VERSION 2

LOGISTICS HANDBOOK

TORQ COMMODITIES PVT. LTD.

OFFICE NO‐901 9TH SHAH PRIMA, PLOT NO‐13, SECTOR‐02 KHARGHAR, NAVI
MUMBAI‐ 410210, GSTIN: 27AAGCM3675G2Z8
HTTPS://WWW.TORQCOMMODITIES.COM
TITLE: LOGISTICS HANDBOOK
VERSION NO: 02 REVISION NO: 002
ISSUED: 17TH NOV 2020 REVISED: 01
PREPARED BY: AGRI TRADERS APPROVED BY: DIRECTOR

This manual is the property of TORQ Commodities Private Limited. The

material contained herein is strictly confidential. Distribution, copying or
disclosure of its contents to third parties is prohibited.

Company Name: TORQ Commodities Private Limited

Address: Office No‐901 9th Shah Prima, Plot No‐13, Sector‐02
Kharghar, Navi Mumbai‐ 410210
GSTIN: 27AAGCM3675G2Z8
Telephone:
Fax:
E-Mail: logistics@torqcommodities.com
Web Site: https://www.torqcommodities.com

The material contained herein is strictly confidential. Distribution,

copying or disclosure of its contents to third parties is
prohibited.

DOCUMENT CONTROL
Manual Number: 02
Title of Holder: Office
Issue Date: 17th November 2020
Last Revision Date: 19th March 2020
Authorized By: Director

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INDEX
DESCRIPTION PAGE NO.

REVISION SHEET..........................................................................02
OBJECTIVE..................................................................................04

CHAPTER 1 - CONTAINER SHIPMENT

FLOW CHART OF PROCESSES INVOLVED..................................06
PROCUREMENT OF CARGO.......................................................11
CONTAINERIZATION AND STUFFING OF THE CARGO.................14

CHAPTER 2 - BREAK-BULK SHIPMENT

FLOW CHART OF PROCESSES INVOLVED..................................19
IMAGE GALLERY OF BREAK BULK SHIPMENT PROCESS..............25

DOCUMENTS INVOLVED IN SHIPMENT

SAMPLE CONTRACT................................................................30
SHIPPING INSTRUCTIONS SAMPLE...........................................33
WEIGH BRIDGE SAMPLE SLIPS..................................................34
INSURANCE SAMPLE...............................................................35
INVOICE SAMPLE....................................................................37
PACKING LIST.........................................................................38
BILL OF LADING ......................................................................39
PHYTO-SANITARY CERTIFICATE................................................41
CERTIFICATE OF ORIGIN..........................................................42
FUMIGATION CERTIFICATE.......................................................43
QUALITY INSPECTION CERTIFICATIONS....................................44
CERTICATE OF WEIGHT............................................................47
CERTIFICATE OF QUALITY........................................................49
MATE RECEIPT.........................................................................51
ELECTRONIC CARGO TRACKING NOTE (ECTN)..........................52

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OBJECTIVE

The objective of this handbook is to help you get acquainted

with our companies Logistics & Operations process for Agri
Trading. If you have any questions that are not answered by
this handbook, be sure to talk them over with someone from
the Operations team. It is our desire to help you in every
possible way.

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CHAPTER 1:

CONTAINER SHIPMENT
VERSION 2

FLOW CHART OF PROCESSES INVOLVED:

Decide the required specifications for cargo, contact

broker of that area (if required) to find the best deal

Deal Concluded

Prepare Contracts: 1. Seller and Torq

2. Torq and Buyer

Pre-Shipment Inspection (PSI): Send Surveyor to check quality

parameters at source. Send empty bags for bagging

Surveyor to update the details of inspection quality parameters,

quantity approved/inspected/rejected, source details

Once surveyor approves cargo and empty bags (weight

& markings) cargo is packed in bags as specified

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Appoint Custom
CHA to arrange trucks & coordinate
House Agent
with the transporters
(CHA)

Surveyor to check the condition & cleanliness of the trucks

Loading and discharge of cargo, Surveyor will send

pictures/videos & truck-wise dispatch report to on-field team

Transportation of cargo from source to

the port or ICD

Port ICD (Inland Container

Depot)

Train/Road

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Origin Charges, freight & Subject to container

Bunker Surcharge to be paid availability, the shipping line
by the shipper issue Delivery Order (D.O)

Containers should be booked

beforehand by CHA

Destination charges to be Share booking reference

collected with the team

Get shipping instruction of buyer as per Torq format

and share it with field team

Containers to be prepared as per

WFP’s container loading procedure

Cargo loaded in the containers (Pictures/videos to be shared

during loading)

Once the container is stuffed and sealed, send

the pictures to the field team and the buyer.
Following details should be mentioned:
- Gross Weight
- Tare Weight
- Net Weight
- Container Number
- Seal Number
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All the container will be transported to the

export port via train or road

GATE IN of the containers (Typically takes 2-3 days)

Verify packing list being submitted by the freight forwarder to the

shipping line. Check weights with the weigh bridge slips.

Verified Gross Mass (VGM) to be provided to shipping line

- Loading of the containers on the ship (Usually 5 days after GATE IN)
- Generation of Ocean Bill of Lading

Once the container loaded on board

1. Intimate insurance company
2. Inform buyer of vessel ETA
3. Pay freight

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Coordinate with the field team for documentation as per shipping

instructions. Get documents issued after receiving buyer
confirmation. (Most of the above documents are generated only
after Bill of Lading (BL) is issued. Typically 10-20 days.

Submit original documents as per contract of payment

Ship reached the destination port

Import party’s CHA shall arrange all the clearance, import duties,
documents (Usually takes 7 days)

Delivery of the cargo to the import party’s CHA

Unloading of the container & loading in the trucks.

Transportation to the destination place

NOTE – After discharge of cargo, the empty containers are returned to EMPTY YARD. This has
to be done within the Free Days Allowed. Usually 14 Free Days are Allowed i.e. from time
container is discharged from ship, till empty container returned.
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Procurement of Cargo

Sampling of the cargo at the

source (Mill)

Making composite sample

using Coning &
Quartering method

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Pre-shipment Inspection: Testing of moisture, broken,

admixtures and other parameters in rice

Packing of approved cargo into PP or BOPP bags, stitching

of the bags and weighing of bags

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Post the inspection of empty truck, cargo is loaded and

properly covered after full loading

Trucks on reaching are

weighed on a weigh bridge,
post which weigh bridge
challan is issued

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Contanerization & Stuffing of Cargo

Picture: Container Specification

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VERSION 2

Dressing of Containers with craft papers and desiccant

bags (Silica gel for rice)

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VERSION 2

Cargo is stuffed in the

container (for rice, in a 20 Ft
conatiner 26 tons i.e. 520
50kg bags are stuffed)

Container is then sealed

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VERSION 2

Picture: Fumigant (left). Fumigation process (left)

Picture: Container Seal

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CHAPTER 2:

BREAK-BULK SHIPMENT
VERSION 2

FLOW CHART OF PROCESSES INVOLVED:

Decide the required specifications for cargo, contact

broker of that area (if required) to find the best deal

Deal Concluded

Prepare Contracts: 1. Seller and Torq

2. Torq and Buyer

Pre-Shipment Inspection (PSI): Send Surveyor to check quality

parameters at source. Send empty bags for bagging

Surveyor to update the details of inspection quality parameters,

quantity approved/inspected/rejected, source details

Once surveyor approves cargo and empty bags (weight

& markings) cargo is packed in bags as specified

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VERSION 2

Transportation of cargo to the port

Trucks Rake

Surveyor to check the Surveyor to check the cleanliness

cleanliness of the trucks and of the trucks and ensure proper
ensure proper dressing of dressing of wagons to prevent
trucks to prevent cargo damage cargo damage

Cargo Loading and trucks Cargo Loading and rake

dispatch dispatch

Transportation of cargo from Transportation of cargo from

source to the port or ICD source to the port

ICD (Inland Container

Depot)

Train/Road
Port

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VERSION 2

Meanwhile, get complete marine insurance by

providing invoice (total value of cargo) to the
insurance agents before the cargo reaches the WH

The trucks/wagons on reaching the port are

weighed on a weigh bridge & challan is being issued

Opt 1: Stevedore to
reserve space at
Direct Loading
self-owned/leased
of cargo to the Trucks reach the warehouse at stock
barge, in case warehouse (WH) (either in management
cargo directly the port area or other charges
reaches the jetty rented godowns nearby) Opt 2: Exporter can
instead of WH
rent warehouse
space on a per sq. ft.
per month basis

Provide Export Contract, Commercial Invoice

number and date to initiate fumigation process

Fumigation is done at the WH so as to get Phyto-

sanitary certification (generally takes 5-7 days @ WH)

- Provide shipping instructions to stevedore

- Stevedore hires barges & applies for customs

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VERSION 2

The cargo (if not in bags gets packed in bags @ WH

if required) is loaded onto trucks from the
WH

The surveyor to
keep the tally of
bags/cargo
Transportation of the unloaded at the
cargo to the Jetty WH, loaded from
the WH to leave
for Jetty, unloaded
at the barge and
loaded on the
Cargo is unloaded vessel hold
at the barge & the barges
leave the shore to the
anchorage point of the
operating vessel

Surveyor inspects the vessel hold & dunnage done

in the meanwhile (bottom & sides of the hold)

The surveyor, tally

clerks of the
When the barge reaches
vessel keep a
the anchorage, the cargo
record of amount
is unloaded using slings
of cargo (no. of
via cranes and then
bags in our case)
loaded into the hold
is loaded in the
hold

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VERSION 2

Meanwhile, stevedore sends draft of custom

documents for approval

Shipper to approve: Certificate of Origin, Certificate of Quality,

Certificate of Quantity, Phyto Certificate, Customs Invoice, draft Bill of
Lading, Packing List and Certificate of Onboard Fumigation

Shipper to provide final Packing List & Invoice

When all holds are filled, onboard fumigation is done

and the hatch cover is closed

After the cargo is loaded, draft BL is issued by the

stevedore for review from the shipper

Electronic Cargo Tracking Note (ECTN): Provide draft

BL to the ECTN agency to get ECTN (no. to be used in
Original BL)

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VERSION 2

The master of the vessel issues Mate Receipt on

proper loading of cargo & after receipt of empty
bags/extra cargo (to handle losses @dishcarge
port)

When all the cargo is loaded and holds are filled,

the vessel leaves the anchorage as and when it is
ready to depart

Submit original documents as per contract of payment.

The final ECTN document is issued to the exporter

Ship reached the destination port

Importer's stevedore/CHA shall arrange all the

clearance, import duties, documents

Unloading of the cargo @ discharge port

Cargo can be directly sent to the importer's WH or can
be stored at the stevedore's WH in the port area

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Break-bulk Shipment :

Cargo stored in the Port Warehouse

Fumigation done in the WH for Phyto-sanitary certificate

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VERSION 2

Cargo is loaded in trucks, brought to the jetty and then

unloaded at the barge

Barge Loading

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VERSION 2

After barge is loaded it is covered with tarpaulin to

prevent water ingress, & it leaves for the anchorage

Picture: Barge reached alongside the vessel

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VERSION 2

Cargo unloaded from the barge & loaded in the vessel

using slings & cranes

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DOCUMENTS INVOLVED IN
SHIPMENT
VERSION 2

CONTRACT SAMPLE

30
VERSION 2

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SHIPPING INSTRUCTION SAMPLE

33
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WEIGH-BRIDGE SLIPS

34
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INSURANCE SAMPLE

35
VERSION 2

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VERSION 2

INVOICE SAMPLE

37
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PACKING LIST SAMPLE

38
VERSION 2

BILL OF LADING

39
VERSION 2

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VERSION 2

PHYTOSANITARY CERTIFICATE

41
VERSION 2

CERTIFICATE OF ORIGIN

42
VERSION 2

FUMIGATION CERTIFICATE

43
VERSION 2

QUALITY INSPECTION CERTIFICATIONS

44
VERSION 2

45
VERSION 2

46
VERSION 2

CERTIFICATE OF WEIGHT

47
VERSION 2

48
VERSION 2

CERTIFICATE OF QUALITY

49
VERSION 2

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MATE RECEIPT

51
VERSION 2

ELECTRONIC CARGO TRACKING

NOTE (ECTN)

52
VERSION 2

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