T-Day Buffet Work Breakdown Structure

Overall Project:

The purpose of this project is for Group - D to formulate and design a plan for a Thanksgiving Dinner to take
place on November 24, 2022.

Major Task Level 1 Level 2 Level 2

Subtasks Subtasks Subtasks
Duration
(Days)
Invitations Send Invitations Obtain contact information 5

Include RSVP with # of Guests

Location Star’s Home Confirm with Star 2

Food / Drinks Sign Up Sheet for Minimum 1 dish per family 2

Dishes
Confirm no food allergies 5

Feed 19 Guests 1
Cooking Prep Buffet Line Allocate prep space with supplies 14
(cutting boards, utensils)
Provide equipment 14
(chocolate fountain, oven, roaster pans,
crockpots, chaffing dishes & sternos)
Provide serving utensils 3
(spoons, spatulas, tongs)
Prep Buffet Line 3
(Tables, table cloths, utensils, plates, napkins)
House Staging Set Up and Set Up Tables & Chairs 2
Decorations
Prep Bathrooms 2
(TP, Soap, Hand Towles, Trash Can)
Put together centerpieces 2
(flowers, candles)
Place extra trash cans around property 2
Stage Kids Play Set Up Games Place games in appropriate place in the yard 1
Area
Put up crafts table 2

Layout Toys 1
Clean Up Breakdown event Take down tables & chairs 1

Collect trash 1

Pick up kids games & toys 1

Take down buffet line 1

WBS DICTIONARY

Work Package Code Work Package Name

1.0 Invitations
Work Package Description
Using the contact information obtained for the event, invitations are to be created.
Invitations with the name of the event, date, time, and location, will be sent out
including an RSVP to notify the group of the number of attendees.
Assigned To: Karissa Group / Dept: Group -D member
Date Assigned: 10/15/2022 Due Date: 11/01/2022

Work Package Code Work Package Name

2.0 Location
Work Package Description
Location determined to be Start house. Confirm with star that the event is ok to be
help at her place.
Assigned To: Star Group / Dept: Group -D member
Date Assigned: 10/15/2022 Due Date: 10/20/2022

Work Package Code Work Package Name

3.0 Food / Drinks
Work Package Description
A signup sheet is to be created to capture the list of Food and drinks people are going
to bring. The list is to include any food allergies that anyone might have. Members
need to ensure they are bringing enough dishes to feed 19 guests. Alcoholic
beverages are BYOB, water and punch will be provided by the host.
Assigned To: Tony (Sign Up Sheet) Group / Dept: Group -D member
Assigned To: Group – D (Dishes)
Date Assigned: 11/1/2022 Due Date: 11/14/2022

Work Package Code Work Package Name

4.0 Cooking
Work Package Description
Preparation for the buffet line to include the line set up, tables, tablecloths, serving
utensils. Set up equipment, chocolate fountain, chaffing dishes and sternos, roaster
pans, crockpots. Provide a prep station including cutting boards, knives, utensils.
Assigned To: Star’s Family Group / Dept: Group -D member
Date Assigned: 11/1/2022 Due Date: 11/24/2022
Work Package Code Work Package Name
5.0 House Staging
Work Package Description
Set up of tables and chairs, prep bathrooms, supply additional trash cans. Put
together centerpieces with flowers and candles.
Assigned To: Star’s Family Group / Dept: Group -D member
Date Assigned: 11/1/2022 Due Date: 11/24/2022

Work Package Code Work Package Name

6.0 Stage Kids Play Area
Work Package Description
Set up the kids play area with toys, games, activities. Put together the craft tables with
crafts and lay out the yard games.
Assigned To: Maggie Group / Dept: Group -D member
Date Assigned: 11/1/2022 Due Date: 11/24/2022

Work Package Code Work Package Name

7.0 Clean Up
Work Package Description
Everyone from Group – D will participate in the breakdown and cleanup of the event.
These duties are to include trash pickup, breakdown of tables, folding chairs, and
collection of tablecloths. Breakdown of the buffet line, including all equipment, and
collection of serving utensils. Collection of all the kids yard games, activities, craft
tables, and craft materials.
Assigned To: Group -D Group / Dept: Group -D member
Date Assigned: 11/1/2022 Due Date: 11/24/2022
 RAM Chart
WBS Element Project Team Members Stakeholders
Maggie Tony Lawrence Karissa Jae Star Juli Guests Kitchen
Invitations
Send Invitations R
Obtain Contact Info R
Location
Star's Home N
Confirm with Star R
Food/Drinks
Sign Up Sheet for R
Dishes
Min 1 Dish/Family R R R R R R R
Confirm no food A
allergies
Feed 19 Guests R R R R R R R A
Cooking
Prep Buffet Line R
Allocate Prep Space R
w/ Supplies
Provide Equipment R S
Provide Serving R
Utensils
Prep Buffet Line R S
House Staging
Set up Decorations R
Tables & Chairs S R
Prep Bathrooms R
Put together R
centerpieces
Extra Trash Cans R
Stage Kid's Play
Area
Set up Games R
Place games R S
Put up Crafts Table R S
Lay out Toys R
Clean Up
Breakdown Event R R R R R S R S
Take down tables & R R R R R S R S
chairs
Collect Trash R R R R R S R S
Pickup Games & Toys R R R S
Take Down Buffet R R R R R S R S
Line
Key: R = Responsible, S = Support Required, C = Must be Consulted, N = Must be Notified,
A = Approval Required, G = Gate Reviewer
 Task Dependencies
The project is initiated by determining the number of confirmed attendees for the T-Day Buffet which will take place on November
24, 2022. The assignment of food and drinks cannot start until all attendees are accounted for. Each family of the project D group would
be responsible for assigned food and drinks. The tasks of determining food restrictions of the attendees as well as supplies needed to
keep the dishes and drinks at a desirable temperature will be determined after the food and drinks are properly assigned to individuals.
Parallel to the food and drinks assignment is the determination of location. Location staging will take place on the day of the event, with
items provided by the host. Activities will be prepared for the attendees depending on the extent of the location staging.

The preparation of both food and location will need to be complete before the deliverable – a successful Thanksgiving dinner –
can take place at 5:30 PM on November 24, 2022. The following precedent diagram is attached for additional information.
 Critical Path

CRITICAL PATH
Invitations

Location

Food/drinks

Cooking

House Staging

Kids area

Clean up

D 0 2 4 6 8 10 12 14 16 18
A
Y
S

Milestones
1) Sending invitations/ RSVP’s
a. Which include space for you to right your dish, allergies, intended travel type, and
addition items promise to bring
2) Receiving back all RSVP’s
3) Host has house ready to go
4) All food prepped or cooked sides complete
5) Everyone arrives
6) Dinner served
7) Clean up
8) Games (kids / adults)
9) Completed