ASAP implementation approach for SAP ERP implementation has five major

phases as shown in below picture. Fit and Gap Analysis (FGA) is very critical
part of the second phase of project blueprinting where all design options are
explored and detailed blueprinting is done. This paper tries to bring together
most widely used and popular methods of system Fit Gap Analysis.
 Go Live
Project
1 Project
Preparation 2 Blueprint 3 Realization
4 Final
Preparation 5 and
Support
 PLAN
Fit-Gap planning for day by day schedule, list of participants and detailed agenda is prepared based on business blueprinting ou tcome
and initial requirement analysis.

IMPLEMENT
System is implemented in simulated test or sandbox environment

ANALYZE
System analysis carried out to compare package functionalities against enterprise requirements

CAPTURE
System fits and gaps are captured and documented
 SCHEDULE
Detailed schedule for brainstorming discussion is chalked out. Schedule of Time Vs Topics to be discussed is prepared.

DISCUSS
Presenter explains the system features and discuss on detailed functionalities; stakeholders communicate on what their needs are.

CAPTURE
Functionalities Versus Needs are captured.

ANALYZE
Fits and Gaps are analyzed and documented.
 ANALYZE
Enterprise requirements are first analyzed based on business blueprint and initial requirement analysis.

FORMULATE
Detailed list of fit-gap questionnaire is prepared based on the need analysis.

ANSWER
Answers to these questionnaires are filled by subject matter experts from enterprise.

EXTRACT
Answers are matched with system functionalities to arrive at list of fits and gaps.
 PLAN & SCHEDULE
Fit-Gap planning for day by day schedule, list of participants and detailed agenda is prepared. Detailed schedule for brainstorm ing
discussion is chalked out.

DISCUSS & FORMULATE

Discussions take place between system consultants and enterprise stakeholders. Questionnaires are formulated and given to the
subject matter of experts for answers.

ANSWER & ANALYSE

Discussion points are analyzed and answers to the questionnaires are filled by subject matter experts from enterprise

EXTRACT & CAPTURE

Analysis and Answers are compared with system functionalities to arrive at list of fits and gaps.
Name of Project: SAP ERP Roll out Wave 1
Document Name: Wave 1 Fit and Gaps
Version: V 1.0
Author: Mr. XYZ
Date: 15-Jan-2011

Track Level 1 Level 2 Level 3 Discussion points Type of Gap Priority

process process process captured (Legal/Local P1: Must to
business have
process/Language) P2: Nice to have
1. At the footer of PO, it
Purchase
Materials Procurement Purchase is required to print tax
Order Legal P1
Management to Pay Order registration number of
Creation
ordering party
 Brain storming on all
Processes

Preparation of system for

simulation

Detail discussion on each

process by Q&A

Final Fit Gap

Fit – Gap
document documentation
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