
good seed in bag a sample shall be drawn from each bag in required quantity.
However, the sample should be taken in accordance with the procedure given
in handbook of seed testing chapter-V.
7.4.15. If good seed is filled in final bag for marketing then 1% excess seed shall be
added to each seed bag (e.g. If net weight of seed in bag is 30 kg then 30.300 kg
seed shall be filled in the bag). If weight of empty bag is 200 gm. then gross
weight of bag shall be 30.500 kg.
7.4.16. If final good seed is not treated with fungicide/ insecticide then packet of
fungicide/ insecticide in required quantity shall be added in the seed bag along
with seed treatment information leaflet and seed information leaflet, after the
seed bag is weighed as per point no. 7.4.14. Batch no. and expiry date shall be
recorded on fungicide packet.
7.4.17. If seed is to be packed in interim bulk bag it shall be filled as per the
specification mentioned in the bulk packing permission. Bulk bag shall be
tagged and sealed while stitching.
7.4.18. If good seed is filled in final bag and advance tagging is permitted by proper
authority certification tag and label of CSP shall be affixed while stitching the
bag and sealed properly.
7.4.19. If final bag is not to be tagged in advance then bags up to 10 kg weight shall be
put in gunny bag and this gunny bag shall be stitched and sealed. Such seed lot
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may be tagged when seed testing report is available and found eligible in
regular tagging.
7.4.20. If final bag is not to be tagged in advance and bag weight is more than 10 kg
such bags shall be stitched and sealed.
7.4.21. Good seed shall be stored in proper godown in acceptable manner lot wise
identity shall be maintained during storage.
7.5. Storage of seed
7.5.1. CSP shall store raw seed, good seed and finally certified seed in well ventilated
godown having pakka flooring.
7.5.2. During storage, heap of bags shall be made on wooden/ iron/ fibre racks so
that there shall not be direct contact between flooring and bags.
7.5.3. Height of the heap shall be within acceptable limits (e.g. for soybean height
shall not exceed 7 feet).
7.5.4. Each heap shall be labelled with stack card containing information about seed
in the heap. Position of seed lot in the stack shall be recorded in the raw seed/
good seed stock book by CSP.
7.5.5. Raw seed / good seed / finally certified seed stored in the godown shall be
regularly dusted / sprayed / fumigated as per recommendation.
7.5.6. Raw seed/ good seed/ finally certified seed shall not be store or kept in open
space.
7.5.7. Low grade seed shall not be stored in the godown where raw seed / good seed
/ finally certified seed are stored.
7.5.8. CSP shall not store anything other than seed and material related with seed
processing along with the seed in the godown of SPU.
7.5.9. As far as possible raw seed and good seed / certified seed shall be stored in
separate godown. Low grade shall strictly be stored separately.
7.5.10. Proper Temperature and humidity should be maintained seed storage godown
as per prescribed limits.
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7.6. Lowering down aperture size of Bottom Screen for processing
7.6.1. CSP may request to lower down the aperture size of bottom screen than the
specified as per Appendix VII and VIII of IMSCS 2013 for processing of seed
lots of a crop in the season mentioning reasons for it to Director SSCA.
7.6.2. Director SSCA is empowered to permit use of bottom screen with lower
aperture size to the extent of maximum 20% of the size specified in Appendix
VII and VIII of IMSCS 2013 after verifying the reasons mentioned in the
request made by the CSP.
7.6.3. Director SCA may order test grading with the specified and requested bottom
screen and after analysing the outcome of the test grading may come to
conclusion of lowering down screen size or rejecting the request.
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8. SEED PROCESSING UNIT (SPU)
8.1. Eligibility for licence of Seed Processing Unit (SPU).
8.1.1. CSP’s who have registered area under certified seed production program with
SCA and at least 40 hectare of the area is found eligible for certification are
eligible to apply for getting licence for their authorized SPU from respective
SSCA. The competent authority may reduce the minimum area as per the
justified need of the certification programme.
8.1.2. SPU shall have mandatory machines and equipments installed in it as

prescribed from time to time.
8.1.3. SPU shall have its own or hired godown with at least 100 sq. m. of storage area
excluding machine space and well connected by road.
8.1.4. SPU shall have well equipped retiring room. In case the SPU is to be operated
in three shifts, it shall have rest house for halting arrangements of the
certification staff.
8.1.5. SPU shall have proper sanitary arrangements, drinking water arrangements,
electricity arrangement etc.
8.1.6. SPU shall have qualified working staff as prescribed with proper sitting
arrangement.
8.1.7. Minimum furniture like a table, chair and an almirah should also be available
for SCO of SSCA
8.2. Proposal for renewal of licence and new licence of SPU
8.2.1. Proposal shall be submitted in triplicate in separate files. Original copies of the
documents shall be submitted in Directors copy. Proposal for renewal of
licence may contain following documents.
8.2.1.1. Application in the name of Director SSCA in prescribed format
8.2.1.2. Copy of CSP identity.
8.2.1.3. Crop, variety, CSP and season wise processing conducted during last
year in prescribed format
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8.2.1.4. Area registered and finally certified during current year or last year
and area proposed to be registered in current year in prescribed
format
8.2.1.5. Notarised affidavit in prescribed format on Rs.100 non-judicial stamp

paper.
8.2.1.6. NOC of Local Governing Body
8.2.1.7. Update certificate of Weights and Measure Department regarding

weights and balances used on SPU
8.2.1.8. No Dues Certificate of concerned DA/concerned officer of SSCA
8.2.1.9. Copy of renewal fees paid challan
8.2.1.10. Original licence issued by the SSCA for previous year
8.2.1.11. Map showing location of SPU and its storage godowns along with its
GPS enabled photographs.
8.2.1.12. Particulars of godowns of SPU in prescribed format.
8.2.1.13. Ownership documents of SPU and Godowns.
8.2.1.14. Hire agreement in case godowns are hired by CSP.
8.2.1.15. Declaration of CSP that no any other business will be conducted in

the proposed premises.
8.2.1.16. Machinery layout map / flow chart / block diagram.
8.2.1.17. List of machines available at SPU in prescribed format.
8.2.1.18. Crop wise actual capacity of grading machines
8.2.1.19. Details of fire extinguisher and fire hydrant system installed at SPU
in prescribed format along with update certificate of competent
authority.
8.2.1.20. Working staff statement of SPU in prescribed format.
8.2.1.21. Copy of electricity bill of SPU for previous month.
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8.2.1.22. Authority letter of competent authority of CSP in the name of person

who is submitting the proposal on behalf of CSP.
8.2.1.23. Proforma in prescribed format.
8.2.2. Proposal for new licence of SPU may contain documents listed in 8.2.1 above
except 8.2.1.3, 8.2.1.9 and 8.2.1.10. It shall contain in addition test report of
test grading for actual grading capacity of the grading machines.
8.3. Issuing SPU licence and its renewal.
8.3.1. SPU eligible as per point no 8.1 may submit proposal in prescribed manner to
Director SSCA for getting licence to their SPU.
8.3.2. Validity of this licence shall be three years from 1st Jan to 31st December.
8.3.3. CSP’s already having licence to their SPU shall submit the licence renewal
proposal in prescribed manner to Director SSCA within the time schedule
specified.
8.3.4. CSP’s may be allowed to submit the licence proposal for their SPU after last
date of submission on payment of late fees if any.
8.3.5. Proposal for new licence to SPU may be submitted at any date but its validity
will expire on coming 31st October.
8.3.6. Proposal for licence to SPU shall be submitted in three copies to the
DA/concerned officer of SSCA in whose jurisdiction the SPU is situated. It shall
contain necessary documents enlisted in the format.
8.3.7. After receiving the proposal, the DA/concerned officer of SSCA shall visit the
SPU and verify the factual condition mentioned in the proposal and prepare
their inspection report in prescribed format which shall include their remarks
regarding feasibility of issuing licence or its renewal. If any lacuna error is
found during inspection of proposal or physical verification on the SPU it shall
be communicated to CSP / SPU and proposal shall be sent with
recommendation after the compliance of lacuna / error if any.
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8.3.8. If the proposal is for new licence then, in addition to point no. 8.3.7 district
authority shall conduct test grading and prepare test report regarding capacity
of SPU which shall be submitted with the proposal.
8.3.9. If proposal is for renewal of existing licence then DA/concerned officer of

SSCA shall issue challan of fees if any and attach the copy of paid challan with
the proposal. If proposal is for new licence then the fees if any shall be
recovered after its sanction before handing over the licence.
8.3.10. After physical verification of SPU if the remarks of DA/concerned officer of

SSCA are negative then he shall prepare detail note about the reasons and
submit it along with the proposal to the RA of SSCA and hand over copy of note
to CSP / SPU.
8.3.11. RA of SSCA shall scrutinize the received proposal for any lacuna/error which
shall be communicated and complied with by CSP/SPU. If proposal is found in
order and remarks of DA/concerned officer of SSCA are positive then the
proposal shall be forwarded to Director SSCA along with the remarks.
8.3.12. If remarks of DA/concerned officer of SSCA are negative then RA of SSCA may
visit the SPU and make its confirmation regarding negative remarks. If
negative remarks are found correct then shall communicate their report to
Director SSCA and copy shall be given to CSP/SPU and DA/concerned officer of
SSCA and proposal shall be returned to CSP.
8.3.13. Proposal received with recommendations from RA of SSCA shall be scrutinised

by the concerned authority in the office of Director SSCA and if proposal is in
order shall take the sanction of the Director SSCA and issue the licence in
prescribed format.
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9. SEED CONTAINER (SEED BAGS)
9.1. Proposal for sanction of seed container
9.1.1. District authority of SSCA after the approval of competent Authority is

empowered to sanction seed container which are made up of cloth, HDPE bag
and jute material. However they are empowered to sanction seed container
made up from other than cloth and jute material provided such container is
approved by the RA of SSCA or Director SSCA in previous season.
9.1.2. Seed container other than those mentioned in point no.9.1.1 shall be approved
by the RA of SSCA or Director SSCA as the case may be. If the seed container is
to be used at SPU’s situated in the jurisdiction of RA of SSCA then it shall be
approved by RA of SSCA. If the seed contained is to be used in the jurisdiction
of more than one RA of SSCA then it shall be submitted directly to and
approved by Director SSCA.
9.1.3. Final seed container shall be permanently marked as per the prescribed
format.
9.1.4. CSP shall submit seed container proposal for permission to DA/concerned
officer of SSCA before the commencement of processing work in the season.
9.1.5. Seed container proposal shall consist of the request letter in prescribed
format, sample seed container in 4 copies duly signed and stamped by the
CSP/ SPU authority, copy of CSP identity issued by SSCA, information
mentioned in point no. 7.1.5.2 if not already submitted.
9.1.6. All the details on the seed container shall be in local language. CSP can print
the details in any other language along with local language of the state. If CSP
wants to print in other language only proposal shall be submitted to Director
SSCA along with the reason for it. Director is empowered to sanction such seed
container if the reasoning is found valid.
9.1.7. After receipt of the proposal DA/concerned officer of SSCA shall verify the
proposal and if everything is found in order and the proposal is in accordance
with the point no. 9.1.1 then DA/concerned officer of SSCA shall approve the
sample bag by putting signature and stamp on it and issue permission in
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prescribed format. Proposal shall be returned to CSP for rectification/

compliance if any lacuna or error is found in it.
9.1.8. After scrutiny if it is found that the proposal is in accordance with the point no.
9.1.2 then DA/concerned officer of SSCA shall send the proposal with its
recommendation to the RA of SSCA after putting signature and stamp on the
sample bag.
9.1.9. RA of SSCA will verify the proposal mentioned in point 9.1.8 and if everything
is found in order shall put its signature and stamp on the sample bag for its
approval and issue permission in prescribed format. If the proposal is in
accordance with point no. 9.1.6 then it shall be sent to Director SSCA for
approval. The proposal shall be returned to CSP for compliance if any lacuna
or error is found in it.
9.1.10. Copy of permission letter and approved sample bag shall be sent to concerned
SPU and authorities of SSCA i.e. DA/concerned officer, RA and Director SSCA as
the case may be.
9.1.11. Proposal received by the Director SSCA shall be verified by the technical
officer in the directorate and if everything is found in order he shall get
approval of the director and put his signature and stamp on sample bag and
issue permission in prescribed format.
9.1.12. Copy of permission letter and approved sample bag shall be sent to concern
SPU and DA/concerned officer, RA of SSCA. CSP shall submit as many sample
bag as are required.
9.1.13. If packing of seed is in less or more than per acre recommended seed rate of
the crop then “Seed is sufficient for sowing ---- area’’ shall be mentioned on the
seed bag.
9.1.14. Only warning on the seed bag shall be in red colour. No other detail shall be
recorded in red colour.
9.1.15. Name of CSP shall be recorded on the bag eminently and contact details of CSP
shall be given on the bag for consumer matter redressal.
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9.2. Packing of good seed in bulk bag
9.2.1. CSP may request to pack good seed of a seed lot in the interim bulk bag other
than the final bag in which the seed is marketed. CSP shall submit proposal in
prescribed format to DA/concerned officer of SSCA.
9.2.2. RA of SSCA in empowered to give permission to pack good seed of a seed lot in
bulk bag except in case of soybean. Proposal for soybean shall be submitted in
prescribed manner to Director SSCA, who is empowered to take decision in
the matter.
9.2.3. Proposal shall contain request letter in prescribed format, Details of seed lot to
be packed in bulk bag, automatic sampler panchnama, affidavit in prescribed
format.
9.2.4. If the request is for SPU’s in the jurisdiction of more than one DA/concerned
officer of SSCA then the proposal may be submitted directly to divisional
authority.
9.2.5. If sample of seed lot is drawn using automatic sampler while packing good
seed in the bulk bag then the seed testing report of this sample can be used for
releasing the seed lot in final packing, soybean seed may be exception for this.
9.2.6. If sample of seed lot is drawn manually while packing good seed in a bulk bag
then separate sample shall be drawn while packing this good seed in final bag
and its seed testing report shall be considered to release the seed lot in final
packing.
9.2.7. Seed testing reports of the sample drawn while packing good seed in final
packing may only be considered for releasing soybean seed lots.
9.3. Change of Marketing
9.3.1. Seed produced by one CSP may be marketed in the packing of other firm or
individual holding valid Seed Sale Licence with permission of SSCA.
9.3.2. Director SSCA in empowered to accord such permission if the proposal

between the parties is submitted for the first time. In subsequent cases RA of
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SSCA is empowered to sanction the proposal quoting the original permission

accorded by Director SSCA.
9.3.3. Change of marketing proposal can be submitted prior to packing of seed lot
but before the Release order/tagging certificate is issued.
9.3.4. Proposal shall contain request of both the parties regarding change of
marketing, notarised joint agreement of both the parties on Rs.100 stamp
paper in prescribed format, self-attested copy of bill/ invoice of seed sale, self-
attested photo copy of seed sale licence of both parties, and sample bag in
required number duly signed by both the parties.
9.3.5. Proposal shall be submitted in prescribed manner, receiving authority of SSCA

shall verify the proposal and if everything is found in order shall put its
signature and stamp on the sample bag and submit it along with his remark to
the sanctioning authority. Proposal may be returned to CSP for compliance of
lacuna or error if any.
9.3.6. Sanctioning authority shall verify the proposal and if found in order shall
approve the sample bag by putting its signature and stamp on the sample bag
and issue the permission in prescribed format. Proposal may be returned for
compliance of lacunae if found any.
9.3.7. Copy of permission and sample bag shall be sent to concern CSP, SPU,
DA/concerned officer of SSCA.
9.3.8. If the proposal includes already processed and finally packed seed lots. Then
tags shall be revoked if such seed lots are advance tagged and seed shall be
packed in the bags sanctioned as per 9.3.6, while packing the seed fresh
sample shall be drawn and sent for testing to STL. Such seed lots shall be
released on the basis of reports of this fresh sample only.
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10. SEED TAG
10.1. Tag, Demand and Supply
10.1.1. White (Foundation) and Blue (Certified) tags shall be as per specifications
given in annexure X of IMSCS 2013.
10.1.2. White and blue tags shall be supplied by the Director SSCA to its field offices as
per their demand.
10.1.3. DA/concerned officer of SSCA shall place its approximate demand in first week
of April for the financial year through RA of SSCA to Director SSCA.
10.1.4. At the beginning of processing season i.e. in first week of Jan for Kharif and
first week of June for Rabi, DA/concerned officer of SSCA shall place its
demand for the season as explained in 10.1.3.
10.1.5. Director SSCA shall supply white and blue tags as per demand to the RA of
SSCA which shall preserve the stock at their level and maintain the stock
books in prescribed format.
10.1.6. RA of SSCA shall submit the receipt of the tags received by them in prescribed
format to Director SSCA. It shall supply the tags to DA/concerned officer of
SSCA in their jurisdiction as per their demand.
10.1.7. DA/concerned officer of SSCA shall place its demand for the month up to 5th
day of month and get the required number of tags from RA of SSCA.
10.1.8. DA/concerned officer of SSCA shall preserve tag stock received by them and
maintain a tag stock book in prescribed format. They shall submit the receipt
of tags received by them to RA of SSCA
10.1.9. DA/concerned officer of SSCA shall supply tags to SCO for the SPU as per the
demand of CSP and the SCO deputed on their SPU.
10.1.10. After receiving demand as per point 10.1.9, DA/concerned officer of SSCA shall
issue challan of fees if any to CSP/ SPU and after realization of such fees shall
supply required tags to CSP/ SPU by issuing letter of supply in prescribed
format.
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10.1.11. SCO deputed at SPU shall receive the tags at SPU and maintain a tag stock book
in prescribed format and send receipt of tags received to DA/concerned officer
of SSCA.
10.1.12. At the time issuance of tag CSP/ SPU may scrutiny the tags received at their
SPU and sort out or defective tags. They are entitled to get replacement for
these tags at no cost after completing the formalities prescribed.
10.1.13. CSP shall not get any replacement for the tags which are misprinted at their
level during its use for tagging the seed lot.
10.1.14. Misprint, defective and misprint tag at CSP level shall be stamped as “cancelled
Tag” in red and preserved separately until its disposal in prescribed manner.
10.1.15. Tag committee shall be constituted for SPU which shall comprise of
DA/concerned officer of SSCA as chairman, SCO deputed on SPU as secretary
and CSP representative as member of the committee. The committee shall
verify and prepare a report at the end of processing season in prescribed
format regarding missing, misprint (at printing press level and at CSP level)
and defective tags.
10.1.16. Tag committee shall submit a write off proposal in case of missing and
misprint or defective tags at printing press level to the RA of SSCA who shall
verify and consolidate the write off proposals in their division & send the
consolidated proposal to Director SSCA.
10.1.17. Director SSCA is empowered to write off the tags mentioned in 10.1.16.
10.1.18. After getting Director’s sanction to the write off proposal of tags on SPU, tag
committee shall dispose of the misprint or defective tags in prescribed
manner. Panchanama of the disposal shall be prepared and preserved at SPU
and DA/concerned officer of SSCA.
10.1.19. Tags misprinted at SPU level, distorted at SPU level and tags revoked from
advance tagged seed lot shall be disposed in prescribed manner in the
presence of tag committee or on the basis of tag committee’s report as the cost
of these tags is already recovered. The committee report i.r.o. disposal process
should be kept for record.
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10.1.20. DA/concerned officer of SSCA may issue replacement tags at no cost on the
request of CSP/ SPU after the sanction of write off proposal by the director
SSCA.
10.2 Issuing tags for tagging of seed lot on SPU.
10.2.1. SCO on SPU shall issue the required number of tags for tagging (either advance
or regular) of seed lot as per the number of seed bags of the seed lot. SCO shall
mention details of seed lot on one tag and instruct SPU to print the details on
remaining tags as per this prepared tag.
10.2.2. If CSP has requested online tagging, then SCO shall issue appropriate number
of tags for advance tagging of a seed lot. In this case if tags issued are more
than the number of seed bags actually packed then the remaining tags of that
seed lot shall be cancelled.
10.2.3. CSP/SPU representative shall record details of the seed lot on the tags issued
for the seed lot either by stamping or printing on it and handover the printed/
stamped tags to SCO for authentication.
10.2.4. SCO shall randomly verify the printed tags and satisfy himself that the tags are
printed as per the specimen tag of the seed lot given by him and then sign on
the reverse of each certification tag as per GSCS XXIX of IMSCS 2013 and
handover the signed tags to the CSP/ SPU representative for affixing it to the
seed bag during stitching or packing.
10.2.5. CSP/ SPU representative shall affix these signed tags to the seed bags of
concerned seed lot in their presence and SCO shall ascertain that the tags
issued for seed lot are being affixed to the seed bags of concerned seed lot
properly.
10.2.6. SCO shall take note of the tags issued to CSP/ SPU representative for tagging of
seed lot in the prescribed daily tagging register and tag account register.
10.3 Advance tagging.
10.3.1. CSP/SPU representative may request for advance tagging of seed lot as per
GSCS XXIX (b) of IMSCS 2013.
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10.3.2. Tagging of seed lot prior to the receipt of the authorized seed testing report of
a seed lot is termed as advanced tagging. Whereas tagging of seed lot as per
the authorised seed testing report of a seed lot is termed as regular tagging.
10.3.3. DA/concerned officer of SSCA is empowered to sanction advance tagging of

fresh seed lot.
10.3.4. Director SSCA is empowered to sanction tagging of a seed lot offered for
revalidation if it is originally certified by the same SSCA.
10.3.5. CSP’s willing to tag the seed lot in advance shall submit the proposal in
prescribed manner. Proposal shall contain request letter for advance tagging
in prescribed format, details of seed lots to be tagged in advance in prescribed
format and prescribed affidavit on Rs. 100 non-judicial stamp paper.
10.3.6. Separate proposal shall be submitted for fresh and to be revalidated seed.
10.3.7. Received proposal shall be verified by the concern authority and if everything
is found in order, permission shall be issued in prescribed format by the
authorities specified in 10.3.3, 10.3.4 or 10.3.5 as the case may be.
10.3.8. Advance tagged (if issued) seed lot shall not be moved out of the authorized
storage point unless its RO is issued. If the advance tagged seed lot is found not
meeting the prescribed standards after getting its seed testing report, CSP
shall promptly revoke the tags and hand it over to SSCA authority on SPU.
10.3.9. SSCA authority shall correlate the revoked tags with the entries of daily
tagging register and tag issue register and cancel the revoked tags by putting
“Cancel tags” stamp in red ink. Mention tags revoked in above register. Tag
committee is empowered to dispose such tags.
10.3.10. In normal course SSCA should refrain to issue advance tags.
10.4 Tagging of seed lot in interim bulk packing
10.4.1. CSP’s who are permitted to pack the good seed in interim bulk bag as per point
9.2, shall pack the good seed for time being in the packing mentioned in the
sanction order. Such bags shall be temporarily tagged in bulk bag.
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10.4.2. A Stamp of “NOT FOR SALE” shall be put on the tags in addition to the regular
details to be mentioned on the bulk tags.
10.4.3. These bulk tags shall be revoked while packing the seed from bulk bag to the
final bag. Revoked tags shall be cancelled by putting stamp of “Cancelled Tags”
in red ink and making its entry in daily tagging and tag issue register. Tag
committee is empowered to dispose these revoked tags in prescribed manner.
10.4.4. Instead of packing seed in final packing for marketing CSP may request to
release the seed lot in bulk bag for storage. DA/concerned officer of SSCA is
empowered to release such seed lot in bulk bag if such request is made by CSP
in writing.
10.4.5. DA/concerned officer of SSCA shall issue the permission in prescribed format
to release the seed lot in bulk packing for storage.
10.4.6. The permission number of DA/concerned officer of SSCA shall be mentioned

on the Release order/tagging certificate of such seed lots and a remark
“Released for storage and not for sale” shall be recorded on Release
order/tagging certificate in addition to regular details of Release
order/tagging certificate.
10.4.7. Seed lots so released as per point 10.4.4 to 10.4.6 may be offered for
revalidation by the CSP as per rules and regulations of revalidation of seed
lots.
10.5 Sticker Tag.
10.5.1. Sticker tags may be supplied by SSCA for affixing it on vapour proof container
or carton box on the request of CSP.
10.5.2. CSP shall place demand of required sticker tags at least 30 days in advance to
DA/concerned officer of SSCA
10.5.3. On the receipt of demand of sticker tags district authority of SSCA shall issue
challan of fees if any to CSP. On payments of such fees by CSP DA/concerned
officer of SSCA shall place the demand with Director SSCA.
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10.5.4. Director SSCA shall arrange to supply sticker tags in 30 days from receipt of
payment. Depending on availability the sticker tags may be made available
prior to the said deadline.
10.6 Tag account register and Daily tagging (Rough tag) register of SPU.
10.6.1. SCO on SPU shall enter the tags received at SPU from DA/concerned officer of
SSCA in Tag account register in prescribed format.
10.6.2. Separate tag account register shall be maintained at SPU for white and blue
tags and sticker tags.
10.6.3. Date wise and lot wise tags issued for printing shall be recorded in tag account
register. Details of missing tags, press level misprint tags, CSP level misprint
tags, defective tags, and actually used tags shall be recorded lot wise in it.
Abstract of daily tag use shall be recorded at the end of the day and
authenticated by SCO.
10.6.4. Details of lot wise actual tagging shall be recorded in daily tagging (rough tag)
register in prescribed format.
10.7 Revoking tags of advance tagged fail seed lots.
10.7.1. SCO shall instruct CSP not to move advance tagged seed lots found not eligible
during declaration as per authorised seed test reports received from STL or
GOT centre and inform CSP to revoke the tags of such seed lot.
10.7.2. CSP shall inform SCO regarding their decision about re-grading of such not
eligible seed lots from the instruction received according to point no.10.7.1.
Tags of such seed lots shall be revoked during regarding and cancelled by
putting “Cancelled Tags” stamp in red ink and hand over to SCO.
10.7.3. CSP shall revoke the tags of seed lots other than mentioned in point 10.7.2
immediately and hand it over to SCO as mentioned in 10.7.2.
10.7.4. If for some reason CSP needs time to revoke the tags it shall be informed to
SCO specifying the date up to which the tags will be revoked and handed over.
Such approximate date shall not be beyond the closer date of SPU and such
seed lot shall not be moved out of the authorized storage godown of SPU.
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10.7.5. If the tags are not revoked until the closer of SPU in the season, SCO shall
report it in the season’s summary report of SPU. Such report shall be
forwarded in prescribed manner with the remarks to Director SSCA. Director
SSCA shall order action against such CSP & SPU.
10.7.6. Monthly report of revocation of tags from failed seed lot shall be submitted in
prescribed format by SCO, DA/concerned officer of SSCA shall submit
consolidated report of all SPU’s in prescribed manner to Director SSCA.
10.7.7. CSP shall submit undertaking in prescribed format while handing over
revoked tags of finally failed seed lots that these seed lots will not be marketed
as such as seed in the market.
10.8 Recording details on seed Tag.
10.8.1. Kind- Name of crop shall be recorded.
10.8.2. Variety –Name of variety as mentioned in the notification of variety as per

section 5 of seed act.
10.8.3. Class of seed – shall be recorded as
i) Breeder to foundation - FI
ii) Foundation I- Foundation II - FII
iii) Foundation – Certified - CI
iv) Foundation II – Certified - CI
v) Certified I – Certified II - CII (not fit for further
multiplication)
10.8.4. Lot number - As specified in appendix VI of the IMSCS 2013 and point no
7.2.12.
10.8.5. Name and address of producer - Name & Address of CSP shall be mentioned. In
case of personal program name and address of personal CSP (i.e. PSP) shall be
mentioned.
10.8.6. Tag number- Already printed on tag no need to mention again.
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10.8.7. Certificate number- From the set of Release order/tagging certificate number
allotted to the SPU as per point no 7.2.12 in chronology. This number shall be
recorded as Release order/tagging certificate number while issuing Release
order/tagging certificate of a seed lot.
10.8.8. Date of issue of certificate - Date of issuing tags for printing details of seed lot
on it as per the tag account register of SPU.
10.8.9. Date of test – As detailed bellow
I) Tags are issued for packing seed in bulk bag or for advance tagging-
Date of drawing sample shall be mentioned.
II) Final packing of seed from bulk bag where no fresh samples is drawn or
regular tagging after receipt of seed testing report- Date of seed testing
report shall be mentioned.
10.8.10. Certificate valid upto – As per Para XXXI of GSCS of IMSCS 2013. Date
mentioned in 10.8.9 shall be taken as base for calculation of date of validity.
10.8.11. SCO shall affix stamp and put his signature on the back side of tag as per Para
XXIX(a) of GSCS of IMSCS 2013.
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11. SAMPLE FOR SEED TESTING
11.1. Drawing seed sample and sending it to seed testing laboratory.
11.1.1. Whole quantity of sample received as per point no. 7.4.10/7.4.14 after grading
of seed lot shall be obtained by SCO on SPU. The sample so received shall be
brought to the required size sufficient for three replications of the size of
submitted sample by the method suggested in Handbook of seed testing. In
case moisture test is required additional quantity for fourth replication shall
be taken.
11.1.2. Sample so drawn in point no 10.1.1 shall be packed in cloth bag and lot
number shall be recorded on the cloth bag or an identification slip quoting lot
number shall be put in the bag while packing and stored in a suitable sealed
container if the final sample is not to be prepared immediately
11.1.3. While preparing final sample from the sample so drawn as per point 11.1.1 &
11.1.2 a sample of the size of submitted sample each for seed testing laboratory,
grower sample and office sample shall be prepared. Crop wise weight of sample
shall be as per the Handbook of seed testing.
11.1.4. Crop, variety stage shall be recorded on the cloth bag of the sample to be sent to
STL. Lot number shall be mentioned in addition on the sample bags of grower
and office sample.
11.1.5. A sample slip in prescribed format shall be prepared in duplicate. Entry of the
sample shall be taken in the sample coding register in prescribed format and a
code shall be given to the sample and shall be recorded in sample code register
and sample slips. Required tests shall be recorded on the sample slip.
11.1.6. Original sample slip shall be sealed in a paper envelop and this envelop shall be
placed in the sample bag to be sent to STL.
11.1.7. If additional test (other than germination and physical purity are) are required,
it shall be mentioned on the sample bag, and the letter of sample submission.
11.1.8. All the three replications of the sample bag shall be stitched and sealed. While
stitching the STL sample bag slip containing signature of SCO shall be stitched to
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the sample bag in such a way that some portion of slip shall remain in the bag
and remaining portion out of the bag.
11.1.9. A cover bag shall be prepared for the STL sample copy by putting crop variety
stage on it.
11.1.10. Representative of DA/concerned officer of SSCA will send the final STL samples
so prepared in suitable container to SCA along with a letter in prescribed
format in the name of notified STL on behalf of DA/concerned officer of SSCA
for sending the sample to STL.
11.1.11. It shall be ascertained as to whether the required fees if any has been paid by
the CSP for testing the sample or required fees challan shall be issued to CSP
for payment of fees if any.
11.1.12. SSCA representative shall submit these samples to the notified STL on the days
specified by the STL and obtain receipt of the samples submitted to STL and
handover the receipt of STL to SCO on SPU who shall preserve it in sample file
for further reference.
11.1.13. Office sample shall be stored by the certification agency and growers sample
shall be handed over to the CSP/ SPU representative for storage. It is
responsibility of CSP to store these samples in controlled atmosphere and
make it available whenever asked in future upto the period specified in Para
XXXIII of GSCS of IMSCS 2013.
11.1.14. Sending seed sample shall be decided by SSCA.
11.2. Receipt and Declaration of Seed Testing Report
11.2.1. Seed testing laboratory shall send seed testing report to the concerned DA/
concerned officer of SSCA either through authorized messenger of CSP, by post
in sealed packet or it may be sent through authorized email of the DA/
11.2.2. DA/ concerned officer of SSCA after receiving the seed testing report from STL,
shall handover it to concerned SCO on the SPU or forward it to the SCO on SPU
on its authorized email if the facility is available.
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11.2.3. DA/ concerned officer of SSCA shall keep record of sending seed testing report
in the prescribed register.
11.2.4. SCO on SPU shall decode the seed testing report received by him and take its
note in sample coding and decoding register.
11.2.5. Test wise details recorded in the seed testing report shall be compared with
standards mentioned in IMSCS 2013 for the crop and decide the eligibility of the
seed lot for certification. Eligibility/ non eligibility shall be recorded in coding
register in appropriate column
11.2.6. Seed testing reports so decoded shall be declared and communicated to CSP in
Prescribed format.
11.2.7. Advance tagged seed lots found eligible in seed testing report shall be released if
its GOT results are not expected after truthfulness conformity mentioned in
point 19.4. If GOT results are expected then the eligibility of such seed lots shall
be decided after receiving GOT results. Packing tagging shall be expedited for
other than advanced tagged eligible seed lots.
11.2.8. If not eligible seed lots are not offered for re-grading and re-sampling, such seed
lots shall be rejected permanently from certification. CSP shall revoke the tags
of such seed lot as per point no.10.7. CSP shall not sell rejected seed lot as such
as seed in the market. It shall dispose such seed lots in prescribed manner.
11.2.9. Sending seed sample shall be decided by SSCA.
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12. SEED LOT CERTIFICATE (FORM II) (RO) AND EXPORT CERTIFICATE
12.1. Release order/ tagging certificate of a fresh seed lot
12.1.1. A seed lot processed as per chapter 7, if found eligible after seed testing report
of STL (and whenever it is essential to be eligible in Grow out test) shall be
released for marketing by issuing a Release order/ tagging certificate (RO) to
the seed lot in prescribed format as per Rule 17 of Seeds Rules 1968.
12.1.2. Tag numbers used for tagging seed lot shall be mentioned in Release order/
tagging certificate at sr. no. 1 from-To. Total number of tags shall be mentioned
in following manner.
Total number of tag – Missing tags = Total used tags.

12.1.3. Name of crop and variety as given in the notification of the cop variety shall be
mentioned at sr.no.2
12.1.4. Lot number of seed lot shall be mentioned as per point no 7.3.4 at sr.no.3
12.1.5. Actual germination of the seed lot as per seed testing report of STL shall be
mentioned at sr.no.4 and standard of minimum germination as per IMSCS 2013
shall be mentioned after not below.
12.1.6. Date of test shall be mentioned as per point no 10.8.9 at sr.no.5
12.1.7. Date upto which certification is valid shall be mentioned at sr.no.6. It shall be as
per point 10.8.10.
12.1.8. Minimum pure seed percentage for the crop as per IMSCS 2013 shall be
mentioned at sr.no.7 (Physical purity of seed)
12.1.9. Actual inert matter content as per seed testing report of STL shall be mentioned
at sr.no.8 and prescribed maximum standard for the crop as per IMSCS 2013
shall be mentioned after not more than.
12.1.10. Weed seed maximum standard for crop as per IMSCS 2013 shall be mentioned
at sr.no.9.
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12.1.11. Other crop seed as per seed testing report STL shall be mentioned at sr.no.10
and maximum standard for the crop as per IMSCS 2013 shall be mentioned after
not more than.
12.1.12. Other Distinguishable variety as per seed testing report STL shall be mentioned
at sr.no.11
12.1.13. Name and address of CSP registered with SSCA and who have registered the
seed production programme with SSCA shall be mentioned at Sr. No. 12
12.1.14. Release order/ tagging certificates number and date as per point no. 10.8.7 and
10.8.8 respectively shall be mentioned at sr. no .A
12.1.15. Total number of missing tags shall be mentioned at sr.no. B and individual
missing tag number shall be mentioned in the bracket or at the bottom of
Release order/ tagging certificate if space is not sufficient
12.1.16. Total number of containers & weight per container shall be mentioned at sr. no.
C
12.1.17. Total weight of seed lot shall be mentioned at sr. no. D
12.1.18. Seed testing report number and date as per seed testing report of notified STL
shall be mentioned at sr. no. E
12.1.19. GOT status GOT test report number and date shall be mentioned as per relevant
GOT test report at sr. no. F
12.1.20. Lot number and class of seed of source seed lot utilized for production of seed
lot shall be mentioned at sr. no. G
12.1.21. Name of SCO who supervised the processing of seed lot shall be mentioned at sr
.no. H.
12.1.22. Name of SCO who have tagged the seed lot shall be mentioned at sr. no. I
12.1.23. After furnishing details the issuing authority shall check all details for its
correctness as per the records and put its signature name and designation on
Release order/ tagging certificate.
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12.1.24. Release order/ tagging certificate shall be prepared in triplicate and all the three
copies shall be signed by the issuing authority. First copy (written by pen) shall
be submitted to concerned DA/ concerned officer of SSCA, second copy shall be
given to CSP & third copy shall remain with the issuing authority record.
12.1.25. Release order/ tagging certificate shall be handed over to CSP by an official
letter & its receipt shall be preserved.
12.1.26. Satisfactory truthfulness verification as per point no. 19.4 shall be ascertained
by DA/ concerned officer of SSCA before handing over the Release
order/tagging certificate to CSP. In all other cases and if truthfulness verification
is found unsatisfactory the proposal to release the seed lot shall be submitted to
higher authority of SSCA and action of issuing Release order/ tagging certificate
shall be taken as per directives of higher authority of SSCA.
12.2. Release order/ tagging certificate of a seed lot which is permitted for change of
marketing
12.2.1. Release order/ tagging certificate of such lot shall be prepared as per 12.1 and
SSCA’s order by which change of marketing is permitted shall be recorded on RO
12.2.2. Name of marketing organization shall be mentioned on the RO.
12.3. Release order/ tagging certificate of a revalidated seed lot.
12.3.1. If seed lot is revalidated by tier method then following details shall be
mentioned on the back side of original RO and its two photocopies, and shall be
certified by SCO on SPU by putting his signature name and designation
Revalidation details
Date of Test-
Validity extended up to-
Revalidated number of bags-
Revalidated at (SPU code)-
12.3.2. An outward number shall be mentioned on all the three copies. Original copy
shall remain with the SPU record; one copy shall be handover to CSP & one copy
to the holder of the stock.
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12.3.3. If revalidation is conducted by reprocessing and re-bagging of a seed lot, then

RO shall be prepared as per 12.1 except lot number and Release order /tagging
certificate number shall be mentioned as per the original Release order/ tagging
certificate of a seed lot. If more than one seed lots are bulked together before
reprocessing and re-bagging then the lot number and Release order/ tagging
certificate number of biggest seed lot from the bulk shall be mentioned on
Release order/ tagging certificate of newly formed bulk seed lot. Name and
address of the seed producer shall be mentioned as per original RO.
12.3.4. “Revalidation Seed” shall be mentioned on both the Release order/tagging

certificate as per 12.3.1 and 12.3.3.
12.3.5. Validity period of the revalidated seed lot shall be as per appendix XII of IMSCS
2013 or as per the guidelines of GOI whichever is latest.
12.3.6. If revalidated seed lot is formed by bulking more than one seed lot then lot
numbers of all such seed lots shall be mentioned on RO.
12.3.7. Order number by which revalidation is sanctioned shall be mentioned on RO of

both 12.3.1 and 12.3.3.
12.4. Release order/ tagging certificate of a seed lot packed in interim bulk bag for
storage.
12.4.1. Release order/ tagging certificate shall be prepared as per point number 12.1
and “Released for storage not for sale” shall be mentioned on RO.
12.4.2. Order number by which the permission is granted to release the seed lot in
interim bulk bag shall be mentioned on RO.
12.5. Export Certificate.
12.5.1. CSP or the holder of a seed lot may apply for the export certificate of a seed lot
produced by the authorized CSP and certified SSCA.
12.5.2. Proposal for export certificate shall be submitted directly to Director SSCA and
shall contain
12.5.2.1. Application of CSP or seed lot holder in the name of Director SSCA in
prescribed format.
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12.5.2.2. Original RO of the seed lot to be exported.
12.5.2.3. If CSP and holder of seed lot are different then no objection certificate
of CSP and attested copy of bill of seed lot purchase.
12.5.2.4. Authority letter of CSP/ holder of certificate, if applicant is

representative of CSP/ holder of certificate.
12.5.2.5. Paid fees challan applicable if any.
12.5.3. Director SSCA shall fetch the information of seed lot requested for export
certificate from concerned DA/ concerned officer of SSCA in prescribed format
as soon the complete application form is received.
12.5.4. Export Certificate of a seed lot in prescribed format shall be issued after
satisfactory report as per 12.5.3.
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FORM II
Seed Certificate Agency___________________

Tag No. _________________
Director,
Seed Certification Agency
Kind _________________ Variety _________________________________

Lot No. _______________________________
Germination __________________% Not below %
Date of test _______________________________
Certification valid upto _____________________
Minimum pure seed %
Inert matter _________________% Not more than __________________%
Weed seeds (Max) %
Other crop seeds _______________ Not more than _________________%
Producer __________________ (Name and Full Address) _____________
Class of seed __________________________
N.B.:
1. A white tag shall be used for foundation seed.
2. A purple tag shall be used for registered seed.
3. A blue tag shall be used for certified seed.
4. Certification shall be valid for the period indicated on the tag provided seed is stored under
cool dry environment.
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13. RE-GRADING, RE-SAMPLING AND RETESTING
13.1. Re-grading
13.1.1. CSP can request for re-grading of a fresh seed lot if found not eligible for
certification as per the seed standards after getting the seed testing report.
13.1.2. If it is felt that seed lot mentioned in 13.1.1 may get eligible as per the
prescribed seed standards after re-grading or re-cleaning then DA/ concerned
officer of SSCA may permit such re-grading or re-cleaning ones and regarding
of such seed lot may be performed after payment of fees if any.
13.1.3. Proposal for re-grading/ re-cleaning shall be submitted in prescribed format

to DA/concerned officer of SSCA. The proposal shall be scrutinized and fees
challan shall be issued for seed lots mentioned in the proposal which can
improve after regarding or re-cleaning.
13.1.4. Order for re-grading/ re-cleaning shall be issued by DA/ concerned officer of
SSCA after payment of fees if any by the CSP.
13.1.5. SCO on SPU shall allow regarding of a seed lot as per the order mentioned in
13.1.4 and conduct reprocessing as mentioned in 7.4. If seed lot offered for
regarding was advance tagged then CSP shall revoke previous tags and
handover it to SCO before reprocessing.
13.1.6. Before performing regarding/ re-cleaning as per point 13.1.5 SCO shall record
“Regarding” and quantity of regarding on the documents of a seed lot
submitted at the time of first grading.
13.2. Re-sampling
13.2.1. CSP can request for re-sampling without regarding or re-cleaning of a fresh
seed lot if found not eligible for certification as per seed standards after seed
testing report of first grading.
13.2.2. Proposal for re-sampling shall be submitted to Director SSCA in he prescribed

manner. The proposal shall contain application in the name of director SSCA,
details of seed lot to be re-sampled in prescribed format
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13.2.3. Receiving authority of SSCA shall verify the proposal and submit it to the
higher Authority with its opinion.
13.2.4. Director SSCA shall decide on the eligibility of individual seed lot for re-
sampling and sanction or reject the re-sampling lot wise by issuing order to
that effect in prescribed format.
13.2.5. DA/ concerned officer of SSCA after receiving the order for re-sampling shall
issue challan of fees if any. After ascertaining payment of fees, the
DA/concerned officer of SSCA shall record it on the re-sampling order and
direct SCO on SPU for re-sampling of permitted seed lots.
13.2.6. Re-sampling committee on SPU shall resample the seed lots requested as per
the procedure laid down in handbook of seed testing. Re-sampling Committee
shall consist of DA/ concerned officer of SSCA, SCO on SPU and CSP
representative
13.2.7. SCO on SPU shall prepare and send the samples to STL on behalf of re-
sampling committee.
13.2.8. Seed lot shall be declared eligible or not eligible as per the seed test report of
this sample. If the seed lot is declared eligible and if it was not advanced
tagged initially then the seed lot shall be regular tagged using details of fresh
seed test report. If such seed lot was advance tagged initially then the tags
shall be revoked and cancelled and fresh tags shall be issued to the seed lot
and shall be tagged afresh using details of fresh seed test report.
13.3. Retesting
13.3.1. CSP may request retesting of a seed lot sample in case CSP is having doubts
about seed testing reports of a seed lot. CSP shall submit the request quoting
reasons for doubt and details of seed lot to be retested to Director SSCA in
prescribed manner.
13.3.2. Director SSCA may permit retesting of a seed lot depending on the facts
presented.
13.3.3. After receiving the order for retesting concerned DA/ concerned officer of
SSCA shall issue challan of fees if any to CSP and after confirmation of payment
79
of fees shall issue the retesting order to SCO on SPU quoting paid fees details
and directives for retesting.
13.3.4. SCO on SPU shall in prescribed format request for retesting of STL’s file
sample of a seed lot to the STL to which initial sample of seed lot was sent for
testing and record it in seed lot details of STL coding decoding register.
13.3.5. STL shall entertain the request received as per point 13.3.4 and retest the file
sample of seed lot preserved by it and issue retesting report of a seed lot to
concerned SSCA authority.
13.4. Conditions for re-grading, re-sampling and retesting
13.4.1. Seed lot can be offered for either regarding, re-sampling or retesting only once
as per IMSCS. If seed is not found eligible for certification as per seed
standards after seed testing reports of re-grading, it shall be final and binding
to CSP. Such seed lots shall not be entertained further in certification chain.
13.4.2. Re-grading and re-sampling may be permitted for the seed lots offered for
revalidation in normal course, however if it is felt that there is an acute
shortage of seed of the variety and if the seed lot is meeting the insect damage
standards, Director SSCA may take decision about re-grading and re-sampling
of a seed lot offered for revalidation.
13.5. Reporting of re-grading, re-sampling and retesting.
13.5.1. Re-grading, re-sampling and retesting shall be reported in processing report

(‘B’ report) after main fresh processing report crop, variety stage and CSP
wise.
13.5.2. After getting final results of all the seed lots the entries of regarding, re-
sampling and retesting shall be adjusted Crop, Variety, Stage and CSP wise in
main B report in following manner.
13.5.2.1. Good seed = (Initial good seed) - (Quantity taken for regarding/ re-
sampling/ retesting) + (Good seed after re-grading/ re-sampling/
retesting)
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13.5.2.2. STL Pass = (Original pass quantity) + (Quantity pass after
regarding/ re-sampling/ retesting)
13.5.2.3. STL fail = (Original fail quantity) - (Quality taken for re-grading/ re-
sampling/ retesting) + (Quality fail after regarding/ re-sampling/
retesting)
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14. REVALIDATION OF SEED LOT (EXTENSION OF VALIDITY PERIOD)
14.1. Revalidation proposal
14.1.1. Revalidation of a certified Seed lot shall be carried out as per the directives
given in appendix XII of IMSCS 2013. It may be done without opening a seed
begs (trier method) or by opening seed bags.
14.1.2. CSP/ holder of a certificate or their representative may submit proposal for
revalidation to DA/ concerned officer of SSCA in whose jurisdiction seed lots
are situated.
14.1.3. The revalidation proposal shall contain.
14.1.3.1. Request in the name of DA/ concerned officer of SSCA in prescribed

format.
14.1.3.2. Details of lot to be revalidated in prescribed format.
14.1.3.3. Original RO of the seed lots to be revalidated or certificate of
deposition of original RO of the authority of SSCA with whom
original RO are submitted and attested copies of RO.
14.1.3.4. If seed lot is offered for revalidation by other than CSP then attested
copies of purchase bill of a seed lot from CSP and CSP’s no objection
certificate.
14.1.4. DA/ concerned officer of SSCA shall visit the authorized storage point where
the seed lots to be revalidated are situated after receiving proposal as per
14.1.3 and physically verify the stock to be revalidated and also ascertain it
from the stock book of the holder of stock. He shall also randomly verify some
of the bags and confirm that the bags are as per the details mentioned in RO
and certify “Stock mentioned in the proposal is physically available
at_____________SPU, and is verified on date_____________” on the format mentioned
in 14.1.3.2.
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14.1.5. After the verification as per 14.1.4 DA/ concerned officer of SSCA shall issue
challan of fees if any to CSP and after confirmation of payment of fees
DA/concerned officer of SSCA shall issue sanction for revalidation in
prescribed format.
14.1.6. After receiving the sanction order for revalidation SPU shall submit
microplanning for revalidation to SCO on SPU.
14.1.7. SCO on SPU shall verify all the seed lots & bags of a seed lot offered for
revalidation as per the proposal and sort out torn bags, bags without tag and
seal, defective and doubtful bags from the stock and separate intact bags for
further process. This sorting shall be recorded lot wise in the prescribed
history register.
14.1.8. During this verification if seed is found to be damaged by insects then a
sample shall be drawn in prescribed manner for insect damage test and sent to
STL. If such lot is found not eligible in ID standards it shall be omitted from
revalidation.
14.2. Revalidation of seed lot by Trier method (without opening seed bag)
14.2.1. After completion of activities mentioned in point 14.1 and if revalidation is
requested by trier method then SCO on SPU shall arrange to draw sample from
the intact bags of the seed lot as per history register. Minimum sampling
intensity shall be as suggested in hand book of seed testing which is
reproduced bellow.
i) Upto 5 containers - from each container

ii) 6-30 containers- Sample five containers or at least one in every three
container whichever is greater.
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iii) 31-400 container - Sample 10 containers or at least one in every five

containers whichever is greater.
iv) 401 and above - Sample 80 containers or at least one in every seven
containers whichever is greater.
14.2.2. Sample shall be drawn with the help of trier from the number of bags of seed
lot as per 14.2.1 sample so drawn from all the bags shall be mixed and
homogenized and sample shall be prepares and sent to STL as per 11.1.
14.2.3. Bags from which the sample is drawn shall be brought to the original weight
by adding seed from required sampled bags and these bags shall be stitched
and sealed. The tags of the bags from which seed is added to other bags shall
be cancelled and recorded in the history register.
14.2.4. If the seed lot is found eligible and meets the minimum seed standards
specified as per the seed testing report from STL then validity of such seed lot
shall be extended for a period specified in Appendix XII of IMSCS 2013. Record
new date of validity on the tag of each intact bag.
14.2.5. Following details shall be rubber stamped on each tag/ bag of the seed lot and
Release order/ tagging certificate of seed lot.
Date of test-
Validity extended upto –
Revalidated at SPU –
Revalidated by (Name of Agency)-
Revalidated number of bags-
14.2.6. All the record shall be preserved for a specified period.
14.3. Revalidation of seed lots by opening seed bags
14.3.1. After completion of activities mentioned in point 14.1 and if revalidation is

requested by opening the seed bags or if it is necessary to open the seed bags
and reprocess the seed before revalidation, revalidation process shall be
conducted by opening the seed bags.
14.3.2. Parent and foundation seed lots shall be revalidated individually.
14.3.3. Certified seed lot may be revalidated individually.
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14.3.4. Intact seed bags of individual seed lot eligible for revalidation as per point
14.1.7 shall be opened and tags affixed to it shall be stamped “Cancelled” and
handed over to CSP for preservation. Seed from these bags shall be mixed
together and made homogenous.
14.3.5. If seed lot is to be revalidated individually without reprocessing as per the

request of holder and as per the opinion of SCO on SPU then this homogenous
seed shall be bagged in the final bag without reprocessing and representative
sample shall be drawn as per the principles laid down in hand book of seed
testing and sent to STL as per 11.1.
14.3.6. If the seed lot is to be reprocessed individually during revalidation on request

of holder or in the opinion of SCO on SPU then this seed may be packed in
interim bags for reprocessing or may directly be reprocessed as per 7.4 and
sample shall be sent to STL as per 11.1.
14.3.7. Reprocessed seed may be bagged in the previous bags if the bags are in proper
condition. It may be bagged in new bags on the request of the holder provided
new bags shall resemble the previous bags in all manners. The holder shall
submit proposal for sanction of new bag to DA/ concerned officer of SSCA
along with the sample of old and new bag, who may sanction new bag if found
proper. SCO on SPU shall bag the revalidated seed in new bag if it is
sanctioned.
14.3.8. Revalidated seed may not be advance tagged if such permission is accorded as
per point 10.3, otherwise it shall be tagged if the seed lot is found eligible for
certification and meets the minimum seed standards specified as per the seed
testing report of STL.
14.3.9. Details mentioned on the tag at the time of initial certification shall be
mentioned as it is on the freshly issued tags along with the name of
certification agency, in addition details mentioned in point 14.2.5 shall be
rubber stamped or printed on the back side of fresh tags and SCO shall put
signature name and designation on each tag. At least two tags of previous
certification shall be preserved.
14.3.10. All the record shall be kept preserved for specified period in IMSCS.
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14.4. Revalidation of Seed lots originally certified by other SSCA
14.4.1. Seed lots originally certified by other SSCA may be revalidated as per point
14.1to 14.3 but before commencement of revalidation process holder of the
stock shall retain at least two containers (for packing up to 10 kg) and one
container (for packing above 10kg) in original packing of each seed lot upto
next validation till the stock is disposed off.
14.4.2. Sample of more the then four times of submitted sample size shall be
drawn from intact seed bags of each seed lot before the seed containers are
opened as per norms. It should be divided into three equal parts, one part shall
be retained by certification agency, another part by holder of the certificate or
his representative and third part shall be sent under registered post to the
certification agency which had initially certified the seed lot.
14.5. Action to be taken in case revalidated seed lot is found not eligible for
certification
14.5.1. If revalidated seed lot is not found eligible as per the seed testing report of STL
due to non-compliance with the minimum seed standards specified and if such
seed lot is advance tagged then such tags shall be revoked and returned to SCO
on SPU by the holder. SCO shall cancel such tags by rubber stamping
“Cancelled Tags” on such tags and take its entry in tag account register, daily
tagging register. These tags may be disposed off as specified in point 10.1.19.
14.6. Revalidation of bulk packed seed lot
14.6.1. Bulk packed seed lot may be revalidated as described in point 14.1 to 14.4 as
per the request of CSP or holder of the stock.
14.6.2. Bulk packed seed lot may either be bulk packed or packed for marketing in
final packing after revalidation as per the request of CSP or holder of the stock.
14.6.3. If the bulk packed seed lot is to be packed for marketing in final packing after
revalidation then it shall be revalidated by opening the seed bag as prescribed
in point 14.3. Seed container to be used for packing of revalidated seed shall
be approved as described in point 9.1 for own marketing or 9.3 if change of
marketing is proposed.
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14.7. Revalidation of seed lot packed in plastic pouch and/ or sticker tags are used
for tagging
14.7.1. Seed lots which are packed in plastic pouch and/ or sticker tags are used for
tagging in initial certification of the seed lots may be offered for revalidation.
14.7.2. Such seed lots shall be revalidated by opening the seed bags as described in
point 14.3.
14.7.3. Since the sticker tags cannot be detached from the seed container it shall be
cancelled in situ by stamping “cancelled tags” on it and may be preserved for
period specified along with the seed container.
14.7.4. CSP or holder of stock may request to pack revalidated seed of such seed lots
in a seed container other than that used during initial certification and may
request to issue regular tags instead of sticker tags for tagging such
revalidated seed.
14.7.5. If CSP or holder of stock requests as per point 14.7.4 then the fresh seed
container to be used for packing of revalidated seed shall be approved as
described in point 9.1 for own marketing or 9.3 if change of marketing is
proposed.
14.7.6. In case sticker tags are to be used for tagging of such seed lots after
revalidation then the details to be mentioned on the back side of the
certification tag shall be mentioned on the front side as it is not possible to
stamp or print on the back side of the sticker tag. If the space on sticker tag is
insufficient for stamping or printing this detail then it shall be printed or
stamped on the seed container itself below the certification tag.
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15. SEED PROCESSING RELATED MISCELLANEOUS
15.1. Down grading of seed class after seed processing
15.1.1. Foundation class seed lot if found not eligible due to non-conformity to
minimum seed standards after seed testing report are declared not eligible for
certification in foundation class. If such seed lot is found to meet minimum
seed standards for immediate lower class i.e. certified it may be downgraded
to certified class on the request of CSP. Director SSCA is empowered to
sanction this change of stage.
15.1.2. Proposal for downgrading seed class shall be submitted to Director SSCA in
prescribed manner by the CSP. SCA may permit downgrading.
15.1.3. Downgrading proposal shall contain
15.1.3.1. Request application of CSP in the name of Director SSCA/ Concerned

Authority.
15.1.3.2. Details of seed lot to be downgraded in prescribed format.
15.1.3.3. Agreement in prescribed format.
15.1.3.4. Attested copy of result sheet of seed testing report of seed lot.
15.1.4. Concerned field officers shall verify the proposal and submit it with their
remarks to Director SSCA and Director SSCA may sanction the downgrading of
seed lot in certified class.
15.1.5. DA/ concerned officer of SSCA shall communicate about the downgrading of
seed lot to CSP and SCO on SPU after the sanction order is received by them for
further action.
15.1.6. If such seed lot is already advance tagged in foundation class then the tags
shall be revoked by CSP and cancelled by SCO on SPU. Bags of such seed lot
shall be changed as per new status of the seed lot. Note of this change of stage
shall be taken on the documents (TC/ Affidavit & FIR) submitted at the time of
processing of seed lot and in processing control register. Lot number of seed
lot may be kept as it is and fresh entry shall be taken in processing control
register in certified class by mentioning sanction order.
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15.1.7. Fresh certified tags shall be issued as per new status of the seed lot and lot
shall be tagged. Fees if any shall be charged as per prevailing rate.
15.1.8. Class of seed shall be recorded in Release order/ tagging certificate as shown
below.
i) If original seed class is Breeder to Foundation - (B-F) downgraded to (B-C I)

ii) If original seed class is Foundation I to foundation II- (FI-FII) downgraded
to (FI-CI)
15.1.9. Downgrade sanction order number shall be mentioned on RO.
15.2. Processing bills on SPU
15.2.1. SCO on SPU shall issue the bill of processing in the fortnight to CSP on 1st and
16th day of the month. CSP shall pay the bill so raised before the issuance of
next bill or within 15 days. However, SCA may amend it as per their need.
15.2.2. If bill is not paid by CSP within time limit prescribed in 15.2.1 then SCO shall
intimate CSP about the delay and caution it about charging fine @18 %
interest rate if not paid. If the bill is not paid upto the due date of next bill then
SCO on SPU shall stop processing work on SPU and report about it to higher
authorities.
15.2.3. If processing work on SPU is stopped due to non-payment of bills then it shall
be started only after payment of all the due bills, by the order of DA/
15.2.4. Fees challan for seed testing, field test, Tag charges etc. shall be issued by the
DA/ concerned officer of SSCA and realized in advance. Seed testing charges
control register shall be maintained in prescribed format by SCO on SPU.
15.2.5. Fees challan for Re-grading, re-sampling, retesting, revalidation charges if any
shall be issued by DA/ concerned officer of SSCA after confirming about its
sanction from proper authority and shall be realized in advance.
15.3. Summary Report of SPU
15.3.1. A summary report of SPU shall be submitted to DA/ concerned officer of SSCA
after completion of processing work on SPU in the season.
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15.3.2. While closing processing work on SPU in the season SCO on SPU shall submit
balance tags to DA/ concerned officer of SSCA by separate letter in prescribed
format which shall be preserved by the it and shall be handed over to SPU on
the request of CSP for its use on the beginning of next processing season by
separate letter in prescribed format.
15.3.3. Balance seed testing charges, if any, should be communicated to DA/

concerned officer of SSCA, who may allow it to adjust against the balance seed
testing charges in next processing season.
15.3.4. Complete record of processing of SPU shall be classified and packed and
submitted to DA/ concerned officer of SSCA. The record shall be preserved for
a minimum time period specifies in GSCS XXXIII of IMSCS 2013.
15.3.5. All file sample and grower sample shall be handed over to CSP/ SPU which
shall preserve it for the time period specified in 15.3.4 in controlled
atmosphere and make it available in future on the demand of SSCA.
15.3.6. If tags of failed advance tagged seed lots are not revoked upto closer of SPU
with season then action shall be taken as per point 10.7.5.
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16. GROW OUT TEST (GOT)
16.1. Grow out test - General
16.1.1. Genetic purity standards of a seed class shall be as specified in Para XXIII (a) of
GSCS of IMSCS 2013.
16.1.2. Grow out test should be conducted for foundation class seed of all crops, seed
of all classes of cotton crop, certified hybrid varieties, doubtful seed lots,
samples of seed lots drawn under quality control etc. as per Para XXIII(b) of
GSCS of IMSCS 2013. Director SSCA is empowered to declare the list of crop
and class of seed which are excluded from GOT.
16.1.3. Sample for GOT shall be drawn from the raw seed stock received on SPU. RA of
SSCA is empowered to permit drawing of samples for GOT from the storage
point of CSP other than SPU.
16.1.4. CSP shall submit the list of seed lots whose GOT sample is to be drawn in
prescribed format at as per cut of date(s) declared for it by the Director SSCA.
16.1.5. DA/ concerned officer of SSCA shall issues challan of fees if any as per the list
submitted by CSP. GOT sample shall be drawn after realization of fees.
16.1.6. Following committee shall draw sample for GOT from the seed stock received
on SPU.
DA/concerned officer of SSCA – Chairman

SCO _ Member secretary
Representative of CSP/SPU – Member
16.1.7. CSP may request to draw the GOT sample from the storage point of seed stock
other than SPU to RA of SSCA by submitting list of seed lots in prescribed
format mentioning reason for it through DA/ concerned officer of SSCA.
16.1.8. RA of SSCA may permit or reject the request as per point 16.1.7. in writing
depending on the remarks of DA/ concerned officer of SSCA and reasons
stated for it.
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16.1.9. Following committee shall draw sample for GOT from the seed lots stored at
storage point other than SPU as per the permission mentioned in point 16.1.8
SCO deputed by DA/ concerned officer of SSCA - Chairman
Representative of CSP -Member

PSP or his Representative - Member
16.1.10. The committee shall draw GOT sample in required quantity sufficient for three
replications of the size of submitted sample for the crop. (eg. Soybean - 3kg,
1kg each for GOT centre, office sample and grower sample) Sample slip in
prescribed format shall be kept in the container of the sample and container
shall be stitched and sealed. These container shall be submitted to the DA/
concerned officer of SSCA. Committee of DA/ concerned officer of SSCA shall
prepare final sample of the size of submitted sample.
16.2. Drawing Sample for GoT
16.2.1. Weight of sample to be sent to GOT centre shall be as specified in Para II of

Appendix ÍX of IMSCS 2013.
16.2.2. Sample shall be drawn from the seed lot as per the principles and methods laid
down in Hand book of seed testing published by NSCL on behalf of DAC, GOI.
Sample drawn shall be representative of a seed lot and sufficient to make three
replication of the size specified in 16.2.1.
16.2.3. Sample may be drawn during processing of a seed lot with the help of
automatic seed sampler however frequency of sampling of automatic sampler
shall be so adjusted that required quantity of sample suggested in 16.2.2. shall
be obtained.
16.2.4. Whole quantity of sample drawn as per 16.2.2 or 16.2.3 shall be taken in
passion by the sampling committee and final samples of the size of submitted
sample shall be obtained by halving.
16.3. Preparation of sample for GOT and sending it to GOT centre
16.3.1. Four sample bags shall be used to prepare final sample of the size of
submitted sample in triplicate and one empty bag shall be used as cover bag
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for the sample to be sent to GOT centre, remaining two samples shall be office
copy and growers copy.
16.3.2. Following details shall be rubber stamped marked on all four sample bags.
GOT SAMPLE KH / RB / SM.20 ---

CROP-----------VERIETY---------STAGE---------
GOT / GROWER / OFFICE
16.3.3. Seed of the weight of submitted sample shall be filled in three bags (e.g. for
soybean 1 kg)
16.3.4. A sample slip in prescribed format shall be prepared in triplicate On first copy
of sample slip details of PSP such as name, village, TC number, FIR No/
Registration number shall be recorded in addition to prescribed. On second
and third copy of sample slip prescribed details shall be recorded except code
number. Coding system and sample sanding system may be decided by
Director of SSCA.
16.3.5. While preparing sample of submitted size it shall be recorded in GOT sample
coding register and a code number shall be allotted to the sample of a lot.
Three sample slips in point 16.3.4 shall be stapled together and this code
number shall be recorded on first sample slip, grower sample bag and office
sample bag. Coded sample slip shall be signed by DA/ concerned officer of
SSCA.
16.3.6. Seed of the weight of submitted sample size shall be filled in all three bags and
the sample slips prepared shall be put in the sample bag to be sent to GOT
temporarily.
16.3.7. In this way entire samples shall be prepared, sample bags so prepared shall be
stitched and sealed. While stitching GOT sample bag sample slips kept in it
shall be stitched to it with bag closer.
16.3.8. All the sample bags to be sent to GOT centre stitched with sample slip shall be
taken one by one by the committee. Details on first sample slip shall be
verified with that of GOT sample coding register. Lacuna found if any shall be
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rectified. DA/ concerned officer of SSCA shall tear apart first copy of sample
slip and put sample code number on second slip and sign on it.
16.3.9. Signed sample in 16.3.8 shall be placed in cover bag and the sample so
prepared shall be placed together in container. Details of sample contained in
a container shall be recorded on the container and shall be stitched and sealed.
16.3.10. Grower samples and office samples shall be placed in separate container as in
16.3.9 and handed over to CSP for preservation. CSP shall acknowledge the
receipt of these samples. Office samples may be preserved in office.
16.3.11. GOT sample so prepared in 16.3.9 shall be sent to GOT centre along with the
letter in prescribed format. These samples and letter to GOT centre may be
handed over to CSP for sending to GOT centre in person which shall be
acknowledge by it.
16.3.12. Torn apart first copy of sample slip of all the samples prepared shall be placed
together in a cloth bag and be stitched and sealed. Date and place of sampling
and number of sample slip in the bag shall be recorded on the bag and shall be
preserved in office.
16.3.13. Panchanama of complete activity in prescribed format shall be prepared in

duplicate and all concerned shall sign on it which shall be preserved by office
and SPU.
16.3.14. CSP shall make necessary arrangements to send sample handed over to it as
per 13.3.11 to GOT centre at the earliest and obtain receipt of GOT centre
which shall be handed over to DA/ concerned officer of SSCA for preserving in
the records.
16.3.15. GOT sample source shall be coded by concerned officer.
16.4. Receiving Samples at GOT centre
16.4.1. GOT in-charge shall receive the samples at GOT centre along with the letter
and verity the sample received with the details mentioned in letter.
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16.4.2. Acknowledgment receipt of samples in prescribed format shall be issued in the

name of DA/ concerned officer of SSCA in case the samples received matches
with the details mentioned in the letter.
16.4.3. If received samples doesn’t match with the details in the letter then
acknowledgment receipt shall be issued mentioning shortcomings found (if
any), GOT in-charge shall also contact concern authority and intimate it to
rectify the shortcomings. Sample shall not be returned for lacunas.
16.4.4. Concern DA/ concerned officer of SSCA shall rectify the shortcomings
mentioned in writing to GOT in-charge who shall preserve it for records. In
case shortcomings pointed out are not rectified then GOT results of such
samples shall not be declared.
16.5. Registration of sample at GOT centre
16.5.1. Sample received at GOT centre shall be recorded in district wise sample
receipt register in prescribed format.
16.5.2. Sample shall then be recorded in GOT centre sample coding register
maintained in prescribed format. The sample shall be recorded by allotting
code number to it which shall be recorded in register as well as on both the
slips of the sample and shall be authorised by GOT in-charge by putting
signature.
16.5.3. Top sample slip of a sample on which both code numbers i.e. code number of
DA/ concerned officer of SSCA and code number of GOT centre are recorded
shall be torn apart and preserved for reference.
16.6. Dividing sample
16.6.1. Sample shall be divided (without bias) in two equal parts by using a suitable
divider. Second part shall be filled in cover bag provided. GOT centre code
number shall be recorded on both the bags.
16.6.2. One bag shall be marked as office sample (O/s) and other as working sample
(W/s). Sample slip (Third one) may be stitched to (O/s) and sealed or placed
inside (O/s) bag and sealed and preserved.
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16.6.3. W/s shall be used for sowing as per requirement.
16.7. Selection of site, preparation of sowing plan, marking of GOT plots and sowing
16.7.1. GOT site shall be level, well drained and shall have irrigation facilities
available. Requirement of land for conducting GOT shall be decided as per the
guidelines of Para III of Appendix IX of IMSCS 2013. As a thumb rule one acre
can accommodate 100 samples and land requirement can be decided as per it.
16.7.2. GOT in-charge shall prepare 10% more land as per the expected number of
samples. Land shall be brought in sowable conditions by ploughing,
harrowing, clod crushing and levelling operations.
16.7.3. Each sample shall be sown in two replications. Each replication shall contain
at least four rows. Number of plants to be counted from both the replications
shall be as per para IV (b) of Appendix IX of MSCS 2013. (eg. For cotton crop 4
rows in each replication and plant to plant distance of 10 cm in a 5 m long row
will amount 50 hills and 2 seed/ hill will yield 100 plants per row this giving
400 plants in one replication and 800 plants in 2 replications whereas
minimum plants required for 99 % purity are 400 which can definitely be
achieved in two replications.)
16.7.4. Prepared field shall be divided into blocks as per the geographical structure of
the field and shall be named for identification (eg. Block A 3acre, block B 5 acre
…).
16.7.5. Number of sample to be sown in each block shall be decided, as per the thumb
rule and plots shall be marked on the field with the help of suitable implement.
While marking the plots arrangement shall be made to irrigate each plot with
the help of irrigation furrow or sprinkler/ drip.
16.7.6. Each plot in a block shall be named. Each plot can accommodate two
replications (eg. A1 means Block A plot no 1)
16.7.7. Samples received on the GOT centre shall be classified as per crop, variety and
stage and find out number of sample of each group available for sowing.
Decide number of plots and blocks in which the samples are to be sown group-
wise.
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16.7.8. After deciding the number of blocks and marking of plots in each block the
map shall be prepared on paper and block number plot number shall be
indicated on the map. The map may be prepared on graph paper using suitable
scale. (eg. if there are 5 blocks. Viz. A, B, C, D, E according to geographical
structure of the field and they can accommodate 300, 500, 800 250 and 1000
plots respectively, then the plots from block A shall be nominated as A1 to A
300, block B-B1 to B 500, Block C- C1 to C800, Block D-D1 to D250, and Block
E-E1 to E1000. In all 2850 plots can be accommodated in all 5 blocks A to E)
16.7.9. Samples of same crop variety and stage shall be sown in continuous plots in a
block. Standard sample plot (control plot) shall be sown at the beginning and
at proper intervals for which a standard sample of the variety shall be
obtained from concern breeder of Agricultural University. Director of SSCA
should provide list of all crop varieties which are offered for GOT to the RA of
SSCA, who will collect control plot samples from Agricultural University and
supply it to GOT centre in charge at the time or before the start of sowing.
16.7.10. Number of plots shall be allotted to each crop variety stage as per the number
of sample received or expected to be received from that group.
e.g- Received soybean JS-335 F/s -150 and C/s 800 samples, MAUS 71 F/s -28
samples C/s -210 samples. Phule Agranee F/s 50 samples C/s 740 samples,
cotton AKA5 F/s 10 samples C/s 125samples AKA7 F/s 25 samples C/s
268 samples. AKA8 F/s 45 samples C/s 225 samples.
Then these samples may be accommodated as shown bellow
Plot No E1, E401 & E 801- standard sample of soybean JS-335.
Soybean JS-335 F/s – Plot No E2 to E151 = 150 samples
C/s - Plot No E152 to E400 -249samples E 402 to E 800 - 399samples
E 802 to E 953 - 152 samples Total 800 samples
E 954-standerd sample of MAUS-71
MAUS-71 F/s –E955to E962 = 08 samples C/s-E963 to E992-30samples
Plot No A1, A201- Sanderd sample of JS- 9305
JS- 9305 F/s - Plot No A2 to A29 = 28 samples C/s-A30 to A200-171 samples
A202 to A300- 99 samples Total 270 samples
Plot No C1, C401- Phule Agrani standard sample
F/s - C2 to C51 - 50 samples C/s-C52 to C400-349 samples
C402 to C792- 391 samples Total 740 samples
Plot No B1 & B 101- Cotton AKA5 standard sample
AKA5 F/s - B2 to B11 - 10 samples C/s - B12 to B100 - 89
samples
B102 to B137 - 36samples Total 125 samples
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Plot No B138 & B 401- Cotton AKA7 standard sample

AKA7 F/s - B139 to B163 - 25 samples C/s - B164 to B400 - 237 samples
B402 to B432 - 31samples Total 268 samples
Plot No B433 Cotton AKA8 standard sample
AKA8 F/s - B434 to B478- 45 samples
Plot No D1, D201 Cotton AKA8 standard sample
AKA 8 C/s D2 to D 200 – 199 samples D202 to D 227 – 26 samples
Total 225 samples.
Remaining plots E993 to 1000, B 433 to 500, C793 to C800 and D 228 to D 250
will remain vacant which may be utilized for re-sowing or accommodating the
extra samples.
In this way planning for sowing of samples may be made by allotting block
wise continuous plots for samples of same variety.
16.7.11. Bamboo/ Iron pegs shall be prepared for each sample and GOT sample code
shall be marked on it, for this peg shall be coloured in black and GOT sample
code number shall be marked in white.
16.7.12. These marked pegs shall be fixed on the front side of the plot as decided in
point 16.7.10
16.7.13. The plot marked with the peg of GOT sample code number is ready for sowing.
The sample bearing GOT sample code number on the peg shall be sown in this
plot.
16.7.14. Field in-charge shall keep a coded working sample bag as mentioned in point
16.6.3 near the peg bearing same sample code.
16.7.15. Field in-charge shall verify that the sample code on W/s and peg fixed on the
plot matches before opening the sample bag and shall get the plot sown by
dibbling method under his supervision as prescribed in para III of appendix IX
of IMSCS 2013. Sample bag with remaining seed shall be tied tightly and kept
near the peg. In this way sowing of plots shall be completed.
16.7.16. Sample bags with remaining seed kept near the peg shall be collected and
preserved.
16.7.17. Plot sown shall be irrigated carefully. If it is to be irrigated by irrigation

furrow, light irrigation shall be given in such a way that the seed sown shall
not wash away. Plot shall be irrigated at regular intervals as per the
requirement of crop and water holding capacity of soil.
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16.7.18. Sample code number shall be recorded on the map prepared as per 16.7.8 and
preserved. This map can be used for reference in case the pegs are missing
from the plots.
16.7.19. Germination count/ first count shall be taken in each plot after completion of
germination period. If any plot is found not meeting the required plant
population in field germination count, sample of such plot shall be re-sown in
separate plot. Re-sowing shall not be done in same plot. If any plot is found
densely populated it shall not be thinned by uprooting the plants.
16.7.20. For satisfactory growth of plot irrigation, intercultural operations,

fertilizations, plant protection measures shall be conducted as per
requirement and recommendations and plot shall be observed regularly.
Weedicide shall not be used in any case. Weedicide use history of the plot shall
be checked and confirmed that the previous use of weedicide is not going to
affect present plot under observation.
16.7.21. Plot observation planning shall be prepared as per 50% flowering period of a
crop and required number of SCO for observation of plots shall be made
available during the observation period.
16.7.22. Crop in a plot shall be observed from the sowing itself, if any crop variety is
depicting any character before flowering then observations may be taken
before flowering.
16.8. Observations
16.8.1. As soon the SCO’s are available for observations as per observation planning
mentioned in 16.7.21, they shall be allotted plots for observation. They shall be
acquainted with the morphological characters of the varieties allotted to them
for observations and counters shall be made available as per requirement for
counting and marking of plants.
16.8.2. SCO to whom plots are allotted for observation shall revise the characters of
the variety, observe the control plots of the variety and allotted plots and
make recordings in rough book.
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16.8.3. During observations of plant in a plot, observer SCO shall tie proper thread to
the plant that differs from true type plant. Off type plant shall be tied with
white thread, female plant in hybrid shall be tied with red thread and male
sterile plant shall be tied with both red and white thread. It may be recorded
in rough book.
16.8.4. Observations shall be continued daily in the morning as per 16.8.3,

observations shall be completed before 12.00 noon. Any special requirement
of plot (e.g. growth is not satisfactory, need irrigation etc.) shall be brought to
the notice of GOT in-charge.
16.8.5. When the observer SCO is satisfied that all the plants in the plot are
satisfactorily observed then final count shall be made on the prescribed
replication form, while recording the observation of the plant on replication
form its status shall be mentioned on plant number (e.g. True type-TT, off
type-OT, female-S, male sterile-MS). If it is found that SCO is deliberately
delaying the observations DA/ concerned officer/ RA of SSCA shall confirm
that delay is being made deliberately and shall summon concern SCO in
writing and take its note in his CR.
16.8.6. If plant under observation in OT then its character shall be recorded on

replication form in short, For example
Leaf character less hairy (LH), medium hairy (MH), Dense hairy (DH), No hair
(NH).
Leaf shape –Deep serated (DS), less serated (LS), leaf elongated (LE), leaf oval
(LO).
Petal colour- yellow (PY), Cream (PC), white (PW), violet (PV).
Petal spot- Present (SP) Absent (NS)
Pod colour- yellow (POCY), brown (POCBr), black (POCB)
Pod Appearance- Hairy (POH), spars hairy (POSH), No hair (PONH)
In this way different morphological characters shall be denoted in short form
and observation regarding the OT plant shall be recorded likewise.
For e.g. OT plant is having dense hairs on leaf it shall be denoted as OT (DH).
OT plant is having white flowers- OT (PW).
16.8.7. Ones the observations are finally recorded on replication form plant wise, its
percentage shall be calculated category wise in rough book. Example TT-----%,
100
OT------%, Self------%, MS-----%, and shall be recorded finally in the

Observation Report Card (ORC) by SCO and submit ORC along with replication
form to GOT in-charge. If plot is found not eligible as per the final observations
then reject factor (Reject table) may be applied as per Para VII of Appendix IX
of IMSCS 2013, if the plot is found eligible after application of rejection factor
then “Eligible due to Reject factor” shall be mentioned on ORC. ORC and
replication form shall be verified and signed by GOT in-charge, DA/concerned
officer and RA of SSCA.
16.8.8. GOT in-charge shall divide the submitted ORC into eligible and not eligible
category.
16.8.9. 5% of the ORC of the eligible plots shall be selected randomly for observations
by the committee and 100% not eligible plots shall be re-observed by the
prescribed committee.
16.8.10. Re-observation committee shall comprise of RA of SSCA as chairman, DA/

concerned officer of SSCA member, GOT in-charge member secretary and
breeder from Agriculture University/ Breeder organisation. Re-observation
committee shall take observations again. And if found as per original
observations of SCO shall mention it on replication form & ORC. Any change in
previous observations shall be recorded on replication form as well as ORC
and shall be signed by all the members. Eligibility status of the plot shall be
decided as per 16.8.7 as per the observations of the re-observation committee.
16.8.11. Final status of a plot as per point 16.8.8 to 16.8.10 shall be recorded as per its
ORC in the GOT sample coding register.
16.8.12. Entries as per 16.8.11 shall then he taken in sample receipt register.
16.8.13. GOT result sheet shall be prepared for eligible and not eligible samples in the
prescribed format at the end of the day or latest by the next day as per the
code number of DA/ concerned officer of SSCA who sent the sample.
16.8.14. GOT result sheet as per 16.8.13 shall be sent to concern DA/ concerned officer
of SSCA on the same day either by speed post or email. Copy of report shall be
submitted to RA of SSCA and Director SSCA
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16.8.15. In case GOT plot of certain seed lot is damaged due to uncontrollable
conditions and is not in the conditions to take its observations then the
committee mentioned in 16.8.10 shall make panchnama of such plots along
with its photographs and send its report to Director SSCA. RA of SSCA shall
submit the proposal to release such lots without GOT results with their clear
remarks. Director SSCA is empowered to permit release of such seed lots
without GOT results. Seed lots so released shall be utilized by CSP on priority
for their own production program and remaining source seed and certified
seed may be marketed by CSP on its responsibility.
16.8.16. In case sample of a lot is not sent for GOT due to some unavoidable reason in
such case Director SSCA is empowered to downgrade such seed lot in lower
class or permit release of such lot without GOT results in same class provided
source seed shall be utilized by CSP on priority for their own program and
remaining source seed and certified seed may be marketed by CSP on their
responsibility.
16.9. Receipt and declaration of GOT results by concerned DA/ concerned officer of
SSCA
16.9.1. DA/ concerned officer of SSCA of concerned district shall take note of GOT
result received in the GOT sample coding register of the district and decode
the GOT results lot wise.
16.9.2. Result sheet shall be prepared CSP/ SPU wise in the prescribed format and
signed result sheet shall be handed over to concerned CSP/ SPU, SCO or sent
by speed post or email.
16.9.3. CSP/ SPU shall submit GOT results to concerned SCO who shall release the
seed lot as mentioned in point 12.1.1 or ask to revoke/ cancel the tags if seed
lot is found eligible and tagged in advance.
16.10. Preservation of GOT samples and record
16.10.1. All documents of GOT centre ( register, maps ORC, replication form etc.) shall
be classified category wise after completion of GOT and shall be preserved in
GOT centre or office of the concerned DA/concerned officer of SSCA for a
period not less than specified in Para XXXIII of GSCS of IMSCS 2013.
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16.10.2. Office samples (O/s) and remaining of working samples (W/s) shall also be
preserved by GOT centre or concerned DA/concerned officer of SSCA for a
period specified in 16.10.1.
16.11. Downgrading seed class on the basis of GOT results
16.11.1. If the seed lot of foundation class is found eligible in all other seed standards
and not eligible in genetic purity standards as per GOT results but there is
possibility that it may become eligible for certified class in such case CSP may
request for downgrading it in prescribed format in prescribed manner.
16.11.2. DA/ concerned officer of SSCA receiving the request as per 16.11.1 shall
intimate GOT in-charge or concerned DA/ concerned officer of SSCA where the
GOT record is preserved and submit its copy to RA of SSCA and Director SSCA.
16.11.3. GOT in-charge or concerned DA/ concerned officer of SSCA shall verify the
ORC & replication form of requested seed lot and communicate its details to
Director SSCA (Total number of plants observed for lot, OT, TT, S, MS etc.).
16.11.4. Director SSCA is empowered to permit down grading of seed class in case the
seed lot meets genetic purity standards for certified class after applying
rejection factor.
16.11.5. In case downgrading of seed class is sanctioned as per 16.11.4 then such lot
shall be processed further as per its new status as described in point 15.1.6.
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17. COMPLAINT REDRESSAL, CANCELLATION OF CERTIFICATE AND APPEAL
17.1. Complaint Redressal
17.1.1. Any type of complaint regarding field inspection shall be reported by PSP to its
CSP and CSP shall submit it to DA/ concerned officer of SSCA along with its
remarks.
17.1.2. Complaints regarding field inspection can be made until the seed crop is
standing in the field. In case seed crop is harvested then SCO’s field inspection
report (FIR) shall be final and binding depending on the circumstances.
17.1.3. If complaint is regarding ineligibility of seed plot during field inspection then it
shall be accompanied with re-inspection charges if any.
17.1.4. After receipt of the complaint regarding field inspection, a complaint redressal
committee which comprise of DA/ concerned officer of SSCA, concern or
another SCO and CSP representative shall visit the concern seed plot and
jointly inspect regarding the points mentioned in the complaint and give its
joint inspection report which shall be final and binding. All members of the
committee shall sign on the report, if any of the members refuses to sign on the
report it shall be recorded on it.
17.1.5. If complaint is regarding expected productivity and crop is not standing in the
field or is harvested it may be entertained by the committee. In such case
committee may verify circumstantial evidences by visiting the place and take
decision regarding acceptance or rejection of the raw seed stock by making
panchnama of the facts verified. If such stock is accepted in the certification
chain sample may be drawn for GOT if GOT is conducted for that crop by SSCA
otherwise PSP and CSP shall submit joint affidavit in prescribed format.
17.2. Cancellation of Certificate
17.2.1. If any certificate (e.g. FIR,TC, IDTC, ISTC, Tag, RO, SPU Licence etc.) granted by
SSCA is found to have been obtained by deceiving SSCA or by inappropriate
manner or in violation of any section of Seeds Act 1966 or Seeds Rules 1968
or in violation of any of the conditions mentioned in this ISCWM and, if this
fact is confirmed by the SSCA then, without prejudice to any other penalty to
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which holder of the certificate may be liable under the Act, authority of SSCA,
who have issued such certificate may, after giving holder of the certificate an
opportunity of showing cause, revoke the certificate under the provision of
section 10 of the Seed Act.
17.2.2. Authority of SSCA who has issued the certificate in question shall issue show-
cause notice about the doubts raised, to the holder of the certificate and send
its copy to all concern and higher authorities.
17.2.3. If such certificate is concern with finally certified seed then holder shall be
summoned not to move the seed stock out of the authorized storage premises
and if it is already moved out of the premises then shall be summoned not to
sale such seed in market which is binding on the CSP or certificate holder.
17.2.4. If such certificate is concern with other than finally certified seed then its
further advancement in certificate chain shall be stopped until the final
decision.
17.2.5. Holder of the certificate shall be given five days’ time to submit explanation
regarding show-cause notice issued.
17.2.6. If holder of such certificate submits his explanation within stipulated time
frame, authority issuing certificate shall analyse the explanation and take the
decision regarding continuation or revocation of the certificate mentioning
reasons for doing so and communicate about it to all concern and higher
authorities.
17.2.7. If holder of such certificate does not submit its explanation in stipulated time
frame then issuing authority shall revoke the certificate mentioning the reason
for doing so and communicate it to all concerned and higher authorities.
17.2.8. Action shall be completed in 10 working days from the issuance of show cause
notice.
17.3. Appeal
17.3.1. CSP or holder of certificate aggrieved by any order of the authority of SSCA
and having objections about it may file an appeal in the Appellate Authority
formed as per appendix XI of IMSCS 2013 along with fees if any.
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17.3.2. Such appeal may be filed within 30 days from the date of order. Appellate
Authority may consider condoning delay in filing appeal if it thinks fit and
reasons stated for delay are reasonable thereon.
17.3.3. Model appellate authority as per appendix XI of IMSCS 2013 may consists of
minimum following members
1) Director SSCA - Chairman

2) Representative of nominated CSP - Member
3) Other nominated Authority of SSCA - Member Secretary.
17.3.4. Composition of Appellate Authority should be formed and approved by the

Competent Authority.
17.3.5. Appellate authority may after giving chance to present its say in writing to the
parties concerned shall take the decision by analyzing the available documents
and evidences as per the prevailing law related to seed.
17.3.6. Appellate authority may set up a committee as it thinks fit to enquire in to the
matter and take its decision on the receipt of the enquiry report of the
committee.
17.3.7. Decision on appeal shall be taken as expeditiously as possible and

communicated to all concern parties.
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18. SPECIAL PROCEDURE FOR BULB, ROOT AND TUBER CROPS
18.1. General
18.1.1. In some of the bulb, root or tuber crops raw seed produced is to be stored in
proper storage until it is sown in sowing season, otherwise it may get perished
due to improper storage as it is of perishable nature e.g. varieties of onion,
garlic, potato etc. On the other hand raw seed of some bulb, root or tuber crop
is to be utilized for resowing immediately after it is produced (e.g. Carrot,
varieties of onion etc.). Following provisions are made for such crops.
18.1.2. Raw seed verification and Transport Certificate of raw seed lot such root, bulb
or tuber crops shall be used as source seed verification report for registering
seed production programme as specified in 2.3.
18.1.3. Raw seed of such seed lot shall only be verified by SCO of SSCA and its TC shall
be issued by SCO. It cannot be offered on JA & FIR as per point 6.3.
18.2. Transport of raw seed for re-sowing after raw seed stock verification
18.2.1. Raw seed stock verification of such root, bulb or tuber crops shall be done as
specified in 6.2. It cannot be done as per 6.3.
18.2.2. Such raw seed stock verification shall be done when it is in open in the form of
heap; it shall be observed for off type bulb, root or tuber which shall be
separated from the raw seed and uniform raw seed shall be allowed to pack in
the container and issue transport certificate accordingly.
18.2.3. Transport certificate issued as per 18.2.2 shall serve the purpose of original
source document and source seed verification report.
18.2.4. If such raw seed (bulb, root, and tuber) is to be transported to the jurisdiction
of another DA/ concerned officer of SSCA then CSP shall submit district wise
planning of its utilization and obtain IDTC as per 6.5. In such case IDTC and TC
jointly will serve the purpose of original source seed document and source
seed verification report.
On the receipt of request for IDTC as per 18.2.4 DA of SSCA shall deposit
original TC in its record, and issue IDTC in the name of concerned DA/
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concerned officer of SSCA as per the district wise planning submitted by CSP
along with attested copy of TC’s.
18.3. Storage of raw seed after raw seed stock verification
18.3.1. If it is requested to store the raw seed (bulb, root, tuber form) after raw seed
stock verification by the CSP then stock may be verified as per 18.2.1 to 18.2.2
18.3.2. Raw seed stock so verified shall be stored to storage place mentioned by the
CSP. Raw seed may be stored in container or without container at storage
place specified in the presence of SCO to whom the work is allotted.
18.3.3. After completion of storage SCO shall prepare TC of the seed lot stored
mentioning storage place, storage date, approximate period of storage in
addition to the details of TC. If seed is stored without container it shall be
mentioned in the TC and all copies of TC shall be submitted to DA/ concerned
officer of SSCA.
18.3.4. Seed lot may be stored lot wise in the storage place possessed by PSP/ CSP,
hired by PSP/ CSP. When more than one seed lots are to be stored in same
storage place, care shall be taken to maintain lot identity especially when it is
stored in open without containers.
18.4. Taking out raw seed from storage for transportation
18.4.1. CSP shall request DA/ concerned officer of SSCA regarding taking out seed
from storage. After receiving request of CSP to take out and transport of raw
seed from storage in prescribed format, DA/ concerned officer of SSCA shall
allot SCO for the work and shall hand over him the TC deposited in the record
as per 18.3.3
18.4.2. SCO shall visit the storage place and allow taking out the stock from storage
and lot wise bagging of the stock under his supervision.
18.4.3. SCO shall issue RSS (raw seed slips) as per new details which shall be put one
in each bag as specified in 6.2.
18.4.4. Bags shall be stitched and sealed by CSP.
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18.4.5. SCO shall mention following details on all copies of TC of a seed lot and certify
it.
Actual storage period from--------to------.
Date of taking out seed from storage ---------.
No of bags------- approx. weight at the end of storage------kg.
Decrease in weight in storage -------kg.
And issue TC to CSP and submit original TC to the DA/ concerned officer of
SSCA.
18.4.6. If such seed is to be used for resowing in the jurisdiction of same
DA/concerned officer of SSCA then TC will serve the purpose of original source
certificate of seed and source seed verification report.
18.4.7. If the seed is to be transported to the jurisdiction of another DA/ concerned

officer of SSCA for resowing then CSP shall follow the procedure specified in
18.2.4 & 18.2.5
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19. QUALITY CONTROL
19.1. General
19.1.1. Authorities appointed by SSCA for the purpose of quality control of seed DA/
concerned officer of SSCA, RA of SSCA shall control the process by surprise
field visit, taking samples, inspection of documents, inspection of SPU, joint
inspection during various stages of seed certification.
19.1.2. DA/ concerned officer of SSCA shall inspect on SPU surprisingly at least twice
during the processing season. He shall review processing work on SPU by
visiting it fortnightly.
19.1.3. RA of SSCA shall surprisingly visit and inspect at least one SPU in his
jurisdiction in fortnight during processing season in such a way that all the
SPU are covered during the season.
19.1.4. State level authority appointed for quality control, shall surprisingly visit and
inspect at least one SPU in a fortnight in such a way that at least one SPU in the
jurisdiction of all DA/ concerned officer of SSCA shall be covered in a season.
19.1.5. DA/concerned officer of SSCA shall inspect at least one seed plot of minimum
10% of source seed lots utilized for sowing in his jurisdiction besides regular
joint inspections planned.
19.1.6. RA of SSCA shall inspect at least one seed plot of minimum 2 % of source seed
lots utilized for sowing in his jurisdiction besides regular joint inspections
planned.
19.1.7. State level quality control authority shall inspect at least one seed plot of
minimum 0.2 % of source seed lots utilized for sowing in the state.
19.1.8. RA of SSCA shall at least draw 2 samples from SPU where more than 100 seed
lots are planned to be processed in the season and send it for testing under
quality control.
19.1.9. State level quality control authority of SSCA shall at least draw 2 samples
under quality control and send it for testing from the SPU where more than
300 seed lots are planned to be processed in the season.
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19.1.10. State level quality control authority and RA of SSCA shall at least draw 5
samples for GOT in their jurisdiction from the seed lots for which GOT is not
prerequisite.
19.1.11. If a seed plot raised from a source seed lot is found not eligible due to
noncompliance of field standards for purity (off type), concerned DA/
concerned officer of SSCA shall intimate it to other DA/ concerned officer of
SSCA in whose jurisdiction the source seed lot is utilized.
19.1.12. If a seed plot raised from a source seed lot mentioned in 19.1.11 is found
eligible in some district jurisdiction then sample shall be drawn for GOT if GOT
is conducted for that crop by SSCA, when the seed lot is offered for processing.
19.2. Technical Audit and Inspection
19.2.1. RA of SSCA shall conduct a test technical audit of all the office of DA/
concerned officer of SSCA in their jurisdiction in June and November.
19.2.2. In the month of June technical audit of Rabi registration and Kharif processing
and tagging work shall be conducted.
19.2.3. In November technical audit of Kharif registration and Rabi processing work
shall be conducted.
19.2.4. Joint director in the office of director SSCA shall conduct technical audit of STL
functioning under SSCA’s control.
19.2.5. RA of SSCA may form a team of officers for technical audit.
19.2.6. During technical audit all technical files such as registration files, prescribed
register, sanctions, realization of fees, summary report of SPU shall be verified
and lacunas found shall be brought to the notice of concern. Audit report shall
be submitted to the Director SSCA.
19.2.7. Concern DA/ concerned officer of SSCA shall submit the compliance of audit
report within month.
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19.3. Quality control measures on SPU
19.3.1. SCO on SPO shall verify the documents of seed lot carefully before accepting
the seed lot for processing. If any suspicious scratching is found on the
documents or if document is incomplete then directives shall be taken from
the DA/ concerned officer of SSCA regarding processing of such lot or if such
lot is already processed then its tagging shall be done after the directives from
the DA/ concerned officer of SSCA.
19.3.2. DA/ concerned officer of SSCA shall at the time of visit of SPU verify the
documents of seed lot processed and certify if found proper and in case of
doubtful documents issue an advisory regarding further action and suspend
further certification until clarifications are sought about the doubts of such
seed lot.
19.3.3. RA of SSCA shall at the time of visit of SPU verify whether concern DA/
concerned officer of SSCA has verified and certified the documents of seed lot.
If not verified he shall verify and do the needful as in point 19.3.2.
19.3.4. The authorities shall inspect whether raw seed, good seed, finally certified
seed lots are stored lot-wise in proper condition, shall take samples for GOT or
STL of the doubtful lots if any and send it for testing whenever it is possible.
19.3.5. The authorities shall verify whether the machines are functioning properly
cleaned regularly, weights and balances used on the SPU are in proper
conditions and certified by the weight & measure department.
19.3.6. The authorities shall verify the tag accounts of SPU and whether the tags
issued by SCO are stitched to the seed bags properly.
19.4. Truthfulness verification of seed lots are received on SPU
19.4.1. DA/ concerned officer of SSCA or its representative shall verify at least 3 % of
the seed growers from the list of growers submitted as per point 7.1.5.2 by
SPU/ CSP in the prescribed truthfulness verification format.
19.4.2. RA of SSCA or its representative shall verify at least 0.5% of the seed growers
from the list of growers submitted as per point 7.1.5.2 by SPU/CSP in the
prescribed truthfulness verification format.
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19.4.3. Seed lot shall be released only after satisfactory report of truthfulness
verification. If any discrepancy is observed it shall be reported to higher
authority, in such case Director SSCA shall give the directives and seed lots
shall only be released after the approval from Director SSCA.
19.4.4. 3% and 0.5 % seed growers to be verified as per point no. 19.4.1 & 19.4.2 shall
be selected randomly by the RA of SSCA and communicated to concern
DA/concerned officer of SSCA for verification.
19.5. Special cases
19.5.1. DA/ concerned officer of SSCA shall cross check some of the seed plots in
which excessive or abnormal productivity is reported as compared to other
seed plots or average season.
19.5.2. If it is found that the raw seed is accepted by SPU indiscriminately 10% more
than what is reported in FIR then at least 5 % of such seed lot shall be sampled
for GOT where GOT of such crop is undertaken by SSCA
19.5.3. If certain SPU is observed to be receiving abnormal seed testing report as

compared to other SPU in the jurisdiction of DA/concerned officer of SSCA,
then working on such SPU shall be audited and sample shall be drawn under
quality control for seed testing.
19.5.4. 5% of the eligible lots in GOT shall be re-observed by the committee on the
GOT.
19.5.5. 100 % of the not eligible lots in GOT shall be re-observed by the committee on
GOT.
19.5.6. If off types are observed more than specified in same source seed lot during
field inspection which was found eligible in GOT then DA/ concerned officer/
RA of SSCA shall submit confidential report to the Director SSCA. Director will
issue directives regarding action to be taken.
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20. REPORTING
20.1. ‘A’ report (Registration and Inspection report)
20.1.1. Progress report of registration of seed plot, inspection, raw seed verification at
village level shall be reported in prescribed format of ‘A’ report by the concern
authorities of SSCA for their jurisdiction.
20.1.2. ‘A’ report shall be prepared as per the stage of the crop i.e. Separate report
shall be prepared for foundation and certified stage.
20.1.3. While preparing report for stage it shall be prepared as per hierarchy of the
stage (for e.g. in foundation ‘A’ report Breeder to foundation shall appear first
and then Foundation I to Foundation II in the same way while preparing
certified ‘A’ report the chronology shall be FI-CI,FII-CI,CI-CII,B-C)
20.1.4. Chronology of crops within report shall be Cereals, Millets, Pulses, Oilseeds,
Fiber Crops, Forage crops, Green manures and vegetables. Crops in group and
varieties within crop and CSP within variety shall be reported as per English
alphabets.
20.1.5. Crops, variety, stage and CSP wise registered growers and their area shall be
reported in col. 6 & 7 respectively.
20.1.6. Area inspected shall be reported in column 10&11, Not traced growers & area
shall be shown in col. 23 &24 note may be mentioned in remarks column no.28
regarding the status individually. Area inspected shall include the growers &
area reported in col.10, 11 and 23,24.
20.1.7. Growers and area not eligible for certification shall be reported reason wise in
col. 12 to 19 and are eligible for certification shall be recorded in col.20 to 21
and expected produce shall be recorded in col. 22.
20.1.8. Raw seed stock verified at village level by SSCA authority shall be reported in
col. 23, 24 & 25.
20.1.9. Crop, variety, stage and CSP wise total shall be arranged bellow each sub
group (e.g. total shall be made for soybean JS-335 FI-CI which shall include
total grower and area registered in the jurisdiction by all CSP’s).
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20.1.10. Crop variety, stage and CSP wise data shown in A report shall match with the
data recorded in registers maintained in point 4.3.10-4.3.12.
20.1.11. At the end of the season A report shall be submitted mentioning “Final Report”
on it and shall be preserved in the office for prescribed period.
20.1.12. While preparing consolidated report at divisional level it shall be consolidated

crop, variety, stage, CSP and district wise.
20.1.13. While consolidating report at state level it shall be consolidated crop variety,
stage, CSP and division wise.
20.1.14. In districts ‘A’ report crop wise and CSP wise summery shall be recorded at the
end of report.
20.1.15. In divisions ‘A’ report crop wise, district wise and CSP wise summery shall be
recorded at the end of the report.
20.1.16. In states ‘A’ report crop wise, division wise and CSP wise summery shall be
recorded at the end of the report.
20.2. ‘B’ report (Processing report)
20.2.1. Progressive processing of seed lots shall be reported monthly in the

prescribed format of ‘B’ report by concern authorities of SSCA for their
jurisdiction.
20.2.2. Weekly progress report of processing on SPU shall be submitted in prescribed

format of weekly ‘B’ report. The report shall be submitted by SCO on the SPU
to DA/ concerned officer of SSCA. DA/concerned officer of SSCA shall submit
consolidated report to RA of SSCA. RA of SSCA shall submit its consolidated
weekly report to Director SSCA. Weekly report shall be consolidated at
Directorate SSCA and processing work should be reviewed weekly without
fail.
20.2.3. Monthly B report shall be prepared at all levels on the principles described in
20.1.1 to 20.1.4 and 20.1.9.
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20.2.4. At the end of season ‘B’ report shall be submitted mentioning “Final Report”
on it and shall be preserved for prescribed period.
20.2.5. When processing work on SPU is completed then “Final Report” shall be
mentioned in remark column of weekly ‘B’ report against that SPU, when such
entry is taken against all SPU’s then the weekly B report is finalized and shall
be preserved as “ Final weekly ‘B’ report”.
20.3. ‘C’ Report (Revalidation report)
20.3.1. Report of revalidation work done in the jurisdiction of concern SSCA authority
shall be prepared monthly in the prescribed format of ‘C’ report.
20.3.2. ‘C’ report shall be prepared on the principles described in 20.1.2 to 20.1.4,
20.1.9 and 20.1.12.
20.3.3. At the end of season ‘C’ report shall be submitted mentioning “final report” on
it and shall be preserved for prescribed period.
20.4. Tag report
20.4.1. Monthly tag status report shall be prepared category wise in the prescribed
format by the DA/ concerned officer of SSCA and submitted to RA of SSCA.
20.4.2. RA of SSCA shall consolidate these reports and submit it to the Director SSCA.
20.4.3. All authorities shall monitor availability and continuous supply of the required
category of tags so that work shall not be hampered due to unavailability of
tags and account of tags shall be closely monitored.
20.5. Revocation of tags of advance tagged not eligible seed lots.
20.5.1. Monthly report of revocation of tags of advance tagged not eligible seed lots
shall be prepared in prescribed format by SCO on each SPU and shall be
submitted to DA/ concerned officer of SSCA upto 3rd day of each month.
20.5.2. DA/ concerned officer of SSCA shall submit consolidated report of all SPU’s to
RA of SSCA upto 5th day of the month.
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20.5.3. RA of SSCA shall submit consolidated report for its jurisdiction to Director
SSCA upto 8th day of the month which shall be consolidated by it for review of
revocation work.
20.5.4. When revocation of all tags is completed a final report shall be submitted and
preserved for prescribed period.
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21. TIME LINE FOR THE ACTIVITIES TO BE PERFORMED BY SSCA
21.1. Time limits for field level activities
S. No. Detail of activity Time limit

21.1.1 Source seed verification prior to As soon the complete proposal is received
distribution for sowing latest within 3 working days.
21.1.2 Verification of area registration 1. As for as possible CSP wise planning shall be
proposal for the production made and date and time shall be allotted to
season. prospective CSP`s and verification shall be
completed on allotted date & time.
2. If registration proposal is submitted without
notice then within two working days in the
presence of CSP representative.
3. If CSP representative is absent then in 5
working days.
21.1.3 Issuing challan for fees. 1. In case of area registration proposal and SPU
licence proposal in one working day if it is
confirmed after verification that the proposal is
acceptable.
2. In other case immediately or within one
working day from the receipt of request
complete in all manners.
21.1.4 Village level raw seed stock 1. SCO shall be allotted within 3 working days
verification at PSP`s place from the date of receipt of prescribed fees of
any.
2. SCO allotted shall discuss with CSP
representative and decide the program by
mutual consent before the last date prescribed.
21.1.5 Issuance of Tags from office to 1. In case available with office –As soon the
concerning SCO fees paid challan is submitted or latest by one
working day.
2. In case not available with office-shall place
demand to higher office immediately after
issuing challan of fees and issue the tags as per
requirement as soon they are available.
21.1.6 Issuing bill for processing Fortnightly processing bill shall be issued on
charges 1st &16th day of the month.
21.1.7 Payment of processing charges 1. Bill issued on 1st day of month shall be paid
by CSP/ SPU. by 15th day of month.
2. Bill issued on 16th day of month shall be
paid by 30th day of month.
21.1.8 Sending sample to STL from SPU. On the day of acceptance of sample declared by
notified STL or an alternate day or at least once
in a week or as directed by director SSCA for
their state.
21.1.9 Declaration of STL/ GOT reports Within an 2 working days after receipt of the
received reports by concerned SSCA authority
21.1.10 Drawing samples of GOT After payment of fees if any issue shall be
discussed with CSP representative and date
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S. No. Detail of activity Time limit

and time shall be decided by mutual consent
but before the prescribed time limit.
21.1.11 Dispatch of GOT report from Within two days of from the submission of
GOT centre to concerned district observation report card (ORC) of the seed plot.
authority
21.1.12 Issuing Release order/ tagging Within two working days from declaration of
certificate of a seed lot seed test report/ GOT report as the case may
be provided all other things are in order.
21.1.13 Re-inspection of a seed plot. Within seven working days from the payment
of fees if any if the plot is standing in the field.
21.2. Time limits for various sanctions accorded by SSCA
S. No. Details of sanction Time limit

21.2.1 Registration of CSP by SSCA
i) Verification of proposal by Within 3 working days from receipt of
SSCA authority proposal
ii) Issuing fees challan

Within 1 working day if the proposal is found
eligible in all respect
iii) Issuing Registration identity
to CSP Within 2 working day from receipt of paid fees
challan
21.2.2 SPU renewal/ new SPU licence

proposal.
i.) Verification of proposal by Within 7 working days from the receipt of
DA/ concerned officer of SSCA. complete proposal.
ii.) Submission of proposal to RA Within two working days from the date of
of SSCA verification of proposal.
iii.) Submission of proposal to Within 5 working days from the date of receipt
Director SSCA by RA of SSCA. of proposal if found complete in all respect.
iv.) According sanction to the Within five working days from the receipt of
proposal by Director SSCA. the proposal if found eligible in all respect.
21.2.3 Sanction of seed container by Within two working days from the receipt of
DA/concerned officer of SSCA. complete proposal if found eligible.
21.2.4 Sanction of seed container from

higher authorities
i. Verification & submission of Within in three days from the receipt of
119

proposal by DA/ concerned complete proposal if found eligible in all
officer of SSCA. respect.
ii. Sanctioned by RA of SSCA or Within three working days from the receipt of
submission to Director SSCA. proposal if found eligible.
iii. Sanction by director SSCA. Within four working days from the receipt of
proposal if found eligible in all respect.
21.2.5 Advance tagging sanction
i) Sanctioning/ sending proposal Within two working days from the receipt of
to higher authority by DA/ proposal if found eligible after verification.
ii) Sanctioning/ sending Within two working days from the receipt of
proposal to higher authority by proposal if found eligible after verification.
RA of SSCA.
iii) Sanctioning by Director Within two working days from the receipt of
SSCA. proposal if found eligible after verification.
21.2.6 Sanction for bulk bag packing.

i) Verification and sending Within three working days from the receipt of
proposal to higher authority by complete proposal if found eligible in all
DA/concerned officer of SSCA. respect.
ii) Sanctioning/ sending Within three working days from the receipt of
proposal to Director SSCA by RA complete proposal if found eligible in all
of SSCA respect.
iii) Sanctioning the proposal by Within three working days from the receipt of
Director SSCA. complete proposal if found eligible in all
respect.
21.2.7 Sanction to Revalidation
proposal Within 5 working days from the receipt of
i) Verification of proposal. complete proposal.
As soon the verification is completed
ii) Issuing challan of fees. satisfactorily or within one working day.
Within two working days from the date of
iii) Issuing sanction order. payment of fees if any.
21.2.8 Sanction to Regarding, Re-

sampling, Retesting proposal.
i) Sanctioning/ submitting Within 4 working days from the receipt of
proposal to higher authority by complete proposal if found eligible.
DA/ concerned officer of SSCA.
ii) Submission of proposal to Within 4 working days from the receipt of
director SSCA by the RA of SSCA. complete proposal if found eligible.
120

iii) Sanctioning proposal by
Director SSCA. Within 4 working days from the receipt of
complete proposal if found eligible.
21.2.9 Inter district transport

certificate. Within 3 working days from the receipt of
i) If the proposal is as per point complete proposal and if it is found eligible.
6.5.3 and 6.6.
Within 15 working days from the receipt of
ii) If the proposal is as per point complete proposal and if it found eligible.
6.5.4.
21.2.10 Issuing NOC for Inter State Within 5 working days from the receipt of
movement of raw seed by complete proposal and if it is found eligible.
Director SSCA processing state
(6.8.1).
21.2.11 Issuing order for Inter State Within 5 working days from the receipt of
movement of raw seed by complete proposal and if it is found eligible.
Director SSCA producing state
(6.8.2.2)
21.2.11 Issuing ISTC by the Director Within 2 working days from the receipt of
SSCA producing state (6.8.2.15) complete proposal and if it is found eligible.
21.2.12 Acceptance and approval to Within 2 working days from the receipt of
process raw seed received on complete proposal and if it is found eligible.
ISTC by Director SSCA
processing state (6.8.3.3)
Note: Director SSCA is empowered to change above time lines as per circumstances
prevailing in their state.
121
1. CERTIFIED SEED PRODUCER (CSP)
1.2.1 Application for a person to register as CSP
To,
The Director,
____ State Seed Certification Agency,
______.
Through: DA of SSCA ___.
Sub: Registration/Renewal of registration of an individual as CSP.
R/Sir,
I am here with submitting my application along with prescribed documents for
registration / Renewal of registration of an individual as Certified Seed Producer (CSP)
in the state of in the prescribed format for the year 20__-20__. You are requested to
register me as CSP and issue me a unique CSP identity.
Thanking you!
Signature of an Applicant
Name of an Applicant
Enclosed: Application in prescribed format along with documents.

Total pages __ numbered serially.
122
Application form for registration of an individual as CSP in the State of _____.
1 Full Name of an Individual :

2 Father’s Name
3 Address for correspondence
4 E-mail ID
5 Contact Number Mobile No.
6 Aadhar Number Photo Copy attached Yes/No
7 PAN (If available) Photo Copy attached Yes/No
8 GSTN (If available) Photo Copy attached Yes/No
9 Seed Sales License (If available) Photo Copy attached Yes/No
10 CSP Identity (In case of renewal) Original CSP Identity attached
Yes/No
11 Details of Land aimed to be used for certified
seed production program attached- -Yes/No
12. Declaration regarding family member attached -Yes/No
13. Original consent letter of the owner of the land
who is the family member of an individual applying
for CSP registration attached - Yes/No
14. Photocopy of revenue document of enlisted land - Attached - Yes/No
13. Details of proposed certified seed production program
Sr. No. Season Crop Variety Stage Area in Ha. Remark
Place Signature of an Applicant

Date Name of an Applicant
123
1.2.4 Declaration of family in case land is owned by family members
Name of Relation With Survey No as per Area Re

Sr. No.
owner of Land CSP Revenue documents in Ha marks
1 2 3 4 5 6
I declare on oath that the persons shown in column 2 are my family members and
related with me by the relation shown in column 3. They have given their consent to utilize
their land whose details are shown in column 4 and 5 for certified seed production program
by me as Certified Seed Producer (CSP). Their consents in prescribed format are attached
along with this application. I shall be responsible for any liability in case of certified seed
production program taken on this land.
Place Signature
Date Name of CSP
124
Consent of land owner who is family member of CSP (Individual)
I---------------------------resident of --------------------------------and owner of------------ Ha

land in survey number -------------- of village ----------------Tahsil ----------------- District ----------
---do hereby give my consent to utilize this land for certified seed production program by ----
---------------------------------------as Certified Seed Producer CSP (Individual). I am family
member of CSP (Individual) and is related with him as ------------------. Any liability regarding
certified seed Production program rests on CSP (Individual)
Place Signature
Date Name of land owner
125
1.3.1 Application for an Organization to register as CSP

To,
The Director,
__________SSCA, ________________
Through: DA of SSCA ______________
Sub: Registration / Renewal of registration of an organization as CSP
R/Sir,
I am herewith submitting my application along with prescribed documents for Registration /
Renewal of registration of an organization as Certified Seed Producer (CSP) in the state of in
the prescribed format for the year 20--20_. You are requested to register my organization as
CSP and issue a unique CSP identity.
Thanking you
Signature of an Applicant
Name of an Applicant
Designation
Name of organization
Enclosed: Application in prescribed format along with documents. Total pages __ Numbered
serially
126
Application Form for Registration of an Organization as CSP in the State of ____.
1. Full name of an Organization

2. Legal status of an Organization-Proprietor firm / Partnership firm / private limited
company / private company / Co-operative / Farmer saving group / Public sector company
/ Farmer producer company / Any other specify
Photocopy of legal status attached-Yes / No
3. Decision making body of the organization
4. Address for correspondence
5. e-mail ID
6. Contact Number Mobile Number
7. PAN (If available) Photocopy attached- Yes/ No
8. GSTN (If available) Photocopy attached- Yes/ No
9. Seed Sale License (If available) Photocopy attached- Yes/ No
10. CSP Identity (In case of Renewal)
Original CSP Identity attached- Yes/ No
11. Name and designation of responsible person-
12. Authority letter for the responsible person making application attached Yes/ No
13. Details of field staff employed for certified seed production program attached Yes/ No
14. Details of previous years certified seed production program attached Yes/ No
15. Details of proposed certified seed production program in next year attached
Yes/ No
16. Details of infrastructure available with the organization for certified seed production
attached Yes/ No
Place Signature of an Applicant

Date Name of an Applicant
Designation and Name of Organization
Details of Previous years Certified Seed Production Program.
Area
Sr. Quantity
Season Crop Variety Stage Certified in Remark
No. Certified in Qtls.
Ha.
127
Details of Proposed Certified Seed Production Program in next year.
Area to be
Sr. No. Season Crop Variety Stage registered Remark
in Ha.
Details of infrastructure available with the organization for Certified Seed Production
Program.
S. No. Name of infrastructure Place Address Remark
Details of field staff employed for Certified Seed Production Program.
Educati Area of
Name of field Desig Contact onal operati
Sr. No. Remark
staff nation No. Qualific on
ation
128
1.3.4 Authority letter for the responsible person making application for registration
as CSP
To,
The Director,
____ State Seed Certification Agency,
________.
Through: DA of SSCA ____.
Sub: Authority letter for responsible person of the organization.
R/Sir,
I/We, hereby declare Mr. / Mrs. / Miss. _______________________________________ Designation

__________________________ as responsible person for making application in relation to certified
seed production program in the state of ______________. He / She is also authorized to
authenticate his sub ordinates in this regards. His signature is authenticated below. You are
requested to entertain his submission on behalf of our organization. Copy of statute /
powers to authenticate a person on behalf of the organization entrusted in the signatory is
attached along with.
Name of the responsible person -

Signature of responsible person - 1.
2.
Above signature is attested
Signature
Name of Authority
Designation
Organization
129
1.5.3 Registration identity Certificate of CSP

Mr./Mrs./Ms. ____________________________ (Name of individual / Organization) of
_______________________ (Address) is found eligible for registration of certified seed producer
(CSP) in the state of ____________________ as an individual / Organization, hence registered /
renewed registration with _____________ State Seed Certification Agency as Certified Seed
Producer (CSP) individual / Organization for the year 20___20____ with following details.
CSP Registration Number:

Responsible person:
Jurisdiction of Operation:
Validity:
Place
Date Signature
Full Name
Director
___State Seed Certification Agency __.
130
2. SOURCE SEED
2.1.13 Report of availability of source seed with CSP

CSP Name- Season-
Sr. Crop Variet Stage No Quantity Own Available Sold Balan Remark
No y of Qtls Requir for Sale till ce
Lots ement Qtls date Qtls
Qtls Qtls
1 2 3 4 5 6 7 8 9 10 11
2.2.5 Certificate regarding Authenticity of Source seed if original RO is not submitted

Certificate
This is to certify that (Producers Name) have supplied source seed as detailed below
to (Name of Purchaser) for the KH / RB /SM 20__ season.
S.N. Crop Variety Source Lot RO No. Total Qty. sold to Qty. sold to
seed No. Qty.as other above
stage per RO. organisation mentioned
organisation
1 2 3 4 5 6 7 8 9
Total Quantity Quantity balance Bill No. & Date Tag No. Remark
sold with producing as per
organization Col. No. 9
10 11 12 13 14
We have issued Attested Release Order for the same & original is kept with us.
(Sign, Name & Designation of issuing authority)
2.3.2 Source seed stock book of CSP
CSP Name- Season-

Crop - Variety- Stage -
Sr. No Lot Opening Details of distribution Quantity Balance Remark
No Balance Distributed
Qtl Bill Date Name Bags Qtl
No
1 2 3 4 5 6 7 8 9 10
131
2.3.3. Application for verification of source seed
To,
D.A. of SSCA.
……………….
Sub- Regarding verification of source seed for KH / RB / SM 20__ season.
With respect to the cited subject, I / we am / are desirous to register the seed
production program for the crop variety detailed bellow during KH / RB /SM 20__ season,
for which we are offering source for verification as detailed bellow. You are requested to
verify the source seed offered and issue the Source Verification Report (SVR) at the earliest.
S. Crop Variety Stage Lot no. Own Quantity Storage Remark

No. produced / No. of Qtls place
Purchased bags
1 2 3 4 5 6 7 8 9 10
Following documents are submitted along with this proposal.

1) Original BC/RO of seed lots.
No. of lots offered ____ No. of original BC/RO submitted _____.
2) Original BC/RO of _____ lots shall be submitted prior to registration of seed production
program. Whose
attested photocopies are submitted herewith.
3) Number of purchased seed lots _____.
Number of photocopies of purchase bills Submitted herewith ___.
4) Planning for utilization of source seed included in this proposal in prescribed format.
5) Source verification Report in prescribed format in two copies.
Authorized Signatory of CSP.

----------------------------------------------------------------------------------------------------------------------
For office Use
Noted in source verification Register page No. ------------- Sr. No.
Signature
Designation
132
2.3.3. Order for verification of source seed
To,
_________,
SCO of SSCA,
DA of SSCA,
__________.
Sub- Regarding Source Verification.
Ref- CSP’s SV request vide letter no.__ dated ___.
The proposal of SV quoted in reference is attached with this letter .You are ordered to
1. Verify the proposal and assure that all required documents are submitted.
2. Verify the source seed immediately.
3. If all required documents are submitted in the proposal then handover one copy of SVR to
the CSP and take note of it in SV register and submit one copy to office.
4. If source document is not submitted in the proposal then take note of it on SVR and
submit both the copies of SVR in the office and take note of it in SV register and intimate SPO
to comply the deficiencies.
DA of SSCA
-----------------.
__________________________________________________________________________________________________________
Source is verified on ____ and entries are taken in SV Register page no ___ at Sr. No. ___.
SCO of SSCA
2.3.3 and 2.4.6 Tentative / Final planning of Source Seed utilization
Sr. Crop Variety Stage No Qty DA wise planning of source Sold Balance Remark
No. of Qtls seed utilization for own to
Lots program (Qty in Qtls) othe
Dist Dist Dist Dist Dist r
SPO
1 2 3 4 5 6 7 8 9 10 11 12 13 14
133
2.3.3 Source Verification Report (SVR)
CSP Name- Season-

Sr. Crop Variety Stage Lot Producer Certifying Details of Release Order
No No Agency RO Weight No of Qty
No of Bag Bags Qtls
1 2 3 4 5 6 7 8 9 10 11
Purchase Details as per Tag verified Quantity Tag Numbers verified

Bill No & verified
Date Date Germination Genetic Physical No of Weight
of Purity Purity Bags Qtls
Test % %
12 13 14 15 16 17 18 19
2.3.4 CSP wise source seed verification register
CSP Name- Season-

verification
Original BC/
Tentative
submitted
Planning
Signature
Remark
Letter No
Name of
Qty Qtls
Date of
Variety
Officer
Lot No
Sr. No.
Stage
Crop
Date
Y/N
RO
1 2 3 4 5 6 7 8 9 10 11 12 13 14
134
2.3.17. Format of affidavit in case of incomplete SVR
Party 1 (Who has given the agreement):-

Party 2 (To whom the agreement is submitted):-
Whereas I/WE making this agreement who are planning to register the seed
production programe in the jurisdiction of the authority to whom this agreement is
submitted, and whereas are not in position to submit original RO/BC of the source seed lot
given bellow which are utilized for registering the seed production programe, therefore we
are submitting this agreement that I/We will submit these original BC/Ro to the DA of SSCA
prior to harvesting of the seed crop. I/We are aware that if I/We failed to submit these
documents in the stipulated time period our seed production program may be omitted from
certification at any stage and fees paid to SSCA for such seed production programe will not
be refunded to us. I/we are also aware that I/We will be responsible for any complaint of
seed grower in future due to such omission of the seed production program from
certification and liability of compensation due to such omission of seed production program
shall be borne by me/us for which this agreement is submitted to register the seed
production program on the basis of photocopies of BC/R0 of bellow mentioned seed lots.
Sr. No. Source lot Crop variety Stage Registration

No. No. of growers Area ha
1 2 3 4 5 6 7
135
2.4.2.1 Application form of PSP (FORM - I)

Part-1
1. Personal details of PSP
A) Name:
B) Residential address:
C) Contact no. Mobile: Other:
D) Email id:
E) Bank account number:
F) Name of bank and branch:
G) AADHAR No of PSP:
2. Place of seed field: Survey no as per revenue records:
Total area of the field as per revenue records: __.__ Ha (Attach photocopies of revenue
record)
3. Details of crop to be registered for certification.
A) Crop:
B) Variety:
C) Stage / Class of the seed to be produced: Foundation I / II OR Certified I / II
D) Area to be registered for certification: __.__ Ha
4. Details of source seed used for sowing.
A) Crop:
B) Variety:
C) Stage / Class of source seed:
D) Lot number:
F) Quantity used: __ Kg Number of bags:
G) Tag numbers of seed bags used:
5. Isolation distance in meters (from the field of other variety of same crop)
East: ____ m. West: ____ m. North: ____ m. South: ____ m.
6. Actual date of sowing:
Name and Signature of PSP
This is to certify that the details mentioned above by the PSP are verified by us and
are found correct and the signature of PSP is attested by us.
Signature of authorized signatory of CSP
136
Part – 2
1. Details mentioned in Part – 1 is true and correct to the best of my knowledge. I am aware
that my registration may get cancelled if any discrepancy is found in the information
given by me.
2. Field mentioned in point no. 2 and 3 of Part-1 is owned by me / my family and its
revenue documents are in my / my family members name and I am applying an my name
as PSP as Head / Karta of my family.
3. The source seed mentioned in point 4 of Part-1 is procured / purchased from _____ (name
of CSP) and same will be sown in the field mentioned in point no. 2 and 3 of Part-1. The
raw seed produced from the seed plot mentioned in point 2 and 3 of Part-1 shall only be
tendered to the CSP if it is eligible for certification.
4. Me or my family member as my representative shall remain present at the time of field
inspection of SCO of SSCA and shall show him the seed field and all the tags or bags of
utilized source seed. I am aware that my seed plot shall be liable for rejection if I failed to
do so.
5. Bilateral agreement regarding procurement of produced raw seed is made between me
and CSP. I shall accept the payable amount of raw seed tendered to CSP by me as per
bilateral agreement by any of the account payee instrument.
Name and Signature of PSP
This is to certify that the details mentioned above by the PSP are verified by us and
are found correct and the signature of PSP is attested by us.
Signature of authorized signatory of CSP
137
2.4.5 Receipt of Source seed distribution

Name of CSP
Season – KH / RB / SM 20__
Name of PSP –
Address –
Contact No - email id –
Farm details –
Sr. No Crop Variety Stage Lot No Distribution Rate Total Tag

Details Rs. / amount Numbers
No of Qty Kg Rs.
Bags Qtls
1 2 3 4 5 6 7 8 9 10
Other charges, if any – Rs.

Total – Rs.
Received in cash / to be paid
Signature of PSP receiving Source Seed Signature of CSP issuing Source

Seed
Name of PSP Name and Designation of CSP
138
2.4.7 Original RO/BC deposition Certificate
Name of CSP Season – KH / RB / SM 20__
Sr. Crop Variety Stage Lot No DA of Quantity Remark

No SSCA
Bags Qtls
where
seed is
utilised
1 2 3 4 5 6 7 8 9
Signature
Issuing DA of SSCA
To
DA of SSCA
_____________
This is to certify that the original BC / RO of the source seed lot mentioned in column
no. 5 above are deposited in this office by the CSP, Hence seed production program may be
registered in the jurisdiction of DA of SSCA denoted in column no. 6 for the respective crop
variety within the limit of source seed quantity shown in column no. 7 and 8 on the basis of
this original certificate and photocopies of BC / RO of respective seed lots.
Signature
Issuing DA of SSCA
139
3. STAGE-II SEED PRODUCTION PROGRAM
3.1.3.1 Request application for stage-II seed production program
To,
The Director
______ Seed Certification Agency, ____.
Sub: Regarding sanction of stage-II seed production program
With respect to the cited subject, I/We hereby submit that, despite taking all efforts we
couldn’t get required source seed for following mentioned seed production program. So
I/We have planned for stage-II seed production program in the KH / RB / SM 20__ season
as detailed bellow. You are requested to accord the sanction for the same.
Sr. No. Crop Variety Stage for Area Remarks

which District Ha
sanction
required
Following documents are enclosed herewith.
1) Details of stage-II program in prescribed format.

2) District wise planning of seed production program.
3) Crop wise, variety wise, stage wise information regarding actual regular seed production
program of last season and proposed seed production program of current season certified
by DA of SSCA ___.
4) Photocopy of RO’s of source seed lot to be used for stage-II program __ (nos) purchase bill
with link bill __ (nos).
5) Details of certified seed production program taken by CSP during previous season in
prescribed format.
6) Proof of efforts taken to get source seed of required stage.
You are requested to accord sanction for proposed stage-II seed production program.
Authorized Signatory of CSP
140
3.1.3.4 District wise planning of stage-II seed production program.
Quantity
Sr. No. Crop Variety Stage Lot No
Bag Weight
1 2 3 4 5 6 7
Planning of district wise use of source seed

Quantity Remarks
District No of Bags Area Ha
Qtls
8 9 10 11 12
3.1.3.5 Details of crop, variety, stage wise seed production program of the crop
applied for stage II During previous season and proposed in current season.
Actual registration in previous

Sr. No. Crop Variety Stage season Ha
1 2 3 4 5
Quantity of seed certified as per column Proposed program in

no.5 Qtls current season
Certified Utilised for self- Quantity District Area Remarks
Seed seed production sold
program
6 7 8 9 10 11
141
3.2.12 Format of affidavit for stage stage-II program
Party 1. – (Name of CSP making affidavit)

Party 2. – (Name of SSCA to whom affidavit is submitted)
I / We the undersigned are planning to register stage II production program with _SSCA,
in the name of ______ (CSP name) as detailed bellow.
Sr. No. Crop Variety Stage Lot No. Area District
We have tried our best for availability of source seed of proper stage but could not
make it available despite our demand placed with the authorized source seed producers,
hence planned this stage II seed production program. I/We are aware that SSCA may
sanction our program as per our request and I/We will be responsible for any complaint in
respect of genetic purity or any other issue of the said program.
I/We will take all due care for maintaining genetic purity and other standards of
certification. I/We shall also be abide to all the terms and conditions laid down by SSCA in
this regard.
142
4. REGISTRATION OF SEED PRODUCTION PROGRAM
4.2.1 Application of CSP for registration of seed production program.

To,
The DA of SSCA
--------------------------------
Sub- Regarding registration of seed production program in KH/RB/SM 20------20-----
With respect to the subject cited above I/WE herewith submitting the seed
production program registration proposal for KH/RB/SM 20------20------. The proposal
contains following essential documents.
1) Application in form I of CSP.
2) Application in format I of PSP and copies of revenue documents of respective lands.
3) Original BC/RO of source seed utilized or certification of deposition of original
BC/RO.
i. Number of source seed lots utilized-
ii. Number of original BC/Ro submitted-
iii. Number of lots for which deposition certificate is submitted-
iv. Number of lots for which neither original BC/RO nor deposition certificate is
submitted-
4) Affidavit for registration of program in case of source seed lot mentioned in iv above
whose photocopies of BC/RO are submitted.
5) Source Verification Report (SVR) of source seed utilized.
6) List of PSP in prescribed format in duplicate.
7) Affidavit for registration of seed production program duly notarized on Rs.500 bond
paper / on Rs.500 bond paper / on plain paper.
8) Village wise, Taluka wise abstract of seed production program in prescribed format.
9) Details of source seed utilized in prescribed format.
10)Abstract of fees to be paid.
11)Copies of sanction for stage II production program.
12)Copy of legal registration certificate of CSP/ Seed sale license.
13)Details of staff of CSP in prescribed format.
14)Authority letter of competent authority of CSP in the name of person who is
submitting registration proposal.
You are requested to accept the registration proposal and issue fees challan
and register the program in the name of CSP.
143
4.2.5. Agreement for registration of Seed Production Program
Party 1 (Who has given the agreement):-

Party 2 (To whom the agreement is submitted):-
1. Whereas the SSCA has accepted the seed production program for registration in Kharif /
Rabi / Summer 20__ season as is requested by me / us, as per the Seed Act 1966 and Seed
Rule 1968 and whereas my/our SPO is allotted to register and get it certified in the name
of _____________ as per the list of primary seed producers (PSP),on whose field with revenue
identification shown in the list the seed production program is executed by us. Therefore
it is binding on us to follow the rules, regulations, terms and conditions laid down for it as
per the Seed Act 1966, Seed Rule 1968 by the SSCA. It is also binding on us to follow the
decisions taken by SSCA time to time to maintain the quality of certified seed. I/We are
also aware that though the seed is being certified by SSCA, final responsibility of physical,
genetic purity of the certified seed lies on us and I / we do accept such responsibility. Any
financial burden arising out of the conflict due to purity of certified seed will be borne by
us. I/We are also aware that SSCA has full power to reject the seed production program
from certification chain in case I / we / our PSP has failed to follow any of the rules,
regulations ,terms and conditions laid down by the SSCA.
2. Source seed as shown in the submitted list is distributed to the PSP whose receipts are
preserved with us and copy of which will be presented at the time of registration or as is
demanded by SSCA. It is also confirmed that the source seed so distributed is sown by our
PSP’s in the field shown in the list and tags and receipts of which are preserved by them
which will be presented by them at the time of field inspection failing which the seed field
may be rejected due to non-conformity of source seed.
3. I / We / Our PSP’s are aware about the technical requirement of the seed crop and its
certification procedures and that sufficient isolation distance is maintained between the
seed crop and objectionable crops, if sufficient isolation distance is not found maintained
the seed field may be rejected partially or fully.
4. Source seed of a variety, male or female parent is either our own produce or purchased
from authorized source seed producer and same is utilized for distribution and sowing
after the verification of source seed by SSCA authorities as per the source verification
report.
5. I/We have obtained an application in form I of our PSP, revenue documents of the field in
which the seed crop is sown, Affidavit of PSP regarding his being head of family in case
144
the land is owned by other members of his family, and bilateral agreement between CSP
and PSP. These documents will be preserved for a period of three years and shall be made
available to SSCA as and when demanded by it.
6. Breeder / Foundation / certified source seed shall be utilized as per the seed rate
recommended by the Agri. Universities for the crop unless the prior permission is taken
from SSCA to utilize the source seed at lower rate than recommended on the considerable
ground.
7. Minimum field inspections as per IMSCS of the seed crop registered by us shall be
conducted at our level by our staff. Off types and objectionable plants observed during
SCO’s inspection shall be roughed out by us / our PSP as per the instructions of SCO of
SSCA.
8. It is our responsibility to identify PSP and his seed field, inform him about the inspection
schedule of SCO of SSCA, make PSP’s present at the time of field inspection and inform
them to make available source seed tags and receipt for verification of seed source.
9. I/We are aware that the seed field inspection will be carried out by SCO in the presence of
PSP or his representative identified by us in case PSP or his representative fails to attend
the field inspection or fails to present tags and receipts of source seed utilized for sowing
the seed field shall be omitted from the certification chain. In case dispute arises
regarding eligibility of seed plot or expected yield of the seed plot then it will not be
argued with the inspecting SCO of SSCA and shall be reported to DA of SSCA on the same
or following day along with a copy of Field Inspection Report (FIR).
10. I/We are aware that the list of PSP’s submitted for registration may be published by
SSCA in public forum or handed over it to certain authority of state or local
administration or may be asked by SSCA to submit it to certain authority or under RTI.
11. I/We are aware that the list of PSP’s in prescribed format whose raw seed produced
from the eligible seed plots, may be published by SSCA in public forum or handover it to
certain authority of State or local administration at the time of raw seed verification at
SPU, or may be asked by SSCA to submit it to certain authority or under RTI.
12. Raw seed produced from eligible seed plots shall be harvested, threshed, picked,
winnowed separately and every care shall be taken to avoid physical admixture and
maintain purity of raw seed. Raw seed from ineligible seed plots shall be harvested,
threshed, winnowed, picked as per the advice of SSCA authorities and such raw seed
shall not be added to the eligible raw seed lot and information of disposal of such raw
seed may be furnished to SSCA if asked by it.
145
13. I/We are aware that it is our responsibility to confirm that the raw seed produced from
the eligible seed plots is only offered by the PSP duly filled in the bags of specified
dimensions and list of such PSP’s will be submitted to SSCA for verification of raw seed
at village level. The PSP’s will be paid as per bilateral agreement by an account payee
instrument after the raw seed is procured after due verification at village level by SSCA
authorities along with proper documents. Record of payment will be preserved by us
and shall be made available at the time of raw seed stock verification at SPU.
14. I/we are aware that only source seed cost and certification charges if any can only be
deducted from the amount due to the PSP on account of tendering raw seed to CSP.
Details of such deductions shall be mentioned on the raw seed receipt of PSP.
15. That the raw seed produced from the eligible seed plot shall be processed at the SPU
authorized by SSCA. It is my/our responsibility to remain present at the time of grading
processing of the seed lot and to communicate about it to PSP. Grading processing of the
seed lot shall be carried out as per schedule, in case I/we failed to remain present at the
time of grading processing I / we will not have any objection for it
16. That the processed seed may be treated with suitable substance as per the need and
final seed will be filled in the bags of predetermined size and an excess seed may be
added to the bag in order to compensate the weight loss due to decrease in moisture
17. That the sample for seed testing in laboratory or GOT is drawn from the seed bags and
such seed for sampling shall be free of cost .The laboratory or GOT Test reports shall be
final and binding on us and accordingly proper certificate shall be issued to the seed lot.
18. Responsibility of loss due to theft, fire or from any other case will be borne by us and it
is our responsibility to get insured the contents on the SPU.
19. That the seed lots found ineligible for certification after test reports shall be disposed of
as per the prevailing directives and such seed shall not be sold as such for the purpose of
seed.
20. That the SSCA may deny or revoke the certificate on account of interference in the work
of SSCA or if it is found that the certificate is being obtained by misrepresentation or
deceit.
21. That though the seed plot is found eligible for certification the seed lot shall be eligible
for certification only after it is found eligible in laboratory and or GOT tests and shall not
have any complaint about it.
146
22. That the reports of laboratory, GOT and quality control samples drawn by SSCA
authorities of a seed lot or field inspection of seed plot, in my/our presence or absence
shall be binding on us
23. That the bilateral agreement is made between me/us and our PSP and shall be
presented to SSCA in case of dispute if any.
24. That minimum of 5 plots or 10 ha. area in Kharif and 5 ha. area in Rabi season shall be
registered in a village if it is not followed in the village the area in that village may not be
inspected by the SSCA and the fees paid for it shall be forfeited. If we demand inspection
in such village we have to pay the fees to the tune of shortage in area.
25. That I/we are registering our seed production program and have paid the fees decided
by SSCA for it voluntarily and shall not ask for refunded in any case.
26. Whereas the concept of partial isolation is accepted in certification procedures of self-
pollinated and often cross pollinated crops therefore it is binding on us to remove off
type in the seed plot falling in isolation distance and take utmost care not to mix the seed
produced in the ineligible area of seed plot in the seed produced from the eligible area of
seed plots. In case the complaints regarding genetic purity are recorded regarding such
seed lots in future, whole responsibility including financial burden if any shall be borne
by me/us.
I/we, the undersigned do solemnly affirm that this agreement is made by us thoughtfully
without any fear or pressure on ------------------- day of-------------------.
147
4.2.6 Village wise Crop wise Summary
Season: Name of CSP :
Sr. Tahsil Village Crop: Crop: Total Total

No. Variety: Variety: No of Reg
Stage: Stage: PSP Area
No of Reg. No of Reg. Ha
PSP area PSP area
Ha Ha
1 2 3 4 5 6 7 8 9
4.2.7 Details of source seed utilized
Season: Name of CSP :
Sr. Crop Var Detail of Source Seed Source Seed Utilised Bala Sour Re
No iet Lot Stage Qty as per Name Bags Qty Reg nce ce ma
y No RO of CSP Kg Area Qty verif rk
Bags Qty Ha Kg ying
Kg DA
1 2 3 4 5 6 7 8 9 10 11 12 13 14
4.2.8 Summary of Fees
Season : KH / RB / SM 20__-20__ Name of CSP :
Sr. Cro Var Sta Details of Seed Prod Prog Details of Fees
No p iet ge No of Reg. Acers Units Apl Reg. Insp Stg. Late Any To
y PSP Area Fee Fee . Fee II Fee Oth tal
Ha Fee er
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
4.2.10 Format for list of PSP

Tahsil : District :
CROP : VARIETY : STAGE :
Sr. Name Villag Contact Area Surv Source seed utilised Sow Tag
No. of PSP e No. Reg. ey Lot Sta No. Qty ing num Rema
Ha /Gat No ge of Kg date bers rk
No Bag
1 2 3 4 5 6 7 8 9 10 11 12 13
148
4.2.12 Details of authorized field staff of CSP
Sr. No Name of Staff Designation Jurisdiction Contact No Signature
1 2 3 4 5 6
4.2.13 and 8.2.1.22 Authority letter from competent authority of CSP for its
representative registering seed production program/
submitting license proposal
To
The DA of SSCA
-------------------------
Sub : Regarding authorizing representative on behalf of CSP
With respect to the subject cited, Mr. / Mrs. / Ms. ----------------------------------------------

------- working as --------------------------- in our organization is here by authorized by the
competent authority of the CSP to represent it in the matter of registration of seed
production program / applying for the license of SPU or its renewal. It is further certified
that I the undersigned is competent to issue this letter and certify the signature of -------------
--------------------------------------- given bellow.
Signature of Mr./ Mrs. / Ms. --------------------------------------
Signature 1
Signature 2
Signature 3
Sign
Name
Designation
149
4.3.1 Season wise Crop wise last dates of registration of seed production program
(Director, SSCA is empowered to decide on last dates of registration in the state)
Sr. Crop Last date of Last date Remark

No submission for
of proposal payment of
fees
1 Green gram, Black gram 25 July 31 July 1. In case of Govt.
holiday on stipulated
2 Improved and Hybrid Cotton, 31 July 6 August
date then next date
Soybean, Jowar, Perl Millet, shall be last date
Groundnut, Tur, Jute, Maize
2. Request for extension
3 Paddy 20 August 26 August of last date by CSP may
be entertained by the
4 Kh Sunflower and other Kh 31 August 6 Director SSCA on valid
Crops September grounds for particular
region or whole state as
5 Rabi Jowar, Safflower 31 October 6 the case may be.
November
3. Director SSCA is
7 Bengal Gram 20 26 empowered to revise
November November crop wise, season wise
last dates for
8 Wheat and Other Rabi Crops 15 21 registration in their
December December state.
9 Vegetable crops and Summer Within 15 Within 6

Crops days from days from
sowing receipt of
fee challan
1. Seed production program may be registered by CSP with SSCA after 15 days from sowing
of seed crop, need not have to wait until last date.
2. If crop has crossed the proper stage of inspection due to late registration seed production
program is likely to be omitted from certification chain special care be taken in case of short
duration crops
150
4.3.5 and 4.3.13 Format for registration proposal inward register
Sr. Date Name CSP Details of Date of

Details of verification
No of letter No Proposal verification
CSP and Date No Area of proposal
Conditionally
of in Ha Accepted Returned
accepted
PSP
1 2 3 4 5 6 7 8 9 10
Details of Details of fees

Lacunae Finally
compliance of Challan Amount Remark
found accepted Date
lacunae No Rs.
11 12 13 14 15 16 17
151
4.3.6 Checklist for scrutiny of seed production program registration proposal
S. No Detail Remark
1 Previous pending bills if any, Bill No :
Amount :
2 Has CSP submitted request for registration Letter No: Date:
3 Copy of Seed sale license of CSP
4 Copy of Registration Certificate of CSP
5 Authority letter for representative of CSP
6 Application of CSP in Form 1
7 Application in Form 1 of all PSP and revenue
documents of landholding
8 Agreement in prescribed format for registration
9 Copy of Notification and authorized characters in
case of new crop variety
10 Copy of printed leaflet regarding certification
procedures distributed to its PSP
11 Sanction obtained for Stage II seed production
program
12 Original release order / Deposition certificate of
utilized source seed lots
13 Agreement in prescribed format for not submitting
certificates mentioned above
14 Source verification report of all the source seed
utilized
15 Copy of purchase bill, link bill for purchased source
seed
16 Source seed utilization statement
17 Village wise crop variety stage wise summary
18 List of PSP in prescribed format
19 Abstract of Fees
20 Lacunas found in registration proposal (Attach
sheet if required)
1.
2.
3.
21 Letter issued to CSP regarding lacunas found
22 Compliance received from CSP regarding lacunas
1.The registration proposal of CSP is scrutinized and found eligible for registration hence
requested to accept the proposal for registration
2. Lacunas are found as per point no. in the checklist above hence it is
requested to conditionally accept the proposal/ return the proposal for compliance/ reject
the proposal.
3. Letter for acceptance/ conditional acceptance/ rejection is prepared for approval
Date : signature
Proposal verifying SCO
Signature
DA of SSCA
152
4.3.7 Letter for acceptance/ conditional acceptance/ return/ rejection of CSP’s seed
production program registration proposal
To,
_______________
Sub : Regarding your seed production program registration proposal.
Ref: Your letter No.___ dated ____.
In connection to the registration proposal submitted by you vide the letter mentioned
under reference, following lacunas are found.
1. CSP has not submitted its application in Form I.
2. CSP has not submitted PSP’s application in Form I. and revenue documents of its land
holding
3. Has not submitted original RO / Deposition certificate / prescribed agreement for it in
case of source seed lots mentioned in the attached list.
4. SVR of source seed lots mentioned in the attached list are not submitted.
5. Has not submitted list of PSP in prescribed format / lacunas in the list.
6. Prescribed agreement for registration is not submitted.
7. Village wise crop variety stage wise abstract is not submitted.
8. Source seed utilization statement is not submitted.
9. Abstract of fees is not submitted.
10. Permission for stage II program for attached list is not submitted.
11. Copy of legal registration certificate / seed sale license of CSP is not submitted.
12. List of employees handling the program of CSP in prescribed format is not submitted.
13. Authority letter in the name of representative registering the program of CSP is not
submitted.
14. -----------
15. -----------
16. -----------
A) Due to the lacunas mentioned above your proposal for registration of seed production
program is rejected / returned herewith. You may resubmit it after due compliance of
lacunas within the time limits prescribed.
B) Your proposal for registration of seed production program is conditionally accepted for
registration due to the lacunas mentioned above. You are requested to comply the lacunas
up to date --------------. Fees challan No -------- date ---------- for Rs. ------------- is herewith
issued which shall be paid within due date failing which late fees shall be charged on the
proposal. Kindly note that if the lacunas mentioned are not complied within given timeframe
your proposal may be omitted from certification chain and the fees paid will not be
refunded.
C) Your proposal for registration of seed production program and Fees challan No --------
date ---------- for Rs. ------------- is herewith issued which shall be paid within due date failing
which late fees shall be charged on the proposal.
D) You are requested to collect registration numbers of your PSP’s from the registration
control register of this office and confirm that all your PSP’s has been allotted with the
unique registration number and notify to this office if any of your PSP is not allotted with it.
Signature
DA of SSCA
153
4.3.10 Fee challan wise Area Registration Control Register
Sr. Challan Date Name Area Details of fees Remark

No No of registered
CSP No of Area Appl. Reg. Field Other Total
PSP Ha insp.
1 2 3 4 5 6 7 8 9 10 11 12
4.3.11 Tahsil wise crop wise Registration Control Register
Tahsil :
Sr. Challan CSP Crop: Crop: Crop: Total

No No, No of Area No of Area No of Area No of Area Ha
Date PSP Ha PSP Ha PSP Ha PSP
1 2 3 4 5 6 7 8 9 10 11
4.3.12 CSP wise crop, variety, stage wise Registration Control Register
Name of CSP :
Sr. No Challan No, Crop Variety Stage Area registered Remark

Date No of PSP Area Ha
1 2 3 4 5 6 7 8
154
4.4.2 Registration Control Register
Crop : Variety : Stage : CSP : Season :
Sr. No Reg. Name Village Tahsil Contact Area Source Sowing Area
No. of PSP No Reg. lot No date insp.
Ha Ha
1 2 3 4 5 6 7 8 9 10
First inspection 2nd Insp. Ineligible Area Eligi 3rd Insp. 4th Insp.
ble
SC FIR Sv/ SC FIR Isola Of Intercro Ot Are SC FIR SC FIR
O No/ Gat O No/ tion f pping her a Ha O No/ O No/
na Date no na Date ty na Date na Date
me or me pe me me
loca
l
na
me
11 12 13 14 15 16 17 18 19 20 21 22 23 24
Reinspection/ Joint inspection

Estimated Transport Certificate/ Self Affidavit
production
Name of FIR Eligible / Qtl/Ha Name of Certificate No of Estimated
Authority No/Date ineligible Authority No, Date bags weight Qtl
25 26 27 28 29 30 31 32
155
Sr. No
1
Season:
District
Crop
program.
2
Crop wise Area Registered(Ha) (H
2
Expected Area to be
3
of seed production
Field inspector required for field registered, Ha
3
Expected registration
inspection
Sr. No
4
Working SPU (No.)
Crop
5
Field inspector required for processing
5
Approx. Quantity
6
Total Required Seed Inspector offered for processing,
6
Qtls
CSP:
156
In office Processing schedule
7
Expected load of processing
5.1.2 Format for planning of seed processing of CSP
From other offices of Agency
8
5. FIELD INSPECTION
Sr. No
8
Deputation from Department
9
inspector
Available Seed
Crop
9
Total
10
Additional required Seed inspector Approx. Quantity
offered for
11
10
work
5.1.5 Format for planning of field inspection of seed production program of CSP revalidation, Qtls
Remarks Processing schedule
12
11
Expected load of revalidation
5.1.12- Format for Mini Control Register of Circle

Sr.No. Registration Name of Village Lot Area Area Date of
No. Seed No. Registered Inspected Sowing
Grower
1 2 3 4 5 6 7 8
Name Ta Area Rejected Area FIR FIR Expect Stock Remar

of g accept No.a No.a ed Verificati ks
Field ed nd nd Yield on
(Surv Isolati Off Oth Date Date TC No.
ey on typ er No of
No,) e and ba
dat g
e
9 10 11 12 13 14 15 16 17 18 19 20
5.1.13 Format for village wise crop, variety, stage wise summary
Sr. Name Crop: Crop: Crop: Total Remar

No. of Variety: Variety: Variety: k
village Stage: Stage: Stage:
No of Area, No Area, No of Area, No of Area,
PSP Ha of Ha PSP Ha PSP Ha
PSP
1 2 3 4 5 6 7 8 9 10 11
157
5.2.13 and 5.4.9 Format for charging fees on account of excess area, excess plot,
change in village, change in name
Name of CSP:
Charges of additional
Registration Number
Details as per reason

Reason for Charging
Additional fees
Rate per unit

Name of PSP
Remarks
Village
Sr. No.
Total
unit
unit
1 2 3 4 5 6 7 8 9 10
158
5.5.1 Sample field inspection report for improved straight variety of a crop
-----------------Seed Certification Agency ---------------
Registration No.---
-
Name of Crop -----
Variety ---------
Stage -----------
1) Name of SPO :----------------------------------------------------------------------------------------
2) Name of Seed Grower :- ----------------------------- Report No.1st /2nd/Final/Joint Inspection
3) Name of Village:----------- Taluka :------------- -District:---------- Date of inspection:-----------
4) Date of Sowing :-------------------- Survey No./Local Name of Field :---------------
5) Lot No. of Source Seed :------------------------------------- Stage of Source Seed :-----------------
6) Registered Area(Ha) :--------------------------------Inspected Area (Ha):----------------------------
7) Isolation Distance in Meter: - Satisfactory / Unsatisfactory
East --------- (m) West----------- (m)North -------------(m) South ------(m)
8) Stage of the Crop at the time of inspection :- Growth Stage / flowering / maturity
9) Count taken (Take 100/500/1000 plant in each count):- 5 / 6 / 7 / 8 / 9
10)
Count No. 1 2 3 4 5 6 7 8 9 Total Percent
Off type SET1
SET 2
No. of plant infected
by pest/Diseases
11) Area Rejected for Certification Source seed tag not made
available for verification / field not
a) Isolation:________ (Ha.) shown / could not inspect as the
representative of farmer was not
b) Off type: ____ (Ha.) present hence recommended for
deletion from certification chain.
12) Area eligible for Certification:_____ (Ha.)
13) Whether crop is Genetically Pure:- Yes/No
14) Expected Yield: _________ Quintal/Ha
15) Expected maximum production from Eligible Area __________ Quintal
16) Remarks:-
1. Observe the field regularly and rough out off type/affected by pest and diseases/objectionable plant.
2. Care should be taken during harvesting, threshing, storage and transport to avoid admixture.
3. Harvest the certified field separately and don’t use combined harvester for harvesting.
4. Produce from the area not eligible for certification should be stored separately and should not be
Mixed with produce from area eligible for certification.
5. Stock from certified area shall be offered for village level verification in time.
PSP or his representative CSP Representative
Name: ___________. Name: _______. Signature: _______.
Signature: ________. Signature: ______. Name of SCO: _____.
159
5.8.2 Request for downgrade of seed class at field inspection stage
To,
DA / RA / Director of SSCA
--------------------------------------------------
Sub: Change of seed class-Regarding
Ref: Field inspection Report No. ___ / Seed Testing Reporting No.____ / FT Report No._____.
With reference to the cited subject, seed lots/ plots produced by us as detailed in
the attached statement, failed due to the reason mentioned bellow. These seed lots / plots
may become eligible if downgraded to certified stage. So it is request to accord permission
for downgrading of seed class to certified stage.
Tick mark ( ) on appropriate reason

1. Reasons for change of seed class.
1. Failed due to admixture/ off type as per FIR
2. Failed due to isolation distance as per FIR
3. Failed due to intercrop
4. Failed due to OCS/ ODV as per seed testing report.
5. Failed due to off type as per FT report.
Following necessary documents are submitted herewith for ready reference.(tick on

attached documents.)
1 Original FIR having no. _______.

2 Photocopy of Seed Testing Report (attested).
3 Photocopy of FT Report.
We are ready to pay the prescribed fees, please accord sanction to lower down the seed
class to certified stage.
Signature
Authorised signatory of CSP
Details of seed lots/ plots found ineligible for certification in Foundation seed class and
offered for downgrading seed class to certified stage.
Sr. Lot Registra Original FIR/ STL/ Reas Expect Expected Remar
No. No. tion No. Stage FT report on ed downgrade ks
No. for Stage standard as per
failur col. No.7
e
1 2 3 4 5 6 7 8 9
160
5.8.3 and 5.8.4 – Sanction order for downgrading of seed plot
To,
In-charge SCO
---------------------- SPU
-----------------------------
Sub: To get sanction for downgrade program.
Ref:- Application of ---------------------------SPO No. ---------Date -----------
With reference to above subject--------------------------SPO has requested to downgrade

seed lot produced in Kharif/Rabi-----------season. The sanction is hereby accorded as per the
fallowing details.
Sr. Crop Variety Original Registration FIR No. Reason Sanction Reason for
No. Stage No. and lot No. for for Change of
failure Stage Stage
1 2 3 4 5 6 7 8 9
Fallowing action to be taken in respect of above seed lot.

1. Include the lot as mentioned in column no. 8 and take further necessary action.
If lot failed as per field test report or seed testing report, fallowing action to be taken.
1 Take entry in Processing Control Register as per new Stage.
2 Recover processing charges
3 If the lots are advanced tagged as per original stage , then remove the tags and
cancel them.
4 Bag and tag as per new stage. Keep all previous information except stage.
5 Make MOU in prescribed format.
DA of SSCA
___________.
Copy to:
______ for information and necessary action.
161
5.10.1 Request for re-inspection and order for re-inspection.
To,
The DA of SSCA,
___________.
Sub: Reinspection of Seed Production Area.

Ref: Field inspection report No.________.
As per the referred FIR, seed plot having fallowing details is failed due to off type /
intercrop / isolation distance.
Sr. Crop Variety Stage PSP’s name, FIR Reason Reason of Remarks
No. village, No. of reinspection
Registration failure
No.
1 2 3 4 5 6 7 8 9
The status report of the said plot is as follows (Please tick on the appropriate option)
1 The crop is self-pollinated and the off types in the plot are roughed out hence plot may
become eligible.
2 The crop is cross pollinated or often cross pollinated
1. Off types are roughed out before flowering.
2. Crop falls under isolation distance is harvested before flowering.
3. Intercrop is removed.
3 We think that seed plot is not inspected properly
So you are requested to re-inspect the seed plot. We are ready to pay the prescribed
fee. Re-inspection report will be acceptable to us. Copy of FIR is attached herewith.
Authorized signatory of CSP

_______________________________________________________________________________
For office use
To,
_________.
You are directed to reinspect the seed plot as requested by the CSP and submit the
reinspection report to the office
DA of SSCA
___________.
162
6. RAW SEED
6.1.4 Crop wise last dates for village level raw seed verification and acceptance of raw
seed lot at SPU
Sr. Crop Last date for Last dates foe Last dates for
No village level raw acceptance of declaration of raw
seed verification raw seed lot at seed stock accepted at
SPU SPU
1 Green gram 15 Nov 15 Dec Kharip season – 1 Feb.
2 Black gram 15 Nov 15 Dec Rabi season – 1 July.
3 Pearl millet 31 Dec 31 Jan
4 Soybean 31 Dec 31 Jan No need to declare
5 Jowar 31 Dec 31 Jan raw seed stock
6 Cotton - 15 Jan separately for those
7 Paddy 15 Jan 15 Feb SPU which has started
8 Red gram 31 March 30 Apr functioning prior to
9 Maize 31 Dec 31 Jan above dates as raw
10 Chickpea 30 April 31 May seed stock verification
11 Rabi Jowar 30 April 31 May at SPU is already done
12 Safflower 30 April 31 May before starting work
at SPU.
13 Wheat 30 April 31 May
14 Kh. Okra 15 Jan 15 Feb
15 Kh. Onion bulb 15 Nov -
16 Rb. Onion bulb 31 May -
17 Onion seed 31 May 30 Jun
 Director SSCA is empowered to change / fix crop wise last dates for their state as per
prevailing situation.
 Maximum 30 days period shall be allowed to accept raw seed lots at SPU from last
date of village level raw seed verification
163
6.2.1 Request for village level raw seed verification and format for submission of PSP
list
To,
DA of SSCA,
_________.
Sub: Submission of PSP list for village level raw seed verification KH / RB / SM 20__ season.
With respect to the cited subject, submitting herewith village wise lists of PSP for
village level raw seed verification for KH / RB / SM 20__ season. It is confirmed that the raw
seed is packed in the bags and ready for verification at PSP’s place. You are requested to
issue fees challan and depute SCO for village level raw seed verification after realization of
prescribed fees.
Total number of villages:

Total number of lists:
Total number of bags to be verified:
Signature
Format of village wise list of PSP for raw seed verification
Name of village:
Name and contact no of CSP representative:
Sr. Crop Variety Stage Name of FIR no Max Actual raw Remark
No PSP expected seed
yield Bags Qtls
Qtls
1 2 3 4 5 6 7 8 9
For office use

To,
__________,
SCO of SSCA
You are instructed to verify the raw seed at PSP’s place jointly with CSP
representative and submit the report along with the punchnama of the proceedings
conducted and original copies of TC of the raw seed lots verified.
DA of SSCA
_________.
164
6.2.6 Format of Punchnama for raw seed stock verification
Raw seed verification at village ______ as per the list of PSP submitted by CSP _______
vide letter no _____ dated _______ is done on date _______. Details of raw seed verified are given
bellow. Mr. _______ is present during the proceeding as CSP representative who has identified
PSP’s and their raw seed stock, which is verified accordingly and required documents are
handed over to PSP and CSP representative.
Sr. Name of PSP Crop Variety Stage Verified TC no. Remark Sign of
No. bags PSP
1
2
3
4
5
6
7
8
9
10
Proceeding of raw seed verification and issuance of required documents in our presence
hence signed this punchnama.
Sr. No Name Signature

1.
2.
3.
Signature Signature
Name of CSP representative Name of SCO of SSCA
6.2.10 Raw seed slip for village level raw seed verification by SSCA authority
Raw Seed Slip
1. TC number and Date:
2. Number of bags verified:
Sign of PSP Sign of CSP representative
Sign of SCO of SSCA
165
6.2.13 Transport certificate
Certificate for transport of verified raw seed lot produced from eligible seed plot to SPU
1. Name and address of PSP:
2. Name of CSP:
3. Unique registration number of PSP
4. Crop: Variety: Stage (Class):
5. Lot number of utilized Source seed: Stage of source seed:
6. Finally inspected eligible area: Ha Expected yield: Q/Ha
7. Month of harvest:
8. Number of bags verified: Approximate Weight: Qtls
9. Whether within the limits of expected yield: Yes / No
10. Whether offered within limit of 10% excess than the expected yield: Yes/ No
11. Whether offered more than 10 % excess than the expected yield: Yes/ No
12. If answer to point 11 is yes, Quote order no. of DA of SSCA:
Submitted on oath that the information given above is true and correct to the best of
our knowledge. Raw seed verified is produced from the finally inspected eligible seed plot
registered with _SSCA and is not mixed with any other unauthenticated seed. We assure
about the genetic purity of the seed and are aware that we will be responsible for complaints
if any about it in the future and shall be liable for payment of compensation arising out of it.
You are requested to verify the raw seed and issue raw seed slips and transport certificate
accordingly. We assure that raw seed slip will be inserted in each bag of raw seed and will be
marked with identity mark on it besides our seal.
Signature Signature
Name and designation of CSP representative Name of PSP
_______ State Seed Certification Agency, ____.
Raw seed slips are issued for _____ bags of raw seed of approximate weight ____ Qtls as
per the details mentioned above. Transport certificate number ______ is issued and handed
over to PSP for transporting the raw seed lot to the authentic SPU of the CSP after inserting
raw seed slip in each bag and making identification mark on each bag as prescribed besides
a seal of CSP.
Date:
Signature and Name of SCO of SSCA
166
6.2.21 Request for acceptance of raw seed in excess of 10 % of the expected yield
To,
Director of SSCA,
_________.
Through: DA of SSCA _______.
Sub: Regarding acceptance of raw seed in excess of 10 % of the expected yield.
With respect to the cited subject, it is submitted that the PSP’s mentioned bellow have
offered raw seed in excess of 10 % of the expected yield mentioned in their respective FIR.
We have assured that the raw seed offered by PSP is produced from the eligible seed plot
registered with SSCA and unauthenticated seed is not mixed in it. We take the responsibility
of purity of the seed lots and shall be responsible for any complaint and compensation
arising out of it. You are requested to verify and accept the seed lots with excess quantity for
further certification. We are ready to pay fees for any additional test that SSCA may
recommend for acceptance.
Sr. Crop Variety Stage Name Fir No. Eligible Expected Actual Reason for remark
No of PSP area Ha production production more
Q Q production
1 2 3 4 5 6 7 8 9 10 11
Signature
167
6.3.1 Joint affidavit of CSP and PSP regarding raw seed verification
Joint Affidavit
It is submitted on oath that the raw seed as detailed bellow is produced from the
finally inspected eligible seed plot registered with SSCA and is not mixed with any
unauthenticated seed, its harvesting, threshing, winnowing and other post-harvest
operations are conducted in my/ our supervision as per the directives of the officials of
MSSCA. Raw seed so produced is free from adulterations, insects, pests and other factors
affecting quality of seed. Jointly and severally we will be legally responsible for physical and
genetic admixture if found any and shall borne responsibility of complaints and
compensation arising out of it.
Details
2. Name of CSP:
3. Unique registration number of PSP
4. Crop: Variety: Stage (Class):
5. Lot number of utilized Source seed: Stage of source seed:
6. Finally inspected eligible area: Ha Expected yield: Q/Ha
7. Month of harvest:
8. Number of bags verified: Approximate Weight: Qtls
9. Whether within the limits of expected yield: Yes / No
10. Whether offered within limit of 10% excess than the expected yield: Yes/ No
11. Whether offered more than 10 % excess than the expected yield: Yes/ No
12. If answer to point 11 is yes, quote order no. of SSCA:
Prescribed raw seed slips are inserted in each bag and identification mark is
inscribed on each bag as prescribed.
Signature Signature
Name Name of PSP
Representative of CSP
Witness
The raw seed shown above is verified and identified in our presence
Signature Signature
Name of witness Name of witness
168
Details to be given by In-charge of SPU after accepting the seed lot at SPU
Name and code no. of SPU accepting raw seed lot:

Actually accepted no. of bags: Actual weight of raw seed of a lot:
Qtls
Signature
In-charge SPU
Record verification
The details mentioned in the joint affidavit of a raw seed lot are found correct as per the
record of DA of SSCA. Unique registration number of the raw seed lot is __________. Lot may be
accepted for further certification.
Signature
DA of SSCA or his representative
Acceptance by SCO of SSCA for processing
Raw seed lot as detailed in joint affidavit is accepted for further processing as given bellow
Accepted no. of bags: Actual weight of raw seed of a lot: Qtls
Lot no. allotted:
Date of processing:
SCO of SSCA
_______ SPU
6.3.3 Raw seed slip for JA of CSP and PSP
Raw Seed Slip for JA of CSP and PSP
1. Unique registration number:
2. Number of bags verified:
Sign of CSP representative Sign of PSP
169
6.4.4 Raw seed stock book of CSP
Name of CSP: Season:

Crop: Variety: Stage:
Sr. Date Name Uniqu TC / Vehicl Details of accepted raw Details of Rem
N of and e Reg. JA / e seed storage ark
o accept addres No FIR name As per TC / Actual
ance s of no and JA accepted
PSP no
Heap no
Approx.
Weight,
Storage
Weight
Actual
No of
No of
place
bags
bags
Q
Q
1 2 3 4 5 6 7 8 9 10 11 12 13
6.4.4 Receipt of raw seed accepted at SPU by CSP
Receipt of raw seed lot
1. Name of CSP: Name of SPU:

3. Crop: Variety: Stage:
4. TC / JA and FIR no.:
5. Type and reg. no. of vehicle by which seed lot is transported to SPU:
6. Accepted quantity No. of bags: Quantity: Qtls.
7. Bags are inscribed with identification mark: Yes / No
8. Details of payment
Rate of payment: Rs. / Qtl.
Total Payable amount:
Paid amount: Rs.
DD /Check / RTGS no.: Date:
Adjusted amount:
Balance amount:
9. Details of adjusted amount
Amount charged for source seed distribution:
Amount charged for certification charges:
Signature Signature
Name of PSP CSP representative
170
6.4.11 Request for storage and processing of raw seed at SPU of another CSP
To,
DA of SSCA,
________.
Sub: regarding permission for storage and processing of raw seed at SPU of another CSP.
With respect to the cited subject, it is submitted that as we do not have authorized
storage godown and SPU of our own, we have planned to store and process our raw seed as
detailed bellow at the authorized godown of ______ SPU of _____ CSP during KH / RB / SM 20__
processing season.
Number of Quantity Remark

Sr. No. Crop Variety Stage
lots Bags Qtls
1 2 3 4 5 6 7 8
CSP has given consent for storage and processing of the seed lots mentioned above, copy of
the consent letter is attached herewith. You are requested to grant permission for storage
and processing of above seed lots at the mentioned SPU.
For office use
To,
_______,
_______.
Approval is granted for storage and processing of raw seed lots of ______ (name of
CSP) as detailed above in its request at _______ SPU of _____ (name of CSP) as per the consent
given by the owner CSP of SPU on the condition mentioned bellow
1. Payment of processing charges of SSCA shall be made by the Owner of SPU.
2. Certified seed shall not be moved from SPU unless RO is issued / Tags are revoked from
advance tagged fail seed lots.
DA of SSCA
__________.
171
6.4.11 Consent of CSP for storage and processing of raw seed of another CSP on the
SPU
To,
DA of SSCA,
_______.
Sub: Consent for storage and processing of raw seed lots of _____
With respect to the cited subject, it is submitted that _____ CSP has requested us to
store and process their raw seed lots at our authorized storage godown of ______SPU during
KH / RB / SM 20__ processing season. We borne responsibility of payment of certification
charges raised by SSCA for processing of these seed lots. Details regarding our SPU are given
bellow.
1. Name and code no of SPU:

2. Validity of SPU:
3. Storage capacity of authorized godowns of SPU:
4. Our own expected raw seed quantity:
5. Additional storage capacity (3-4) of SPU:
6. _______CSP’s expected raw seed quantity:
7. SPU’s capacity of grading: Qtls. / shift of 8 hrs.
You are requested to grant permission for storage and processing of raw seed lots as
per the request made by the _______ CSP.
172
6.5.1 Format of IDTC
To,
DA of SSCA,
__________.
Sub: Regarding IDTC
Ref: CSP’s application no.____ dated _____.
With respect to the cited subject, as per the request of ____ CSP vide letter mentioned
in reference, raw seed lots produced in the jurisdiction of ____ DA of SSCA during KH / RB /
SM 20__ season are permitted to transport to ________ SPU in the jurisdiction of _____ DA of
SSCA. Details of raw seed lots are given bellow.
Sr. Name and Cro Variety Stage TC / JA Eligible As per receiving

Quantity
No address of p and area DA’s verification
PSP FIR no Ha Bags Qtls Bags Qtls
1 2 3 4 5 6 7 8 9 10 11
It is certified that:
1. GOT sample has been drawn / has to be drawn at your level from the seed lot if it’s
prerequisite.
2. Charges for GOT has been / has not been realized.
3. Charges for ginning in case of cotton seed have been realized / are yet to be realized.
4. Village level raw seed verification charges have been realized.
5. Raw seed stock detailed above is physically verified at ________.
6. Since raw seed lots are transported from PSP’s place, statement cum affidavit of 10 % PSP
are verified at ______.
DA of SSCA
Producing jurisdiction
Copy to:
1. RA of SSCA ________
2. In-charge SPU
Verification of Receipt of stock
Physically verified that the raw seed stock as detailed in IDTC is received at _________
SPU as mentioned in column of receiving DA’s verification. SCO of SSCA deputed at SPU shall
accept the raw seed lot for further processing as per the documents submitted.
DA of SSCA
Processing jurisdiction
173
6.5.2 Request for issuing IDTC
To
DA of SSCA,
_________.
Sub: Regarding issuing IDTC
With respect to the cited subject, raw seed produced from the finally inspected
eligible seed plots registered with _SSCA in your jurisdiction is verified by SSCA authorities /
our representative at village level and TC / JA and FIR is already issued for it.
The raw seed lots detailed bellow are stored at authorized godown at ______ and to be
transported to _____ SPU in the jurisdiction of _______ DA of SSCA for further processing.
OR
The raw seed lots detailed bellow are transported from PSP’s place to _____ SPU in the
jurisdiction of _______ DA of SSCA for further processing.
Number of Quantity Remark

Sr. No. Crop Variety Stage
lots Bags Qtls
1 2 3 4 5 6 7 8
IDTC in prescribed format is submitted herewith in required number of copies, you

are requested to verify it as prescribed and issue the IDTC in the name of DA of SSCA _______.
Authorized signatory of CSP.
Enclosed:
1. IDTC in __ copies
2. Prescribed statement cum affidavit of concerned PSP
174
6.5.5 Statement cum affidavit of PSP regarding truthfulness verification of seed lot
PSP’s statement cum affidavit
1. Name of PSP:
2. Address:
3. Details of seed production program taken during KH / RB / SM 20__ season for which
truthfulness verification is concerned.

Area registered: Ha. Eligible area: Ha. Ineligible area: Ha.
Name of CSP:
4. Total land holding of PSP: Ha.

5. Whether PSP has taken any other seed production program registered with SSCA: Yes/ No
6. If yes, give details
Area registered: Ha. Name of CSP:

Area registered: Ha. Name of CSP:
7. Whether officials of SSCA inspected the seed plots shown above: Yes/ No
8. Productivity obtained from the seed plot mentioned in point 3 above: Q / Ha.
9. Total quantity produced from the eligible seed plot mentioned in point 3 above: Q
10. Quantity of raw seed handed over to CSP for further processing: Q.
11. Details of CSP’s receipt no. for acceptance of the raw seed
Receipt no.: Date: Accepted quantity as per receipt: Q.
12. Details of payment received by PSP
Cash adjustment of seed cost and certification charges: ₹
Outright purchase payment @ Rs._____/Q : Rs. OR
Advance payment @ Rs._____/Q : Rs.
Mode of payment: DD / Ac payee cheque / RTGS / Other specify
Payment instrument no.: Date:
The information given above is true and correct to the best of my knowledge and is
voluntarily given as asked without any pressure or fear. I certify that as mentioned above I
have handed over ____ Q raw seed of Crop_____ Variety _______ Stage ______ produced from
eligible seed plot as shown in point 3 above to __________ SPU of _________ CSP.
Signature
Name of PSP
Witness name Signature

1.
2.
SSCA Authority conducting verification

Name and designation Signature
175
6.5.6 IDTC issue receipt/ register
S. No IDTC Name Issued in Crop Variety Stage No. of Number Concerned Sign of
no of CSP the name PSP / of bags SPU name DA of
and of DA of Lots SSCA
Date SSCA
1 2 3 4 5 6 7 8 9 10 11
6.6.2 Ginning certificate
To,
DA of SSCA
_________.
Sub: Ginning certificate
This is to certify that ginning of seed cotton produced from the eligible seed plots
registered with SSCA is conducted in my presence and Ginned cotton seed is sent for further
processing as detailed bellow to __________ SPU.
Sr. Crop Variety Stage JA Lot Quantity of Ginned Seed Remark

No and no. seed cotton Bags Qtls
FIR accepted
no for ginning
Q
1 2 3 4 5 6 7 8 9 10
1. Ginning charges for above mentioned seed lots have been realized / are yet to be realised
2. Got sample is drawn and sent to Got center / GOT sample shall be drawn and sent to GOT
center at your level
You are requested to accept the seed lots mentioned above for further certification.
DA of SSCA
__________
176
6.7.1 Declaration of raw seed stock accepted at SPU by the SPU
(To be submitted by SPU which does not start functioning up to stipulated date.)
Name of SPU: Date of declaration:
Probable date of starting processing at SPU:
Crop Variety Stage Accepted Quantity Stock book Place of Remark

Sr.
page no. storage
No
No of Bags Qtls From To
lots
2 3 4 5 6 7 8 9 10 11
1
Authorized signatory of CSP / SPU
177
6.8.1.2 Application for NOC for interstate movement of raw seed produced under
certification chain
To,
Director,
_______ State Seed Certification Agency,
________.
Sub: NOC for interstate movement of raw seed produced under certification chain.
With respect to the cited subject, my / our organization named ___________ is registered
with you as CSP with CSP identity no. _________. It is also registered as CSP in _______ state with
Director ______ SSCA ____ having CSP identity no ______. I / We have organized and registered
seed production program for certification in _________ state during KH / RB / SM 20__ season
and raw seed as detailed bellow is expected from the area eligible for certification from
_______ state.
Sr. No Crop Variety Stage No. of Expected raw Processing Remark

lots seed planned at
Bags Qtls Name DA of
and SSCA
code
no of
SPU
1 2 3 4 5 6 7 8
We are not having processing facilities of our own in _____ state / Our processing
facilities in ____ state are insufficient to handle the volume of raw seed produced there. We
are having sufficient processing facilities to handle additional processing load of raw seed
coming from _____ state at our SPU licensed by you in your jurisdiction as mentioned above.
You are requested to allow us to bring the raw seed as detailed above to the
mentioned SPU and allow it to process there on ISTC for which you are requested to issue
NOC addressed to Director ____ SSCA in our name.
The details of SPU where processing of raw seed from ____ state is planned is given
bellow.
Sr. Name of Code Validity Storage Processing Expected Expected Remark

No SPU no of of SPU capacity capacity of raw seed raw seed
SPU of SPU, SPU, Q / from from ___
Q Shift state, Q state, Q
1 2 3 4 5 6 7 8 9
It can be seen from the above table that we have sufficient processing facility at our
SPU’s mentioned to handle additional load of raw seed coming from ____ state, so you are
requested to allow it and issue NOC as mentioned above.

Copy to:
Director ______ state seed certification agency _____, for information
178
6.8.1.4 Format for NOC regarding ISTC
To,
Director,
________ State Seed Certification Agency,
_______.
Sub: Regarding issuing NOC for ISTC
Ref: CSP’s proposal no. _____ dated _____.
With respect to the cited subject, _____ State Seed Certification Agency, ____ is pleased
to issue No Objection Certificate for processing raw seed of ______ CSP produced from the
finally inspected eligible seed plots registered with SSCA authorities in your jurisdiction at
the SPU’s in our jurisdiction as detailed bellow as per the request made by CSP vide the
proposal mentioned in reference.
Name of CSP: CSP identity in ______: CSP identity in ______:
Sr. No Crop Variety Stage No. Expected raw Processing Remark

of seed planned at
lots Bags Qtls Name DA of
and SSCA
code no
of SPU
1 2 3 4 5 6 7 8 9
You may permit the movement of raw seed on ISTC as detailed above
Director SSCA
________.
Copy to:
CSP, for information as per their proposal mentioned in reference.
179
6.8.2.1 Proposal for interstate transport of raw seed
To,
Director,
________ State Seed Certification Agency,
_______.
Sub: Proposal for interstate transport of raw seed produced.
Ref: Director _SSCA’s NOC no. _____ dated _____.
With respect to the cited subject, _____ State Seed Certification Agency, ____ has issued
NOC as mentioned under reference; copy of NOC is attached herewith for ready reference. In
this regard I / we are submitting herewith detail proposal for ISTC for favor of your sanction
as detailed bellow.
Sr. Crop Variety Stage Name Raw seed details Storage Details of Remark
No of PSP place where Processing
packing and planned in
tagging is other state
planned for
ISTC
TC / Bags Qtls Place DA Name DA
JA of and of
and SSCA code SSCA
FIR no of
no SPU
and
date
1 2 3 4 5 6 7 8 9 10 11 12 13
Original TC / JA and FIR of each raw seed lot will be presented to DA of SSCA at the
time of packing and tagging for ISTC. You are requested to issue an order to respective DA of
SSCA in whose jurisdiction packing for ISTC is planned as mentioned in table above.

Copy to:
DA of SSCA concerned, for information
180
6.8.2.2 Sanction order for packing and labeling of raw seed lot for ISTC
To,
DA of SSCA,
__________.
Sub: Sanction order for packing and labeling of raw seed lot for ISTC.
Ref: 1. Director _SSCA’s NOC no. _____ dated _____.

2. CSP’s proposal no _____ dated _____.
this regard permission is granted for packing and tagging the raw seed lots for ISTC in your
jurisdiction as detailed bellow at the place shown against the seed lot.
Sr. Crop Variety Stage Name Raw seed details Storage Details of Remark
No of PSP place where Processing
packing and planned in
tagging is other state
planned for
ISTC
TC / Bags Qtls Place DA Name DA
JA of and of
and SSCA code SSCA
FIR no of
no SPU
and
date
1 2 3 4 5 6 7 8 9 10 11 12 13
You are instructed to verify the seed lots as detailed in point 6.8.2.4 and do the
needful as per point 6.8.2 on the request of CSP and submit ISTC in prescribed format to this
office for final issuance.
Director, SSCA
__________.
Copy to:
RA of SSCA concerned, for information
CSP, for information.
181
6.8.2.3 Request for deputing SCO of SSCA for packing and labeling of raw seed lots for
ISTC
To,
DA of SSCA,
__________.
Sub: Regarding deputing SCO of SSCA for packing and labeling of raw seed lot for ISTC.

2. Director _SSCA’s sanction order no. _____ dated _____.
this regard permission is granted for packing and tagging the raw seed lots for ISTC in your
jurisdiction as per the letter mentioned under reference 2. You are requested to depute SCO
of SSCA for packing and labeling of raw seed lots for ISTC as per schedule given bellow.

Date of Joint verification planned:
Sr. Crop Variety Stage Name Raw seed Storage Details of Date Rem
No of PSP details place where Processing of ark
packing and planned in pack
tagging is other state ing
planned for and
ISTC taggi
TC / Bag Qtl Plac DA Nam DA ng
JA s s e of e of
and SSCA and SSCA
FIR code
no no of
and SPU
date
1 2 3 4 5 6 7 8 9 10 11 12 13 14
You are requested to verify the seed lots as detailed in point 6.8.2.4 and depute SCO of
SSCA for packing and labeling of raw seed lots as detailed above.

__________.
Copy to:
Director / RA of SSCA concerned, for information
182
6.8.2.4 Deputation order of SCO of SSCA for packing and labeling of raw seed lot for
ISTC
To,
_________,
SCO of SSCA,
__________.
Sub: Deputation for packing and labeling of raw seed lot for ISTC.

2. Director _SSCA’s sanction order no. _____ dated _____.
3. CSP’s request letter no _____ dated _____.
this regard permission is granted for packing and tagging the raw seed lots for ISTC in our
jurisdiction as detailed bellow at the place shown against the seed lot.

Date of Joint verification planned:
Sr. Crop Variety Stage Name Raw seed details Storage place Details of Date Rema
No of PSP where Processing of rk
packing and planned in packi
tagging is other stateng
planned for and
ISTC taggi
TC / Bags Qtls Place DA of Name DA of ng
JA SSCA and SSCA
and code
FIR no of
no SPU
and
date
1 2 3 4 5 6 7 8 9 10 11 12 13 14
You are instructed to attend joint verification of raw seed lots and do the needful as
per point 6.8.2 for packing and labeling of raw seed lots as detailed above as is scheduled
and prepare ISTC in prescribed format for submission to Director SSCA.
DA of SSCA
__________.
Copy to:
RA of SSCA concerned, for information
183
6.8.2.5 Joint verification report raw seed intended to be moved on ISTC.

Date of Joint verification: Place:
Raw seed Details of physical Verification details of lots (no. of

details as verification. (no. of lots)
per lots) Accepted for Rejected lots due to
proposal packing Discrepancy found
of CSP
Original TC /
inscribed on
JA and FIR
submitted
No of lots
No of lots
No of lots
Quintals
Identity
Remark
Reason
Variety
Sr. No
Stage
mark
Crop
Bags
Bags
Bags
bags
Qtls.
Qtls
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
Signature Signature Signature

Authorized signatory of CSP SCO DA of SSCA
6.8.2.8 Prescribed label for raw seed to be moved to other state for further processing
_SSCA, ____
INTERSTATE RAW SEED MOVEMENT

CROP: TAG NO.:
VARIETY: TC / JA and FIR No.:
CLASS OF SEED: WEIGHT OF CONTAINER: Kg.
PRODUCER CSP:
SENDING DA OF SSCA:
RECEIVING DA OF SSCA:
STATE FROM WHICH RAW SEED IS MOVED:
STATE WHERE RAW SEED IS SENT:
VALID UP TO 15 DAYS FROM THE DATE OF IDTC
SIGN
SCO OF SSCA
6.8.2.11 Packing and labeling Control register for ISTC
Name of CSP: CSP identity (___ state): CSP identity (___ state):
Sr. Name TC / Quantity Quantity Tags no. ISTC Sign Remark

No and JA offered for actually issued for no of
address and packing as per packed tagging and SCO
of PSP FIR proposal date
no. Bags Qtls Bags Qtls From To
1 2 3 4 5 6 7 8 9 10 11 12
184
6.8.2.14, 6.8.3.3 and 6.8.3.4 Inter State Transport Certificate (ISTC)
To,
Director of SSCA,
__________.
Sub: Regarding ISTC
Ref: 1. Your NOC no. _____ dated _____

2. CSP’s proposal no.____ dated _____.
With respect to the cited subject, as per the request of ____ CSP vide its letter and as
per your NOC mentioned under reference, raw seed lots produced in the jurisdiction of ____
DA of SSCA in ____ state during KH / RB / SM 20__ season are permitted to transport to
________ SPU in the jurisdiction of _____ DA of SSCA in ____ state. Details of raw seed lots are
given bellow.
Sr. Name Cro Variet Stage TC / JA Details of Quantity As per

No and p y and Bags Qtls receiving DA’s
Tag no.
address FIR no verification
of PSP From To Bags Qtls
1 2 3 4 5 6 7 8 9 10
It is certified that,
1. GOT sample has been drawn and sent to GOT center and GOT reports received will be sent
to DA of SSCA in whose jurisdiction raw seed is processed. Do not release the seed lots
unless GOT reports are received.
2. Sample of each lot is drawn at the time of packing and two part of the size of submitted
sample are handed over to CSP one for DA of SSCA of processing jurisdiction and one for CSP,
third part is retained with DA of SSCA producing jurisdiction for records.
3. Raw seed stock detailed above is physically verified and packed at ________.
CSP SCO of SSCA DA of SSCA Director of SSCA

signatory Producing jurisdiction Producing jurisdiction
Producing jurisdiction
Copy to:
1. RA / DA of SSCA ________
2. In-charge SPU
Verification of stock by receiving DA of SSCA
Physically verified that the raw seed stock as detailed in IDTC is received at _________
SPU as mentioned in column of receiving DA’s verification. SCO of SSCA deputed at SPU shall
accept the raw seed lot for further processing as per the documents submitted.
DA of SSCA
Processing jurisdiction
185
6.8.2.15 Submission of ISTC to Director SSCA for its issuance
To,
Director,
______ State Seed Certification Agency,
_____.
Sub: Submission of ISTC for final issuance.
Ref: 1. Your sanction order no. _____ dated _____.

2. Director _SSCA’s NOC no. ______ dated ______.
3. CSP’s proposal no.____ dated _____.
Through: RA of SSCA ____.
With respect to the cited subject, ISTC is prepared in prescribed format after packing
and labeling the raw seed lots as per your sanction letter mentioned in reference. ISTC duly
signed by CSP signatory, SCO of SSCA and DA of SSCA producing jurisdiction in required
number of copies is submitted herewith for final issuance by you.
DA of SSCA
_________.
Copy to:
186
6.8.2.16 ISTC issue and receipt register
Sr. ISTC Name Issue Issued in Crop Variety Stage No. of No. Concer Sign of
No no and of CSP d by the name of PSP / of ned DA /
Date Director of Lots bags SPU Director
SSCA name of SSCA
1 2 3 4 5 6 7 8 9 10 11 12
187
7. SEED PROCESSING
7.1.5.1 Raw Seed Stock Verification Report

Season: SPU name:
S. No. As per
As per Stock book
physical Storage
Crop Variety Stage of SPU Remarks
verification location
Lot Bag Stock Lot Bag
1 2 3 4 5 6 7 8 9 10 11
This is to certify that the above stock is physically verified by the fallowing committee
member on date ___.
Signature Signature Signature Signature

Member 1 Member 2 Member Chairman
Name Name Name Name
7.1.5.2 Details of payments made to PSP by an account payee instrument (RTGS /

NEFT etc.)
Season: Name of CSP:
Adjustment Details of balance

Name and address of
amount if any amount paid

Rate Rs / Qtl as per
Stock accepted at
Eligible Area (Ha)
Total Amount. Rs.
adjustment, Rs
name, no. and

policy of CSP
Certification
SPU, Quintal
Source seed
Amount, Rs
Bank Name
instrument
charges, Rs
Remarks
Payment
cost, RS
Variety
Branch
Sr. No.
Stage
Total
Crop
date
PSP
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
The information given above is correct as per our knowledge and belief and if found false we
will be responsible for consequences arising out of it.
188
7.2.1 Request application for commencement of processing work at SPU
To,
DA of SSCA,
_____.
Sub: Regarding commencement of seed processing work at ____ SPU for _____ season.
With respect to the cited subject, we are planning to commence processing work at
____ SPU for ______ season.
1. Micro planning for processing is attached.

2. SPU level raw seed stock verification is planned on date ______.
3. Seed bag is sanctioned vide _____ letter no. ____ dated_____ / Seed bag sanction proposal is
submitted vide our proposal no. ____ dated ____.
4. Advance tagging permission is requested / sought vide letter no. ____ dated _____.
5. Bulk packing permission is requested / sought vide letter no. ____ dated _____.
You are requested to depute SCO of SSCA to start processing work in __ shifts as per
submitted micro planning and allot set of lot numbers and RO numbers, and are also
requested to plan raw seed stock verification on the suggested date.
7.2.1 Micro planning for processing of fresh raw seed at SPU
Name of CSP / SPU: Season:
S. Crop Variety Stage Received / Capacity Expected No. of Expected days and Remark
No Expected of SPU Q no. of shifts dates of
raw seed / Shift shifts / day processing
stock
Lots Qtls Fro To Day
m s
1 2 3 4 5 6 7 8 9 10 11 12 13
189
7.2.4 Order for deputation of SCO of SSCA at SPU
To,
__________,
SCO of SSCA,
______.
Sub: Order for supervising processing work at _______ SPU.
With respect to the cited subject, you are hereby deputed as In-charge SCO of SSCA /
SCO of SSCA for supervision of processing work in the shift allotted by in-charge SCO of
SSCA. You are instructed to work as per the directives given bellow.
1. Processing of raw seed shall be done as per the standards given in IMSCS 2013 and shall
follow procedures given in ISCWM.
2. Adhere to the schedule of processing work submitted by CSP, in case of any major change
in it do communicate to this office immediately.
3. Confirm that relevant permissions, approvals are sought before commencement of
particular work.
4. Submit the prescribed processing report in time.
5. Issue and recover bill for processing charges as per the schedule.
6. Ensure that the required documents i.e. TC / JA and FIR of seed lots are submitted and the
seed lot is as per the documents; else suspend the certification of seed lot until further
orders from concerned authority.
7. Ensure that the processing work will not be conducted in the absence of SCO of SSCA.
8. In case of any difficulty contact this office for relevant orders.
9. Set of lot numbers allotted to SPU: ______ To _______.
10. Set of RO numbers allotted to SPU: ________ To _______.
11. STL sample code initial allotted: _______.
DA of SSCA,
_______.
Copy to:
CSP / SPU, for information.
190
7.2.7 Request to utilize balance tags and sample charges of last season
To,
DA of SSCA,
________.
Sub: Request to utilize balance tags and sample charges of previous season.
Ref: In-charge SCO of SSCA’s letter no _____ dated ____.
With respect to the cited subject, tags and STL sample charges as detailed bellow are
deposited with your office vide the letter mentioned under reference at the end of previous
processing season. You are requested to hand over the tags to SPU for utilization and allow
sending STL samples against the balance in current processing season.
Blue tags: Number-_______, Series- ________, From- _______ To _________.

White tags: Number-_______, Series- ________, From- _______ To _________.
STL sample charges; number of samples:
To,
In-charge SCO of SSCA,
_________ SPU.
Sub: utilization of balance tags and sample charges of previous season.
Ref: CSP / SPU’s letter no. ____ dated _____.
With respect to the cited subject, permission is granted to utilize the balance tags and
STL sample charges of previous season to the _____ SPU as per its request quoted under
reference. The details are given bellow.
Blue tags: Number-_______, Series- ________, From- _______ To _________.

White tags: Number-_______, Series- ________, From- _______ To _________.
STL sample charges; number of samples:
You are instructed to take entry of received credit of tags and STL sample charges in
appropriate registers of SPU and utilize it during the current processing season.
DA of SSCA,
__________.
191
7.2.9 Submission of JA and FIR for scrutiny to DA of SSCA
To,
DA of SSCA,
_________.
Sub: Submission of JA and FIR for scrutiny to DA of SSCA.
With respect to the cited subject, we are herewith submitting JA and FIR as per
following details for scrutiny and approval for acceptance of the seed lots for processing at
______ SPU during ___ processing season 20__.
Sr. No Crop Variety Stage No. of lots Remark

1 2 3 4 5 6
You are requested to verify the JA and FIR and communicate its acceptability for
processing during ____ processing season 20__ at ____ SPU at the earliest.
Authorized signatory of CSP / SPU.
7.2.10 and 7.2.11 Letter for Sending scrutinized JA and FIR to SPU
To,
In-charge,
______ SPU,_______.
Sub: Sending scrutinized JA and FIR to SPU.
Ref: Your letter no.___ dated ____.
With respect to the cited subject, JA and FIR submitted vide letter mentioned under
reference are scrutinized as per the records of office and acceptable JA and FIR as per
following details are sent herewith for accepting it for processing during current processing
season.

1 2 3 4 5 6
JA and FIR which are found improper and defective after scrutiny as per the records
of this office and as mentioned on it are returned for rectification if any. The details of
returned JA and FIR are given bellow.

1 2 3 4 5 6
DA of SSCA________.
192
7.2.12 Planning for crop, variety, stage wise allotment of lot number and RO number
to the seed lot
Name of SPU: Season:
Set of lot numbers allotted by DA of SSCA: Set of RO numbers allotted by DA of SSCA:
Sr. No. Crop Variety Stage Expected Allotted lot Allotted RO

no. of numbers numbers
lots From To From To
1 2 3 4 5 6 7 8 9
7.2.14 Format for various records to be maintained at SPU
1. Main Processing Control Register.
Name of SPU / CSP: Season:
Crop: Variety: Stage: Packing size, Kg.:
Quantity received Taken for Good Low grade

grading seed
TC / JA and
Allotted lot
address of
Name and
Reg. Area
Bag Qtls Moisture Bag Qtls Bag Qtls Bag Qtls %

FIR no.
%
Sr. No
PSP
no.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Details of seed testing report GOT report

shortage in
weight, Qt.
weight, Qt.
weight +
Germina
Excess /
Physical
ineligibl
ineligibl
sending
seed, %
Eligible
Eligible
no. and
no. and
Specify
sample
sample
Date of
tion, %
Report
Report
Purity,
Excess
Other
Hard
date
date
%
/
e
16 17 18 19 20 21 22 23 24 25 26
Details of tagging Details of RO Remark

Tag no. Released Resampling /
tagging adv.
Sign of SCO
RO no. and
retesting
Missing /
qty.
DOI, DOT
defective
/ bulk /
of SSCA
utilized
Type of
regular
Actual
Total
Valid
date
Downgrade
From
Bags
Q.Kg
entry on page
To
Date
no.
2 28 29 30 31 32 33 34 35 36 37 38 39
7
193
2. Tag Account Register of SPU
Details of received tags Details of
Progressive
From whom
Challan no.
Balance
Amount, Rs.
receipt
Total tags
Series no.
Letter no.
Sr. No
and date
and date
Date
Variety
Stage
From
Crop
Date
To
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Tag utilization Progressive Balance Sign

Tag numbers use 12-28 of
No. of lots
Cancelled
Total tags
Defective
23+24+2
used 22-
Missing
Total of
Series From To Previous + SCO
Actual
No. of
bags
26
no. current of
5
date col.22 SSCA
17 18 19 20 21 22 23 24 25 26 27 28 29 30
3. Daily Tagging Register

Sr. Date Crop Variety Stage Lot Details of tags utilized

No no. Series From To Total Missing Defective Cancelled
1 2 3 4 5 6 7 8 9 10 11 12 13
Total Actual RO DOI DOT Valid SCO of SSCA SPU Remark

(11+12+13) used number up to representative
for Name Sign Name Sign
tagging
(10-
14)
14 15 16 17 18 19 20 21 22 23 24
194
4. STL Sample Coding Register

Sr. Letter Crop Variety Stage Lot details SCO Sample details
No no. and Lot No. Quantity, Code Date of Weight SCO
date of no. of qtls no. Sample name
sending bags drawl
sample
1 2 3 4 5 6 7 8 9 10 11 12
Details of STL reports received Eligible Letter no. Sign Balanc Charge
/ and date SCO e s paid
ineligibl of report of charge for no.
Repor Germinatio Phy. Inert Other e declaratio SSC s for of STL
t no. n% Purit matte specif n A no. of sample
and y% r% y STL
date sample
13 14 15 16 17 18 19 20 21 22
5. Raw seed slip register

Sr. Lot Date Shift No. of No. of Recovery Sign CSP Sign Remark
No no. no. bags raw seed % representative SCO of
of slip SSCA
raw recovered
seed
1 2 3 4 5 6 7 8 9 10
6. STL sample charges watch register

Sr. Date Opening Challan No. of Amount Sample Progressive Closing Remark
No balance no. samples Rs. sent to sample balance
STL sent (3+5-7)
1 2 3 4 5 6 7 8 9 10
195
7. Shift Register
Sr. Date Name Timing of shift Shift Progressive Details Sign Sign CSP / Remark
No of From To Total no. no. of shifts of SCO SPU
SCO hours work of representative
done SSCA
in the
shift
1 2 3 4 5 6 7 8 9 10 11 12
8. Ginning Register
Sr. Cro Variet Stag Name Reg. JA Quantity Quantity Lot Ginning
No p y e and area and acceptabl received no. date
addres , Ha FIR e as per at SPU, allott
s of no FIR, Q Q ed
PSP
1 2 3 4 5 6 7 8 9 10 11
Ginned Ginning details Weight of Sign CSP / Sign Remark

quantity, sample SPU SCO of
Q Weight Weight of, Shortage, drawn for representative SSCA
of lint, Q cotton Q GOT, Kg
seed, Q
12 13 14 15 16 17 18 19
9. Delinting Register
Delinting details
no./ certificate no.
Quantity delinted,
Ginning reg. page
Sign SCO of SSCA

Sign CSP / SPU
representative
Delinting date
Shortage
Remark
Variety
Lot no.
Sr. No
Weight, Q
Stage
Crop
Weight %
Q
1 2 3 4 5 6 7 8 9 10 11 12 13 1
4
196
10. Seed cleaning Register

Sr. Crop Variet Stage Lo Date Details of cleaning, Q.Kg
Sign SCO of SSCA

Sign CSP / SPU
representative
No y t Taken Method Cleaned Separa Short
no of quantity ted age
cleaning quantit
y
1 2 3 4 5 6 7 8 9 10 11 12 13
11. Bagging Register

Bagging
Quantity taken, Q
Sign SCO of SSCA

Sample + excess
Packing size, Kg
Date of bagging
Sign CSP / SPU

representative
Balance seed
details
weight, Q.Kg
weight, Kg
Shortage
Variety
Lot no
Sr. No
Stage
Crop
No. Qtls
of
bags
1 2 3 4 5 6 7 8 9 10 11 12 1 14 15
3
12. Inward/ Outward Register

Sr No. Date Letter no Received Subject Details of Remark

and date from / action
Addressed taken
to
1 2 3 4 5 6 7
197
13. Bill Register
Sr. Bill Period Details Challan details Details of fees paid Remark Sign
No no. of bill of No. Amount Date Amount Deduction SCO
and charges and Rs. paid Rs. Rs. of
date Date SSCA
1 2 3 4 5 6 7 8 9 10 11
198
8. SEED PROCESSING UNIT (SPU)
8.1.2 List of machineries and equipments on SPU
Sr. Name of Machinery / Equipment Status of Remark

No Machine /
Equipment
1 2 3 4
1 Elevator (Bucket, Belt, Screw, Z bucket Optional
etc.)
2 Pre-cleaner Optional
3 Seed Grader Mandatory With the provision of at
least Two layer of Screen
i.e. Top Screen to remove
oversize impurities and
Bottom Screen to remove
low grade seed and finer
impurities with adjustable
airflow to remove lighter
impurities.
4 Gravity separator Optional
5 Spiral separator Optional
6 Indented cylinder Optional
7 Destoner (mechanical type, Optional
Magnetic,etc. )
8 Color separator Optional
9 Seed treator (Batch type, Continuous Optional
type, etc.)
10 Seed weigher cum bagger Optional
11 Weighing Balance and weights of Mandatory With proper certificate of
required capacity Weights and measures
Department
12 Bag closer of required capacity Mandatory
13 Seed samplers of required Capacity Mandatory
14 Moisture meter Mandatory
15 Varnier Caliper or Gauge set Mandatory
16 Air Compressor / Blower / Vacuum Mandatory
cleaner
17 Wooden / iron / plastic racks Mandatory
18 Tarpaulins of required Size Mandatory
19 Plant protection equipments (Sprayers, Mandatory
Duster, Fumigation material etc.)
199
20 Firefighting equipments Mandatory

21 Conveyer Optional
22 CCTV arrangements with sufficient Mandatory
storage capacity
23 Tag Printing machine Optional
25 Required Stamps to print on tags and Mandatory Optional if printing facility
labels is available at SPU
26 Sealing Machine Optional Mandatory if plastic seals
are used
27 Lead / Plastic / metal seals Mandatory
28 Computer facility Mandatory
29 Connectivity facility (Network Mandatory
availability with Wi-Fi / Broadband
internet connection)
30 Required Stationary Mandatory
200
8.1.6 Minimum Staff for SPU
Sr. Staff Detail Minimum Educational Qualification Remark

No required no.
1 In-Charge SPU 1 Preferably Degree in Agril. Raw seed more than
Engineering, Diploma in 25000 qtls for a
Agril. Engineering or season- Degree in
Degree or diploma in Agril. Agril. Engineering
from recognized university
Raw seed less than
25000 qtls but more
than 10000 qtls for a
season- Degree in
Agril. or Diploma in
Agril. Engineering
Raw seed less than

10000 qtls for a
season- Diploma in
Agril. Engineering or
Agril.
2 Store in charge 1 At least diploma in Agril.

from recognized university
3 Machine 1 At least ITI in proper trade
Operator
4 Electrician 1 At least ITI in proper trade Services may be hired
on contract basis
5 Shift supervisor 1 for each At least diploma in Agril.
shift from recognized university
6 Skilled workers As per Experienced in operating May be hired on
capacity of different machineries on contract basis.
SPU SPU
201
8.2.1.1 Application for New/ Renewal of license of Seed Processing Unit (SPU)
To,
The Director ,
State seed certification Agency--------------
Through-DA of SSCA-------------------
sub: Submission of proposal for New License /Renewal of License for seed processing unit.
With respect to the cited subject, I/We are herewith submitting proposal in triplicate
for new license / renewal of license of our ____ seed processing unit situated at ____, the
proposal contains following document.
1. Copy of legal registration certificate of CSP/ Copy of seed sale License of CSP.
2. Details of seed processed in previous year (Kharif and Rabi) in prescribed format.
3. Details of registered seed production program in Kharif and Rabi in prescribed format.
4. Prescribed affidavit on Rs.500 bond paper duly notarized.
5. Pollution certificate.
6. No objection certificate of local governing body.
7. Map showing location of SPU along with GPS photograph.
8. Weight and measures validity certificate for equipment used at SPU.
9. Copy of Document showing ownership of plot and godowns of SPU.
10. Details of additional rented godowns and its relevant document.
11. Details of machineries and equipments available in working condition at SPU.
12. Flow chart of the machineries and process.
13. Details of godowns available with SPU.
14. Actual crop wise capacity of processing the seed.
15. Details of firefighting equipment available at SPU and its validity certificate.
16. Details of staff working at SPU.
17. Certificate regarding name of SPU and person responsible for the activities on SPU.
18. Copy of latest electric bill.
19. No dues certificate.
20. Certificate regarding CCTV arrangement in working condition
21. Certificates regarding availability of drinking water, sanitary arrangement, retiring room
/rest house, sample storage facility.
22. Authority letter in the name of person submitting proposal by competent authority of
CSP.
You are requested to verify the proposal and issue the fees challan and grant us new
license / renewal to the existing license
202
8.2.1.3 Crop wise processing conducted during last year
Name of CSP / SPU : Quantity in Qtls
Sr. CSP Quantity Good Pass Fail Released Rem

No Processe Seed ark
Variety
Stage
Crop
d
Lot Qty Lo Qty Lo Qt Lo Qt Lot Qty
t t y t y
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
8.2.1.4 Actual and Proposed Crop wise Registration during current season
Name of CSP: Area in hectors
Sr. Distt. Crop Variety Stage Registered / Proposed Remark

No Area
PSP Area
1 2 3 4 5 6 7 8
203
8.2.1.5 Format for notarized affidavit for new/ renewal of license of seed processing
unit
party 1. (who has given the agreement):-
party2. (To whom agreement in given) –Director -----------------SSCA--------------
Whereas I/ We have requested ____ SSCA to issue a license for my/ our SPU named __,
situated at ___ and whereas I/ we have submitted my / our application, I/ we hereby agree to
accept the terms and conditions mentioned below
1) SPU license is issued only for the processing of raw seed produced from the seed plots
found eligible for certification by the SSCA
2) Responsibility of safety of raw/ good seed stock and maintaining it in good condition
shall be of holder of license.
3) It is responsibility of license holder to process the seed stock under the supervision and
direction of the officers appointed by SSCA for the purpose.
4) License holder shall communicate to the PSP regarding estimated date and shift of
grading of his seed lot and see that the PSP shall remain present at the time of grading of
his seed lot
5) License holder is responsible for making available and maintaining in working condition
all the mandatory machineries and equipment on SPU.
6) License holder shall arrange for and take moisture content of the seed lot regularly and
whenever asked, also make available screens of required size and shape and use
specified screen for grading of a seed lot as given in IMSCS 2013.
7) It is responsibility of license holder to maintain weight and balance validated by the
weight and measures departments of the state.
8) It is responsibility of license holder to use insecticide/ fungicide in validity period for
seed treatment, spraying, dusting and fumigation as per the recommendations of
agriculture universities.
9) It is responsibility of license holder to dispose of ineligible seed lot treated with poison
in the manner specified time to time by GOI, and shall not use it for any food, feed or oil
purpose.
10) It is responsibility of license holder to clean all the machineries and floor related to seed
processing before the onset of grading of new seed lot to avoid physical admixture at
SPU.
11) Graded good seed shall be preserved as specified and shall not be moved elsewhere
from the SPU unless the release order (section 9 certificate) is issued to the seed lot.
204
12) The material required for seed grading such as seed container, label, seals, insecticide
stationary, sample bags etc. shall be provided by SPO.
13) Bills raised by SSCA against the seed processed by SPO shall be paid before the due date
specified for it otherwise the processing work may be withheld and interest may be
charged on the pending bills.
14) Authority of suspending/ canceling the license of SPU is reserved with Director SSCA if it
is found that the SPU authorities are unnecessarily interfering in the activities of SSCA,
pressurizing SSCA authorities, not following the legitimate orders of SSCA.
Responsibility of loss if any due to suspension/ cancellation of license shall be of SPU.
15) It is responsibility of SPU to maintain physical and genetic purity of seed lots accepted
for processing at their SPU
16) It is responsibility of SPU to revoke and immediately return the tags of failed seed lots
tagged in advance as per their request. Director SSCA is empowered to take penal action
in case such tags are not returned.
17) Any material other than seed or related to seed processing shall not be stored at SPU
godowns or processed at SPU while certification of certified seed is in progress.
18) It is mandatory to inform the SSCA authorities regarding seed processing on SPU other
than that of certified seed and shall furnish the details of such processing if asked by the
SSCA.
19) SSCA shall not provide any raw seed for processing at SPU, but if sufficient work is not
provided to the authorities of SSCA appointed on the request of SPU, then minimum shift
charges shall be charged for the presence SSCA authority and it shall be mandatory to
pay the charges.
20) SPU shall accept terms/ conditions/ restrictions laid down by SSCA time to time in order
to maintain purity of seed. SPU shall permit and assist authorities appointed by SSCA to
take sample under quality control for genetic/ physical purity.
21) SPU shall provide all essential services as per prevailing law to the labor working at SPU
and shall be responsible for indemnity arising out if accident caused due to any reason
as SPU.
22) It is mandatory to make fire protection arrangement as per prevailing law.
23) It is mandatory to provide separate cabin for authorities of SSCA and provide them
essential furniture and stationary to preserve the record. Shall also provide primary
health services such as first aid box, drinking water, sanitary room etc.
205
24) SPU shall accept store and process raw seed lots as specified by SSCA. Seed lots shall be
processed under the supervision of SSCA authorities. SPU shall be liable for suitable
action if seed lots are processed in the absence of SSCA authority and responsibility of
loss or complaint if any in such case shall be of SPU.
25) It is responsibility of SPU to store grower and office sample of a seed lot in controlled
condition for the period specified by SSCA.
26) SPU shall store raw seed, processed good seed, low grade, failed seed separately and
shall take all the care to preserve it from insect, pest, moisture etc.
27) Record and document related to seed lots shall be preserved for a period specified in
IMSCS 2013 and shall be made available on the demand by SSCA.
28) SPU shall be responsible for accepting the raw seed as per the documents, payment to
PSP as per CSP’s payment policy by RTGS or account payee instrument, preserve the
receipt of raw seed accepted at SPU.
29) SPU shall follow the rules/ terms/ condition laid down by IMSCS 2013 & SSCA time to
time contravention of any of it may lead to cancellation of the license issued to SPU.
I/ We accept all the terms and condition mentioned above hence making this affidavit on
date ____ without any fear or pressure.

Notary
206
8.2.1.8 No Dues No Contravention Certificate of concerned DA of SSCA
Name of CSP/ SPU :
This is to certify that following is the condition of dues pending towards the (Name of
SPU) of (Name of CSP) on the date on which proposal for new license / renewal of existing
license is submitted to this office.
CERTIFICATION CHARGES
Amount of Rs. _________ (In words RS________________________________) is pending on
account of _________________________________________.
OR
No dues are pending to be recovered.
CERTIFICATION TAGS
_______ number of certification tags issued for advance tagging of seed lots which are
found ineligible for certification are yet to be revoked.
OR
All the certification tags issued for advance tagging of seed lots which are found
ineligible for certification are revoked, cancelled and disposed off.
OR
No certification tag is to be revoked as advance tagging was not requested by SPU of
CSP
CONTRAVENTION OF ACT, RULE OR CERTIFICATION PROCEDURE

No matter of contravention of act, rule or certification procedure has been reveled or
is pending against the SPU up to the date of submission of the proposal.
OR
Following matter of contravention is reveled against SPU / CSP and is pending till
date for final decision
1. ___________________________________________
2. ___________________________________________
.
.
AND / OR
Following matter of contravention is reveled against SPU / CSP and is decided by the
competent authority as shown below.
Sr. No Matter of Contravention Decision of competent Authority Remark
Signature
DA of SSCA
207
8.2.1.12 Particulars of Godowns at SPU
Name of SPU :
Sr. Place Name Size of Details of Godown Storage Details of Remark

No or No. Godown Roof Flooring Walls capacity Utilization
of (m*m)=m2 MT
Godown
1 2 3 4 5 6 7 8 9 10
8.2.1.15 Declaration of CSP regarding non conduct of any other business in the
premises of SPU
DECLARATION
I / We hereby declare that I / We the undersigned on behalf of (Name of CSP) do

hereby declare that no any other business is conducted or is planned to conduct in future
until the SPU license is in force, in the premises of SPU applied for license or renewal of
license.
Signature
Name
Designation of CSP / SPU Authority
8.2.1.17 List of Machines and Equipments available at SPU
Name of SPU :
Sr. Name of Manufacturer Available Capacity Status Remark

No Machine / and Model Numbers per hour
Equipment if
applicable
1 2 3 4 5 6 7
8.2.1.18 Crop wise actual capacity of grading per shift of eight hours
Name of SPU :
Sr. No Crop Actual Capacity Qtl / Shift of 8 hours Remark

1 2 3 4
208
8.2.1.19 Details of extinguisher Equipments available at SPU
Name of SPU :
Sr. Type of Make/ Firefighting Capacity Number Place where

No Firefighting Model Substance used situated
Equipment
1 2 3 4 5 6 7
8.2.1.20 Working Staff Statement of SPU
Name of SPU:
Sr. No Name of Educational Designation Nature of Contact Remark

Staff Qualification work No.
1 2 3 4 5 6 7
209
8.2.1.23 and 8.3.7 Inspection report of SPU
________ STATE SEED CERTIFICATION AGENCY, ______.

INSPECTION REPORT CUM EVALUATION CARD FOR THE RANKING CATEGORIZATION
REGISTRATION / RENEWAL OF SPU.
SPU details
Name of SPU:
Address of SPU:
Telephone, Mobile No............................ E -ma i l I. D. ………………………. . . .. .. .
Allotted SPU Code (for existing): ………… Validity up to …………
Name of CSP: Capacity of Processing Plant: Qtl / hour
CSP’s Seed sale license No and validity date

Details of registration / Renewal fee
D.D.No./ Cheque No. / Challan no. ……………….: Date …………
Name of Bank ……………………………………….
Amount Rs.: ………………….
Name of Inspecting Officer: ……………………….. Designation: ……………………………….
Marks allotted by
Maximum
Sr. Unit
Requirement Marks
No. In-charge, as per
available condition
A BUILDING REQUIREMENT
1 Spacious processing plant building as per capacity
5
of processing plant.(enclose lay out)
2 Well-constructed building with Pucca floor, plaster
wall, RCC/Asbestos sheet/Tin sheet roof (size of 5
Building is L … . X W … . X H … . . f e e t
3 Processing
, s q a r e . . . .plant
. f e e tbuilding:
(i) light facility inside & outside – Sufficient 5
/insufficient
4 Working space
(ii) Aeration available
inside around the machine-
the plant
i. To store raw seed for feeding point of pre
cleaner / grader
ii. Tor workers for free movement - 5
iii. To keep the graded seed of a shift in vicinity to
machine in accordance to grading capacity of
machine.
TOTAL 20
Prepared by : Mr. Sign

Designation
210
Marks allotted as
Maximum
Sr. No. Requirement per
Marks
inspection
STORAGE ARRANGEMENTS-
B Details of available seed storage godowns : (Mention size, capacity and number of
each godown /space marked for each category -)
For raw seed -
1
(a) Own godown- Capacity ..... qtl, L. .... xW.....xH .... feet 3
(b)Hired godown- Capacity, ... qtl,L. ..... xW.... xH .... feet
For Graded seed.-
2
(a)Own godown- Capacity ..... qtl, L. .... xW.....xH .... feet 3
(b)Hired godown- Capacity ..... qtl, L. .... xW.....xH .... feet
For finally packed seed. -
3
For Undersize seed. -
4
For Failed seed lots. -
5 (a) Own godown- Capacity ..... qtl, L. .... xW.....xH .... feet 3
Separate stack for separate crop/ variety & class of seed.
6 Seed stakes are proper (like proper distance from the
3
godown wall, between two stacks, easy removal of
particular lot. etc.).
7 Farmer-wise Identification Code No. / Crop / Variety /
2
Stage on raw seed bags.
8 Intake register is available; all entries are recorded
1
including moisture of raw seed correctly/properly.
9 Storage for Chemicals & other hazardous material 1
10 Storage for Sieves/screens, tools & other spare parts 1
11 Storage for Processing material 1
12 Separate Breeder & Foundation seed storage. 1
13 Storage for grower and file samples 1
14 Godown, plant building is well cross aerated 1
15 Stack cards on each stack 1
16 Availability of Fumigation & chemical spray equipments 1
Height of seed stack is not more than-
17 - For Soybean 7 feet 1
- For other crops 10 feet
TOTAL 30

Designation
211
Marks allotted as
Sr. Maximum
Requirement per
No. Marks
inspection
C FACILITY FOR CERTIFICATION STAFF
1 Separate room/ Cabin 3
Almari & big box for safe storage of tags, Certification
2 3
records & Guard samples, sufficient stationary.
3 Proper sitting arrangement like Chair & table, aeration etc. 3
4 CCTV arrangement at crucial points. 3
5 Retiring room for certification staff 4
6 Separate & proper toilet for gents & ladies. 2
7 Clean drinking water arrangement for staff & labors 2
TOTAL 20
MACHINE & OTHER EQUIPMENTS IN WORKING CONDITION WITH ALL SAFETY MEASURES
D
FOR WORKING STAFF.
Separate Pre-cleaner/Scalper
(make/model No ............... ) (manufacturer ......................... )
1 2
(Capacity ..... qtl/hr., ....... qtl/shift of 8 hours)
(Type/condition ................................. )
Seed Grader cleaner
(i) Two screen or (ii)Four or more screens
2 (make/model No ............... ) (manufacturer ......................... ) 5
(Type/condition .............................. )
Indent cylinder
(make/model No ............... ) (manufacturer ......................... )
3 2
(Type/condition ................................. )
Gravity separator
(make/model No., ................... ) (Manufacturer .......... )
4 5
(Type/condition ............... )
Seed Treater (mechanical or manual)
(make/model No., ................... ) (Manufacturer .......... )
5 2
(Capacity ..... qtl/hr., ....... qtl)
(Type/condition ............... )
Moisture meter :Electronic/digital
6 (make/model No., ................... ) (Manufacturing Year. ......... ) 2
(Type/condition ............... )
Bag closers at least 2
7 Heavy duty ..... 2
Light duty ....
Any other equipment (Specify)
8 4

Designation
212
Maximum Marks allotted

Sr. No. Requirement Marks as per
inspection
9 Vacuum/Air compressor cleaner
(make/model No., ................... ) (Manufacturer..........) 3
(Type/condition ...............)
10 Available No. of
5
(a) Wooden / iron / fiber pallets........... in perfect condition.
11 Weighing machines
(Make /model No., ................... ) (Manufacturer ..........)
(Type/condition ...............)
a. Weigh Bridge, capacity ......... qtl, Number ......
b. Platform balance, capacity ... qtl, Number. ..... 2
c. Tripod balance, capacity ... qtl, Number ......
e. Pan balance, capacity ....... qtl, Number .........
With proper number of weights duly stamped by Weight
& Measurement Department
12 Available following sieves size for cleaner/grader, top or
bottom screen(duly stamped the type & size of aperture)
Sr. No. Sieve size numbers Type of machine
2
i)
ii)
iii)
13 Chemical sprayer machine- (Make/model No., .............. ..)
2
(Manufacturer ................. ) (Type/condition..................... )
14 Fumigation facility-
(i) Hired- Name & address of pest controller firm.......
Tele phone/Mobile No. ………………………………
(ii) Own arrangement - 2
a. Fumigation / Tarpaulins cover
No ......... Size L. ..... xW ...... feet.
b. Godown fumigation facility
15 Mask and gloves- number available for the workers 1
Seed sample triers.
Size .......... Number ..... Type …………………………
16 i. 2
ii.
iii.
Fire extinguisher
17 Make/Model ......... Manufacturer Name ................... 2
Numbers ........... Validity up to .........
First Aid Box with required medicines in validity period -
18 1
Yes/No
19 Alternate power arrangement Yes/No 4
TOTAL 50

Designation
213
Marks
Maximum
allotted as
Sr. No. Requirement Marks
per
inspection
E DISPLAY BOARDS:
1 Board showing – SPU name, CSP name with allotted SPU code
1.0
no.
2 No smoking sticker 0.5
3 Police Station Tel. No. 0.5
4 Fire brigade Telephone No. 0.5
5 Ambulance/ Hospital Tel. No. 0.5
6 O/I residence Tel.No. & mobile No. 0.5
7 Child labor - Yes/No 0.5
8 Other legal requirements if any. 0.5
9 Seed license No. &validity date 0.5
TOTAL 5
F OTHER DESIRED REQUIREMENTS
1 Qualified technical staff available as per norms 10
2 Hygienic working condition for all the working personals. 1
Cleanness in seed storage, processing plant & around the
storage and processing plant (including identification,
3 1
disposal of unserviceable/ junked material and invalid /
valid expired chemicals).
Copy of Machinery/equipment bills/ validity certificate
4 1
and other legal documents are preserved.
Proper space around seed godwns for the free movement of
5 1
vehicles is available.
6 Eco friendly arrangement surrounding the plant. 1
Present & previous year performance, Commitment towards
implementation of Act / Rule/ IMSCS / ISCWM
Availability of copy of IMSCS / ISCWM / Seed Act 1966 / Seed
7 10
Rule 1968 / Office orders to ensure quality seed certification
at SPU.
TOTAL 25
GRAND TOTAL 150

Designation
214
NEGATIVE MARKING
If following conditions which affect the quality of seed are observed at the SPU
negative marks shall be allotted to concerned SPU.
Sr. Details Maximum Marks

No marks allotted
1. Different varieties and class of seed stored in same stack. (-) 05
2. Stack size more than recommended height. (-) 05
3. Seed stored without pallets. (-) 05
4. Bulk seed/Undersize seed stored without code/Lot No. on (-) 05
bags.
5. Label seed/commercial grain is stored in the same stack (-) 05
with F/S or C/S or in vicinity to these seed stack.
TOTAL (-) 25
Comments of Inspection authority
Date of Inspection
Signature of SPU In-charge of CSP Signature of Inspection Authority
Allotment of rating to the SPU.

Actual marks
Total marks allotted to Negative marks if Category / rank
obtained by the
the SPU any of the SPU
SPU
Recommendations of inspecting authority:-
Signature
DA of SSCA
215
Category /Rank
S. No. Minimum Marks Required
of the Plant
135 and above
Minimum 50 % marks in each section are mandatory
1. SPU will not be eligible for registration/renewal if any of the section is A+
below 50 %.
Grace period of 15 days will be given to improve in the weaker section.
125 and more but bellow 135
2. SPU will not be eligible for registration/renewal if any of the section is A
below 50 %.
3. SPU will not be eligible for registration/renewal if any of the section is B+
below 50 %.
4. SPU will not be eligible for registration/renewal if any of the section is B
below 50 %.
5. SPU will not be eligible for registration/renewal if any of the section is C
below 50 %.
Bellow 80
6. D
Not eligible for registration / renewal and re-inspection
216
8.2.1.23 Proforma to be submitted by the CSP
Sr. No Particulars Details

1 Name of SPU
2 Name of owner
3 Type of CSP Proprietor / SHG / APCL / PSU / Co-
operative / Private company registered
under Company registration act / Other
specify
4 Code number allotted to SPU
5 SPU in operation since
6 Details of machineries Submitted
7 Details of godown Submitted
8 Bulk testing facility Available / Not available
9 Maximum actual capacity of SPU
per shift of 8 hours
10 Alternative power arrangement
available
11 Whether insured the seed stock
12 Firefighting arrangement
13 Matter pending if any against CSP /
SPU regarding contravention of Act,
Rule or certification procedures of
ISCWM during previous year.
14 Matter of contravention of Act, Rule
or certification procedures of
ISCWM if any decided during
previous year by the competent
authority against CSP / SPU.
15 Pending Dues of SSCA
16 Name and designation of
responsible person at SPU
217
8.3.3 Time schedule for submission of New/ Renewal Proposal of SPU license
Sr. Detail Description

No
1 Duration of license 1 Year, 3 Years (1 November to 31 October)
2 Submission of proposal to DA of 1 to 15 September
SSCA
3 Issuing fees challan for renewal Within One working day after proposal
proposal submission
4 Submission of paid fees challan by Within 4 days from date of issue of challan
CSP
5 Application of late fees Proposals submitted after 15 September,
Fees paid after the limits specified in 4
6 Verification of proposal and Spot Within 15 days from the date of receipt of
verification of SPU paid challan or flawless proposal whichever
is later if total number of proposals are up
to 6 and 25 days if number of proposals are
above 6
7 Sending proposal to RA of SSCA Within 2 working days from date of spot
verification of SPU or receipt of flawless
proposal whichever is later.
8 Scrutiny of proposal by RA of SSCA Within 5 working days if number of
proposals are up to 10 and in proportionate
time if number of proposals are more
9 Sending proposal to Director SSCA Within 2 working days from the scrutiny of
or returning for compliance by RA of proposal
SSCA
10 Issuing license or renewal of license Within 20 working days from receipt of
or return proposal for compliance proposal
by Director SSCA
11 Issuing fees challan for new license Within 1 working day from receipt of
by DA of SSCA license from Director
12 Handing over license to SPU / CSP As soon as possible after receipt of license
or after receipt of paid fees challan in case
of new license
218
8.3.13 Format of license
_________ STATE SEED CERTIFICATION AGENCY _______
License of SPU for processing certified seed
Name of SPU:
Postal address:
Name of person responsible for activities at SPU:
Contact details of responsible person: Mobile no.: Email id:
Contact details of SPU: Phone No.: Email id:
SPU details
Installed processing capacity of SPU per shift of 8 hours:
Set of Machines available at SPU:
Designed capacity of each set (TPH):
Own godown: Number: Storage capacity:
Hired godown: Number: Storage capacity:
Address of godowns if not situated at SPU address:
SPU whose details are mentioned above is granted a license to process certified
seed. / License of the SPU to process certified seed whose details are mentioned above
is further renewed.
Allotted code number of SPU:
License period: 1 Year / 3 year 1 Nov 20__ to 31 Oct 20__
The license is granted / renewed only for processing of raw seed found eligible
for certification, subject to the conditions mentioned in the submitted affidavit as per
8.2.1.5 of ISCWM. Breach of any of the condition may lead to the temporary or
permanent suspension or cancellation of the license.
Signature
Name
Director
_SSCA___.
219
9. SEED CONTAINER (BAG)

9.1.3 Format of Seed Container
Layout of Front side of a seed bag
Can mention Brand name / CSP name

CERTIFICATION VOID WITHOUT TAG AND
SEAL/ ENSURE TAG AND SEALS ARE INTACT
Shall be printed in RED colour
CROP :
VARIETY :
CLASS : Mandatory to mention details in the

local language of the state, can be
MOISTURE AT PACKING (MAXIMUM) % :
mentioned in English or other
ACTUAL WEIGHT : language along with local language
LOT No :
DATE / MONTH OF PACKING :
MRP :
1. Mention instruction 1 on the bag
1. SEED TREATED WITH POISON, DO NOT USE if seed is treated with poison.
FOR FOOD / FEED / FODDER / OIL PURPOSE. 2. Mention instruction 2 on the bag
2. TREAT SEED WITH FUNGISIDE / INSECTICIDE
if seed is not treated and poison
packet is kept in the seed bag.
KEPT IN PACKET INSIDE THE BAG.
3. Print the instruction in RED
PRODUCER : colour
Name, complete address, contact

no, consumer enquiry no of the
producer in bold letters
MARKETER :
Name, complete address, contact
no, consumer enquiry no of the
Marketer
PROCESSOR : Name, complete address, contact
no, consumer enquiry no of the SPU
Any special instruction,

advertisement of national interest
etc.
Remark: When Producer, Marketer and Processor are different then mention details of
producer in bold letters than that of marketer and processor. When Producer, Marketer and
Processor is one organization then can mention Produced, Processed and Marketed by at
ones.
220
9.1.5 Request letter for seed container sanction proposal
To,
The Director / RA / DA
_SSCA
_________
Through :
Sub: Regarding sanction of seed container sample bag for packing good seed in KH / RB / SM
season
20__.
R/s,
With respect to the cited subject we are herewith submitting the seed container
sample bags for packing crop variety wise good seed in KH / RB / SM processing season 20__
as detailed bellow
Sr. Crop Variety Stage No Quantity Packing Type of Producer Name Remark
No of Qtls size Kg container of
lots SPU
Essential documents as detailed bellow are submitted with the proposal

1. Copy of Registration Identity of CSP.
2. Copy of seed sale license of CSP.
3. Required number of duly signed sample bags.
4. Affidavit regarding use of bags made from the material other than cotton or jute.
5. Copy of permission granted by DA of SSCA to process at SPU of another CSP
(Tick on the document submitted along with the proposal)
You are requested to verify the proposal and grant sanction to the sample container
so that it can be used for packing of good seed accordingly.
Signature
Name
Designation
CSP
(Proposal may be addressed to DA of SSCA in one copy / RA of SSCA in two copies / Director
SSCA in three copies, as the case may be and submitted at DA of SSCA/ RA of SSCA / Director
SSCA depending on whether processing and packing is planned in the jurisdiction of only
one DA or more than one DA but Same RA or More than one RA respectively)
221
9.1.5 Affidavit for use of seed container made from the material other than cotton or
jute
Affidavit submitted to : Director SSCA
Affidavit made by : Name of CSP
Whereas I / we as CSP has applied for grant of sanction to the seed container made up
of the material other than cloth or jute for packing good seed in KH / RB / SM processing
season 20__, I /we do hereby commit and agree to the following conditions and the
additional conditions laid down by the SSCA during the season.
1. Since I / we are using seed containers made from the material other than cloth or jute, I /
we take responsibility of any complaint regarding low germination arising out of it and shall
be liable to pay compensation if any to the complainant.
2. Since the seed container is stitched on outer side there is a possibility of changing seed
from the bag hence I / we take responsibility of genetic / physical purity as well as of the
germination and shall be liable to pay the compensation if any to the complainant.
3. I / We have confirmed that the proposed seed bag can sustain the weight of seed and I /
we shall be responsible for any wear and tear of the seed bag while in use and shall be liable
to pay the compensation if any to the complainant.
Signature
Name
Designation
CSP
222
9.1.7 Format for sanction order for seed container approval
To,
(Name of CSP / DA of SSCA / RA of SSCA / SCO In charge of SPU as the case may be)
Sub: Regarding approval to the sample seed container

Ref:
With respect to the subject cited and after verifying the proposal submitted vide ref. 1
and as per recommendations of DA / RA of SSCA vide ref. 2 / 3 approval is granted to the
sample seed container of ________________ (Name of CSP) for KH / RB / SM 20__ processing
season as detailed bellow
Sr. Crop Variety Stage No Quantity Packing Producer SPU Type of Remark
No of Qtls size Kg CSP Name/ seedbag
lots Code
1 2 3 4 5 6 7 8 9 10 11
This approval is subject to the conditions mentioned herein after.

1. Any detail shall not be handwritten on the seed bag.
2. “Seed is treated with poison; do not use for food, feed, fodder or oil purpose.” Shall be
printed on seed bag in red color if the seed is treated with poison.
3. “Poison packet is kept in the seed bag; please treat the seed with it before sowing.” Shall
be printed on the seed bag if seed is not treated with poison and calculated amount of
recommended poison shall be kept in packet inside the seed bag
4. Poison packet shall be inscribed with name of poison, its validity, batch No. etc.
5. Leaflet describing method of seed treatment shall be put in the seed bag.
6. Leaflet regarding information of the variety and its cultural practices shall be put in the
seed bag
7. Name of producer, marketer and processor shall be clearly mentioned on the seed bag
along with postal address and customer care contact number
8. Moisture content shall not exceed __ % and shall be mentioned on seed bag.
9. Minimum 10 % of the bag shall remain empty after filling seed in it.
10. Confirm that the variety is notified, if the packing is of smaller or greater size than the
recommended seed rate of the crop then mention the area that can be sown with the seed in
the bag.
11. Do not print any objectionable matter on any side of the bag.
12. While storing the bags in the heap ensure stability of heap, specially plastic bags shall be
stored in interlock fashion in a heap.
13. Do not move seed bag from the storage unless release order (Section 9 certificate) is
issued to the seed lot.
14.
Enclosed: Approved sample seed bag
Copy to
Director SSCA / RA of SSCA / DA of SSCA / SCO In charge of SPU / CSP
Submitted for information or Forwarded for necessary action (as the case may be)
223
9.2.3 Request for bulk packing of good seed of a seed lot
To,
RA of SSCA
__________
Through: DA of SSCA ____________
Sub: Regarding approval for bulk packing of seed lots
With respect to the subject cited we are planning to bulk pack the seed lots during
KH/ RB/ SM 20__ processing season as detailed bellow.
Sr Crop Variety Stage No Quantity Producer SPU Bulk Type Remark

No of Qtls CSP Name/ packing of
lots Code Size Kg Bag
1 2 3 4 5 6 7 8 9 10 11

1. Affidavit regarding bulk packing.
2. Punchnama regarding well maintained automatic sampler in operation at SPU.
(Tick on the document submitted along with the proposal)
We are aware that if automatic sampler is not used at our SPU while bulk packing of
the seed lots, bulk packed lots shall be released for marketing in final packing on the basis of
seed testing report of the sample drawn at the time of final packing.
You are requested to verify the proposal and grant approval to the bulk packing
proposal of seed lots mentioned above.
Signature
224
9.2.3 Affidavit for bulk packing proposal
Affidavit submitted to: Director SSCA
Affidavit made by: Name of CSP
Whereas I/ we as CSP have applied for grant of approval to the bulk packing of seed
lots in KH / RB / SM processing season 20__, I/ we do hereby commit and agree to the
following conditions and the additional conditions laid down by the SSCA during the season.
1. Good seed after grading of a seed lot will be packed in the bulk bag as sanctioned by the
SSCA, It shall be marketed only after packing the good seed in finally sanctioned bag if the
seed lot is found eligible as per seed testing report of the sample drawn by automatic
sampler of a seed lot at the time of bulk packing.
2. Since the seed lot is released on the basis of results of the sample drawn by automatic
sampler of a seed lot at the time of bulk packing, I/ We assure that a sample shall be drawn
and tested for eligibility at our level at the time of final packing of seed lot and the lot will
only be marketed if the results are found satisfactory.
3. Since the seed lot is tested at our level before marketing I/ we take responsibility of any
complaint regarding purity and germination of a seed lot and shall be liable to pay the
compensation if any to the complainant.
Signature
(This affidavit shall be submitted if automatic sampler is used)
9.2.3 Panchnama of Automatic sampler
We the undersigned have inspected the Seed processing machinery chain at ___________ SPU
on Date ____________. We found that the Automatic sampler machine is installed after _______
machine and good seed is directly filled in the bags after the sample is drawn by automatic
sampler. Automatic Sampler is found in working condition and has an adjustment to draw
sample at required interval, hence this punchnama.
Place:
Date:
Signature Signature Signature

CSP/SPU Representative SCO DA of SSCA
225
9.3.4 Request for change of marketer of a seed lot by producer CSP
To,
RA of SSCA,
___________
Through: DA of SSCA __________
Sub: Regarding approval to the change of marketer for seed lots
With respect to the subject cited, proposal for change of marketer is submitted for the
seed lots produced by (Name of producer CSP) during KH / RB / SM processing season 20__.
Good seed of the seed lots as detailed bellow is proposed to be packed in the bag of (Name of
Marketer).
Sr. Crop Variety Stage Name of Name of No of Approximate Type Packing Remark
No Producer Marketer Lots Good seed of Size Kg
CSP and its Qtls Bag
Seed Sale
License
No
1 2 3 4 5 6 7 8 9 10 11
It is mutually agreed between the producer CSP and marketer that the quantity of
certified seed as shown above shall be purchased by the marketer and shall be packed in its
bag whose sample bag is submitted along with the proposal for approval, up to the limit
shown in column No 8 above.
Following documents are submitted with the proposal. (Tick mark the submitted
documents)
1. Photocopy of purchase bill / invoice of seed lots
2. Request letter of marketer
3. Notarized Joint affidavit of producer CSP and Marketer on Rs. 500 stamp paper.
4. Photocopy of Seed Sale license of Producer CSP and Marketer.
5. Sample bags 5, duly signed by Producer CSP and Marketer or their authentic
representative.
6. Authority letter of competent authority for its representative.
You are requested to verify the proposal and grant approval at the earliest charges if
any shall be paid by us as per the norms of SSCA.
Signature
226
9.3.4 Request for change of marketer of a seed lot by Marketer
To,
RA of SSCA,
___________
Through: DA of SSCA __________
Sub: Regarding approval to the change of marketer for seed lots
With respect to the subject cited, proposal for change of marketer is submitted for the
seed lots produced by (Name of producer CSP) during KH / RB / SM processing season 20__.
Good seed of the seed lots as detailed bellow is proposed to be packed in the bag of (Name of
Marketer).
Name of Marketer
Good
Name of Producer
and its Seed Sale
Packing Size Kg
Approximate
Type of Bag
License No
No of Lots
seed Qtls
Remark
Variety
Sr. No
Stage
Crop
CSP
1 2 3 4 5 6 7 8 9 10 11
Seed lots mentioned above have been purchased / planned to purchase by us vide
purchase bill / Invoice No ______ dated ______. Required documents are made available and
submitted with the proposal. You are requested to grant approval to the proposal.
Signature
227
9.3.4 Notarized joint affidavit for change in Marketer

Affidavit made by: 1) Name of CSP
2) Name of Marketer
Whereas we as a CSP and Marketer Party no 1 and 2 respectively making this affidavit
have applied for grant of approval to the change of marketer for seed lots as detailed bellow
in KH / RB / SM processing season 20__ and since the certified seed produced by party No.1
is to be packed in the bag of party No 2 making this affidavit, we do hereby commit and agree
to the following conditions and the additional conditions laid down by the SSCA during the
season.
Sr. Crop Variety Stage Name of Name of No Approximate Type Packing Remark
No Producer Marketer of Good seed of Size Kg
CSP and its Lots Qtls Bag
Seed Sale
License
No
1 2 3 4 5 6 7 8 9 10 11
1. The agreement of purchase of seed lots detailed herein between the parties is at their
freewill and none of us have any objection in packing the said seed in the said bag of party
no.2.
2. If any complaint arises regarding quality or any other matter of aforesaid seed lots in
future, party No. 1 and 2 making affidavit will be responsible for it jointly and severely.
3. Liability of compensation if any arising out of any such complaint shall be jointly and
severely borne by party No. 1 and 2 and shall not pass on the liability on each other.
4. SSCA granting approval to this proposal shall not have any concern and shall not be
deemed as party If any conflict / judicial case arises between party No. 1 and 2 in this matter
of change of marketer.
Hence this joint affidavit at the freewill of party no. 1 and 2 jointly.
Signature Signature
Authorized signatory of marketer Authorized signatory of producer
CSP
228
9.3.6 Approval to the change of marketer
To,
(Name of CSP / DA of SSCA / RA of SSCA / SCO In charge of SPU as the case may be)
Sub: Regarding approval to the change of marketer
Ref: 1.
With respect to the subject cited and after verifying the proposal submitted vide ref. 1 and as
per recommendations of DA / RA of SSCA vide ref. 2 / 3 approval is granted to the change of
marketer for the seed lots produced by ________________ (Name of CSP) for KH / RB / SM 20__
processing season as detailed bellow
Sr. Crop Variety Stage No Quantity Packing Producer Marke SPU Type of Remark
No of Qtls size Kg CSP ter Name/ seed bag
lots Code
1 2 3 4 5 6 7 8 9 10 11 12
This approval is subject to the conditions mentioned herein after.

1. Any detail shall not be handwritten on the seed bag.
2. “Seed is treated with poison; do not use for food, feed, fodder or oil purpose.” Shall be
printed on seed bag in red colour if the seed is treated with poison.
3. “Poison packet is kept in the seed bag; please treat the seed with it before sowing.” Shall
be printed on the seed bag if seed is not treated with poison and calculated amount of
recommended poison shall be kept in packet inside the seed bag
4. Poison packet shall be inscribed with name of poison, its validity, batch No. etc.
5. Leaflet describing method of seed treatment shall be put in the seed bag.
6. Leaflet regarding information of the variety and its cultural practices shall be put in the
seed bag
7. Name of producer, marketer and processor shall be clearly mentioned on the seed bag
along with postal address and customer care contact number
8. Moisture content shall not exceed __ % and shall be mentioned on seed bag.
9. Minimum 10 % of the bag shall remain empty after filling seed in it.
10. Confirm that the variety is notified, if the packing is of smaller or greater size than the
recommended seed rate of the crop then mention the area that can be sown with the seed in
the bag.
11. Do not print any objectionable matter on any side of the bag.
12. While storing the bags in the heap, ensure stability of heap, specially plastic bags shall be
stored in interlock fashion in a heap.
13. Do not move seed bag from the storage unless release order (Section 9 certificate) is
issued to the seed lot.
14.
Enclosed: Approved sample seed bag
Copy to
Director SSCA / RA of SSCA / DA of SSCA / SCO In charge of SPU / CSP
Submitted for information or Forwarded for necessary action (as the case may be)
229
10. SEED TAG
10.1.3 Annual tag demand of DA of SSCA
S. No Type of DA / RA No of tags Balance Estimated Net tag remark

tag of SSCA utilized tags on demand of demand
during 31March tags for for
1April to current current
31 March year Year
last year
1 2 3 4 5 6 7 (6-5) 8
1 White
2 Blue
3 Sticker
10.1.4 Current seasons approximate tag demand of DA of SSCA
Sr. Type DA / Balanc Approx. Net Tag Crop wise Quantity expected for Remar
No of tag RA of e tags Tag demand processing k
SSCA on 30 demand for Crop Quantity Packin Required
Nov / for coming Qtls g size Tags
30 coming KH / RB Kg (8)*100/(
June KH / RB season 9)
season
1 2 3 4 5 6 (5-4) 7 8 9 10 11
1 White
2 Blue
3 Sticke
r
10.1.5 Tag stock book of DA/ RA of SSCA
Name of office: Type of tag: White / Blue / Sticker
S Date Balanc Receive Lette No. of Tag numbers Total Tag distribution
No e d from r no tags Serie Fro To progres Chall To Letter No.
and receive s m sive an no. who no. and of
date d receipt date m date tags
1 2 3 4 5 6 7 8 9 10 11 12 13 14
details Sign of
Series no From To Progressive Balance In-charge
distribution
15 16 17 18 19 20
230
10.1.5 Receipt of received tags to be given by RA of SSCA
Receipt of certification tags
Received certification tags as per Director SSCA’s letter no. ____ dated ______ as detailed
bellow. Entry of received tags is taken in the Tag Account Register of RA of SSCA _____ as
shown in the table.
Date of Tag Details of received tags Tag account Remark

receipt type Series From To Total register page
no. received no.
White
Blue
Sticker
RA of SSCA
__________.
Receipt no.:
Date
231
10.1.8 Request for supply of tags by DA of SSCA
To
RA of SSCA,
______.
Sub: Regarding supply of certification tags.
With respect to the cited subject, demand of certification tags for the jurisdiction of
this office for KH / RB / SM processing season 20__ is placed herewith as detailed bellow.
on 1.04.20__
tags on date
supplied till
distributed
and date of
Receipt no.
of demand
balance as
Total tags
Total tags
previous
Tag type
received
Opening
demand
Remark
Balance
Current
till date
supply
Sr .No.
Tags
date
1 White
2 Blue
3 Sticker
You are requested to supply the certification tags at the earliest / handover the
certification tags to __________ whose signature are attested bellow.
Name and designation of authentic person:

Signature:
DA of SSCA
__________.
10.1.8 Receipt of received tags to be given by DA of SSCA
Receipt of certification tags
Received certification tags as per this office letter no. ____ dated ______ as detailed
bellow. Entry of received tags is taken in the Tag Account Register of RA of SSCA _____ as
shown in the table.
Date of Tag Details of received tags Tag account Remark

receipt type Series From To Total register page
no. received no.
White
Blue
Sticker
DA of SSCA
__________.
Receipt no.:
Date
232
10.1.10 Request for supply of tags by CSP/ SCO of SPU
TO,
DA of SSCA
__________
Sub: Supply of certification tags
With respect to the subject cited, demand of certification tags is placed herewith as
detailed bellow.
1. Name of SPU:
2. Quantity receive on SPU till date for processing: Qtls
3. Number of tags supplied to SPU in the season till date: White:_________ Blue: _________
4. Number of tags utilized in the season till date: White:_________ Blue: _________
5. Balance tags on the date of demand: White:_________ Blue: _________ 6.
Today’s demand of Tags: White:_________ Blue: _________
7. Charges of tag as per demand: White: Rs._______ Blue: Rs._______
8. Total tag charges: Rs._______________
You are requested to issue challan for the tag charges mentioned above and supply
the tags as soon the charges are paid.
Tags may be handed over to the person mentioned bellow whose signature is
attested along with.

OR
SCO of SSCA
Name of authentic person to receive tags:

Signature of authentic person to receive tags: _____________ _____________
Above Signature is attested

OR
SCO of SSCA
233
10.1.10 Tag supply letter to CSP/ SCO at SPU
To
SCO / CSP,
________ SPU,
____________.
Sub: Regarding supply of certification tags.

Ref: Your letter No. __________ dated ________
Certification tags as detailed bellow are being supplied to you as per your demand of
tags placed vide the letter mentioned under reference.
Tag Charges: Rs.____________

Paid Challan No.: ____________ Date: __________
Tag numbers of supplied tags Total

Type of Remark
Series No number of
tag From To
tags
White
Blue
Sticker
You are instructed to take entry of supplied tags in the Tag account register of the
SPU and submit the receipt of tags in prescribed format the earliest before the next demand
to this office.
DA of SSCA
__________
234
10.1.11 Receipt of tags receive at SPU
Entry of tags supplied by DA of SSCA _________ vide letter No. _______ dated _______ is taken in
tag account register of SPU on page number detailed bellow.
Type of Series Tag numbers of supplied Total Tag account Remark

tag No tags number of register page
From To tags No.
White
Blue
Sticker
Place:
Date:
Signature
Name
SCO
SPU
235
10.1.15 Tag writes off report for missing and misprint tags at printing press level
Name of CSP: Processing season: KH / RB / SM 20__- 20__
Supply details of tags Utilization details of tags,

Number
Number of tags to be
Tag supplied to SPU
during season
Name of SPU
written off
Misprint at press
Used for Tagging
Remark
Challan No. and
Misprint at SPU
Number of tags
Sr. No
level; defective
Balance tags at
Missing tags
Tag number
Amount Rs.
From -To
level
Date
tags
SPU
1 2 3 4 5 6 7 8 9 10 11 12 13 = 14
9+10
This is to certify that the information mentioned in the table above is verified from the tag
account register of the __________ SPU and is found correct. It is recommended to write off
_____ number of tags mentioned in column No. 13 in the table above. Since the charges
regarding the tags mentioned in column no. 11 are already recovered and the tags are
cancelled by duly mentioning it on the tags, it is recommended to dispose of these tags at
SPU level in the presence of the tag committee. The tags mentioned in column no.10 may be
disposed off likewise after the approval to the tag write off proposal.
Place:
Date:
Signature Signature Signature Signature

Member Member Member Chairman
Tag Committee Tag Committee Tag Committee Tag Committee
236
10.1.16 Write off proposal of Tags
To,
Director,
_SSCA,
_______.
Through: DA of SSCA ___.
Sub: Regarding write off and replacement of missing and defective tags.
With respect to the cited subject, it is submitted that the prescribed tag committee
has finalized the tag write off report of ____ SPU at the end of KH / RB / SM processing
season20__, copy of the report is attached herewith. Details of the tags to be written off are
given below.
White tags:
Blue tags:
Sticker tags:
You are requested to write off the tags as recommended by the tag committee and
sanction replacement of tags so that tags can be obtained from DA of SSCA at the beginning
of the next season.
Authorized signatory of SPU / CSP
To,
Director / RA of SSCA,
_______.
Sub: Regarding write off and replacement of missing and defective tags.
With respect to the cited subject, it is submitted that the prescribed tag committee
has finalized the tag write off report of the SPU’s at the end of KH / RB / SM processing
season20__ as detailed below, copies of the tag write off reports are attached herewith.
Number of tags proposed for write off Tag write off

Sr.
Name of SPU report Remark
No White Blue Sticker
submitted
1 2 3 4 5 6 7
You are requested to write off the tags as recommended by the tag committee and
sanction replacement of tags so that tags can be replaced to the SPU as per their demand at
the beginning of the next season.
DA / RA of SSCA
____________.
237
10.1.17 Sanction to write off proposal of Tags
To,
DA / RA of SSCA,
_______.
Sub: Regarding approval to write off and replacement of missing and defective tags.
With respect to the cited subject, approval is granted to write off and replacement of
tags as per the recommendations of the tag committees and tag write off report of the SPU’s
at the end of KH / RB / SM processing season20__ as detailed below.
Sr. Number of tags written off and to be replaced as

No Name of SPU per tag write off report Remark
White Blue Sticker
1 2 3 4 5 7
You are directed to replace the tags as per the demand of SPU / CSP at the beginning
of the next processing season.
Director of SSCA
____________.
238
10.1.18 Tag disposal Punchnama
Sr. Type Total Details of tags supplied Details of Tag utilization

No of tag tags Challaa Numbe Tag Number Numbe Misprint/ Misprint Balance
suppli n no. r of numbers of tags r of distorted /distort tags at
ed to and tags Fro To used for missin tags at ed tags SPU
SPU Date m tagging g tags press at SPU
level level
1 2 3 4 5 6 7 8 9 10 11 12
Number of Number of tags Number of tags to be Total tags Remark

tags revoked to be disposed at disposed as per Director disposed
from SPU level as per SSCA’s tag write off
advanced recommendation approval
tagged fail of Tag Write off Number of
seed lot out committee order no. tags
of those and date
mentioned in
column 8
13 14=11+13 15 16 17=14+16 18
This is to certify that the information mentioned in the table above is verified from the tag
account register and daily tagging register of the __________ SPU and is found correct. Since the
charges regarding the tags mentioned in column no. 14 are already recovered and the tags
are cancelled by duly mentioning it on the tags and write off of tags mentioned in column
no.16 is approved by the Director SSCA the tags as mentioned in column no. 17 are disposed
of by ________ (mention method of disposal) in the presence of constituted tag committee for
SPU on ______ (mention date).
Place:
Date:
Signature of Membersignature of Member Signature of MemberSignature of Chairman

Tag Committee Tag Committee Tag Committee Tag
Committee
Name Name Name Name
Designation Designation Designation Designation
239
10.3.6 Request for advance tagging of seed lots
To
DA / RA of SSCA
______________
Sub: Regarding approval for advance tagging of seed lots during KH/ RB/ SM processing
season 20__- 20__
1. With respect to the subject cited, it is planned to advance tag the good seed of fresh seed
lots while packing it in approved container as shown in the format attached during KH/ RB/
SM processing season 20__- 20__
Or
2. It is planned to advance tag the good seed of revalidated seed lots while packing it in
approved container during KH/ RB/ SM processing season 20__- 20__ as shown in the format
attached which are initially certified in the state.
Or
3. It is planned to advance tag the good seed of revalidated seed lots while packing it in
approved container during KH/ RB/ SM processing season 20__- 20__ as shown in the format
attached which are initially certified in other state.
A notarized agreement in prescribed format on Rs. 500/- stamp paper is submitted

along with the proposal. You are requested to grant permission for advance tagging of these
seed lots.
Enclosed: 1. Crop wise details for advance tagging

2. A notarized agreement
Signature
Name
Designation
SPU / CSP
(Case 1, Case 2 and Case 3 request may be submitted to DA/ RA/ Director of SSCA
respectively)
240
10.3.6 Affidavit for advance tagging
Whereas I / we as a CSP making this affidavit have applied for grant of approval for
advance tagging the seed lots as detailed in our application during KH / RB / SM processing
season 20__, we do hereby commit and agree to the following conditions and the additional
conditions laid down by the SSCA during the season.
1. Advance tagged seed lot shall not be moved for marketing from storage of SPU unless
release order (Section 9 certificate) is issued to the seed lot by the SSCA.
2. Tags of advance tagged failed seed lots shall be revoked by us for cancelation and shall be
handed over to SSCA authority within the time limit prescribed by the SSCA.
3. Advance tagging of seed lots shall be stopped in case tags of failed advance tagged seed
lots are not revoked by us in time.
4. Failed seed lots shall not be distributed for marketing as such as seed.
5. Failed seed if treated with poison shall not be disposed for food, fodder, oil purpose or any
other purpose which may prove injurious to any living being.
6 Advance tagged seed lots shall be stored in authorized godown of SPU in prescribed
manner and shall be taken care of during storage.
7. Field emergence test of advance tagged seed lots shall be taken by us before dispatching it
for marketing and seed lots performing satisfactorily shall only be dispatched for marketing.
We are aware that breach of any of these conditions shall lead to the legal action
against us, hence this affidavit.
10.3.6 Detail of seed to be advance tagged
Name of CSP: Name of SPU:
Sr. No Crop Variety Stage Quantity Remark

No. of lots Quantity Qtls
1 2 3 4 5 6 7
241
10.3.8 Approval for advance tagging of seed lots
To,
SCO,
_____ SPU
Sub: Regarding approval for advance tagging of seed lots
Ref: Letter no ______ dated ______ of CSP / SPU
As per the cited subject and the request made by the CSP vide letter under reference,
CSP/ SPU has submitted the prescribed affidavit for advance tagging the seed lots during
KH/ RB/ SM processing season 20__. Approval is granted for advance tagging the seed lots
while packing the good seed in final seed container as mentioned in the attached statement.
Copy of affidavit made by the CSP is enclosed here with; advance tagging may be
carried out as per the request of CSP for the lots mentioned in the statement.
DA / RA / Director
SSCA
Enclosed:
1. Copy of affidavit
2. Statement of details of seed lots to be advance tagged
242
10.4.4 Request to release the seed lot in bulk bag for storage
To,
DA of SSCA
__________
Sub: Regarding approval to release the bulk packed seed lots for storage.
Ref: RA of SSCA’s bulk packing approval letter no.______ dated ______
With respect to the cited subject, the seed lots detailed in the statement attached are
bulk packed as per the approval mentioned in the reference and these seed lots are found
eligible for release (Section 9 certificate) as per the reports received. It is submitted that
instead of marketing these seed lots in coming season due to want of demand it becomes
necessary to store it until next season hence it is requested to grant approval to release
these seed lots in bulk packing for storage. It is assured that in case of emergency or rise in
demand of this seed, these seed lots shall be packed and marketed in final packing as per the
directives of the SSCA
You are requested to grant the said approval at the earliest.
Statement of bulk packed seed lots to be released as such for storage
Sr. No Crop Variety Stage Lot No Quantity of Packing Remark

seed lot Qtls Size Kg
1 2 3 4 5 6 7 8
This is to certify that the seed lots mentioned in the statement are found eligible for
certification as per the reports received
Signature Signature
Name Name
Designation SCO SSCA
CSP _________
243
10.4.5 Approval to grant release order of a seed lot in bulk packing for storage
To,
SCO of SSCA,
_________ SPU,
_______.
Sub: Approval to release the bulk packed seed lots for storage.
Ref: Your letter dated _______
As per your request vide letter mentioned under reference approval is granted to
release the seed lots in bulk packing for storage as mentioned in the attached statement
subject to the conditions enlisted bellow.
1. Seed lots so released shall be stored in prescribed manner at authorised godown.

2. It is mandatory to pack the seed in final packing and make it available for marketing on
the directives given by the SSCA or State in the case of rise in demand of the seed.
3. Seed lots shall be revalidated as per revalidation procedure before marketing in the next
season.
Seed lots mentioned in the attached statement may be released in bulk packing for
storage.
DA of SSCA
__________
Copy to
SCO SSCA
_________ SPU
For information and necessary action, Seed lots mentioned in the attached statement may be
released in bulk packing for storage on the request of SPU/ CSP.
244
10.7.1 Instructions to revoke tags of advance tagged fail seed lots
To
In charge,
________ SPU,
CSP
Sub: Regarding revoking and cancelling the tags of advance tagged fail seed lots
This is to inform you that the advance tagged seed lots mentioned bellow are found
ineligible for certification.
Lot Number of Remark

Sr. No Crop Variety Stage
number tags
1 2 3 4 5 6 7
If you are having plans to regrade (reprocess) any of the seed lots mentioned above you are
requested to communicate it and submit regrading (reprocessing) proposal of such seed lots
to the DA of SSCA at the earliest. Else you are instructed to do the needful as directed bellow
1. Revoke, cancel and return the tags of the seed lots for disposal.
2. These seed lots shall not be moved as such out of the storage for any purpose unless the
tags are revoked.
3. Bags of seed shall be emptied after revoking the tags and packed in other bags for disposal
in prescribed manner.
4. This failed seed shall not be marketed in any manner as seed in the market and submit the
affidavit to that effect.
5. Action mentioned in point 1 to 4 above shall be completed in 15 days from the date of this
letter, if have any problem in doing so communicate about it and exact date upto which it can
be completed, complete it before that date.
Signature
SCO, SSCA
______ SPU
245
10.7.2 and 10.7.4 Letter regarding handing over revoked tags of advance tagged fail
seed lots
To,
SCO, SSCA
______ SPU
Sub: regarding handing over revoked tags of advance tagged fail seed lots.
Ref: Your letter no. ____ dated ____
As per the letter under reference

1. Tags as per details given bellow are revoked, cancelled and returned for further disposal
herewith.
Sr. Crop Variety Stage Lot Number of tags Missing Number of

No number tags tags
canceled
From To Total and
tags returned
2. Seed lots as detailed bellow are proposed for re-grading hence its tags shall be revoked
canceled an returned at the time of re-grading.
Sr. Crop Variety Stage Lot Number Quantity Rate of Amount Remark
No No of tags Qtls regrading Rs.
1 2 3 4 5 6 7 8 9 10
3. Tags of the seed lots mentioned bellow will be revoked and returned upto the date
mentioned due to the reason mentioned bellow
Reason:
Sr. No Crop Variety Stage Lot No. Number Expected date Remark
of tags of revoke
1 2 3 4 5 6 7 8
Signature
Name
Designation
SPU / CSP
Copy to:
DA of SSCA
For information and the seed lots mentioned in point 2 above are proposed for regrading
hence requested to issue fees challan for the same and requested to permit regrading of the
seed lots at the earliest.
246
10.7.5 Reporting noncompliance of revoking tags of advance tagged fail seed lots
To,
DA of SSCA,
__________ .
Sub: Reporting noncompliance of revoking tags of advance tagged seed lots at _____ SPU
Ref: Letter no.______ dated______
This is to submit that the processing work at _____ SPU is completed on ________ and
summary report of processing is prepared for submission. Despite the instructions given
vide letter mentioned under reference, SPU management failed to revoke and return the tags
of advance tagged seed lots as mentioned bellow.
Sr. No Crop Variety Stage Lot Number Tag numbers Seed Remark
No. of tags From To lots
stored
at SPU
Yes/No
1 2 3 4 5 6 7 8 9 10
Total
You are requested to instruct the SPU management to revoke and return the tags.
SCO, SSCA
______ SPU
Copy to
1. Director SSCA
2. RA of SSCA
Submitted for information.
247
10.7.6 Monthly report for revoked tags of advance tagged seed fail lots
Sr. District Name Tags used Advance Tag Tags yet to Remark
No of SPU for advance tagged fail revoked be revoked
tagging seed lots seed lots seed lots
No. No. No. No. No. No. No. No. of
of of of of of of of tags
lots tags lots tags lots tags lots
1 2 3 4 5 6 7 8 9 10 11 12
10.7.7 Undertaking regarding fail seed lots
Seed lots as detailed bellow are found ineligible for certification during KH / RB / SM
processing season 20__
Sr. No Crop Variety Stage Lot No. Quantity Qtls Remark
1 2 3 4 5 6 7
I/ We do here by assure that the seed of seed lots mentioned above shall not be
marketed as such as a seed
Signature
Name
Designation
SPU / CSP
Copy submitted to:
DA of SSCA ________.
248
11. SAMPLE FOR SEED TESTING
11.1.5 Sample slip
(SEED SAMPLE SLIP)
_________State Seed Certification Agency

Date: ------------
--------------------------------------------------------------------------------------------
1) S.P.P. Unit No.:
2)Date of sampling:
3) Sampled by:
4)Crop: Variety:
5)Class of Seed: Foundation / Certified
6) Code No. / Lot No.:
7) Test Required:
Germination
Physical Purity
ODV / OCS / WS / ID
Moisture
Senders Name:
Signature
DA of SSCA ______
249
11.1.10 Letter for submission of samples to STL
To,
The Seed Testing Officer
Seed Testing Laboratory
___________.
Sub: Submission of seed samples for seed testing.
With respect to the subject cited, sending herewith the seed samples for testing as
detailed bellow. You are requested to test these samples for the tests mentioned on the
sample bag and the letter besides germination and purity. Analysis report may be sent to DA
of SSCA ____ (email id).
Number of
Sr. No Crop Variety Stage Remark
samples
Certificate
This is to certify that seed testing charges for ____ seed samples have been paid till date
during current KH / RB / SM processing season and ______ number of samples including
samples along with this letter are sent for testing to STL by the CSP, sample testing charges
for all the samples sent for testing are recovered.
DA of SSCA
__________
250
11.2.3 Seed testing report control register
Processing season: Name of SPU:
Sr. STL Date of Remark

No report sending
Cumulative Details of STL
no, date Detail of STL report / Name,
report
Sign of
receiver
Eligible Ineligible Total Eligible Ineligible Total
11.2.6 Format for declaration of seed testing report
To,
In charge,
______ SPU
Sub: Declaration of seed testing report.
Ref: Seed testing report no. ____ dated ____
With respect to the subject cited, seed testing report of seed lots received vide letter
under reference are declared herewith as detailed bellow.
Germination %
Other impurity
Ph. Purity%
Hard seed
Pass / fail
Remark
Variety
Lot No
Sr. No
Other
Stage
Crop
ODV
OCS
WS
%
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
You are requested to

1. Revoke, cancel and return the tags of advance tagged fail seed lots within 15 days.
2. Plan for tagging of pass seed lots which are not advance tagged.
3. Submit the proposal for re-grading / re-sampling / re-testing if you plan to do so.
4. Shall not move advance tagged fail seed lots as such out of the storage of SPU.
5. Shall not market seed of fail seed lots as such as a seed.
6. Shall not sell seed of failed seed lots if treated with poison for food, feed, fodder or any
other purpose which may prove injurious to living being.
SCO, SSCA
__________
251
12. SEED LOT RELEASE ORDER (RO) AND EXPORT CERTIFICATE
12.1.1 Format of release order (Section 9 certificate)
FORM II
……………STATE SEED CERTIFICATION AGENCY……
1. TAG NO.--------TO ------- TOTAL NUMBER OF TAGS----

2. CROP------------- VARIETY -------------------
3. LOT NUMBER---------------------------
4. GERMINATION------------% NOT BELOW %
5. DATE OF TEST---------------------------
6. CERTIFICATION VALID UP TO----------------
7. MINIMUM PURE SEED -----------------%
8. INERT MATTER---------% NOT MORE THAN------%
9. WEED SEED (MAX)--------------
10. OTHER CROP SEED------/Kg NOT MORE THAN-------
11. PRODUCER ------------------------------------------------
--------------------------------------------------------------
12. CLASS OF SEED ---------------------------------------------
CERTIFICATION SHALL BE VALID FOR THE PERIOD INDICATED ON THE TAG PROVIDED
SEED IS STORED UNDER COOL DRY ENVIRONMENT.
SSCA AUTHORITY
A) RELEASE ORDER NO.----------DATE-----------
B) MISSING TAGS
C) TOTAL NO. OF CONTAINERS------WEIGHT PER CONTAINER-----------KG

D) TOTAL WEIGHT OF SEED LOT-----------KG
E) SEED TEST REPORT NO.-------------DATE----------
F) GOT – TESTED / NOT TESTED GOT TEST REPORT NO.----- DATE--------------
G) SOURCE SEED LOT NUMBER---------------------CLASS OF SOURCE SEED.---------
H) PROCESSING SUPERVISED BY---------------------------------
I) TAGGED BY---------------------------------------------------------
252
12.1.24 Letter for handing over RO to CSP
To,
In charge,
_______ SPU
________.
Sub: Handing over RO of seed lots
With respect to the cited subject, release order of seed lots found eligible for
certification as detailed bellow are handed over with this letter.
Sr. No Crop Variety Stage Lot No RO No. Remark

1 2 3 4 5 6 7
Though the seed lots are released for marketing, you are requested to take field
emergence test of the released seed lots at your level prior to dispatch of the seed lots for
marketing and dispatch the seed lots performing satisfactorily in field emergence test.
SCO, SSCA
__________
253
12.5.2.1 Application for export certificate
To,
Director,
____ SSCA,
__________.
Sub: Issuing export certificate
With respect to the cited subject, I/ we are planning to export the seed lots detailed
bellow to __________ (name of country). Original RO of the seed lots are submitted herewith
for reference. It is further submitted that,
1. Seed lots mentioned are produced by us and are certified by _SSCA.
2. Seed lots mentioned are produced by ______ (name of producing CSP) and are certified by
_SSCA. I/ We have purchased these seed lots from the producer CSP. Submitting herewith
copy of purchase bill and no objection certificate of the producer CSP for getting export
certificate in our name.
You are requested to issue an export certificate for the mentioned seed lots in my/
our name.
Authorised Signatory
Details of seed lots to be exported
Sr Crop Variety Stage Lot RO Released Quantity to be Storage Where Remark

No No No Quantity exported place to
and No. Quantity No. of Quantity export
Date of Qtls Bags Qtls
Bags
1 2 3 4 5 6 7 8 9 10 11 12 13
254
12.5.4 Seed lot export certificate
Export Certificate
This is to certify that, the seed lot Produced by------------whose details are mentioned
below is supervised during production, processing, packing and tagging by the officers of
_______ State Seed Certification Agency, ______.
Crop-
Variety-
Stage-
Tag No- From- To-
No. of Bags-
Quantity-
Lot No.-
Seed Testing Report No- Date-
A) Germination-
B) Physical Purity-
C) Inert Matter-
D) Weed seed-
E) ODV-
F) OCS-
Source Seed lot No- Stage-
Producers Name & Address-
Certification valid up to-
Certificate No -
The Seed lot is certified as per Indian Minimum Seed certification Standards 2013
and confirms to the minimum standards prescribed under Seed Act 1968 Section 5. The seed
lot may be exported to ________ (name of country) as is requested by __________ (name and
address of exporter).
Certification is valid provided tags and seals are intact to the seed bag.
Director
_________ State Seed Certification Agency
______.
255
13. REGRADING, RESAMPLING AND RETESTING
13.1.3 and 13.2.2 Proposal for regrading, resampling and retesting
To,
DA / Director,
_SSCA,
_________.
Sub: Regarding approval for Regrading / Resampling / Retesting
With respect to the cited subject, it is to submit that the seed lots mentioned bellow
are found ineligible for certification due to the reason mentioned against it. It is planned to
regrade / resample / retest these seed lots.
We are ready to pay the prescribed fees in advance you are requested to issue fees
challan and approve the proposal for regrading / resampling / retesting.
Authorised signatory
Details of seed lots offered for regrading / resampling / retesting

Name of SPU:
Sr. No Crop Variety Stage Lot Good seed Reason for Remark
No quantity Qtls ineligibility
1 2 3 4 5 6 7 8
Total
256
13.1.4 Sanction order for regrading of seed lots
To,
SCO of SSCA,
_____ SPU _______.
Sub: Approval for regrading of seed lots
Ref: CSP’s request letter no _____ dated ____.
With respect to the cited subject, seed lot regrading proposal was received vide the
letter mentioned under reference. CSP has paid the regrading charges vide fees challan no.
_____ dated ____ hence approval is granted for regrading the seed lots mentioned in the
attached statement. You are instructed to regrade the seed lots after confirming that the
seed lots mentioned in the statement are regarded for the first time.
DA of SSCA
__________.
Copy to
In charge SPU ____ for information and necessary action.
257
13.2.4 Director SSCA’s approval for resampling/ retesting
To,
DA of SSCA / RA of SSCA
__________.
Sub: Approval for resampling / retesting

Ref : 1. DA / RA of SSCA’s letter no.______ dated _____.
2. CSP’s proposal no. ______ dated ________
With respect to the cited subject, permission is granted for resampling / retesting the seed
lots on the request of CSP for the seed lots mentioned in the statement subject to following
terms and conditions.
Resampling.
1. Sample shall be drawn from the bags of seed lots as per the provisions of seed testing
manual by the resampling committee.
2. Resampling committee shall be comprised as per 13.2.6, Chairman can nominate
additional invitee members from SSCA or CSP.
3. Detail Punchnama of the proceedings conducted shall be made and preserved in the
records along with GPS enabled photographs of resampling procedure.
Retesting.
1. DA of SSCA shall convey this approval to SCO of SPU and instruct to submit request of
retesting the file samples of the seed lots mentioned in approval to the STO of the STL where
original sample was sent.
2. SCO on SPU after getting conveyed by the DA of SSCA shall communicate in prescribed
format regarding retesting the file samples to the STO of STL who has initially tested the
sample and preserved the file samples with it.
3. STO of STL shall retest the file samples requested by the SCO on SPU and communicate
retesting reports to DA of SSCA concerned.
Common for resampling and retesting
1. If seed lot is advance tagged and found eligible as per resampling / retesting seed test
report, then initial tags shall be revoked, cancelled and returned to SCO on SPU for disposing
; Fresh tags issued shall be super scribed the word “Resampled Seed Lot” / “Retested seed
lot” as the case may be and details on the tag shall be as per resampling / retesting seed test
report.
2. Prescribed fees shall be paid in advance by the CSP.
Director SSCA
_____________.
Copy to:
1. DA / RA of SSCA
2. CSP
258
13.2.5 Communicating approval for resampling/ retesting to SCO at SPU
To,
SCO of SSCA,
_____ SPU _____.
Sub: Regarding approval to resampling / retesting of the seed lots

Ref: 1. Director SSCA’s approval no._____ dated _____.
2. Paid fees challan no. _______ dated ____.
With respect to the cited subject, Director SSCA has given approval for resampling /
retesting of the seed lots mentioned in the letter under reference 1, CSP / SPU has paid the
prescribed fees vide challan under reference 2; You are directed to plan for resampling /
submit request for retesting to STL as per the terms and conditions mentioned in the
approval .Intimate this office regarding the date on which resampling is to be carried out /
submission of retesting request.
DA of SSCA
__________.
Copy to:
1. Director SSCA / RA of SSCA for information
2. CSP for information and necessary action.
13.3.4 Request for retesting the file samples of seed lots to STO of STL
To,
STO,
____STL.
Sub: Regarding retesting the file samples of seed lots.

Ref: 1. Director SSCA’s approval no. ___ dated ___.
2. DA of SSCA _____ letter no. ____ dated _____.
With respect to the cited subject, you are requested to retest the file samples of the
seed lots mentioned herein for germination as per the approval of Director SSCA vide letter
no. 1 under reference.
Sr. No Crop Variety Stage Result Lab test Previous Remark
sheet no. code no. SCO
and date code no.
1 2 3 4 5 6 7 8
Retesting seed analysis report may be sent to DA of SSCA ______.
For DA of SSCA
______________.
Copy to:
1. DA of SSCA for information.
259
14. REVALIDATION OF SEED LOT (EXTENSION OF VALIDITY PERIOD)
14.1.3.2 Details of seed lots to be revalidated
RO Details Offered for

revalidation
Packing type bulk /
submitted Yes/No
Quantity Qtls
Quantity Qtls
Lot No.
Packing size
Sr. No
Original RO
SSCA name
Stage
RO no date
No. of bags
No. of bags
final
Producer
Variety
Crop
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
14.1.3.4 Application for revalidation of seed lots
To
DA of SSCA,
___________.
Sub: Submitting proposal for revalidation of seed lots.
With respect to the cited subject, seed lots as per the statement attached are planned to be
offered for revalidation at our SPU during KH / RB / SM processing season 20__. Following
documents re submitted herewith.
1. Lot wise information in prescribed format.

2. Total offered for revalidation:
3. Number of seed lots whose original RO is submitted along with this proposal:
4. Number of seed lots whose original RO deposition certificate is submitted along with this
proposal:
5. Number of seed lots whose attested RO is submitted along with this proposal:
6. Number of seed lots whose attested copies of purchase bills is submitted along with this
proposal:
7. Affidavit regarding communication to original producer of seed lots about its revalidation.
You are requested to verify the proposal and issue the fees challan and issue sanction
order for revalidation of seed lots after realising the prescribed fees.
Authorised Signatory of CSP
260
14.1.5 Sanction for revalidation of seed lots
To,
SCO SSCA,
________ SPU.
Sub: Sanction to the revalidation proposal.
Ref: CSP’s proposal no. _____ dated _____.
The revalidation proposal received vide the letter mentioned under reference is
sanctioned as per the provisions of appendix XII of IMSCS 2013 subject to the following
terms and conditions. CSP has paid the prescribed revalidation charges of Rs. _______ vide
challan no. ______ dated _____.
1. Original RO, copy of purchase bill and other relevant documents of the seed lots shall be
verified and preserved in the records for the period specified.
2. Lot wise bags shall be verified; distorted, torn, without seal or tag, double stitched and
doubtful bags shall be cancelled for revalidation and its entry shall be taken in the history
register.
3. Seed lots shall be revalidated as per procedure prescribed in Indian Seed Certification
Working Manual and IMSCS 2013.
4. Release order of the revalidated seed lot shall only be issued after confirming that the
initial original RO or its deposition certificate is submitted.
5. Advance tagging shall be performed after confirming that the approval is granted to do so
from proper authority.
6. Details of seed lots to be revalidated is attached herewith
DA of SSCA
__________.
Details of seed lots to be revalidated
Sr. No Crop Variety Stage Lot No. Bags offered Quantity Remark
offered Qtls
1 2 3 4 5 6 7 8
261
1
Sr. No.
2
Crop
3
Variety
4
Stage
Name of CSP / SPU:
5
No. of lots
6
Total bags
7
Total Quantity, Qtls.
8
From Verification of
seed lots and
To prep.of
9
history reg.
From Bulking within
10
262
lot
14.1.6 Micro planning for revalidation of seed lots
To
11
Season:
From Bulking of
12
seed lots
To
13
From Grading of
14
seed lots
To
15
From Trier
16
sampling
To
17
Remarks
18
14.1.7 Lot wise revalidation history register
1. Crop: 2. Variety: 3. Stage:

4. Original lot No.:
5. Name of SSCA:
6. Name of producing CSP:
7. RO No. and Date:
8. Seed lot offered for revalidation by:
9. Purchase bill No. and date if CSP in point 6 and 8 are different:
10. Details as per RO:
Total No of bags: Packing size (Kg): Total quantity(Qtls):
Tag No. Series: From: To: Total number of tags:
11. Quantity offered for revalidation: Number of bags: Quantity (Qtls):
12. DA of SSCA’s sanction order No. and date:
13. Revalidation charges payment details Challan No.: Date: Amount:
14. Total numbers of the bags found eligible for revalidation as per verification of seed lot
and its tag numbers:
15. Total numbers of the bags found ineligible for revalidation as per verification of seed lot
and its tag numbers:
SUMMARY
1. Quantity offered for revalidation: Number of bags: Quantity (Qtls):
2. Quantity rejected for revalidation
A) Torn bags:
B) Bags without tags:
C) Bags rejected for other reason:
Total rejected bags (A+B+C):
3. Quantity accepted for revalidation (1-2) Number of bags: Quantity (Qtls):
Authorised signatory of CSP SCO of SSCA
263
14.3.7 Format for preparation of bulk lot for revalidation
Name of CSP: Processing season:

Sr. No. Bulk Lot Quantity eligible for Certifyi Year Lot Remark
No. numbers revalidation a per ng of numbe
of seed history register SSCA produ r
lot No. of bags Quantity ction allotte
included (Qtls) d to
in the bulk
bulk
1 2 3 4 5 6 7 8 9
264
14.3.8 Proposal for sanction of new bag for revalidated seed lots
To,
The DA of SSCA
_________
Sub : Regarding sanction of seed container sample bag for packing revalidated seed in KH /
RB / SM season 20__
With respect to the cited subject, herewith submitting the new sample seed bags for
packing revalidated seed crop variety wise during KH / RB / SM processing season 20__ as
detailed bellow
Sr. Crop Variety Stage No of lots Quantity Packing Type of Producer Name Remark
No revalidated Qtls size Kg container of
SPU

1. Required number of duly signed new sample bags.
2. Specimen of seed bag used for original packing of revalidated seed lots.
You are requested to verify the proposal and grant sanction to the sample container
so that it can be used for packing of revalidated seed accordingly.

_______________________________________________________________________________
For office use
New sample seed bag for packing revalidated seed resembles the previous seed bag
used for packing the seed lot, hence approval is granted to use the new seed bags as per the
sample attached. SCO on SPU is directed to allow the CSP to use new seed bags for packing
revalidated seed as per the details mentioned in CSP’s request letter.
DA of SSCA
__________.
265
14.3.10 Tags of revalidated seed lot
Tag of initial certification
Certified Seed
Class of seed C/S Tag No 55
Kind – Moong Certificate No 101
Variety – Kopergaon Date of issue of Tag 15-12-07
Lot NoSep-07-12-3001-501
Producer Name – XYZ Seeds Date of Test 14-12-07
& Full Address- Indore Certificate Valid up to 13-9-08
Certified by \MPSCA Bhopal
Front side of the tag of revalidated seed lot

Certified Seed
Class of seed C/S Tag No 55
Kind – Moong Certificate No 101
Variety – Kopergaon Date of issue of Tag 15-12-07
Lot No Sep-07-12-3001-501
Producer Name – XYZ Seeds Date of Test 14-12-07
& Full Address- Indore Certificate Valid up to 13-9-08
Certified by \MPSCA Bhopal
Back side of the tag of revalidated seed lot.
Revalidated by MSSCA Akola

Revalidated number of bags- 105 @ 5 Kg / bag
Date of Test- 9-12-08
Validity Extended up to 8-6-09
Revalidated At Plant Code No -3005
Signature
Name
Agri. Officer
266
14.4.2 Letter for sending sample of seed lot to SSCA which has originally certified the
seed lot offered for revalidation
To,
Director
____ State Seed Certification Agency
_______.
Sub: Sending samples of seed lots offered for revalidation to _SSCA
R/S
With reference to the subject cited above, Seed producer has offered the seed lots for
revalidation to _SSCA which are originally certified by ----- State Seed Certification Agency ---
- . The details of seed lots are given below.
Sr.no Crop Variety Stage Lot no Qty offered for Remarks

revalidation
Qtls
1 2 3 4 5 6 7
We are herewith sending samples of above seed lots weighing 350 gms. each as per
Appendix XII-d of IMSCS 2013
Thanking you
Incharge SCO
----- SPU
_SSCA, __.
267
15. SEED PROCESSING (MISCELLANEOUS)
15.1.3.1 Request for downgrade of seed class at seed processing stage

To,
DA / RA / Director of SSCA,
__________.
Sub: Change of seed class as per STL reports received.
Ref: Seed Testing Reporting No. ________ dated _______.
With reference to the cited subject, seed lots produced and processed by us as
detailed in the attached statement, failed due to the reason mentioned bellow. These seed
lots may become eligible for certification if downgraded to certified stage. So it is requested
to accord permission for downgrading of seed class to certified stage.
1. Reasons for change of seed class.

1. Failed due to ODV standards as per seed testing report.
2. Failed due to OCS standards as per seed testing report.
Attested photocopies of Seed Testing Reports are submitted herewith for ready
reference. We are ready to pay the prescribed fees, please accord sanction to lower down
the seed class to certified stage. .
268
15.1.3.2 Details of seed lots to be downgraded
Sr. Crop Variety Original Lot No. STL Reason Expected Expected Remarks
No. Stage report for Stage seed
No. failure standard as
per col. No.7
1 2 3 4 5 6 7 8 9 10
15.1.3.3 Affidavit of CSP for downgrading of seed class

Whereas I / we as a CSP has requested to downgrade the seed lots detailed bellow to
certified stage as these seed lots are found ineligible for certification in foundation stage as
per seed testing report, therefore if SSCA approves the downgrading of seed class to certified
stage we will take all care that such downgraded seed lots shall be as per the seed standards
specified for the approved certified stage. Responsibility of any complaint arising regarding
the quality of these seed lots and compensation arising out of it will be borne by me / us,
hence making this affidavit on date ______.
269
15.1.5 Sanction for downgrade of seed class
To,
DA / RA of SSCA
______________.
Sub: Sanction for downgrade of seed class.
Ref: CSP’s proposal no. _____ dated ____.
With respect to the cited subject, the request made by the CSP vide the proposal
mentioned under reference is accepted and the seed lots mentioned in the attached
statement are allowed to downgrade in the certified stage subject to following terms and
condition.
1. CSP shall submit the prescribed affidavit.

2. It shall be confirmed that the seed lots confirms to the seed standards for certified class.
3. Care shall be taken at all the levels to maintain the seed standards prescribed for certified
seed class.
4. Responsibility of any complaint regarding quality of seed of these seed lots and
compensation arising out of it shall be borne by the CSP.
5. If these seed lots are advance tagged initially, then tags shall be revoked, cancelled and
returned for disposing.
6. Seed lots shall be tagged and released as specified in 15.1.6 to 15.1.9.
Director of SSCA
_____________.
Details of seed lots approved for downgrading to certified class.
Sr. No. Crop Variety Original Lot STL Reason for Approved Remarks
Stage No. report failure downgraded
No. Stage
1 2 3 4 5 6 7 8 9
270
15.2.2 Reminder for payment of processing bill charges
To,
The In-Charge,
_____ SPU,
________.
Sub: Regarding payment of pending processing bill charges.
Ref: Processing bill no. _____ dated _____.
With respect to the cited subject it is brought to your notice that,
Last date for payment of processing charges was _____ for bill no. ___ dated ____. It is
observed that payment is not realized by the SSCA within due date hence interest is charged
at the rate of 18 percent per annum and added in bill no. ___ dated ____. You are hereby
intimated to pay the pending bill along with the bill in which interest is charged up to date
______ and submit the paid fees challan. Please note that processing work and further
certification work at SPU shall be stopped after due date mentioned above in case the
payment is not made before the due date and SPU / CSP shall be responsible for any delay or
damage caused due to interruption.
OR
Last date for payment of processing charges was _____ for bill no. ___ dated ____. Due to
failure in timely payment interest was charged and period to pay the pending bill was
extended up to date _____, but SPU failed to pay the processing charges within the extended
period hence processing and other certification work at your SPU is stopped with immediate
effect from date _____.You are hereby intimated to pay all the pending bills and submit the
paid fees challan to DA of SSCA ____. Please note that processing work and further
certification work at SPU shall be resumed only after written order of DA of SSCA _____.
SCO of SSCA
_______ SPU
Copy to:
1. DA of SSCA _____ for information and necessary action.
271
15.2.4 Request to restart processing work at SPU after payment of due bills and order
to restart processing
To,
DA of SSCA,
_________.
Sub: Restarting processing work at ____ SPU.
Ref: 1. SCO of SSCA’s letter no. ___ dated ____.
With respect to the subject cited, all the pending dues of SSCA towards ____ SPU have
been paid as per following details.
Sr. No Bill No. Amount Rs. Paid fees challan no. Payment Remark
date
1 2 3 4 5 6
Submitting herewith the copies of paid fees challan as detailed above, since all the
pending dues have been paid you are requested to restart the processing and other
certification work at the earliest.
Authorised signatory
CSP / SPU.
To,
SCO of SSCA,
_____ SPU ____.
Sub: Restarting processing work at ____ SPU.
Since all the pending dues towards _____ SPU have been paid as detailed above and
confirmed that the payment is realized by the SSCA, you are intimated to resume the
processing and other certification work at _____ SPU with immediate effect.
DA of SSCA
__________.
272
15.3.1 Summary report of SPU
Summary Report 1
Name of SPU:
Name of SPU In-Charge:
Processing Season:
Name of SCO’s of SSCA worked at SPU:
Enclosed summary report 2-13.:

Fresh seed processing.
Fresh seed processing charges.
Fresh seed regrading.
Fresh seed regrading charges.
Fresh seed resampling.
Fresh seed resampling charges.
Fresh seed retesting.
Fresh seed retesting charges.
Seed lot revalidation.
Seed lot revalidation charges.
Tags utilized during season at SPU.
Tag charges paid by SPU.
Tags of advance tagged fail seed lots.
Details of shifts performed at SPU.
Details of STL samples.
Details of GOT samples.
Signature Signature
In-Charge SPU SCO of SSCA
Summary Report 2
Fresh seed processing
Sr. No Crop Raw seed Release details Processing Amount Remark

processed charges Rs.
No of Quantity No of Quantity Rs./ Qtl Col 4*7
lots Qtls lots Qtls
1 2 3 4 5 6 7 8 9
Signature Signature
273
Summary Report 3
Fresh seed processing charges
Sr Bill No Date Period of Amount Details of paid charges Re

No Bill of bill Rs. Challan no Paym Deductio Net ma
and date ent n Rs. paid Rs. rk
date
1 2 3 4 5 6 7 8 9 10
1. Total amount in column 5 above. – Rs.

2. Total amount in column 8 in summary 2. – Rs.
3. Difference in point 1 and 2 (2-1). – Rs.
4. Bill no raised if difference is +ve in point 3. – Bill No._______ Date ______ Amount _______.
Signature Signature
Summary Report 4
Fresh seed regrading
Sr. No Cro Regrading Details of release Regrading charges Rem

p No of Quantity No of Quantity Rate Amount ark
lots Qtls lots Qtls Rs / Qtl Rs (4*7)
1 2 3 4 5 6 7 8 9
Signature Signature
274
Summary Report 5
Fresh seed regrading charges
Sr. Proposal Sanction Challan Total Deductio Net Remark

No No, date order no, no, date amount n if any payment
date Rs Rs Rs
1 2 3 4 5 6 7 8
1. Total amount of column 4. – Rs.

2. Total amount of column 8 in summary report 4 – Rs.
Signature Signature
Summary Report 6
Fresh seed resampling
Sr. Crop Resampling Details of release Resampling charges Remar

No No of Quantity No of Quantity Rate Amount k
lots Qtls lots Qtls Rs / Rs (4*7)
Qtl
1 2 3 4 5 6 7 8 9
Signature Signature
275
Summary Report 7
Fresh seed resampling charges
Sr. No Proposal Sanction Challan Total Deduction if Net Remark

No, date order no, amount any payment
no, date date Rs Rs Rs
1 2 3 4 5 6 7

Signature Signature
Summary Report 8
Fresh seed retesting
Sr. No Crop Retesting Details of release Retesting Rema

charges rk
No of Quantity No of Quantity Rate Amoun
lots Qtls lots Qtls Rs / lot t Rs
(3*7)
1 2 3 4 5 6 7 8 9
Signature Signature
276
Summary Report 9
Fresh seed retesting charges
Sr. No Proposal Sanction Challan Total Deduction Net Remar

No, date order no, amount if any payment k
no, date date Rs. Rs. Rs.
1 2 3 4 5 6 7 8

Signature Signature
Summary Report 10
Seed lot revalidation
Sr. Crop Variety Stage Quantity offered Release details Revalidation charges Remark
No for revalidation
No of Quantity No of Quanti Rate Amount
lots Qtls lots ty Qtls Rs / Qtl Rs
(Col 6*9)
1 2 3 4 5 6 7 8 9 10 11
Signature Signature
277
Summary Report 11
Seed lot revalidation charges
Sr. No. Proposal Sanction Challan Total Deduction Net Remark

No, date order no, amount if any payment
no, date date Rs. Rs. Rs.
1 2 3 4 5 6 7 8

2. Total amount of column 8 in summary report 10. – Rs.
Signature Signature
Summary Report 12
Tags utilized during season at SPU
Details of received
Defective Tags
Spoiled tags at
Tags used for
tags
Balance tags
Missing tags
Type of tags
Total tags
Number
no, date
Remark
tagging
of tags
Letter
Sr. No
SPU
1 2 3 4 5 6 7 8 9 10 11
1) Blue Tags
Total blue tags
2) White Tags
Total white
Tags
1. Balance tags returned to DA of SSCA for storage vide letter no ____ dated _____.
2. Write off proposal for missing and misprint (press level) tags submitted to DA of SSCA
vide letter no ____ dated ____.
Signature Signature
278
Summary Report 13
Tag charges paid by SPU
Deduction if
challan, Rs.
Type of tag
Challan no
No. of tags
amount of
CSP / SPU
payment,
and date
Demand
letter of
Remark
any, Rs
issued
Sr. No
Total
Net
Rs.
1 2 3 4 5 6 7 8 9
1 Blue tag
Total of Blue tags
2 White tags
Total of White tags
1. Total number of tags as per column 8. – Blue: White:

2. Total number of tags supplied to SPU as per column no.4 of summary report 12. –
Blue: White:
3. Difference in point 1 and 2 (2-1). – Blue: White:
4. Reason for difference and action taken about it. -
Signature Signature
Summary Report 14
Tags of advance tagged fail seed lots
Sr. Crop Stage Details of Failed lots Tags revoked Tags yet to Rema
No advance out of col. out of col. 6,7 be revoked rk
tagging 4,5 out of col. 6,7
No of Total No of Total No of Total No of Total
lots tags lots tags lots tags lots tags
1 2 3 4 5 6 7 8 9 10 11 12
1. Proposal regarding tags mentioned in column 10 and 11 is submitted to DA of SSCA vide

letter no ___ dated ____.
Signature Signature
279
Summary Report 15
Details of shifts performed at SPU
Sr. No Detail Number

1 Total number of shifts as per shift register of SPU
2 Number of shifts of special in-charge SCO of SSCA if he has
not supervised the processing work on SPU
3 Number of shifts utilized for grading of fresh seed lots
4 Number of shifts utilized for regrading and revalidation.
5 Number of shifts utilized only for regular tagging
6 Number of shifts in which no work is performed
7 Total of 2+3+4+5+6
8 Difference of 1 and 7 (1-7)
1. Number of shifts in sr. no. 8 above shall be zero

2. Shift charges details for the shifts against sr. no. 5 and 6
Sr. No Bill No and date No of shifts charged Amount, Rs. Remark

1 2 3 4 5
Total
Signature Signature
Summary Report 16
Details of STL samples
1. Number of samples sent to STL as per sample coding register of SPU. -

2. Number of samples found eligible out of the sample sent to STL. -
3. Number of samples found ineligible out of the sample sent to STL. -
4. Details of paid sample testing charges –
Sr. No Challan no. and date Amount, Rs. Number of Remark

samples
1 2 3 4 5
Total
5. Opening balance of previous season -

6. (Total of column 4 of point 4 above) + (Point 5 above) -
7. (Point 6 above) – (Point 1 above) –
8. If difference is negative in point 7 above; Bill No. for sample charges _____ dated _____.
9. If difference is positive in point 7 above; Letter No _____ dated ____ submitted to DA of SSCA.
Signature Signature
280
Summary Report 17
Details of GOT samples
1. Number of samples sent to GOT from SPU. -

2. Number of samples found eligible out of the sample sent to GOT. -
3. Number of samples found ineligible out of the sample sent to GOT. -
4. Details of paid GOT sample testing charges –
Sr. No. Challan no and Amount, Rs. Number of samples Remark

date
1 2 3 4 5
Total
5. (Total of column 4 of point 4 above) - (Point 1 above) -

6. If difference is negative in point 5 above;
Reason:
Bill No. for GOT sample charges _____ dated _____.
Signature Signature
281
15.3.2 and 15.3.3 Letter to handover balance tags and seed testing charges at the end
of processing season
To,
DA of SSCA
_________.
Sub: Handing over balance tags and sample charges of ______ SPU at the end of KH/RB/SM
20__
processing season.
With respect to the subject cited, processing work of KH / RB / SM 20__ season is completed
at _______ SPU and the summary report of SPU is also prepared and submitted herewith.
Balance tags as detailed bellow are returned herewith for safe storage.
Tag type Number of tags Series No. Tag No From Tag No To

White
Blue
SPU has paid sample testing charges for ___ samples however ____ samples are sent to
STL for testing and charges for ____ samples is balance at the end of processing season.
Certification record of SPU is also submitted herewith for further preservation. You are
requested to accept it as detailed for safe storage in your custody. Balance tags and sample
testing charges may be credited to SPU in next processing season on its demand.
SCO of SSCA
_____ SPU ____.
Copy to:
In-charge, ____ SPU / CSP for information.
282
16. GROW OUT TEST (GOT)
16.1.4 Request letter for drawing GOT sample
To,
DA of SSCA,
_________.
Sub: Drawing seed sample from fresh seed lots of KH / RB / SM 20__ season for GOT.
With respect to the cited subject, we are herewith submitting the list of raw seed lots
received by us during KH / RB / SM 20__ season. Raw seed lots are stored in authorized
godown of CSP / SPU as shown in the statement attached. You are requested to issue fees
challan for GOT sample and draw samples accordingly for GOT testing.
Signature
Authorised Signatory of CSP / SPU
For office use only
To,
1. SCO of SSCA,
__________.
2. In-Charge SPU / CSP

_________.
GOT sample charges for the samples of seed lots mentioned in the attached statement
are paid by CSP / SPU vide challan no. ____ dated ______. You are intimated to make necessary
arrangements to draw the GOT samples in the presence of prescribed committee.
DA of SSCA
__________.
Details of raw seed lots offered for drawing GOT samples
Sr. No Crop Variety Stage TC / Name of Quantity Place Remark

FIR No PSP No of Qtls of
bags storage
283
16.1.7 Request for drawing of GOT sample from the place other than the authorized
godown of CSP/ SPU
To,
RA of SSCA,
__________.
Through: DA of SSCA _______.
Sub: Drawing of GOT sample from the place other than the authorized godown of CSP / SPU
With respect to the cited subject, raw seed lots mentioned in the attached statement
are stored at the place shown against it which is not authorized godown of CSP / SPU.
Reason for this is also given against it. You are requested to permit drawing the GOT sample
from the storage place by the committee prescribed for it. We assure that the raw seed lots
from which samples are drawn for GOT shall only be brought for processing at SPU.
Responsibility of any complaint arising in future regarding genetic purity of seed lot or of the
compensation arising out of it shall be borne by us.
Signature
Authorised signatory of CSP.
Details of raw seed lots offered for drawing GOT samples from the place other than
authorized godown of CSP/ SPU.
Name of CSP/ SPU: Season:
Sr. Crop Variety Stage TC / Name of PSP Quantity Place of Reason for
No FIR No of Qtls storage storage at other
No bags place
284
16.1.10 Submission of GOT samples drawn from other place to the committee of DA of
SSCA
To,
DA of SSCA,
__________.
Sub: Submission of GOT samples drawn from other place
Ref:
With respect to the cited subject, submitting herewith the GOT samples as detailed
bellow. Samples are drawn from the place other than the authorized storage place of CSP /
SPU as per the letter mentioned under reference.
Sr. Crop Vari Stag TC/ Quantity Date of Weight Name of Sign of Remark
No ety e FIR No of Qtls sampli of PSP PSP
No bags ng sample
1 2 3 4 5 6 7 8 9 10 11 12
Samples are drawn in the presence of the prescribed committee, you are requested to
accept the samples and send it to GOT center as prescribed. SPU where these seed lots will
be sent for processing shall be communicated as soon the lots are sent for further processing
so that GOT reports can be communicated to concerned SCO.
Signature Signature
Authorised signatory of CSP / SPU SCO of SSCA
285
16.3.4 Sample slip for GOT sample
First Slip
FT Sample
KH/Rabi 20--- 20---
CROP -------------
Variety -----------
Stage -------------
DSCO Code ------------
District Seed Certi. Officer
-------------------
Name of Seed Grower
Village - Tal - Dist-
TC No / FIR No-
Second Slip
FT Sample
KH/Rabi 20--- 20---
CROP -------------
Variety -----------
Stage -------------
DSCO Code ------------
District Seed Certi Officer

------------------
Third Slip
FT Sample
KH/Rabi 20--- 20---
CROP -------------
Variety -----------
Stage -------------
DSCO Code ------------
District Seed Certi Officer

------------------
286
16.3.5 GOT sample coding register of DA of SSCA
Sr. Crop Variety Stage Name of PSP DA’s Date of Sampled Sample Sign
No TC/FIR/Lot code sampling by sent to DA of
no no Letter SSCA
no
1 2 3 4 5 6 7 8 9 10
GOT Details as per GOT report Letter no and Sign DA of

report Gen. off type self other Pass / date by which SSCA who
no, pure Fail report is decoded the
date communicated report
to SPU
11 12 13 14 15 16 17 18
16.3.11 Letter for submission of GOT sample to GOT center
To,
In-charge,
GOT center,
_________.
Sub: submission of GOT sample for KH / RB / SM 20__ season
With respect to the cited subject, submitting herewith GOT samples for KH / RB / SM
20__ season from the jurisdiction of DA of SSCA ________ as detailed bellow.
Sr Cro Variety Stage Number of DA’s Code Remark

No p samples no.
1 2 3 4 5 8
Total
You are requested to accept the samples as detailed above (Total __ samples) and
issue receipt of acceptance to the person carrying the samples. Please intimate this office on
following contact number in case of any difficulty or any error is found.
DA of SSCA
__________.
Contact :
Name -
Designation -
Contact number-
287
16.3.13 Punchnama for GOT sampling
Sampling for GOT testing of seed lots by the prescribed method has been carried out
at _____ SPU on date _____ in the presence of GOT sampling committee constituted vide point
no 16.1.6 of ISCWM for the seed lots mentioned bellow. Samples so drawn are prepared and
sent to GOT center as prescribed in our presence.
Sr. Crop Variety Stage TC / FIR Name of Village Quantity Remar

No No PSP No of Qtls k
bags
1 2 3 4 5 6 7 8 9 10
Grower sample of the seed lot is handed over to the CSP / SPU and office copy of the sample
is handed over to SCO of SSCA for further preservation in our presence hence made this
punchnama and signed bellow accordingly.
Sr. No Name of the member of GOT sampling

Designation Signature
committee
1
2
3
4
16.4.2 GOT center’s receipt for received GOT samples

To,
DA of SSCA,
__________.
Sub: Receipt of GOT samples.

Ref: Your letter no ____ dated ____.
GOT samples sent by you vide the letter mentioned under reference are accepted at
this GOT center as detailed bellow.
Error
Sr. No Crop Variety Stage No. of samples Code No.
found
1 2 3 4 5 6 7
Total
Samples with error as shown in column 7 above are accepted subject to rectification
of error mentioned. You are requested to rectify the error and communicate about it
accordingly at the earliest.
Signature
In-charge
GOT center.
288
16.5.1 GOT sample receipt register of GOT center
Sr. Received Date of Crop Variety Stage No. of Sign of In- Remark
No from receipt samples charge
1 2 3 4 5 6 7 8 9
16.5.2 GOT sample coding register of GOT center
Sr. Crop Variety Stage DA of DA’s GOT Date of Date of Date of Date of
No. SSCA code center’s coding sowing submission declaration
no. code no. of of report
observation
card
1 2 3 4 5 6 7 8 9 10 11
Detail of GOT report Letter no. and date

of communication Remark
Gen. purity % Self % Off type % Pass / Fail
to DA of SSCA
12 13 14 15 16 17
289
16.8.5 Replication card for final counting
Test no - Replication no.-

1 41 81 121 161
2 42 82 122 162
3 43 83 123 163
4 44 84 124 164
5 45 85 125 165
6 46 86 126 166
7 47 87 127 167
8 48 88 128 168
9 49 89 129 169
10 50 90 130 170
11 51 91 131 171
12 52 92 132 172
13 53 93 133 173
14 54 94 134 174
15 55 95 135 175
16 56 96 136 176
17 57 97 137 177
18 58 98 138 178
19 59 99 139 179
20 60 100 140 180
21 61 101 141 181
22 62 102 142 182
23 63 103 143 183
24 64 104 144 184
25 65 105 145 185
26 66 106 146 186
27 67 107 147 187
28 68 108 148 188
29 69 109 149 189
30 70 110 150 190
31 71 111 151 191
32 72 112 152 192
33 73 113 153 193
34 74 114 154 194
35 75 115 155 195
36 76 116 156 196
37 77 117 157 197
38 78 118 158 198
39 79 119 159 199
40 80 120 160 200
T- True to type F- Female plant OT- Off type
290
201 241 281 321 361

202 242 282 322 362
203 243 283 323 363
204 244 284 324 364
205 245 285 325 365
206 246 286 326 366
207 247 287 327 367
208 248 288 328 368
209 249 289 329 369
210 250 290 330 370
211 251 291 331 371
212 252 292 332 372
213 253 293 333 373
214 254 294 334 374
215 255 295 335 375
216 256 296 336 376
217 257 297 337 377
218 258 298 338 378
219 259 299 339 379
220 260 300 340 380
221 261 301 341 381
222 262 302 342 382
223 263 303 343 383
224 264 304 344 384
225 265 305 345 385
226 266 306 346 386
227 267 307 347 387
228 268 308 348 388
229 269 309 349 389
230 270 310 350 390
231 271 311 351 391
232 272 312 352 392
233 273 313 353 393
234 274 314 354 394
235 275 315 355 395
236 276 316 356 396
237 277 317 357 397
238 278 318 358 398
239 279 319 359 399
240 280 320 360 400
SUMMARY
Sr. No Replication no. Total True type plants Self Off type plants
plants
1
2
Total
Signature, SCO of SSCA
291
16.8.7 Observation report card
Test No.
OBSERVATION CARD
___ State Seed Certification Agency, _____
Name of GOT Center: DA of SSCA:
Crop: Variety: Stage: Date of sowing:
Observation dates: 1. 2. 3. 4. 5.
Replication No.
Details Total
1 2
A. Total Number of self-
plants
Observed.
B. Plant numbers of self
plants observed.
C. Total off type plants

Observed.
D. Plant number and brief
description of observed
off
type plant.
E. Total Number of True

type
plants observed.
F. Total observed plants.
Note: Please read the instructions given on overleaf carefully before making final
observations.
Summary of observations Instructions for observer SCO of SSCA

Details Total Reject % 1. Rows shall be counted from right to left and
plant no. plants shall be counted in clockwise direction
s 2. Do not tie thread to true type plants.
1. Total counted 3. Self and OT shall be tied with red and white
plants thread respectively.
4. True type plants shall be counted in arrow and
2. True type total plants shall be recorded.
plants 5. Self and OT plant numbers shall be written
chronologically.
3. Self-plants 6. Brief description of OT shall be mentioned for
corresponding plant number.
4. Off type plants
292
Result
Eligible for certification Eligible for certification Liable for rejection

after application of
rejection factor Date
of submission of observation card:
Signature
Observer SCO of SSCA
Remarks of verifying officer
Date: Date:
Name and Designation of verifying officer: Name and Designation of verifying officer:
Verified Verified
Found correct / Corrections made as Found correct / Corrections made as
recorded on replication and observation card recorded on replication and observation card
Eligible for certification Eligible for certification
Eligible for certification Eligible for certification

after application of reject after application of reject
factor factor
Liable for rejection Liable for rejection
Signature of verifying officer Signature of verifying officer
293
16.8.7 Reject table for 99% and 98 % genetic purity
Reject table for 99% genetic purity
Sr. Number of plants observed Off type plants observed

No Accepted Rejected value
value
1 2 3 4
1 400 To 424 7 8
2 425 To 474 8 9
3 475 To 524 9 10
4 525 To 574 10 11
5 575To 624 11 12
6 625 To 674 12 13
7 675 To 728 13 14
8 729 To 774 14 15
9 775 To 824 15 16
10 825 To 874 16 17
11 875 To 924 17 18
12 925 To 974 18 19
13 975 To 1024 19 20
14 1025 To 1074 20 21
15 1075 To 1124 21 22
16 1125 To 1174 22 23
17 1175 To 1224 23 24
18 1225 To 1274 24 25
19 1275 To 1324 25 26
20 1325 To 1374 26 27
294
Reject table for 98% genetic purity
Sr. Number of plants observed Off type plants observed

No Acceptable Rejectable value
value
1 2 3 4
1 400 To 416 11 12
2 417 To 449 12 13
3 450 To 483 13 14
4 484 To 516 14 15
5 517 To549 15 16
6 550 To 583 16 17
7 584 To 616 17 18
8 617 To 749 18 19
9 750 To 783 19 20
10 784 To 816 20 21
11 817 To 849 21 22
12 850 To 883 22 23
13 884 To 916 23 24
14 917 To 949 24 25
15 950 To 983 25 26
295
16.8.13 GOT result sheet for eligible seed lots
Confidential
Grow Out Test Center ________
Result sheet no.

Date
To,
DA / RA of SSCA,
__________.
Sub: Got results of the eligible seed lots.
Got results of the samples of seed lots as detailed bellow are found eligible for
certification.
Your code number

Sr.
Crop Variety Stage Seed lot eligible due to reject
No Eligible seed lots
factor
SUMMARY
Detail Number Eligible Ineligible
Number of samples declared in this sheet.
Number of samples declared before this
sheet.
Total samples declared so far
Balance samples to be declared
Total samples sent by you
In-charge
GOT center
DA of SSCA
Copy to:
1. Director SSCA,
2. RA of SSCA
296
16.8.13 GOT result sheet for ineligible seed lots
Confidential
Grow Out Test Center ________
Result sheet no.
Date
To,
DA / RA of SSCA,
__________.
Sub: Got results of the ineligible seed lots.
Got results of the samples of seed lots as detailed bellow are found ineligible for
certification.
Sr. Crop Variety Stage Your Genetic Self- OT Result Remark

No code no. purity plants % plants
% %
1 Ineligible
2 Ineligible
3 Ineligible
4 Ineligible
5 Ineligible
6 Ineligible
7 Ineligible
8 Ineligible
9 Ineligible
10 Ineligible
SUMMARY
Detail Number Eligible Ineligible
Number of samples declared in this sheet.
Number of samples declared before this
sheet.
Total samples declared so far
Balance samples to be declared
Total samples sent by you
In-charge
GOT center
DA of SSCA
Copy to:
1. Director SSCA,
2. RA of SSCA
297
16.9.2 Declaration of GOT results received by DA of SSCA concerned
To,
SCO of SSCA,
_______ SPU
__________.
Sub: Declaration of GOT results.
With respect to the cited subject, results of the samples drawn for GOT from the of
seed lots received for processing at your SPU during KH / RB / SM processing season 20__
are declared as detailed bellow.
S.No. Name of Details of GOT results

PSP TC Report Eligible/ If Ineligible
No/ FIR no. and Ineligible GP Self OT
NO/ Crop Variety Stage date % % % Remark
Receipt
No/ Lot
No
1 2 3 4 5 6 7 8 9 10 11
You are instructed to take note of this results in appropriate columns of processing
register and expedite further certification process.
DA of SSCA
__________.
Copy to:
298
17. COMPLAINT REDRESSAL, CANCELLATION OF CERTIFICATE AND APPEAL
17.1.5 Joint affidavit of PSP and CSP regarding productivity and produce offered for
certification
Name of party making affidavit: 1.Name of PSP

2. Name of CSP
Name of party to whom affidavit is submitted: DA of SSCA______.
Whereas our request to accept the raw seed produced from seed plot of crop ____
variety ____ stage ______ bearing registration number _______ with increased productivity than
that specified in FIR is accepted by the committee of DA of SSCA and whereas GOT is not
conducted by SSCA for the specified crop; therefore we assure that the total produce i.e. raw
seed offered for certification is produced from the inspected seed plot only. We collectively
borne responsibility of genetic purity or any complaint regarding the seed lot and
compensation if any arising out of it. Hence this affidavit.
Signature Signature
PSP. Authorized signatory of CSP.
17.2.2 Show cause notice
To,
Name of certificate holder
Sub: Show cause notice

Ref:
With respect to the cited subject, It is observed that you have contravened the
prescribed terms and conditions / section __ of the Seed Act 1966 / Seed rule 1968 / ISCWM
in obtaining __________ (Name of certificate). You have committed following irregularities.
1.
2.
3.
Due to above irregularities, it is concluded that you have obtained (Name of
certificate) by deceiving the SSCA, you are instructed to submit your explanation within ___
days from the date of this letter. In case you failed to submit your explanation within
stipulated period, final decision shall be taken assuming you have nothing to say and the
(Name of certificate) issued may be revoked permanently as per section 10 of the Seed Act
besides any other penalty to which you may be liable under the Act.
DA / RA / Director SSCA
Copy to:
1. Director/ RA/ DA of SSCA
2.
299
18. SPECIAL PROCEDURE BULB, ROOT AND TUBER CROPS
18.3.1 and 18.4.1 Application for storage of raw seed/ taking out of storage raw seed
of bulb, tuber and root crops
To,
DA of SSCA,
_________.
Sub: Regarding verification and permission to transport/ storage/ taking out of storage raw
seed bulb/ root/ tuber
With respect to the cited subject, raw seed bulb/ tuber/ root produced during KH/
RB / SM 20__ season from the eligible seed plots as detailed in the attached statement
1. Requested for village level raw seed verification and permission to transport to the
destination specified after packing in the bags for further bulb to seed multiplication
program.
OR
2. Requested for village level raw seed verification and permission to store at the
destination specified after packing in the bags / open storage until further bulb to seed
multiplication program.
OR
3. Requested permission to take out of storage place specified and transport to the
destination specified for further bulb to seed multiplication program.
The storage place is owned/ hired by PSP/ CSP. You are requested to depute SCO of
SSCA to verify the raw seed bulb/ tuber/ roots and allow it to transport/ store/ taking out of
store for/ until further bulb to seed multiplication program. We are ready to pay prescribed
charges raised by the SSCA.
Signature
Details of raw seed bulb/ tuber / roots to be verified and transported/ stored/ taking
out of storage for/ until further bulb to seed multiplication program.
Sr. Crop Variety Stage FIR / Exp Place Date of Transport Remark
No TC Quantity of verification to
No, Qtls storage / storage / place Qty
date taking out Qtls
of storage
1 2 3 4 5 6 7 8 9 10 11
300
20. REPORTING
20.1.1 A report
Name of office:
Season: Stage: B-F / FI-FII / B-C / F-C / FII-C / CI-CII Date:
Sr. Crop Variety CSP Dist/ Area registered Area inspected Unsown / withdrawn
No categ Div / harrowed
ory No of Area Ha No of Area Ha No of Area Ha
PSP PSP PSP
1 2 3 4 5 6 7 8 9 10 11
Ineligible area Finally Expect Village level raw Area not Rem
Due to Due to Due to OT Due to inspected ed seed traced ark
isolation intercrop other eligible yield verification
reason area Qtls
No Area No Area No Area No Are No Area No Are Appr No Area
of Ha of Ha of Ha of a of Ha of a ox. of Ha
PSP PSP PSP PSP Ha PSP PSP Ha weig PSP
ht
Qtls
12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
301
20.2.1 B report
Name of office:
Season: Stage: B-F / FI-FII / B-C / F-C / FII-C / CI-CII Date
Quantity Quantity Good seed STL details

CSP category
received processed
Dist / Div
Variety
Lots Qtls Lots Qtls Lots Qtls Sent eligible

Sr. No
Crop
Lots Qtls Lots Qtls

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
GOT details
Quantity
Quantity
Quantity
released
packed
packed
tagged
Ineligible Sent Eligible Ineligible
finally
tgged
bulk
and
and
Remark
Lots Qtls Lots Qtls Lots Qtls Lots Qtls Lots Qtls Lots Qtls Lots Qtls
16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
20.2.2 Weekly B report
Name of office:
Season: Date:
Sr. DA Quantity Quantity

Good seed
Name of SPU
Date of start
No of shifts
No of shifts
No received processed
No of SCO
executed
planned
allotted
Lots
Lots
Lots
Qtls
Qtls
Qtls
1 2 3 4 5 6 7 8 9 10 11 12 13
Quantity Quantity Remark

STL details GOT details
tagged released
Eligible Ineligible Eligible Ineligible Lot Qtls Lot Qtls
Lots Qtls Lot Qtls Lots Qtls Lots Qtls s s
s
14 15 16 17 18 19 20 21 22 23 24 25 26
302
20.3.1 C report
Name of office:
Season: Stage: B-F / FI-FII / B-C / F-C / FII-C / CI-CII Date
Sr. Crop Variety CSP Distt. Quantity Quantity Quantity Quantity

No category offered rejected bulked processed
Lot Qtls Lot Qtls Lot Qtls Lot Qtls
1 2 3 4 5 6 7 8 9 10 11 12 13
Good seed Quantity sampled STL details Quantity Remark

by trier method released
Lots Qtls Lots Qtls Eligible Ineligible Lots Qtls
Lots Qtls Lots Qtls
14 15 16 17 18 19 20 21 22 23 24
20.4.1 Monthly tag status report

Tags distributed up
Tags received up to
Total tags received
Tags distributed in
to previous month
Tags received in
Demand for next

previous month
Balance on 31st
current month
current month
Balance tags
distributed
Total tags
Tag type
month
march
Sr. No
1 Blue
2 White
20.5.1 Tag revocation status of advance tagged ineligible seed lots
Sr. Name of SPU Total Tags used Tags used for Tags revoked Tags yet to be
No for advance ineligible advance revoked
tagging tagged seed lots
Lots No. of Lots No. of Lots No. of Lots No. of
Tags Tags Tags Tags
1 2 3 4 5 6 7 8 9 10
303

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Indian Seed Certification

The Central Seed Certification Board

Authored and edited by

The Central Seed Certification Board

ISBN No. 978-93-5445-043-3

3f, aafat qi fa aeur far

Ministry of Agriculture & Farmers Welfare

Department of Agriculture, Cooperation

& Farmers Welfare

country achieve self-reliance (Aatmanirbhar) status in the production of seed. Seed

is the most important in increasing agriculture production. Supply of better quality

Seed certification is a process by which state governments ensure

working in uniform manner. With objective to achieve uniformity in the work of

Working Manual after more than two years of rigorous working.

Seed Certification Working Manual.

1. CERTIFIED SEED PRODUCER (CSP)

1.1. Certified Seed Producer (CSP)

1.1.4. If CSP is a person then PSP and CSP shall be same.

1.1.5. CSP shall register their PSP with it.

1.2.1. Application in prescribed format.

1.2.3. Copies of revenue documents of farm possessed by him or by his family

1.2.5. Copy of PAN/ GSTN, Bank Account of CSP.

1.2.6. Copy of regd. document of storage details.

1.3. Proposal for registration of an organisation as CSP: Proposal for registration of

1.3.1. Application in prescribed format dully signed by competent authority or

1.3.2. Copy of legal registration certificate of an organisation depicting its legal

1.3.3. Copy of updated seed sale licence of an organisation issued by competent

1.3.5. Copy of PAN, GSTN, Bank Account details.

1.3.6. Details of employees of an organisation in prescribed format.

1.3.7. Copy of regd. document of storage details.

1.4. Eligibility of an organisation to register as CSP

1.5. Registration of CSP

1.5.1. Application for registration as CSP can be submitted to concerned SCA

2.1.8 Production of Foundation-II and Certified-II seed is subjected to pre-sanction

2.1.9 Foundation-II and Certified-II seed production program is termed as Stage-II

2.1.10 Stage-II seed production program will be sanctioned in case of genuine

2.1.12 Certified-II Seed cannot be used as source seed.

2.1.14 Director of respective SSCA is empowered to relax the condition mentioned in

2.2 Purchase of Source Seed

along with the attested copy of Form-II Certificate/ Release order/tagging

2.3 Source Seed Verification

2.3.6 It shall be ascertained that the crop variety mentioned in application is

2.3.9 In case of purchased source seed besides physical availability of mentioned

2.3.18 If the original Release order/tagging certificate or attested copies is not

2.3.19 In certain circumstances if Director, SSCA is convinced that it is not possible to

2.4 Source Seed Distribution by CSP

2.4.2.2 Copies of authentic revenue document duly singed by PSP and

2.4.7 DA/concerned officer of SSCA shall issue “Original R.O./B.C. deposition

3 STGE II SEED PRODUCTION PROGRAM

3.1 Proposal for Stage II Seed Production program.

3.2 According sanction to stage II seed production program.

4 REGISTRATION OF SEED PRODUCTION PROGRAM

4.1 Conditions for registration of seed production program.

4.2 Registration proposal may contain fallowing essential documents.

tagging – longitude and altitude of the land in case of online certification

4.3 Season wise registration of seed production program.

4.3.8 Registering authority may provisionally register the proposal depending on

4.4 Area registration control register

5.2 Seed Field Inspection (General)

Upto 2 ha - 5 counts Above 2 ha - 6 counts Above 4 ha- 7 counts

2) Crop having medium spacing (medium spaced & non tillering)

5.3 Field inspection – Taking field counts

5.3.4 Broad casted crops (Berseem & Lucerne)