Effective time management workshop BY: Dr Hafiz Abdur Rahman Hafeez

Age Time Health Wealth

01-30
31-60
After 60
 Measurement
Quality, Quantity
and Timing
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 Surah Al Furqan; Ayah 2

ٗ‫اَّلذِىۡ َلهٗ مُۡلُۡ السذمٰوٰتِ وهۡلاۡهرۡضِ وهلهمۡ يهتذخِذۡ وهَلهًا وذلهمۡ يهكُنۡ َلذ‬
‫َشهِيۡكٌ ِفِ الۡمُۡلِۡ وهخهلهقه لك َشهۡ ٍءف قهدهَذره ٗ قهدَِۡيۡ ًا۝‬
He to Whom belongs the dominion of the heavens and the earth, and Who has
begotten no son (children or offspring) and for Whom there is no partner in the
dominion. He has created everything, and has measured it exactly according to its
due measurements.

‫ایسیذاتسجےک ےیل آامسونںاورزنیم یک وکحمتاحلصےہاوراسےن یسک وک (اینپ) اوالدقرارںیہن دیااورہن وکیئاساک‬

‫رشیت ےہ وکحمت ںیماوراسےن (انکممت ںیم ےس) ہر (وموجد) زیچ وک دیپا ایک رھپستاک اگل اگل ادناز راھک۔‬

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 ‫‪Surah Ar-Ra’d; Ayah 8‬‬

‫وهلكُُّ َشهۡ ٍءف عِنَۡه ٗ بِمِدَۡهارف‬ ‫ط‬ ‫اهّٰللهُ يهعَۡلهُ مها َتهۡمِلُ لكُُّ اُنٰۡثٰ وهمها قهغِيۡضُ ۡلاۡهرۡحهامُ وهمها تهزۡدهادُ‬

‫‪Allah knows what every female carries and what the wombs lose (prematurely) or‬‬
‫‪exceed. And everything with Him is by due measure.‬‬

‫اهللاعتیلٰ وکسیکربخریتہ ےہوجھچک یسکوعرتوکلمحراتہ ےہاوروجھچکرمحںیم یمک یشیب وہیت ےہ‬

‫اورہر ےشاهللےک نردیت ایتاخصادناز ےس (رقمر) ےہ۔‬

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 ‫‪Surah Al-Qamar; Ayah 49‬‬

‫اَِّنذ لك َشهۡ ٍءف خهلهدۡنٰهُ بِدهَهرف‬

‫‪We have created every thing by measure.‬‬

‫اگلاگلادنازراھک۔‬
‫ساکایک۔‬
‫رھپ دیپا‬
‫ادنازےایکےس‬
‫زیچ ہروکزیچوکدیپا‬
‫ےناہللہر)ےن‬
‫اس (‬
‫اورمہ‬
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‫رضحت دبع اہلل نب رمع ریض اہلل ہنع تقرامےت ںیہ روسل اہلل‬
‫ہر زیچ ( اہلل یک رقمر رکدہ ) دقمار ےس ےہ‬ ‫رامیا ‪ :‬ت‬
‫ﷺ ےن ق ت‬
‫سا) اور دادنمشنى (یسک‬
‫اہیں یت ہک اعجرى ( یسک اکم وک ہن رک ت‬
‫سا) اور‬
‫سا یھب) ‪ ،‬تیا اہک ‪ :‬دادنمشنى (یسک اکم وک رک ت‬ ‫اکم وک رک ت‬
‫اعجرى (یسکاکموکہنرکسایھبایسدقمارےسےہ۔)‘‘‬
‫﴿حصتملسم‪﴾٦٧٥١ :‬‬
‫‪Abdullah b. 'Umar as saying, the‬‬
‫‪Prophet‬ﷺ ‪There is a said:‬‬
‫‪measure for everything - even for‬‬
‫‪incapacity and capability (or‬‬
‫‪Sahih ﴾capability and incapacity).‬‬
‫‪Muslim: 6751‬‬

‫اوراس (اہلل)ےن ہرزیچوکدیپاایکرھپساکاگلاگلادنازراھک۔‬

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‫رضحت دبع اہلل نب رمع ریض اہلل ہنع تقرامےت ںیہ روسل اہلل‬
‫ہر زیچ ( اہلل یک رقمر رکدہ ) دقمار ےس ےہ‬ ‫رامیا ‪ :‬ت‬
‫ﷺ ےن ق ت‬
‫سا)اوردادنمشنى (یسک‬‫اہیںیت ہکاعجرى ( یسکاکموکہنرک ت‬
‫سا) اور‬
‫سا یھب) ‪ ،‬تیا اہک ‪ :‬دادنمشنى (یسک اکم وک رک ت‬ ‫اکم وک رک ت‬
‫اعجرى (یسکاکموکہنرکسایھبایسدقمارےسےہ۔)‘‘‬
‫﴿حصتملسم‪﴾٦٧٥١ :‬‬
‫‪Abdullah b. 'Umar as saying, the‬‬
‫‪Prophet‬ﷺ ‪There is a said:‬‬
‫‪measure for everything - even for‬‬
‫‪incapacity and capability (or‬‬
‫‪Sahih ﴾capability and incapacity).‬‬
‫‪Muslim: 6751‬‬

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 Effective time management workshop BY: Dr Hafiz Abdur Rahman Hafeez

A Million Dollar Questions

Why should time be any different?

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 The
What is Meaningful
the life
meaningf is to find
your
ul life?
meaning
 Planning
Planning
Suppose one wants to build a house
Planning
▰ Requirements
▰ Budget
▰ Location
▰ Hiring an architect

Effective time management workshop 17

By: Dr Hafiz Abdur Rahman Hafeez
 Suppose you want to build a Meaningful Life

❖ Requirements
❖ Budget
❖ Location
❖ Architect
arhiiui arhiiui arhiiui arhafeeztrainer 03335254269
 arhiiui@gmail.com 24
Effective time management online workshop By: Dr Hafiz Abdur Rahman Hafeez
 Score board

How to Result-Result Effort-Result

MEASURE
your
result ? Result –Score Effort–Score

Effective time management online workshop

By: Dr Hafiz Abdur Rahman Hafeez
 Aspire /‫لیمكت‬

3A
FORMULA
Architect /‫امہر‬

Effective time management online workshop Assess /‫ادنازہ اگلنا‬

By: Dr Hafiz Abdur Rahman Hafeez
 Effective Effective Time Competence Leadership
Life Vision Management
Share Facilitate
Prioritization Blessing
Inspire
Determination
 ‫اكم‬
Activity ‫ریغ امہ‬
‫امہ‬ ▰ Not
Important Important
‫مظنم ركنا‬ ‫متخ ركنا‬
Organized Remove
‫مظنم ریغ مظنم‬
Effective time management training
By: Dr Hafiz Abdur Rahman Hafeez
What is meant
Urgent
by
“Urgent is defined as
anything which if not done in
the present, most probably
cannot be done later if you
are alive and able.”

Effective time management training

By: Dr Hafiz Abdur Rahman Hafeez
 What is Urgent?
Activity Urgent
1 Sleeping 
2 Watching a live cricket match
✓
3 Gossip 
4 Exercise 
Seeing a particular car coming from the opposite side while driving from one city
5 ✓
to another on a divided highway

6 Seeking forgiveness from your spouse 

7 Hugging your child 
8 Going to a sale which is ending today ✓
 What is meant
by
Important
TECHNICAL DEFINITION
Anything that takes us towards our
‘Strategic Vision’ is called ‘important’
and anything that doesn’t take us
towards or takes us away from our
‘Strategic Vision’ is called ‘not
Effective time management training
important’. By: Dr Hafiz Abdur Rahman Hafeez
 What is Important & Urgent?
Activity Urgent Important

1 Sleeping  ✓
2 Watching a live cricket match ✓ ✓/
3 Gossip  
4 Exercise  ✓
5
Seeing a particular car coming from the opposite side while driving
from one city to another on a divided highway ✓ 

6 Seeking forgiveness from your spouse  ✓

7 Hugging your child  ✓
8 Going to a sale which is ending today ✓ ✓/
Important – vs – Urgent The Time Quadrant System
Urgent Not Urgent

Urgent Important

Important
Q1 Q2
✓
Important Important

✓ Urgent Not Urgent

 ✓

Not Important
✓  Q3
Not Important
Urgent
Q4
Not Important
Not Urgent

 
 Respond to parental request

Urgent Not Urgent

Not Important Important

P Q1
Important
Urgent
Q2
Important
Not Urgent

Q3 Q4
Not Important Not Important
Urgent Not Urgent

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

 Serving parents

Urgent Not Urgent

Important
Not Important Q1
Important
Urgent
P Q2
Important
Not Urgent

Q3 Q4
Not Important Not Important
Urgent Not Urgent

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

‫تحص دنم اھكنا انتول ركنا‬ Eating healthy food

Urgent Not Urgent

Important
Not Important
Q1
Important
Urgent
P Q2
Important
Not Urgent

Q3 Q4
Not Important Not Important
Urgent Not Urgent

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

 Personal improvement

Urgent Not Urgent

Important
Not Important
Q1
Important
Urgent
P Q2
Important
Not Urgent

Q3 Q4
Not Important Not Important
Urgent Not Urgent

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

 Research work

Urgent Not Urgent

Important
Not Important
Q1
Important
Urgent
P Q2
Important
Not Urgent

Q3 Q4
Not Important Not Important
Urgent Not Urgent

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

Messages , WhatsApp & Social media activity
Urgent Not Urgent

Not Important Important

Q1 Q2
Important Important
Urgent Not Urgent

Q3
P
Not Important
Urgent
Q4
Not Important
Not Urgent

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

 Un expected gest
Urgent Not Urgent

Not Important Important Q1 Q2

Important Important
Urgent Not Urgent

Q3
P
Not Important
Urgent
Q4
Not Important
Not Urgent

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

 What is Important, Urgent & Qs?
No Activity Urgent Important Qs
1 Sleeping  ✓ Q2
2 Watching a live cricket match ✓ ✓/ Q3/Q1
3 Gossip   Q4
4 Exercise  ✓ Q2

Seeing a particular car coming from the opposite side while

5
driving from one city to another on a divided highway ✓  Q3

6 Seeking forgiveness from your spouse  ✓ Q2

7 Hugging your child  ✓ Q2
8 Going to a sale which is ending today ✓ ✓/ Q3/Q1
 The Time Quadrant System
Urgent Not Urgent

Important Q1 Q2
Important Important
Urgent Not Urgent
Not Important

Q3 Q4
Not Important Not Important
Urgent Not Urgent

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

 General Handling of Quadrants

How to handle your

Q1 Q2
Q3 Q4
 How to handle your Q1 Activities
Urgent Not Urgent

Important
Q1
Just do it Q2
Not Important

Q3 Q4
Q1 – vs – Q1

Effective time management By: Dr Hafiz Abdur Rahman Hafeez

 How to handle your Q2 Activities
Urgent Not Urgent

Important
Q1 Q2
Just do it Focus on it
Not Important

Q3 Q4

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

 Q2 – Degree of success

“The degree of success of a person is

directly proportional to the number of
hours he / she puts in Q2
activities in a day.”

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez

 ‫وقبل عالہم اابقل زہمح اہلل‬

‫وہ انك ‪ Q2‬ےسج وت رگاں اتھجمس ےہ‬

‫ہراز ‪ Q1‬ےس داتی ےہ ا دیم وك اجنت‬

‫وہ انك دجسہ ےسج وت رگاں اتھجمس ےہ‬

‫ہراز دجسوں ےس داتی ےہ ا دیم وك اجنت‬

‫‪Effective time management training By: Dr Hafiz Abdur Rahman Hafeez‬‬

 How to handle your Q3 Activities
Urgent Not Urgent

Important
Q1 Q2
Just do it Focus on it
Not Important

Q3
Make a filter Q4

Through strategic
planning
Make a FILTER

Disturbance

FILTER
say no to almost everything else
 ‫• يَآ َايُّـهَا الَّـ ِذ ْي َن ٰا َمنُ ْـوا خ ُُذ ْوا ِح ْذ َرُ ْك فَانْ ِف ُر ْوا ثُـ َبات َا ِو انْ ِف ُر ْوا َجـ ِم ْي ًعا‬
‫• اے اامیں واول! اےنپ ایھتہز ےل ول رھپ جدا جدا وفج وہ رك ولکن نا سب اےھٹک وہ رك ولکن۔‬
‫• عن صفية بنت حيي ريض هللا عهنا‪ ،‬قالت‪ :‬اكن رسول هللا صىل هللا عليه وسمل‬
‫مقت لنقلب‪ ،‬فقام معي ليقلبين‪ ،‬واكن مسكهنا‬ ‫معتك ًفا‪ ،‬فآتيته أزوره ل ًيًل‪ ،‬حف َّدثته‪ ،‬مث ُ‬
‫يف بيت أسامة بن زيد‪ ،‬مفر رجًلن من النصار‪ ،‬فلام ر َأ َي رسول هللا صىل هللا عليه‬
‫رسعا يف امليش‪ ،‬فقال‪" :‬عىل ِرسلكام امنا يه صفية بنت حيي"‪ ،‬فقاال‪ :‬س بحان‬ ‫وسمل أ َ‬
‫هللا ي رسول هللا‪ ،‬فقال‪" :‬ان الش يطان جيري من ابن أدم جمرى ادلم‪ ،‬واين ُ‬
‫خفت أن‬
‫رشا‪ ،‬أو قال‪ :‬شيئًا"‪.‬‬ ‫يقذف يف قلوبكام ًّ‬

‫‪Effective time management training By: Dr Hafiz Abdur Rahman Hafeez‬‬

 How to handle your Q4 Activities
Urgent Not Urgent
ِ‫وهاَّلذِيۡنه ُهُۡ عهن‬
‫اللذغۡوِ مُعۡ ِضُوۡنه‬
Important

Q1 Q2 )3 ‫(سورة المؤمنون‬

Just do it Focus on it
And they who turn
away from ill
Not Important

speech
Q3 Q4
Make a filter
Drop it ‫اوروجےبوہدہیاوتںےس‬
‫ہنمومڑےنواےلںیہ‬
 ‫‪Urgent‬‬ ‫‪Not Urgent‬‬

‫ّللا ﷺ‪ :‬هم ْن‬ ‫قَا َل َر ُ‬

‫سو ُل َ ه‬
‫‪Important‬‬

‫‪Q1‬‬ ‫‪Q2‬‬ ‫ُح ْس هن هإ ْس ََل هم ْال َم ْر هء ت َ ْر ُكهُ‬

‫َما ََل يَ ْع هني هه‪َ .‬ر َواهُ‬

‫الته ْر هم هذي‬
‫‪Not Important‬‬

‫‪Q3‬‬ ‫‪Q4‬‬ ‫انساں ےك اسالم یك وخیب ہی ےہ ہك‬

‫وہ ریغ رضوزی زیچوں وك وھچز‬
‫دے‬

‫‪Effective time management training By: Dr Hafiz Abdur Rahman Hafeez‬‬

Effective time management training By: Dr Hafiz Abdur Rahman Hafeez
4D formula
‫‪Stress‬‬ ‫رپاشیین‬
Stress ‫رپاشیین‬ ‫وهمهاۤ اهصهابهُكُۡ مِّنۡ مُّصِيۡبهةف‬
‫قهبِمها كهسهبهتۡ اهيَِۡيُۡكُۡ وهيهعۡفُوۡا‬
ؕ‫عهنۡ كهثِۡيۡف‬
And whatever strikes you of disaster – it is for
what your hands have earned; but He
pardons much.

‫اورمترپوجتبیصمآیتےہوتوہاہمترےیہاہوھتںےکےیک‬
‫وہےئاکومںےسآیتےہاوروہتہبےسگاہ فاکرکدہ اےہ‬

E-mail: arhiiui@gmail.com
Effective time management By: Dr Hafiz Abdur Rahman Hafeez
A report is due on June 25 & will take 2 days to
complete
25 Due Date

24 Stress
June 25th Q1 Zone
23
Q1 Zone
June 23rd Q1 22

21

20 Eustress
June 22nd Q2
19 (Positive
June 18 Stress)
June 18th Q2
Q2 Zone 17 Q2 Zone
16
June 15th Q2 15

June 12th Q2 14 Disinterest

13 (apathy)
12
 INTERNAL & EXTERNAL Q1
Internal Q1s
Q1 situations, which arise because:
¬ We have ignored a Q2 activity.
¬ we have delayed a Q2 activity.
¬ we have not found a possible Q2 activity and done it.

External Q1s are those Q1 situations, which are not

internal Q1s.
Effective time management training By: Dr Hafiz Abdur Rahman Hafeez
How to convert Q1 to Q2?
4:30 4:00

4:15 Travel time = 30 min

4:01 Q1 Q1 Marginal
4:00 Q2 Q2

3:30
10 min Q2
3:20
arhiiui arhiiui arhiiui arhafeeztrainer +923335254269