1.

0 INTRODUCTION TO ORGANIZATION

Budaya Records Center is indeed an independently professionally run records center

with a focus on the preservation and upkeep of audio-visual records and other formats
for a wide range of businesses. The record center was originally established on March
23rd of 2015. Our records center is located in Shah Alam, Selangor, which is a
strategically significant location due to the presence of numerous industrial businesses
nearby. This Records Center, which we have built, will serve as a central area for an
organization to store and manage all of its records, including any financial or legal
documents. The Budaya Records Center will make the entire data processing process
easier, from the collecting of records to their monitoring and eventual destruction.The
materials we provide are intended to give users a clear view of their surroundings
while assisting them in navigating and controlling their data. People may merge their
physical and electronic data resources with the help of Budaya Records Center, and
they can also see how information is exchanged inside their company. The basis of
cooperation with Budaya Records Center is openness, self-assurance, and a real
commitment to developing strategies to address issues for our stakeholders.
Therefore, in the highly competitive environment of this market today, we promise
the highest standard of customer assistance at such an affordable price. To lessen our
impact on the environment, our staff participate in a variety of community activities
each year by lending a hand to other organizations and offering eco-friendly services.
2.0 HISTORY OF ORGANIZATION

'Budaya' is called the largest provider of services for the digitization, migration,
preservation, monetization, and provision of access to audiovisual (Images, Video,
Film, and Audio) records in any format and data type. We provide our services for
some of the most prestigious names in international institutions, national libraries,
universities, corporations, governments, media, cultural institutions, and broadcast.

Our history begins with a specialized "mastering studio" founded in 1990 in Belgium.
As of 2005, "Budaya" has been committed to preserving the world's audiovisual
legacy while meeting the needs of heritage organizations, sports, academics,
entertainment & media, and government communities. We have increased our global
reach over the past ten years to better assist our customers from our own facilities and
on-the-ground projects in Australia, the US, South Africa, the Middle East, and the
EU.

With our own innovations in high-performance robotics, storage systems, technology

solutions for process and ingest management, as well as quality assurance
methodologies and business operations, we have heavily invested in R&D,
technological development, and engineering over the last five years. The ISO9001
quality certification has been verified and audited for "Budaya" since 2015.

Our staff has developed into multi-disciplinary groups consisting of engineers, project
managers, metadata professionals, video and audio experts, film specialists, and
computer specialists.

We create our DARS platform in 2020 to assist our partners and customers in turning
their materials into market opportunities. We assume archives should be accessible,
discoverable, and licenced in order to increase their usage. This goes beyond simply
digitising and preserving them for the next 100 years. We are committed to making
sure that the lessons learned from the past may be applied to new information and
continue to be expressed in new narratives and material.
3.0 MISSION, VISION & OBJECTIVE

Mission of Budaya Records Center:

- To make these media collections, libraries, and archives accessible, searchable, and
useable for new knowledge and information.

Vision
- Leading service provider for audiovisual (image, film, video, and audio) recordings
in any format and data form globally which its services include digitization,
migration, preservation, monetization, and access.

Objective
● To enhance the organization's operations more efficiently.
● To supervise the quantity and reliability of every record.
● To synchronize the management, programmes, and practises related to records
operations.
4.0 ORGANIZATION CHART & DEPARTMENT CHART

Chief
Executive
OfficerProductio
General
n&
Manager (
Technical
Managem
(Preservat
Departme Departme
ent)
nt of ion) Departmen nt of
Preservati
License & t of Audio Research Administ Fina
on Unit
Enforcem Visual & Strategi ration nce
entLicense & Audio Policy
Research
Enforcem Visual
Archivis Unit
ent Unit
tSpecial
Policy &
support
Planning
enginee
Unit
r
Audio
Visual
System
Analyst
Budaya Records Centre Organization Chart
 Chief
Executive
Officer
General Production &
Manager Technical
( Managemen (Preservation
t) )
Department
Department Department of
Preservation of Research
of License &
Unit Audio Visual & Strategi
Enforcement
Policy
License & Audio Research
Enforcement Visual Unit
Unit Archivist

Special Policy &

support Planning Unit
engineer
Audio
Visual
System
Analyst
Department of Audio-Visual Organizational
5.0 COLLECTION

Definition
'Audiovisual Material' means:
i) still images, moving images and/or sound recorded therein film, magnetic
tape, disc or other medium used on present and future including its supporting
material.
ii) Audiovisual support material includes objects, materials and etc. that have a
direct and/or indirect relationship with the media either in terms of technical,
industrial, cultural, history and so on. For example, film supporting material is
like scripts, photographs, posters, promotional materials, manuscripts,
artefacts and costumes.

Policy of Collection
The purpose of the Audio Visual Collection is to support the instruction and research
needs of the cultural and heritage. The A/V collection includes audio compact discs,
1/2" VHS video cassettes, DVD format, and more formats. The A/V fund supports the
purchase of audio compact discs of music, spoken-word and effects, documentary
videos, performances, performance art, and feature films. The collection of AV
records is as below:

i) AV collections that are related to Malaysian food and tangible heritage

produce by citizens.
ii) Records that have value to Malaysian food and tangible heritage produce by
citizens or non-citizens.
iii) Records about Malaysian food and tangible heritage produce by any agency or
company that has AV element.
iv) Records that have continuing importance about Malaysian food and tangible
heritage.

Language
Films in Malay and English and other languages with English subtitles are
emphasized. Foreign language films representing the country of Malaysia are
preferred over other foreign language films. Unsubtitled foreign language films are
 collected in a more limited capacity. Compact discs are collected without regard to
language.

Rating
Videos, DVDs, and CDs are purchased regardless of their rating or content advisory
warnings.

Overall Selection Criteria

The Media coordinator selects video and audio for purchase from a number of
sources: reviews, previews (television broadcasts, film festivals, media markets).. The
Media coordinator will purchase any request that falls within the collection
development policy and for which adequate funds exist. If the Media coordinator is
not able to purchase the title on the A/V fund, other funding sources may be explored.
Materials will be evaluated considering the following criteria:

● Accuracy
● Timeliness of information
● Level of treatment
● Technical quality
● Aesthetic appeal
● Relative cost
All purchases are subject to approval by the Media coordinator, who reserves the right
to return to a distributor, materials that do not meet expectations with regard to
content or quality.

Specific Selection Criteria for Feature Films

DVDs offer superior video and audio quality and are now the preferred format as
access to equipment improves.

The collection focuses on the works of recognized directors and significant individual
titles from the perspective of culture and heritage of Malaysia. It also includes films
that contribute to a particular discipline such as the arts, humanities, social sciences,
or modern languages.
Selection of titles is made on the basis of reviews and faculty recommendations. As
the collection should reflect the research interests of the faculty, as well as, their
instructional needs, some directors and some genres are collected more
comprehensively than others.

Popular, current-release videos are purchased only upon the recommendation of

faculty, with the assurance that they will be used for research or instruction.

Disposition of the Collection

The A/V collection is weeded as necessary. The deselection of A/V materials follows
the following criteria:

i) If a video or CD is damaged, it should be removed from the collection. It will

be replaced at the discretion of the Media coordinator or director based on
demand or requests.
ii) If a video or CD has not been circulated for 3 years, it will be reviewed for
deselection by the Media coordinator
iii) If a video or CD becomes obsolete in format or content, it will be reviewed for
deselection by the Media coordinator. An appropriate, updated replacement
will be considered based on demand or requests.

Donations
Donations materials will be accepted for the collection with the understanding that
they become the property of National Archive of Malaysia. They will be evaluated by
the same criteria as purchased material. No special conditions may be placed on gifts.
The Media coordinator or General Manager, with the Head of Collection
Development, will make the final decision on the use of donations to the A/V
collection.

Loan Period
Videos and compact discs will circulate for a period of three (3) weeks. The General
Manager, Media coordinator or Head of Circulation Services may decide to extend
this period. Fines on overdue videos and compact discs will follow the same pattern
as book items; however, there is no grace period as with books. An item may be
renewed as long as no one else is on the waiting list for the item.

Damaged Items
Circulation Services will assess damage to a video or compact disc when it is returned
from loan. A user may be fined for repairable damage to a video or compact disc or
billed for replacement of an item if the damage necessitates the item being removed
from the shelves. Damage includes, but is not limited to the following: sun damage,
water damage, heat damage, magnetic damage, scratches causing skips and scratches
or creases in the videotape. National Archive of Malaysia assume no responsibility in
damage occurred to a user's equipment when used in conjunction with materials
checked out of the library. Users may also view the materials within the library using
the library's equipment.

Copyright
The DVDs, video cassettes and compact discs in Budaya Record Center are subject to
the National Archives Act 2003 (Act 629) and Copyright Act 1987 (Amendment
1997). The archive prohibits the use of these materials in any way that violates
Federal or State laws. Clients who disregard the copyright policy do so at their own
risk and must assume liability for their actions. Videos are for home use and may not
be shown outside a family residence, or at a place where a substantial number of
people are gathered, regardless of whether admission is charged.

Copying a work in its entirety is allowed only in emergency situations, regardless of

its intended use. There are serious consequences of pirating copyrighted works. Users
may refer to the Malaysian Anti-Piracy Warning at the beginning of the video which
states:

"The unauthorized reproduction or distribution of a copyrighted work is

illegal. Criminal copyright infringement, including infringement
without monetary gain, is investigated by the Malaysian Anti-Piracy
and is punishable by fines and federal imprisonment."
Budaya Record Center reserves the right to refuse circulation privileges to users who
knowingly and willfully violate copyright law in their use of collection materials
including videos and compact discs.
5.2 TYPES OF AV MEDIA

Format

Format Description

CD CD stand for “Compact Disc”. CDs are small

plastic discs on which sound, especially music,
can be recorded. CDs can also be used to store
information which can be read by a computer. CD
is an abbreviation for 'compact disc'.

DVD DVD stands for "Digital Versatile Disc." A DVD

is a type of optical media used for storing digital
data. It is the same size as a CD but has a larger
storage capacity. Some DVDs are formatted
specifically for video playback, while others may
contain different types of data, such as software
programs and computer files.

Cassette Also called cassette tape. A compact case

containing a length of magnetic tape that runs
between two small reels. It is used for recording or
playback of audio or video in a tape recorder,
cassette deck, video camera, or VCR, and for
storage of data by some small computer systems.

Photograph Photograph is the art or process of producing

images by the action of radiant energy and
especially light on a sensitive surface such as film
or an optical sensor.

Vynil Records Vinyl records are rotating disks that are used for
storing music. These analog music storage devices
feature inscribed modulated spiral grooves and are
typically 12 inches, 10 inches, or 7 inches in
 diameter. These records were name phonograph
disc records, gramophone records, or simply
records and were made up of a type of resin called
shellac.

5.3 TYPES OF AV COLLECTION

PASSIVE ACTIVE

i. Heritage Building : Fort Cornwills

ii. Permainan Tradisional Melayu
iii. Alat Muzik Tradisional Jidor
iv. The Making of Kompang
v. Istana Lama Seri Menanti Raja & Rakyat
Berpisah Tiada
vi. Jejak Khazanah Rumah Melayu Negeri
Sembilan
vii. Sejarah dan Perkembangan KTM Berhad
viii. Audiovisual Documentary “Bukit
Bendera”
ix. “Kuih Penganan” Kuih Tradisional Negeri
Sembilan
x. Bangunan Sultan Abdul Samad
xi. Storyboard “The Making of Congkak
Board”
xii. Songket Weaving Process
xiii. The Making of Kompang
xiv. Storyboard “Adat Istiadat Perkahwinan
Melayu (Promosi Kerja Kahwin)”
xv. Storyboard : Cempoling
5.4 INVENTORY OF AV RECORDS

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Heritage Building : Fort Cornwallis

General contents, subject covered Building

Pulau Pinang

Creator, producer or source of Haziq Faiz bin Sufian

records Mohd Hafiq bin Harison
Mohd Zuhairi bin Mat Isa
Priscilla Tius

Copyright, exhibition rights None

Storage location Audio Visual Room 1

Quantity 1 CD

Media formats MP4

Existence of copies 1
Classififcation system used 2020/023

Related records or documentation None

Retention period 7 years

Description

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Permainan Tradisional Melayu

Menceritakan tentang cara bermain
permainan tradisiomal

General contents, subject covered Congkak, Baling Selipar, Batu

Seremban, Sepak Bulu Ayam & Guli
Permainan Tradisional

Creator, producer or source of

records

Copyright, exhibition rights None

Storage location Audio Visual Room 1

Quantity 1 CD

Media formats MP4

Existence of copies 1

Classififcation system used 2011/002

Related records or documentation None

Retention period 7 years

Description Dokumentari ini mengandungi

tentang permainan tradisional
Melayu, peralatan, peraturan dan
demnostrasi cara bermain.

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Alat Muzik Tradisional Jidor

General contents, subject covered History, Overview of the traditional

 music instrument, Jidor

Creator, producer or source of Abdul Hazim bin Mohamad Dahlan

records Ahmed Muzafar bin Zainul Arifin
Akmal bin Muhamad Ismail
Nik Faris Hezrie bin Nik Ishak

Copyright, exhibition rights None

Storage location Audio Visual Room 1

Quantity 1 CD

Media formats MP4

Existence of copies 1

Classififcation system used 2014/029

Related records or documentation None

Retention period 7 years

Description This material is about the

documentary of the traditional music
instrument in Jidor, Malaysia. the
documentary further overview the
history of Jidor, the instruments used
when playing Jidor, how to make
Jidor from scratch and the clothes
that are used when performing using
Jidor.
 Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose The Making of Kompang

To tell the story of making 'kompang'.

General contents, subject covered Peralatan Muzik

Kompang

Creator, producer or source of Sharifah Maisara binti Syed Ismail

records Noor Azwa binti Rapie
Noor Hirdaryanti binti Saidin
Mohd Jafri bin Abdul Wahab

Copyright, exhibition rights None

Storage location Audio Visual Room 1

Quantity 1 CD

Media formats MP4

Existence of copies 1

Classififcation system used 2004/016

Related records or documentation None

Retention period 7 years

Description Dokumentari ini mengenai cara

pembuatan kompang.

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Istana Lama Seri Menanti : Raja dan
Rakyat Berpisah Tiada

To tell the design, usage and space in

Istana Lama Seri Menanti

General contents, subject covered Istana, Ruang Santapan DiRaja,

Balairong DiRaja, Balai Raja Muda,
Panca Persada
Negeri Sembilan

Creator, producer or source of Muhammad bin Abdullah

records Rabiah binti Mohd Ali
Mohd Firdaus bin Ngah Sa’aya
Mohd Nasrun bin Abdul Rahman

Copyright, exhibition rights None

Storage location Audio Visual Room 1

Quantity 1 CD

Media formats MP4

Existence of copies 1

Classififcation system used 2015/010

Related records or documentation None

Retention period 7 years

Description Dokumentari ini mengenai Istana

Lama Seri Menanti, reka bentuk,
kegunaan ruangan dan kawasan
sekeliling istana.
 Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Rumah Melayu Negeri Sembilan

To share the uniqueness of Rumah
Melayu

General contents, subject covered Rumah Melayu

Negeri Sembilan

Creator, producer or source of Nor Atika binti Rosaman

records Nur Aina Aliaa binti Ahmad Latfi
Nur Hikmah binti Abu Bakar
Syuhaida binti Abdul Rahman
Ummi Halimatunsaadiyya binti
Shamsul Yuzli

Copyright, exhibition rights None

Storage location Audio Visual Room 1

Quantity 1 CD

Media formats MP4

Existence of copies 1

Classififcation system used 2014/049

Related records or documentation None

Retention period 7 years

Description Dokumentari ini mengenai Rumah

Melayu Negeri Sembilan, Taman Seni
Budaya N. Sembilan.
 Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Sejarah dan Perkembangan KTM

Berhad

General contents, subject covered Keretapi Tanah Melayu Berhad

Pengangkutan

Creator, producer or source of

records

Copyright, exhibition rights Creative Audio Works

Storage location Audio Visual Room 1

Quantity 1 CD

Media formats MP4

Existence of copies 1

Classififcation system used 2014/006

Related records or documentation None

Retention period 7 years

Description Dokumenteri ini mengenai sejarah

penubuhan dan perkembangan kereta
api di tanah melayu.

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Bukit Bendera, Pulau Pinang

General contents, subject covered History of Bukit Bendera,Pulau

Pinang

Creator, producer or source of

records

Copyright, exhibition rights None

Storage location Audio Visual Room 1

Quantity 1 CD

Media formats MP4

Existence of copies 1

Classififcation system used 2019/004

Related records or documentation None

Retention period 7 years

Description Dokumentari ini mengenai sejarah

aktiviti dan tempat di Bukit Bendera.

Inventory Content

Responsible department, branch or Buday Records Center

division

Collection name and purpose “Kuih Penganan”

To tell people about the history of
Penganan, the making of Penganan
from introducing the ingredient, the
process the way of eating the
Penganan
General contents, subject covered Seremban Negeri Sembilan,
ingredient, process of making the
Penganan and how to eat Penganan

Creator, producer or source of I. Amira Nadzirah Binti Zamberi

records II. Ainur Liyana Binti Hamzah
III. Muhd Noor Firdaus Bin Mat
Yasin
IV. Muhammad Qushairi Bin
Rosley
V. Mohamad Nurhadi Bin Che
Mat

Copyright, exhibition rights Jabatan Audiovisual Majlis

Perbandaran Seremban

Storage location Audiovisual Room 1

Quantity 1 CD

Media formats CD/Movie Clip

Existence of copies No

Classififcation system used 2015/008

Related records or documentation No

Retention period 7 Years

Description Jabatan Audiovisual Majlis

Perbandaran Seremban has create
documentary about “Kuih
Penganan”. This documentary consist
of information on the cultural of
Negeri Sembilan citizen and about
Kuih Penganan which is we
 documented.

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Bangunan Sultan Abdul Samad

To tell about the building and

function of it.

Creator, producer or source of Muhammad Hariz Bin Ameran

records Faizat Bin Harun
Mohamad Saiful Bin Rosie
Mohd Hafif Bin Mohd Arif
Abdul Malek Bin Abdullah

General contents, subject covered Bangunan Sultan Abdul Samad

Copyright, exhibition rights Ozarks Production

Storage location Audiovisual Room 1

Quantity 1

Media formats DVD/JPEG

Existence of copies No

Classififcation system used 2016/010

Related records or documentation No

Retention period 7 Years

Description Dokumentari ini mengenai sejarah

penubuhan serta fungsi bangunan
Sultan Abdul Samad ketika zaman
kegemilangannya.
ii. Photography

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Storyboard “The Making of Congkak

Board”

General contents, subject covered Congkak

Permainan Tradisional

Creator, producer or source of Azniza bt Abdullah

records Rosliza bt Baharom
Shahrom bt Shaari

Copyright, exhibition rights No

Storage location Photograph Room 2

Quantity 1
Media formats Photograph

Existence of copies No

Classififcation system used SB /CH/098

Related records or documentation No

Retention period 7 years

Description The photograph showing production

of congkak board.

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Montaj Proses Menenun Kain

Songket

General contents, subject covered Songket

Pakaian Tradisional

Creator, producer or source of Erma binti Mat

records Nik Azeyati binti Nik Mohd Yusoff
Sofi Maryam binti Bahar

Copyright, exhibition rights No

Storage location Photograph Room 2

Quantity 1

Media formats Photograph

Existence of copies No

Classififcation system used SB /CH/006

Related records or documentation CD/CH/006

Retention period 7 years

Description The photograph showing songket

weaving process.

Inventory Content

Responsible department, branch or Budaya Records Center

division
Collection name and purpose The Making of Kompang

General contents, subject covered Kompang

Alat Muzik Tradisional

Creator, producer or source of Sharifah Maisara binti Syed Ismail

records Noor Azwa binti Rapie
Noor Hirdaryanti binti Saidin
Mohd Jafri bin Abdul Wahab

Copyright, exhibition rights No

Storage location Photograph Room 2

Quantity 1

Media formats Photograph

Existence of copies No

Classififcation system used SB 022

Related records or documentation CD 020, 2004/016

Retention period 7 years

Description The photograph showing steps of

making kompang.
 Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Storyboard “Adat Istiadat

Perkahwinan Melayu (Promosi Kerja
Kahwin)”

General contents, subject covered Malay wedding

Culture

Creator, producer or source of Mazlina binti Omar

records Noor Azilawati binti Zahedin
Siti Asmahani binti Abdul Rahman
Siti Rohani binti Muhamad

Copyright, exhibition rights No

Storage location Photograph Room 2

Quantity 1

Media formats Photograph

Existence of copies No

Classififcation system used SB/CH/001

Related records or documentation CD/CH/001

Retention period 7 years

Description The photograph showing the culture

of malay wedding through wedding
promotion at Craft Complex, Kuala
Lumpur.

Inventory Content

Responsible department, branch or Budaya Records Center

division

Collection name and purpose Storyboard : Cempoling

General contents, subject covered Alat Muzik Tradisional

Creator, producer or source of Siti Asilah binti Mohd Ihsan

records Tajul Ariffin bin Jamaluddin
Mohd Hafiz binti Abdul Salam
Arni binti Majid

Copyright, exhibition rights No

Storage location Photograph Room 2

Quantity 1

Media formats Slide

Existence of copies No

Classififcation system used SB /CH/022

Related records or documentation No

Retention period 7 years

Description This slide explaining Cempoling as

one of music instrument.
6.0 PROCESS OF DISSEMINATION AUDIO VISUAL RECORDS AND
ARCHIVES
7.0 PRESERVATION AND CONSERVATION METHODS

The Budaya Record Centre always practices carefully while handling any audio-
visual collection item. This can save maintenance costs and it is more effective. Audio
material is especially vulnerable to harm caused by improper handling, poorly
maintained or malfunctioning equipment, or inadequate storage.

7.1 Preservation

Generally, there are several conservation measures that have been outlined to handle
the audio-visual materials found in the Budaya Record Center such as:

i. Before handling A/V items, carefully wash and dry your hands.

ii. Maintain a clean environment in which to store and handle items.

iii. Keep food and drink out of reach.

iv. Do not make any contact with the playing surface.

v. Keep playback equipment clean and in good top condition.

vi. Allow cold storage material to acclimatize to room temperature

before playing again.

Audio visual resources, like other items discovered in archives such as letters, books,
manuscripts, and so on, have special preservation strategies to protect them from
being damaged and exposed to a low-quality environment. Long-term preservation
requires proper storage. The Budaya Record Centre for example, holds a multitude of
preserved audio-visual collections such as CDs, DVDs, and photographs. The
following is the method of handling audio-visual materials available at the Budaya
Records Center according to the standards of the National Archives of Malaysia.

7.1.1 Optical Materials

● Handle the disc only on the outer edge or in the center of the hole.
● Use only a non-solvent-based permanent marker to mark the disc label side.
 ● Clean dirt or other impurities from the disc such as fine dust.
● Remove dirt, foreign matter, fingerprints, and liquid by wiping with a clean
cotton cloth straight from the centre of the disc toward the outer edge.
● Use only CD cleaning detergent, isopropyl alcohol, or methanol to remove dirt
or stubborn material.
● Does not scratch the label on the CD
● Only use a pen, pencil, or fine-tipped marker to write on the disc.
● Do not write on discs with markers that contain solvents.
● Do not remove or reapply the label repeatedly.ki
● Store the disc vertically (book style) in a special plastic case.
● Return the disc to the storage container immediately after use.
● Leave the disc in its packaging (or case) to minimize the effects of
environmental changes.
● Only unpack recordable discs when the operator is ready to record data to the
disc.
● Store CDs in a cool, dry, dark environment with clean air. The optimum
temperature for general storage is between 4°C (39°F) and 20°C (68°F),
recommended with a relative humidity of 20% to 50%. For long-term storage,
18°C and 40% RH are recommended.
● Check the surface of the disc before recording.

7.1.2 Photographic Materials

7.2 Conservation