All Glories to Sri Guru and Gauranga

Pre Planning On Site Planning

No Service Devotee Status Action Service
1 Find the Sponsor Vi Check Abhishek Set up & paraphernalia
Devotee
DB for
2 Festival Schedules Need to Arrange Deity pre aarti
birthday,
be 15 days Paraphernalia
Anniversa
in advance
ry

3 Buy Bhoga This need Guest welcome

containers to be buy
in bulk

4 Buy Decoration Try to buy Dry Fruit /Fruit Garlands for

stuff Reusbale abhishek
except
fresh
flowers

5 Distribute Bhoga Devotee Videos,Pictures streaming service

containers who want
to bring
bhoga

6 Transport Devotees Check Get Deities ready for Abhishek

with
Devotee
Care Team

7 Decoration of Altar Check Deity Dressing

with
Temple
Care Team

8 Schedule Kirtan Inform Deity Bhoga table setup

Leaders slots them 2-3
day before

9 update Tech team Deity Aarti Paraphernalia setup

10 to create
Give poster
attendee for final
Deity Arti offering
Bhoga
and invite
to on Social
11 count
media, RSVP with Deity Aarti plates and bhoga
host/Kitchen Team dishes wash and stow away
deadline etc
12 Setup Prasadam table
13 Serve Prasadam
14
15

16

17
18
19
20
 Date Aug 19th 2021
ORGANIZATION ITEMS - Janmashtami 2021

S.No Category Item Qty Available/ Done/ Pending

Purchase
1 Decoration Balloons
Double tape
Artificial flowers
Decoration stuff
2 Activities

3 Kirtan Harmonium
Kartaal
Mridanga
4 Abhishek, Abhishek Table
Dressing & Dry Fruits or Fruit Garlands
Aarti
Abhishek Conch
Abhishek shower
Juices
Containers to collect Charanamrita
Pre aarti Paraphernalia
Post Aarti Paraphernalia
Flowers
Dieties Abhishek Clothes
Deities Towels
Deities dresses and jewelry
5 Bhoga Bhoga containers and glasses
Bhoga Table
Table cloth
Tulasi leaves
Bhoga curtain
6 Prasadam Prasadam table
Water/Juice dispenser 2
Prasadam table cloth
Ladles/serving spoons/tongs
Aluminium Foil trays
Chairs/Mats for Prasadam
Disposable plates
Spoons
Disposable glasses
Garbage Bags
Deepvali Prabhu Deepali P
Priyanka Patel Prabhu Deepali P
Archana Premamayi P
Aarti Deepali P
Baldev Chacha Premamayi P
Premamayi
Pooja
Meenu Vyas Pooja
Khushbu Deepali P
Nalini Premamayi P
Pooja Agarwal
Ridhima Mrdd
Shivani Didi Pooja
Shilpi Goyal Vkd
Shalini Mrdd
Princi Didi Mrdd
Priyanka Khatri Mrdd
Mahasundari Radhika Devi dasi
Daniel Prabhu Vkd
Rakesh Diwani Family Mrdd
Lila Prabhu Deepali P
Priyanka Thakur Prabhu Pooja
Raj Laxami Rice
Sonali Pooja
Nisha Pooja
S.No Category Item Qty Available Done/
/ Pending
Purchase

1 Deities Table Purchase

cloth for
deities

2 Table 6' Purchase

3 Table 3' 2
4 Flowers Purchase
5 Decoratio
n items
6 Deity
worship
parapher
nalia

7 Bhoga Bhoga big 100 Purchase Done

& Small
container
s

8 Devotees Glasses

9 Carpets 3 Purchase
10 Water/
Juice
dispenser

11 Prasad
Table 6'
12 Prasad 2 Purchase
table
cloth

13 Ladles/
serving
spoons/to
ngs

14 Aluminiu 5 Purchase Done

m Foil
trays

15 Disposabl 50 Purchase
e plates
16 Spoons
17 Disposabl 50 Purchase
e glasses

18 Garbage
bags
 List of Volunteers available before Janmashtami
Vishal prabhu
Rahul Thakur prabhu
Amit Prabhu
Abhi Prabhu
Gokul Gauranga Prabhu
Shubham Prabhu
Shiva Prabhu

List of Volunteers for Service available on Janmashtami

Vishwabhar Kripa das

Mahasundari Radhika Devi dasi
Girivardhari Prabhu
Premamayi Prabhu
Keliprayan prabhu
Raj Laxmi prabhu
Shilpi prabhu
Shivam prabhu
Priyanka Khatri prabhu
Deepavali prabhu
Ridhima prabhu
Priyanka Prabhu
Ravi Prabhu
Anukul Prabhu
Daruka prabhu
Emily prabhu
Daniel Prabhu
 Bhoga list for Janmashtami -2021
S.No Category Preparation Service taken by Qty Unit

1 Daal Daal Makhani 30 Devotees

2 Rajma 20 Devotees
3 Chana Daal 1 Yogurt container
4 Toor Daal 1 Yogurt container
5 Matar Daal 1 Yogurt container
6 White Chana 1 Yogurt container
7 Rice Lemon Rice Raj Laxmi prabhu 25 Devotees
8 Tomato Rice Raj Laxmi prabhu 25 Devotees
9 Jeera rice Raj Laxmi prabhu 1 Yogurt container
10 Plain Rice Raj Laxmi prabhu 1 Yogurt container
11 Matar rice Raj Laxmi prabhu 1 Yogurt container
12 Curd Rice Raj Laxmi prabhu 1 Yogurt container
13 Bread Poori 100 Number
14 Plain Roti 10 Number
15 Plain Paratha (salty) 10 Number
16 Ajwain Paratha 10 Number
17 Methi Thepla 10 Number
18 Methi Paratha 10 Number
19 Sabji Aaloo Tamatar Gravy/Any kind of 25 Devotees
Gravy sabji

20 Matar Paneer/Shahi Paneer 25 Devotees

21 Aaloo Gobhi 5 Devotees
22 Aloo Jeera 5 Devotees
23 Shimla Mirch 5 Devotees
24 Cabbage Peas 5 Devotees
25 Pakore Gobhi Pakore 10 Devotees
26 Aaloo Pakore 10 Devotees
27 Palak pakore 10 Devotees
28 Broccoli Pakore 10 Devotees
29 Paneer Pakore 10 Devotees
30 Aaloo methi pakore 10 Devotees
31 Cabbage pakore 10 Devotees
32 Salad/ Papad 50 Number
33 Papad Finger Cracker 4 Packets
34 Sabudana Papad (Ekadasi) 20 Number
35 Salad (Ekadasi Friendly) 1 Serving Bowl
36 Sweet Kheer 50 Devotees
37 Cake 1 Number
38 Ekadasi Samo Rice Khichri/ Sabudana 10 Devotees
39 Cooking Quinoa (Gluten Free) 10 Devotees
S.No Category Preparation Service taken by Qty Unit

40 Juice Lemon Juice 1 Dispenser

41 Leechi juice 2 Litre
42 Guava juice 2 Litre
43 Apple juice 2 Litre
44 Tomato juice 2 Litre
45 Coconut water 2 Litre
46 Orange Juice 2 Litre
47 Grape juice 2 Litre
48 Fruits Apple 2 Lb
49 Banana 2 Lb
50 Dates (Madjool) 1 Lb
51 Red Grapes 2 Lb
52 Green Grapes 2 Lb
53 Cherries 2 Lb
54 Strawberries 2 Lb
55 Watermelon 1 Number
56 Cantaloupe 1 Number
57 Pear 2 Lb
58 Dry Fuits Almonds 20 gms
59 Cashews 20 gms
60 Raisins 20 gms
61 Pistachios 20 gms
62 Shakes Mango Shake 1 glass
63 Avocado shake 1 glass
64 Rooh Afza milk 1 glass
65 Mango Lassi 1 glass
66 Kesar lassi 1 glass