UNIVERSITI TEKNOLOGI MARA

CAWANGAN SARAWAK

FACULTY OF BUSINESS AND MANAGEMENT

BACHELOR IN OFFICE SYSTEMS AND MANAGEMENT (HONS)

BA232

ADVANCED RECORDS MANAGEMENT

ASM501

INDIVIDUAL ASSIGNMENT 2:

INDIVIDUAL SIMULATION

PREPARED BY:

EDWARD KUDI ANAK JOSEPH

202100653

BA2323C

PREPARED FOR:

MISS NURFAZLINA BINTI HARIS

SUBMISSION DATE:

22 JANUARY 2022

1
Alphabetic indexing
Cross Refere nci ng
INDIVIDUAL SIMULATION (15%)

INSTRUCTIONS

Based on a scenario given, student should be able to discuss and find a solution towards
organizing records with the correct and systematic Alphabetic Indexing Rules and Cross-
References for personal and business names. This simulation assignment is to expose
students in performing a well-organized and systematic records management program in an
organization. Answer all Part 1 and Part 2 to perform the simulation. Both parts
comprise of 60 marks (15%) in the APPENDICES A.
Prepare and attach a Cover page which include your full name, Student ID, and group
register ( your own)

APPENDICES A

STUDENT DETAILS

Name: EDWARD KUDI ANAK JOSEPH

Student ID: 2021100653

Group: BA2323C

PART 1:
ARRANGING PERSONAL AND BUSINESS NAMES IN ALPHABETIC INDEXING ORDER
(40 MARKS)

Prepare the table based on the following filing segments. Key the number of each filing segment
in the colored rder Column (Green) to indicate correct alphabetic order for the names.
ORDER NO. FILING KEY UNIT UNIT 2 UNIT 3 UNIT 4 UNIT 5
SEGMENT

1. Nur Farrah Ezlyn REHEEQ NUR FARAH EZLYN AHMAD

Ahmad Reheeq

2. Engku Mirza Bin FEHMEED ENGKU MIRZA ENGKU BIN

Engku Fehmeed

3. S.M.E SME MANAGEMENT SERVICE

Management S
Services

4. 1989 Orchid’s 1989 ORCHIDS RESTAU

Restaurant RANT

5. 2.30 Dollar Store 230 DOLLAR STORE

6. Canaan Freight CANAAN FREIGHT AND FORWARDI CONGSIGNMENT

& Forwarding NG
Consignment
7. State of Buenos STATE OF BUENOS AIRES
Aires

8. Normah Sarawak NORMAH SARAWAK MEDICA CENTER

Medical Center L

9. Sri Shakti SRI SHAKTI DEVAST TEMPLE

Devasthanam HANAM
Temple

10. Randolph TARYNNTH RANDOLPH

Tarynn-Thorton OTTON

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 PART 2: PREPARING CROSS-REFERENCES OF NAMES (20 MARKS)

Instructions: When a record is likely to be requested by any of several names, an aid called a Cross-
Reference is prepared. A SEE ALSO cross-reference is prepared for all possible spellings. If the card isn’t
found under one spelling, the filer checks the SEE-ALSO card for other possible spellings. Prepare a cross-
reference for each of the following names by using either SEE or SEE ALSO.

No. Original Coded Filing Segment Cross-Reference

Formerly known as Serba 2 3 2
Dinamik (Changed it’s SERBA / DINAMIK / HOLDINGS / SERBA / DINAMIK
name to Serba Dinamik 4
1 Holdings Bhd.) BERHAD SEE SERBA DINAMIK HOLDINGS
BERHAD

Pharma Niaga Berhad 2 3 2 3

Farma Niaga Berhad
SEE ALSO
2 -Pharmaniaga Bhd.
PHARMA / NIAGA / BERHAD FARMA / NIAGA / BERHAD
2 3 2 3
FARMA / NIAGA / BERHAD PHARMA / NIAGA / BERHAD
SEE ALSO PHARMANIAGA BHD

Petronas Carigali Sdn Bhd 2 3 4 2 3

(a subsidairy of Petrolium
1. 3 Nasional Berhad)
Khazanah Nasional Berhad
(Division of Ministry of
Finance)
2. 4
PETRONAS / CARIGALI / SDN / BHD PETROLIUM / NASIONAL / BERHAD
SEE PETRONAS CARIGALI SDN BHD
2 3 2 3 4
KHAZANAH / NASIONAL / BERHAD DIVISION / OF / MINISTRY / OF /
5
FINANCE

SEE KHAZANAH NASIONAL BERHAD

David, Allan & Teng 2 3 4 2 3 4
Advocates DAVID / ALLAN / AND / TENG / ALLAN / DAVID / AND / TENG /
5 5
ADVOCATES ADVOCATES
2 3 4
3. 5 TENG / DAVID / AND / ALLAN /
5
ADVOCATES

SEE DAVID, ALLAN AND TENG

ADVOCATES