Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

DILG-NAPOLCOM Center, EDSA cor. Quezon Avenue, Quezon City
www.dilg.gov.ph

2019 AND 2020 PEACE AND ORDER COUNCIL (POC)

PERFORMANCE AUDIT

Memorandum Circular No. ________________

1. RATIONALE

1.1. The Philippine Development Plan (PDP) 2017-2022 embodies the long-term
aspirations of the Filipinos through the pillars of Malasakit, Pagbabago at
Patuloy na Pag-unlad. These pillars should be supported by a solid foundation
of peace, security, public order, and safety.

1.2. Further, Subsector Outcome 2, Chapter 18 of the PDP, on Ensuring Security,

Public Order and Safety, encourages collaboration among local government
units (LGUs), law enforcement agencies, and local communities to effectively
maintain peace and order. It exemplifies the holistic approach in addressing
criminality and illegal drugs through the empowerment of communities by
increasing their capacity to address conflict and reduce their vulnerabilities, and
by strengthening government peace and development institutions and
mechanisms to increase their responsiveness to peace, conflict, and security
issues.

1.3. The Peace and Order Council (POC) is the government’s platform for stronger
collaboration of the LGU with law enforcement agencies and the community to
fight criminality, illegal drugs, insurgency and violent extremism. It creates an
enabling environment among its members to harmonize and effectively
implement peace and order and public safety activities.

1.4. Section 9 of DILG Memorandum Circular No. 2019-143 or the Omnibus

Guidelines for Peace and Order Councils (POCs) reiterates that the POC
Performance Audit shall be conducted annually to identify the compliance rating
of sub-national POCs and POC Secretariats.

1.5. The scheduled 2019 POC Performance Audit on the second quarter of 2020
was cancelled due to the COVID-19 outbreak, two (2) POC audits shall be done
for the second to third quarter of 2021, hence, the 2019 and 2020 POC
Performance Audit.

1.6. In light of the current situation and in compliance to the policies and guidelines
issued by the Department of Health (DOH) on Administrative Order No. 2020-
0015, Guidelines on the Risk-Based Public Health Standards for COVID-19
Mitigation and the Inter-Agency Task Force for the Management of Emerging
Infectious Diseases (IATF-EID) in virtue of the Omnibus Guidelines on the
Implementation of Community Quarantine in the Philippines, the 2019 and 2020

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 POC Performance Audit shall be conducted through an online modality—the
POC Performance Audit System in the POC Portal.

1.7. Further, the NPOC Secretariat strongly recommends to conduct meetings

through teleconference / video conference and/or other remote or electronic
means of communications. POC Secretariats shall ensure that the attendees of
the meeting can communicate with and understand one another during the
online discussion and that the visual and audio recordings of the meetings are
secured.

2. PURPOSE

The POC Performance Audit aims to:

2.1. Assess the performance of the Regional, Provincial, City, and Municipal POCs
on their functionality;
2.2. Identify the innovations conducted and initiated by the POCs and their POC
Secretariats;
2.3. Determine possible interventions and improvement strategies for POCs and
POC Secretariats; and
2.4. Create a platform for evaluation, assessment, and sharing of best practices
between and among POCs and POC Secretariats.

3. SCOPE / COVERAGE

The policy shall cover:

3.1. 17 Regional POCs, 81 Provincial POCs, 145 City POCs and 1,489 Municipal
POCs which shall be subjected to the performance audit; and

3.2. All DILG Regional, Provincial, City and Municipal Field Officers that serve as
POC Secretariat primarily involved in the implementation of the performance
audit.

3.3. The Bureau of Local Government Supervision (BLGS) – Policy Compliance

Monitoring Division (PCMD) shall serve as the over-all lead in the
implementation of the POC performance audit.

4. POLICY CONTENT AND GUIDELINES

2019 PERFORMANCE AUDIT CRITERIA

4.1. The 2019 performance audit process shall be guided by the following pillars:

4.1.1. Organization – POCs should conform to the composition/membership

prescribed in Executive Order (EO) No. 773, s. of 2009 or Further Reorganizing
Peace and Order Councils, and other provisions as set by the said EO.

4.1.2. Meetings – pursuant to DILG Memorandum Circular (MC) No. 2015-130,

POCs must convene the council quarterly, or as often as needed.

4.1.3. Policies, Plan, and Budget – pursuant to the DILG MC No. 2015-128, all
POCs shall:

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 4.1.3.1. Formulate a 3-year term-based plan which consists of
programs and activities on peace and order and public safety,
following the prescribed format of the POPS Planning
Guidebook which operationalizes the said Memorandum
Circular; and

4.1.3.2. Allocate a substantial portion of their respective annual

budgets to enhance enforcement of anti-illegal drug activities,
giving priority to preventive or educational programs and the
rehabilitation or treatment of drug dependents.

4.1.4. Reports – in accordance with DILG MC No. 2015-130 and DILG MC No.
2017-67, all POCs shall submit accomplishment reports through the Peace
and Order and Public Safety Plan Policy Compliance Monitoring System
(POPSP-PCMS).

4.1.5. Innovation/s – recognizes the innovative programs initiated by the POC

that have significantly contributed to the maintenance of peace and order
and public safety in their respective localities.1

2020 PERFORMANCE AUDIT CRITERIA

4.2. The 2020 performance audit process shall be guided by the following pillars:

4.2.1. Organization – POCs should conform to the composition/membership

prescribed in Executive Order (EO) No. 773, s. of 2009 or Further
Reorganizing Peace and Order Councils, and other provisions as set by
the said EO.

4.2.2. Meetings – pursuant to DILG Memorandum Circular (MC) No. 2015-130,

POCs must convene the council quarterly, or as often as needed.

4.2.3. Policies, Plan, and Budget – pursuant to the DILG MC No. 2015-128, all
POCs shall:

4.2.3.1. Formulate a 3-year term-based plan which consists of programs

and activities on peace and order and public safety, following the
prescribed format of the POPS Planning Guidebook which
operationalizes the said Memorandum Circular; and

4.2.3.2. Allocate a substantial portion of their respective annual budgets

to enhance enforcement of anti-illegal drug activities, giving
priority to preventive or educational programs and the
rehabilitation or treatment of drug dependents.

4.2.4. Reports – in accordance with DILG MC No. 2015-130 and DILG MC No.
2017-67, all POCs shall submit accomplishment reports through the Peace
and Order and Public Safety Plan Policy Compliance Monitoring System
(POPSP-PCMS).

1 Specific to the 2019 and 2020 POC Performance Audit, Innovation shall be defined as a pioneering
strategic, effective, high-impact, and sustainable initiative that was deliberately designed to address
gaps in the peace and order and/or public safety situation within the locality. Further, Innovation could
also be something that was formerly introduced within the last three (3) years but the methodologies
were enhanced and improved to better fit the peace and order and public safety needs of the LGU
resulting to a significant outcome.

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 4.2.5. General Supervision – in conformity with DILG MC No. 2019-143, higher
POCs shall monitor and supervise the functionality of lower POCs,
specifically through the annual conduct of POC Performance Audit and the
implementation of their respective Peace and Order and Public Safety
(POPS) Plans, as well as the submission of annual and semestral
accomplishment reports through the POPSP-PCMS.

4.2.6. Innovation/s – this BONUS PILLAR recognizes the innovative programs

initiated by the POC that have significantly contributed to the maintenance
of peace and order and public safety in their respective localities.1

4.3. Pre-requisites – The following tools shall be used during the 2019 and 2020
POC Performance Audit process:

4.3.1. Tools – only the prescribed forms shall be used in documenting the results
and observations during the audit process:

4.3.1.1. Protocols – contain the audit phases, processes, and

timeframe and lay out the roles and responsibilities of every
stakeholder involved in the performance audit.

4.3.1.2. Manual – details the accomplishment of different references,

forms and reports to be used during the performance audit.

4.4. Structures and Compositions

4.4.1. The National Peace and Order Council shall form a five (5) member
National Audit Team (NAT) through any of the following:

4.4.1.1. NPOC Resolution;

4.4.1.2. Department Order; or
4.4.1.3. Any administrative issuance appointing the members of the
audit team.

4.4.2. The BLGS, as the Interim NPOC Secretariat, shall organize the NAT, to
be chaired by the Interim NPOC Secretariat Head, with PNP, DDB,
DND, and CSO representative as members. The CSO representative
shall be determined by the NPOC Chairperson. The NPOC Chair may
also include other members of the NPOC as members of the NAT, as
may be deemed necessary.

4.4.3. The Regional / Provincial Peace and Order Councils shall form their
respective five (5) member Regional/Provincial Audit Teams (RAT/PAT)
through any of the following:

4.4.3.1. POC Resolution;

4.4.3.2. Regional / Provincial Order; or
4.4.3.3. Any administrative issuance appointing the members of the
audit team.

4.4.4. The RAT/PAT shall be chaired by the DILG POC Secretariat Head or
representative, with the highest ranking PNP and PDEA Officers in the
Region / Province or their representatives, CSO representative, and
such other member of the POC as determined by the POC Chair, as
members of the said audit teams.

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4.5. Mechanism

4.5.1. The sub-national POCs shall be divided into different clusters, as follows:

Cluster A – 1st – 3rd Class Municipalities;

Cluster B – 4th – 6th Class Municipalities;
Cluster C – Component Cities;
Cluster D – HUCs and ICCs;
Cluster E – Provinces;
Cluster F – Regions;

4.5.2. The 2019 and 2020 POC Performance Audit shall pursue a bottom-up
approach following this process:

4.5.2.1. The PAT shall audit and validate all Municipal and
Component City POCs (Clusters A, B, and C) within their
respective areas of jurisdiction;

4.5.2.2. The RAT shall audit and validate all Provincial, Highly
Urbanized City (HUC) and Independent Component City
(ICC) POCs (Clusters D and E) within their respective areas
of jurisdiction; and

4.5.2.3. The NAT shall audit and validate all RPOCs (Cluster F).

4.6. Participation of, and support to partners

4.6.1. The POC Performance Audit is a collaborative effort with the National
Government Agencies (NGAs) and the Civil Society Organizations (CSOs) to
ensure the integrity of the audit process and its results. Therefore, travel
expenses thereof, as deemed necessary, is chargeable against POC funds,
subject to the availability of funds and the usual accounting and auditing rules
and regulations.

4.7. POC Performance Audit Documents, Forms, and System Guide

4.7.1. The following list of documents shall be used for the conduct of the 2019
and 2020 POC Performance Audit through the POC Performance Audit
System. Only certified true copies of all documents / forms shall be
forwarded to the appropriate levels:

DOCUMENTS FORMS
PRE-AUDIT
1. Pre-Audit Form 1A (Regions) Data Capture Form 1
2. Pre-Audit Form 1B (PCMs) Data Capture Form 2
3. Audit Team Members Data Capture Form 3
AUDIT PROPER
1. Indicator Reference for Guidelines Form 4
Province/City/Municipality (PCMs)
2. Indicator Reference for Regions Guidelines Form 5
3. Audit Form 2A (Regions) Data Capture Form 4
4. Audit Form 2B (PCMs) Data Capture Form 5
POST-AUDIT
1. Performance Profile Form 3A Data Capture Form 6
(PAT / RAT per LGU)

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 2. Performance Profile Form 3B Data Capture Form 7
(PAT summary of the province)
3. Performance Profile Form 3C Data Capture Form 8
(RAT summary of the region)
4. Performance Profile Form 3D Data Capture Form 9
(NAT summary of all the RPOCs)
REPORT CONSOLIDATION
1. Consolidated Report Form 1 (PAT) Report Generated Form 1
2. Consolidated Report Form 2 (RAT) Report Generated Form 2
3. Consolidated Report Form 3 (NAT) Report Generated Form 3
4. National Consolidated Report (all POCs) Report Generated Form 4

4.8. POC Performance Audit Process

4.8.1. Preliminaries

4.8.1.1. The NPOC Secretariat shall orient the POC Regional and
Provincial Focal Persons through video teleconference on the
2019 and 2020 POC Performance Audit covering the following
topics:

4.8.1.1.1. 2019 and 2020 POC Performance Audit Policy

4.8.1.1.2. Audit Protocols
4.8.1.1.3. Audit Manual
4.8.1.1.4. Indicator References for Regions and PCMs (Guideline
Forms 4 and 5) for 2019 and 2020

4.8.1.2. The National, Regional, and Provincial POC Secretariats shall

form the National, Regional, and Provincial Audit Teams and
encode their names at the POC Performance Audit System.

4.8.2. Audit Procedures

4.8.2.1. As the 2019 and 2020 POC Performance Audit pursue a bottom-
up method, the Provincial Audit Team (PAT) shall be the first to audit
following the phases below:

PHASES ACTIONS

The Municipal and Component City POC Secretariats (Clusters A,

1. PRE-AUDIT B, and C) shall submit/upload all the documents indicated under
the Pre-Audit Form 1B (Data Capture Form 2) to be evaluated by
the PAT.

Assess the performance of C/MPOCs based on the defined set of

2. AUDIT indicators, parameters, and means of verification through a point
PROPER system as specified in the Indicator Reference for PCMs
(Guidelines Form 4) using the Audit Form 2B (Data Capture Form
5).

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 Accomplish and sign the following Profile Forms:

 Performance Profile Form 3A (Data Capture Form 6)

3. POST-AUDIT containing the declaration of the overall and specific
percentage points of each of the C/MPOCs based on the audit.
 Performance Profile Form 3B (Data Capture Form 7)
containing the summary of the most common gaps in policy
compliance and implementation of each of the C/MPOCs
based on the audit.

4. REPORT Input the points per pillar and the final score of each of the
CONSOLIDATION C/MPOCs for submission to the Regional Audit Team using the
Consolidated Report Form 1 (Report Generated Form 1).

4.8.2.2. After the PAT, the Regional Audit Team (RAT) shall be the next
to audit following the phases below:

PHASES ACTIONS

The Highly Urbanized City (HUC), Independent Component City

1. PRE-AUDIT (ICC), and Provincial POC Secretariats (Clusters D and E) shall
submit/upload all the documents indicated under the Pre-Audit
Form 1B (Data Capture Form 2) to be evaluated by the RAT.

Assess the performance of HUC/ICC/PPOCs based on the defined

2. AUDIT set of indicators, parameters, and means of verification through a
PROPER point system as specified in the Indicator Reference for PCMs
(Guidelines Form 4) using the Audit Form 2B (Data Capture Form
5).

Accomplish and sign the following Profile Forms:

 Performance Profile Form 3A (Data Capture Form 6)

containing the declaration of the overall and specific
3. POST-AUDIT percentage points of each of the HUC/ICC/PPOCs based on
the audit.
 Performance Profile Form 3C (Data Capture Form 8)
containing the summary of the most common gaps in policy
compliance and implementation of each of the
HUC/ICC/PPOCs based on the audit.

Input the points per pillar and the final score of each of the
4. REPORT HUC/ICC/PPOCs for submission to the National Audit Team using
CONSOLIDATION the Consolidated Report Form 2 (Report Generated Form 2).

4.8.2.3. The National Audit Team (NAT) shall be the last to audit when all
the Provincial and Regional Audit Teams have already submitted their

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 respective Consolidated Report Forms (Report Generated Forms)
following the phases below:

PHASES ACTIONS

The Regional POC Secretariats (Cluster F) shall submit/upload all

1. PRE-AUDIT the documents indicated under the Pre-Audit Form 1A (Data
Capture Form 1) to be evaluated by the NAT.

Assess the performance of the RPOCs based on the defined set of

2. AUDIT indicators, parameters, and means of verification through a point
PROPER system as specified in the Indicator Reference for Regions
(Guidelines Form 5) using the Audit Form 2A (Data Capture Form
4).

Accomplish and sign the Performance Profile Form 3D (Data

3. POST-AUDIT Capture Form 9) containing the summary of the most common
gaps in policy compliance and implementation of each of the
RPOCs based on the audit.

Input the points per pillar and the final score of each of the RPOCs
4. REPORT using the Consolidated Report Form 3 (Report Generated Form 3).
CONSOLIDATION
A National Consolidated Report (Report Generated Form 4) shall
also be released by the NAT containing the combined report of the
audit results of all POCs (Clusters A-F).

4.9. Passing Rate

4.9.1. A sub-national POC is considered functional, and may only be eligible for
awards, if it garners an overall percentage score of 65% or higher, provided that
it does not have a score lower than 50% of the required percentage points in each
Pillar, for instance:

Pillar Pillar Pillar Pillar Pillar

LGU 1 2 3 4 5 Overall Status Eligible?
(10%) (20%) (25%) (40%) (5%)
X 10% 15% 25% 30% 5% 85% PASSED YES
Y 10% 5% 20% 30% 5% 70% PASSED NO
Clarification: The percentage scores used in the table above are only for illustration purposes

Results of the POC Performance Audit shall be utilized for the Seal of Good
Local Governance (SGLG).

4.10. Presentation of Functional and Non-Functional POCs: Indorsement,

Approval, Certificate of Recognition, and Announcement

4.10.1. Based on the results of the audit teams, the final list of functional and
non-functional LGUs shall be consolidated by the NAT;

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 4.10.2. Once the list is finalized, the list with the certificates shall be endorsed,
for approval, to the Secretary of the Interior and Local Government, as
the NPOC Chairperson. The signed documents shall be the official list
of the 2019 and 2020 Functional POCs, having the certificate as a
testament to their performance;

4.10.3. The results shall be published in the DILG official website, and shall also
be communicated to the DILG Regional Offices for dissemination;

4.10.4. Non-Functional POCs shall be recommended for appropriate

intervention and legal action;

4.10.5. A national recognition shall be awarded to the Best POC and POC
Secretariat;

4.10.6. Clustering of Awardees – there shall be one (1) or more overall winner/s
(in case of a tie) for the following:

Cluster A – 1st – 3rd Class Municipalities;

Cluster B – 4th – 6th Class Municipalities;
Cluster C – Component Cities;
Cluster D – HUCs and ICCs;
Cluster E – Provinces; and
Cluster F – Regions.

4.10.7. The awardee/s shall have the highest overall percentage score provided
that it does not have a score lower than 50% in any of the pillar; and

4.10.8. Regional Offices may award / recognize the highest performing LGUs
in their respective jurisdictions.

4.11. Indicative Timeline for 2021

MONTH ACTIVITY
March – April 2019 and 2020 POC Performance Audit
Orientation
April 1 – April 31 Documents Gathering
May – June: Audit Process (including the uploading of signed
documents):

 May 1 – May 22 Provincial Audit Team (PAT)

 May 31 – June 4 Regional Audit Team (RAT)
 June 14 – June 18 National Audit Team (NAT)
June Consolidation and Finalization of Audit Results
July Release of POC Performance Audit Results and
Awarding / Recognition

5. ATTACHMENTS

5.1. The following documents are herein attached for reference:

Annex A - POC Performance Audit Protocols

Annex B - POC Performance Audit Manual

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 Annex C - POC Performance Audit Indicator References for PCMs and
Regions for 2019 and 2020
Annex D - POC Performance Audit Forms / Documents
Annex E - Packaging of Audit Documents (for offline auditing in case online
audit is not possible due to poor internet connection
5.2. Digital copies of the above-listed documents are available at
http://bit.ly/POCAudit1920Annexes

6. LEGAL BASES / REFERENCES

6.1. Republic Act No. 7160, Local Government Code of 1991

6.2. Philippine Development Plan (PDP) 2017-2022
6.3. Executive Order No. 773, Further Reorganizing the Peace and Order Council
6.4. DILG Memorandum Circular (MC) No. 2019-143, Omnibus Guidelines for the
Peace and Order Councils (POCs)
6.5. DILG MC No. 2015-128, Guidelines on the Formulation of the Peace and Order
and Public Safety (POPS) Plan
6.6. DILG MC NO. 2015-130, Guidelines on the Functions of the Peace and Order
Councils, Barangay Peace and Order Committees, and the Peace and Order
Council Secretariats

7. EFFECTIVITY

This Memorandum Circular shall take effect immediately.

8. DISSEMINATION

All DILG Regional Directors, POC Focal Persons, and the BARMM Minister of Local
Government shall cause the widest dissemination of this Memorandum Circular, and
monitor the adherence of all POCs and POC Secretariats to this issuance.

9. APPROVING AUTHORITY

EDUARDO M. AÑO
Secretary

10. FEEDBACK

Inquiries or concerns pertaining to this Memorandum Circular shall be directed or

addressed to the Interim NPOC Secretariat, Policy Compliance Monitoring Division
(PCMD) under the Bureau of Local Government Supervision (BLGS), through any
of the following: telephone number (02) 8876-3454 loc. 4210 / 4211, email at
npoc.secretariat@gmail.com or through mail at 25th Floor, DILG NAPOLCOM
Center, EDSA corner Quezon Ave., Quezon City.

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