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Admin Assistant I Job Description

This job description is for an Admin Assistant I position reporting to the Admin Supervisor and AVP of Support Services. The primary responsibilities of the role include assisting the Admin Supervisor in monitoring maintenance personnel to ensure timely processing of requests and closely monitoring building facilities and maintenance. Key responsibilities include receiving and processing maintenance requests, monitoring maintenance staff schedules and activities, ensuring cleanliness of office areas, and maintaining good relationships. The position requires knowledge of building administration, planning and zoning as well as strong computer, communication, and multi-tasking skills.

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293 views2 pages

Admin Assistant I Job Description

This job description is for an Admin Assistant I position reporting to the Admin Supervisor and AVP of Support Services. The primary responsibilities of the role include assisting the Admin Supervisor in monitoring maintenance personnel to ensure timely processing of requests and closely monitoring building facilities and maintenance. Key responsibilities include receiving and processing maintenance requests, monitoring maintenance staff schedules and activities, ensuring cleanliness of office areas, and maintaining good relationships. The position requires knowledge of building administration, planning and zoning as well as strong computer, communication, and multi-tasking skills.

Uploaded by

toffee capitulo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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  • Position Responsibilities: Details the primary and major responsibilities involved in assisting the Admin Supervisor, including handling maintenance jobs and monitoring compliance.
  • Position Requirements: Outlines the requirements expected of the position, highlighting necessary skills, abilities, and behaviors.
  • Position Qualifications: Lists the specific competencies required for the job, covering knowledge, skills, abilities, and character attributes.

JOB DESCRIPTION

Position Title ADMIN ASSISTANT I Date Issued JANUARY 2021


Department Admin Department Page 1 of 2
Immediate Superior Admin Supervisor, AVP Support Services
Subordinate(s) None

POSITION REQUIREMENTS
PRIMARY RESPONSIBILITIES:

Primarily responsible in assisting the Admin Supervisor in the monitoring of the maintenance personnel to ensure timely
processing. Also monitors closely facilities and ensures maintenance of building facilities.

MAJOR RESPONSIBILITIES:

1. Receives and timely processes all Maintenance Job Requests and endorse the same to concerned parties timely.
2. Timely encodes all Maintenance Job Requests to monitoring.
3. Monitors and give daily updates on schedule of all maintenance staff.
4. Closely monitors building facilities to ensure the safety of all employees.
5. Monitors cleanliness of all office areas, guard house, pantry, common areas (hall ways, lobby etc.) and main
service road.
6. Monitors all repairs and maintenance concerns and supervises contractors as required.
7. Promptly reports to Admin Supervisor any concerns that would potentially hamper the timely delivery of
maintenance services.
8. Ensures proper documentation of all requests and timely piling of all admin documents.
9. Maintains good relationship with other employees.
10. Screens incoming calls and transfer the same accordingly.
11. Receives and entertain visitors, suppliers and applicants.
12. Receives incoming documents and distribute the same accordingly.
13. Responsible in monitoring reception area including all the incoming and outgoing
a. of all document, and materials.
14. Responsible for email blasting of birthday celebrants every month.
15. Acts as ISO department custodian for Mutt.
16. Performs other tasks assigned by the Immediate Head and VP-Support Services

Key Results Area Key Performance Indicators


(Deliverables) (Success measures)

Timely processing of maintenance concerns Processed within 24 hours


Maintenance calendar and activities Every last day of the month – for activities on the
following month.
Maintenance Monitoring 100% Updated- daily
Maintenance Schedule Provide updates daily
Timely claimed received documents/items Claimed within the day
Timely transmitted outgoing documents/items Transmitted within the day
Clean Reception Area daily monitoring of cleanliness in the reception area
ISO compliance Complies with ISO

Page 1 of 2
POSITION QUALIFICATIONS
COMPETENCIES
KNOWLEDGE

- Knowledge in building administration


- Must have considerable knowledge of planning
and zoning

SKILLS

- Computer Literate; Excel Program


- Good oral & written communications skills

ABILITIES

- Ability to perform multi tasking


- Must have the ability to communicate
effectively both oral and written
- ability to work independently (minimal
supervision)

CHARACTER

Self-motivated; Sense of Urgency to take action

Page 2 of 2

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