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Introduction To Purchasing & Purchase Requisition in SAP
Introduction To Purchasing & Purchase Requisition in SAP
Purchase requisition
Purchase requisitions can be created automatically by system or
manually. They can be converted in purchase orders but only upon
release (approval of purchase requisition).
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We will cover several topic in this leson that can help understand and
create the purchase requisition.
You will se how the source determination works and why it’s useful,
as well as how this source can be assigned to our purchasing
document.
Finally, you will find out how to process the purchase requisition,
from its creation until converting it to a purchase order.
From number is the first number in the range, To number is the last
available number adn the current number is the last assigned
number to a document.
Source determination
Source determination assists in finding the most suitable source for a
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requirement, for example, it can suggest which outline agreement,
which internal procurement source (plant) or which vendor can be
used for ordering specific materials at given time.
All this is taken into account while determining the best possible
source for a requirement.
If not, system takes source list into account and searched for valid
sources there. A source list consists of fixed and blocked records.
Fixed records are for fixed vendors for specific material valid for a
certain period. Blocked records cannot be used as a source while
they are in this status.
Finally system looks up the outline agreement and info record for
credible sources and assigns them the requisition. You have seen in
the previous lesson what is a purchase info record, and outline
agreement is a scheduling agreement or contract which is also used
in the source determination process as input information.
If the search is done in the foreground mode, and more than one
valid source is found, a selection list appears from which user should
select the appropriate source. If only one suitable source is found, it
is assigned automatically.
For example, outline agreements have priority over the purchase info
record source and in case of conflict an outline agreement source is
selected.
You can see how two sources are offered by the system, from which
we have to choose the better manually.
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