PT YPTT SOLUTIONS INDONESIA

Handover Notes

Definition:
Handover Notes are documents created by employees who are about to leave their positions, to assist
their successor to carry out their duties.

Purpose:
To provide the employee’s successor with key knowledge and information regarding the position so that
the transition period is as short and smooth as possible.

Who:
Any employee who is about to leave his/her position permanently is required to write a Handover Note.
They shall be written even when a employee is leaving his/her position to assume new duties within the
company or its subsidiary.

When:
Handover notes shall be finalized during the week before the employee leaves his/her position. If the
successor has not yet been appointed, the employee should leave a handover note with his/her
supervisor.

How:
Content of the Handover Note should be factual rather than analytical. The attached template should be
used. Sections of the template that do not apply to the staff member may be ignored.

Reporting:
The resigning employee should provide a copy of the Handover Note to his/her supervisor. Handover
Notes are a required step of the mission check-out process. The supervisor should indicate that they
received a Handover Note from the staff member during the check-out process (for example, on check
out forms or in a separate note to Personnel).

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Keterangan Serah Terima Pekerjaan

Nama: ______________________________________________ID : ______________

Posisi: ____________________________________________

Tanggal Serah Terima: ________________________________

Tanggal Masuk Kerja : _____________________ Tanggal Terakhir Bekerja : __________________

Deskripsi Pekerjaan Anda :

 ______________________________________________________________

 ______________________________________________________________

 ______________________________________________________________

Atasan dan prosedur pelaporan :

 ______________________________________________________________

Prosedur dan pelaporan rapat :

 _____________________________________________________________

 _____________________________________________________________

Dokumen kunci/referensi (lampirkan):

 _____________________________________________________________

 _____________________________________________________________

Status dari item yang masih terpending (jika ada) :

Items Contact Person Tindakan yang

diperlukan

Dimana menemukan dokumen Anda (hardcopy dan elektronik) :

 ____________________________________________________________

 ____________________________________________________________

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Kalender Kerja (optional):

Kontak (internal and external):

Nama Organisasi Telpon E-mail Komentar

Contact Anda setelah mengundurkan diri :

 Phone:  Fax:

 E-mail:

Attachments:
 Dokumen kunci yang relevant dengan pekerjaan

Employee : Supervisor :
_____________________ ____________________
Tanda Tangan Tanda Tangan
Tanggal : Tanggal :

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