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om

GATE IN
PROCEDURE
JAN 2023

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GATE IN
&
INSPECTION

The owners of shipping containers could either be a shipping line or a

container leasing company. These container owners usually make
agreements with one or more container depots in different countries
and/cities, for the storage of their empty containers.
As containers spend almost their entire life out of the hands of their
owners, they are usually hire to some other party.
As such, there will usually be a need for a survey. In other words,
container depots act on behalf of the container owners to check the
containers that are returned or prior to releasing out.
In addition, shipping containers are also susceptible to handling
damage. Depots thus also play a part to ensure that the container is
structurally sound for export.
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Contents
STEP 01....................................................................................1
E-mail from Shipping Line.................................................................1

STEP 02....................................................................................2
Update in Capella................................................................................2

STEP 03....................................................................................7
Inspection..............................................................................................7
Container Inspection Report.............................................................8

STEP 04...................................................................................9
If no damage is found on the container..........................................9
If damage is found on the container..............................................10

Gate In Procedure Flow Chart...........................................11

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STEP 01
E-mail from Shipping Line
Before the empty container reaches KDP, the shipping line
will send an Acceptance Letter (Delivery Order) via email
related to the container with instructions.

We should check :
Validity period of Delivery Order
Container Number
Container Size & Type
Addressed Location

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STEP 02
Update in Capella
Capella is a web base system which control all operation
in KDP. After receiving an empty acceptance email from
shipping line and its details should enter to the Capella.

1. Login to Capella using your user ID & password.

2. Select Portal Booking Portal

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3. Use your username & password to login Booking Portal

4. Select New Booking Details

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5. Select following items in order.

a) Booking Type Shipping Line

b) Booking Sub Type Empty Movement In

c) Customer / Billing Party Select Shipping Line Name

d) SL. Booking / CRO No. Type D/O number after Shipping

Line Name. Ex :- CMA DOCL0452

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e) CRO Date Select current date

f) From Terminal
i) Select “Sohar Port” if unit direct receiving from
the Sohar Port
ii) Select “Consignee Premises” if unit receiving
from the factory etc.

g) To Terminal Select KDP

h) Container Details
i) Container Check Digit Yes

ii) Container Count Enter the container size, count and submit

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ii) No. of Container Enter the container count

iii. Container Type & Size Select Type & Size of the container

i) Select Save and Approve

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STEP 03
Inspection
After the complete update in Capella, the container
should be checked it is in sound condition or not.
inspection standards meet IICL 6, UNICON and SEACO
cargo-worthy requirements, or those specified by the
shipping lines.

Normally, empty containers are inspected on a trailer and

if there is any damage which is not reachable to inspect
like under structure damage, floor damage or roof
damage, containers should be carried out for lifting
inspection.

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Container Inspection Report

8
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STEP 04
If no damage is found on the container
1.Capella system Select Empty Vehicle

2. Fill the driver details

3. Select Save

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If damage is found on the container

1. Preapair the estimate

2. Send the estimate to Shipping Line for the approval

3. Accept the container KDP after approved from

Shipping Line

4.Capella system Select Empty Vehicle

5. Fill the driver details

6. Select Save

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Gate In Procedure Flow Chart

11