ACC 100: Accounting Information System

Student Activity Sheet #25

Name: Class number:

Section: BSMA - SJ3 Schedule: Date:

Lesson title: Daily Chores in Quickbooks Materials:

Lesson Objectives: FLM Student Activity Sheets
1. Cash Management
References:
QuickBooks Simple Start for
Dummies

“Success is stumbling from failure to failure with no loss of enthusiasm.”

― Winston S. Churchill

A. LESSON PREVIEW / REVIEW

1) Introduction
The Cash Flow Planner lets you manage your business finances, forecast your cash flow,
and get actionable insights, in one place.

Please read the learning targets before you proceed to the succeeding activities. The learning
targets are your goals. Remember, you need to achieve your learning targets at the end of
the lesson.

2) Activity 1: What I Know Chart

What do you know about Recording a Sales Receipt in Quickbooks? Try answering the
questions below by writing your ideas under the What I Know column. You may use key words
or phrases that you think are related to the questions.

What I Know Questions: What I Learned (Activity 4)

How do you record sales receipt
using Quickbooks?
1. Select + New.
2. Select Sales receipt.
3. Select the customer from
the Customer dropdown. ...
4. Enter the sales info, such
as the payment method.
5. Enter line items for the
products and services you
sold.
6. When you're done, select
Save and send to email the
receipt.

This document is the property of PHINMA EDUCATION

 ACC 100: Accounting Information System
Student Activity Sheet #25

Name: Class number:

Section: Schedule: Date:

B. MAIN LESSON
1) Activity 2: Content Notes

Effortlessly manage your business cash flow right in QuickBooks

It’s an uncertain time for business, but the new cash flow planner can give you insight into your cash flow
for the next 90 days. View an overview of your cash flow, and gaze into the future for your business by
playing with future expense and income scenarios — without messing up your actual books.

Take control of your cash flow

Sync your bank to gain insight into your cash flow. Discover ways to improve it, like chasing overdue
invoices, and reviewing whether you really need those recurring expenses.

Gaze into your future

See how your cash flow might look in the next 90 days, by playing with potential purchases, investments
and income scenarios — without messing up your actual books.

See your cash flow projection

Stay prepared by forecasting money-in and money-out transactions over 30 and 90 days. Your data
imports and syncs automatically for up-to-the-minute cash flow analysis, without multiple spreadsheets.

➢ Gaze and play with your business’ future using the 90 day cash flow planner.
➢ Run and export reports including profit & loss, and balance sheet.
➢ Share a summary of your books with your accountant.

What is the Cash Flow Planner?

The Cash Flow Planner is an interactive tool that forecasts cash flow, the money going in and out for your
business over the next 90 days. It looks at your financial history to forecast future money in and money
out events. You can also add and adjust future events to see how certain changes affect your cash flow
without impacting your books.

You also have a Cash Flow Overview to get a picture of your cash flow position and take actions to
improve it including:

Money In – Overdue invoices, open invoices, quotes

Money Out – Overdue bills, open bills and other recurring expenses.
To view the Cash Flow Planner and Cash Flow Overview go to the Cash Flow left menu item on your
dashboard:

This document is the property of PHINMA EDUCATION

 ACC 100: Accounting Information System
Student Activity Sheet #25

Name: Class number:

Section: Schedule: Date:

How does the forecast work? What data is included?

The Cash Flow Planner chart uses historical data from your bank accounts connected to QuickBooks
Online to forecast future recurring income and expenses. This includes categorised and uncategorised
transactions. You can also manually include data to forecast cash flow by adding events that may occur
in the future.

The Cash Flow Planner chart does not include:

Credit card transactions

Transactions you’ve entered manually into QuickBooks
Multi-currency enabled files

Activity 3: Skill Building

Using Quickbooks as an accounting tool, why being cash flow positive is important to your
business?

An increase in a company's liquid assets is indicated by positive cash flow. This makes it
_________________________________________________________________________
possible for it to pay off debts, reinvest in its company, return money to shareholders,
_________________________________________________________________________
cover expenses, and act as a safety net against upcoming financial difficulties.
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
______________________
3

This document is the property of PHINMA EDUCATION

 ACC 100: Accounting Information System
Student Activity Sheet #25

Name: Class number:

Section: Schedule: Date:

Activity 4: What I know Chart, Part 2

Now let’s check your final understanding of Flexible Learning. I hope that everything about the
topic is clear to you. This time you must fill out the What I Learned column.

Activity 5: Check for Understanding and Keys to Correction

Independent Practice

Write TRUE if the statement is correct, otherwise write FALSE.

TRUE 1. The Cash Flow Planner chart uses historical data from your bank accounts connected to
QuickBooks Online to forecast future recurring income and expenses.
TRUE 2. The Cash Flow Planner includes categorised and uncategorised transactions. You can also
manually include data to forecast cash flow by adding events that may occur in the future.
TRUE 3. The Cash Flow Planner is an interactive tool that forecasts cash flow, the money going in
and out for your business over the next 90 days
C. LESSON WRAP-UP
1) Activity 6: Thinking about Learning
A. Work Tracker
You are done with this session! Let’s track your progress. Shade the session number you just
completed.
P1 P2 P3
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

B. Think about your Learning

1. Please read again the learning targets for the day. Were you able to achieve those learning
targets? If yes, what helped you achieve them? If no, what is the reason for not achieving them?
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________

2. What question(s) do you have as we end this lesson?

___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________________

KEY TO CORRECTIONS:
Activity 3:
Answers may vary.

Activity 5:
1. TRUE
2. TRUE
4

This document is the property of PHINMA EDUCATION

 ACC 100: Accounting Information System
Student Activity Sheet #25

Name: Class number:

Section: Schedule: Date:

3. TRUE

FAQs
Tips for Cashflow Management

4 tips for cash flow management

There are a number of tips for managing cash flow for your small business. Here are four to consider.
• Practice calculating it yourself: Calculating cash flow is fairly simple if you know your operating
expenses and your revenue. First, identify the period you want to calculate. Subtract the
business’s operating expenses for that period from the business’s revenue of the same period.
• Maintain some cash reserves: As a business owner, it’s not your job to anticipate every speed
bump on your journey. But it does help to have a rainy-day fund to pay for any damage you take
as a result. Having enough savings to help cover a month or two of expenses will help ensure
you never fall behind when business is slow.
• Focus on cash flow management, not profits: If your business invoices customers, you know
what it means to wait (and wait) to get paid. Consider offering discounts to customers who pay
early, and charging a late fee for those who miss their deadline. You might also adjust your
contract with customers, so invoice due dates are more air-tight. Otherwise, you might invest in
an invoicing software that can remind customers to pay on your behalf.
• Operating activities: You’ll soon learn it’s possible to be profitable while still experiencing slow or
negative cash flow. For instance, say you’ve sent out 10 invoices for $100 each, based on work
you did amounting to $50 per job. You’ve made a profit of $500. Alas, until your customers pay
those invoices, you’re in the hole (cash flow negative) by $500—the amount you invested in
those jobs. That’s why it’s important to put more stock into your cash flow than your profits.
Focusing on profits might give you an inaccurate picture of how your business is performing.

This document is the property of PHINMA EDUCATION