HARMONY PUBLIC SCHOOL & JR.

COLLEGE
Assessment- III (2023)
SUB: Secretarial Practice TIME: 3 HOURS
STD: XI COMMERCE ROLL NO:
DATE: 13.03.2023 MARKS: 80

Q.1.A. Fill in the blanks: [5]

i. __________ is a person whose name is entered in the Register of Members.
ii. __________ comprises of a team of directors.
iii. Representatives of shareholders are _________.
iv. Bank is a __________ institution.
v. The headquarters of MCA is at __________.

B. Match the pairs: [5]

GROUP ‘A’ GROUP’B’

1. ROC A. Casting vote

2. Lost cheque B. Auditors report

3. Directors C. Representatives of shareholders

4. Auditor D. Stop payment

5. Chairman E. MCA

C. State whether the following statements are true or false: [5]

i. Annual report is prepared by members.
ii. Minutes are prepared before the meeting.
iii. DIN required for secretaryship.
iv. Minor can be the member of the company.
v. Letter of offer is issued at the time of Right issue.
D. Write a word or term or a phase which can substitute each of the following: [5]
i. An association that aims to protect the interest of its members.
ii. An artificial person created by law.
iii. Person who undertake the necessary steps to set up a company.
iv. It is an incomplete prospectus.
v. Book in which names of all members are entered.
Q.2. Explain the following term/concepts: (Any 4) [8]
i. Secretary
ii. One person company
iii. Promoters
iv. Acquisition of membership
v. Prospectus
Q. 3. Study the following case/ situation and express your opinion: (Any 2) [6]
i. Mr. A is a commerce graduate. He has vast experience in the field of finance and financial market. He
wishes to become director of PQR co Ltd.
A) Is he required to obtain DIN?
B) Can PQR Co. Ltd object to his directorship on lack of specialized qualification?

ii. Mr. P is elected as chairman of General Meeting. Please advise him on the following matters:
A) What should be done if the votes cast in favour and against the motion are equal?
B) How many votes can a member cast under poll method?

iii. Kali VFX Ltd. Was incorporated on 1 st Jan 2019 as a public limited company.
A) How many minimum numbers of members must be there in this company.
B) Can the members of this company sell its shares to outsider’s?

Q.4. Distinguish between: (Any 3) [15]

i. Current account and Savings account.
ii. Managing director and Manager.
iii. Memorandum of association and Articles of association.
iv. Private company and public company.
Q. 4. Answer in brief: (Any 2) [8]
i. What are holding and subsidiary company?
ii. Explain any four methods of voting?
iii. Write a note on Role of Prompter?
Q.5. Justify the following statements: (Any 2) [8]
i. There is a difference between loans and advances given y the bank.
ii. The secretary should take certain precautions while corresponding with directors.
iii. Registration of joint stock company is compulsory.
Q.6. Attempt the following: (Any2) [10]
i. Write a letter to MCA for Ticket raising or other services related technical complaints.
ii. Explain the different types of directors.
iii. Explain the clauses of memorandum of association.

Q.7. Answer in brief: (Any 1) [8]

i. Write a letter to the director who was absent for a Board meeting to inform him about proceedings of
the meeting.
ii. Explain the different types of companies on the basis of liabilities of members.

All the Best