PROJECT INITIATION DOCUMENT

The Belly Laugh Project

December 3, 2022

1. Introduction

1.1 This Project Initiation Document describes a feeding program to conduct for 40-50
kids residing in Purok Mangga, Gawad Kalinga Princesa, Golden Valley, Brgy.
Sicsican, Puerto Princesa City. Its primary aim is to address short-term hunger and
bring happiness to children by doing a simple act of kindness. It is also a way of
giving back to the community.
2. Background
2.1 Gawad Kalinga village started their groundbreaking and started construction of 1
duplex house in December 2006.
2.2 Their purpose is to provide a relocation site and housing project in partnership with
the city government. They are the victims of a fire in 2004, in seaplane 2 (now called
Puerto Princesa Baywalk).
2.3 There are 36 families awarded GK houses through bayanihan and sweat equity. The
population is more or less 230, but some families with extended families already
reside in one house.
2.4 Most of the residents in GK Princesa, Golden Valley are fishermen and market
vendors.

Gawad Kalinga Mission:

End poverty for 5 million families by 2024:
Land for the landless.
Homes for the homeless.
Food for the hungry.

Gawad Kalinga Vision:

To build a nation empowered by people with faith and patriotism; a nation made up of caring
and sharing communities dedicated to end poverty and restoring human dignity.
3. Business Case/Benefits of Doing the Project

 Conducting a program enables networking, the fact that volunteering energizes is an

advantage that helps to develop leadership qualities. As a volunteer, you may frequently
be required to perform tasks that you may not be as acquainted with, necessitating extra
effort on your part to quickly learn and get to work. Additionally, you may discover that
you need to put in more effort than you first anticipated because some jobs may out to
be more difficult than anticipated. Getting acclimated to this gives you greater energy to
handle challenging circumstances. As a result, you get leadership abilities since a leader
often has to work more than anybody else and be quick to pick up new information and
solve problems. The fact that it energizes helps it develop leadership abilities.

 It promotes the health and development of children, Malnutrition in kids is brought on by

either a poor diet or a lack of food. As a result, the children's activity and normal growth
are hampered. Children are given a modest, balanced meal through school feeding
programs, which supports their normal growth and development. It protects kids from
nutritional illnesses.

 Boosting confidence, it’s crucial to volunteer, and by doing so, you'll learn new
leadership techniques because it requires you to push yourself to work in unfamiliar
circumstances. It also forces you to collaborate with unfamiliar people. Even though
doing these tasks could be difficult, it is worthwhile since doing so could help you
become an excellent leader in the future.

4. Objectives and Scope

The Belly Laugh Project objectives and scope consist the following:

1. To establish a small community service project through feeding program to the children
of the Gawad Kalinga Village.
2. To help reduce and prevent malnutrition of the children at the Gawad Kalinga Village.
3. To bring happiness to children by doing a simple act of kindness like a feeding program.
 5. Deliverables/Outcomes
At the end of this project, we as a group wants to see the smiles of the chosen
children’s that are incapable amidst of what is happening right now in our country. In
doing so, we are bound to bring foods for the fulfillment of their stomach and also the
experience we want to share them while they are still young. Pack foods like spaghetti,
gulaman, sopas, and other foods that would fit to our budget. We believe that these
young people are at stake of our future, so we must be able to care those who are in
need. Not all children are raised in a wealthy environment, and we know that almost of
the citizens of our country are those who are barely surviving and just going with the flow
of the state. The happiness that they will experience along the project will not be paid by
anything but will left as their core memory that for us it will be cherished forever by that
we are going to give them some papers where they could write the emotions or
something they want to tell us like a feedback.

6. Constraints

Time:

 The preparation for the feeding program including the materials to be used and the
ingredients for cooking must be already finished or complete before December 03, 2022.
 The preparation and arranging in the actual venue should be finished before 1:00 pm on
December 03, 2022 as 1:00 pm is the start of the program.
 The feeding program should be conducted and finished on December 03, 2022
 Writing of the reports relative to the event should be done after that day and finished on
or before December 05, 2022

Cost:

 Total maximum budget for the project is Php 2,500.00.

Resources:

 All nine project members with equal distribution of responsibilities must be able to
execute their roles to complete the project and achieve success in the event.
 Village leaders in the Gawad Kalinga Village that makes the project possible to execute.
 Sponsors who contributed in the budget of the project.
 7. Assumptions
 The project’s finances or the cost spent will stay within the planned budget.
 Planned location ix fixed throughout the life cycle of the project.
 Expected number of children that will attend is within the estimated number.
 The project can still progress as usual, and the project will not be affected by
internal and external changes.
 The timeline of the project can be met and it will be accomplished within the
expected date.

8. Time and Cost Estimates

DETAILED UNIT COST ESTIMATE

FOOD

Budget Cost Actual Cost

Spaghetti
Ingredients Unit Quantity Unit Amount Unit Quantity Unit Amount
cost cost
Spaghetti Kl. 8
Knorr cube Pcs. 8
Tomato sauce Oz.
Corned beef Pcs.
Hotdog Pcs
Tomato paste Tbsp
.
Red bell pepper Pcs.
Green bell pepper Pcs.
Cheddar cheese Oz.
Yellow onions Pcs.
Garlic Pcs
Granulated white Cup.
sugar
Cooking oil Tbsp
.
Salt
Ground black
pepper

Sandwich
Loaf bread
Sandwich spread

TOTAL FOOD 645.00

DRINKS

Juice 500.00

TOTAL DRINKS 500.00

PACKAGING

Fork
Plastic cups
Styro/ Disposable
noodle

TOTAL 200.00
PACKAGING

GAME PRIZE

Candy 300.00

TOTAL 300.00

TRANSPORTATION

TOTAL 360.00

LABOR

Labor

TOTAL 500.00

BUDGET COST ACTUAL COST

TOTAL FOOD COOST 645.00
TOTAL DRINKS COST 500.00
TOTAL PACKAGING COST 200.00
TOTAL GAME PRIZE 300.00
TOTAL TRANSPORTATION 360.00
COST
TOTAL LABOR COST 500.00

TOTAL COST 2,775.00

9. Key Dates/ Milestones

WEEK 1 (OCT 10-16)

 Project meeting
 Project Planning
 Project Assigning of their specific responsibilities
 Inquiring at our first choice “Bahay ni Nanay”

WEEK 2 (17-23)

 Inquiring at our 2nd choice Gawad Kalinga Village

 Finalizing the Project
 Creating estimates

WEEK 3 (24-30)

 Continuing Finalizing the project

 Gathering Data and Consultation
 Inviting the Childrens
 Writing a Proposal
 Submitting the proposal

THE DAY of the EVENT (Dec 5-11)

 Finalizing all things needed

 Fully preparing or the event
 Cleaning up the site.
 Project launched/ Execution
 Writing reports in accordance to the said event.
 10. Schedule and Project Plan

Project Date Started: October 10, 2022 (Monday)

TASK/ ACTIVITIES Actual End % Week Week Week Week Week Week Week Week Week
Date Date Done 1 2 3 4 5 7 8 9 10
Oct. Oct. Oct. Oct. Nov. Nov. Nov. Nov. Dec.
10-16 17-23 24-30 31-6 7-13 14-20 21-27 28-4 5- 11
Initiation 10/10/22 10/10/22 100
 Meeting the Project
Members (to
determine the type
of project to be
accomplished and
the team's
objective.)
Planning of Project 10/11/22 10/14/22 100
(Brainstorming)
 Drafting two option
where the program
will established.
 Assigning project 10/14/22 10/26/22 100
team roles and their
responsibilities.
 Inquiring at Bahay 10/15/22 10/15/22 100
ni Nanay Ampunan
(1st choice)
 Inquiring at Gawad 10/18/22 10/18/22 100
Kalinga Village (2nd
Choice)
Finalizing the Project 10/19/22 10/26/22 100
 Create estimates
budget
(Sponsor/Members
Contribution/ Price
Canvass)
 Gathering Data/ 10/25/22 10/26/22 100
Consultation (Purok
Mangga, GK
Princesa Golden
Valley, Bgy.
Sicsican, President
Junior Barone)
 Inviting Children/ 10/25/22 11/28/22 25
Informing the
Families
 Writing a proposal 10/26/22 10/27/22 100
 Submitting the 10/27/22 10/27/22 100
proposal
 Create event plan 11/03/22 11/4/22 0
on the day of the
program
 Meeting with Mrs. 11/13/22 11/13/22 0
Legean M. Italia
(Chef)
 Finalizing all things 11/15/22 11/17/22 0
needed
 Follow-up the 11/22/22 12/02/22 0
program at the
village.
Preparations 11/29/22 12/02/22 0
 Gathering and
buying all things
needed for the
activities.
 Clean Up-Site 12/02/22 12/02/22 0
Project Launched/ 12/03/22 12/03/22 0
Execution
 Writing reports in 12/04/22 12/05/22 0
accordance to the
day of the event.

Complete - Incomplete -
 11. Key Success Criteria
 The expected total cost will not exceed the estimated budget that the project team
computed.
 The length of preparation time to complete the project will suffice before the actual day
of conducting the feeding program activity.
 GK Village President will have positive feedback regarding how their people were
treated during the whole activity.
 Project scope and goals must fall into SMART criteria; specific, measurable, achievable,
relevant, and time-bound.
 The team gains experience, able to socialize and blend with the GK Village Community.
 Children will go home with full stomach and fond memories.

12. Risks – Analysis, Prevention, Management, and Monitoring

Owner
Likelihood (Person
Risk Impact if the Severity Mitigating
Date Raised of the risk who will
Description risk occurs Action
occurring manage
the risk)
Hold meetings
for clarifications
The project
Project and suggestions
10/15/22 schedule is not Low Medium Medium
Manager of the desired
clearly defined.
scheduled date
of the majority.
The project
sponsor shall
create
Sponsor risk in
Project motivating
10/28/22 financing the Medium High High
Sponsor forces for the
project
financing of the
project shall
happen.
10/22/22 Accessibility of Low High High Project The project
location risk; Manager Manager shall
transportation have an
and safety. advanced
visitation and
sighting of the
location in order
to estimate the
 likelihood of
difficulties to be
faced.
Canvassing
shall be planned
Food and and done ahead
materials Project of time. The
10/20/22 Low Medium Medium
resources Manager supplier must be
delays contacted
regularly.

Project manager
shall b able to
establish a
Cooperation and
Project professional
19/23/22 participation of Low High High
Manager relationship with
the community
the community
leaders ahead
of time.

13. Reporting

COMPLETED ITEMS
PROJECT TASK TEAM MEMBER/S NOTES
Project  Finalizing the 1. Cantuba, Mark  All the members finalized
Finalization feeding program Vinson A. the whole program or
with a project title 2. Capiral, Janelle C. project and agreed on the
“The Belly Laugh 3. Carbonell, Lorenzo project title
Project” IV C.
4. De Pedro, Kristine D.
5. Eduardo, Lee Anne
6. Italia, Nikki Lorenza
7. Medrina, Ella Millen
8. Rayoso, Jemson M.
9. Senador, Marie
Gianena C.
Procurement  Identifying and 1. Senador, Marie  Ms. Senador went to
canvassing the Gianena C. Drugman Drughouse to
needs – materials 2. Italia, Nikki Lorenza canvass the prices of the
(e.g. tables, food ingredients and other
chairs, speakers, supplies.
etc.), food  Ms. Italia personally
ingredients and contacted the main cook,
other supplies Mrs. Legean M. Italia, to
 Supplier discuss the preparation of
evaluation and foods for the children
 selection

Asking  Formally asking 1. Capiral, Janelle C.  Ms. Capiral and Ms. De

Permission / the GK Princesa 2. De Pedro, Kristine D. Pedro went to Purok
Inquiring President for Mangga, GK Princesa,
permission to Golden Valley, Bgy.
carry out the Sicsican to ask for
program permission from the
president, Mr. Junior
Barone.
Examining the  Evaluating the 1. Capiral, Janelle C.  Ms. Capiral and Ms. De
area number of houses 2. De Pedro, Kristine D. Pedro went to Purok
and the whole Mangga, GK Princesa,
area Golden Valley, Bgy.
 Assessing the Sicsican to examine the
venue whole village and the venue
for the program which is
their hall.
Budget  Calculating the 1. Carbonell, Lorenzo  Mr. Carbonell and Mr.
Estimation estimated costs IV C. Rayoso provided a budget
2. Rayoso, Jemson M. report of all the costs
IN PROGRESS
PROJECT TASK TEAM MEMBER/S NOTES
Donation or  Gathering donors 1. Capiral, Janelle C.  The project sponsor, Ms.
Fundraising or sponsors to Capiral, is currently
raise funds to contacting the donors or
support the sponsors
feeding program
ASSIGNED BUT NOT STARTED
PROJECT TASK TEAM MEMBER/S NOTES
Procurement  Purchasing the 1. Italia, Nikki Lorenza  Ms. Italia, Ms. Senador, and
needed supplies 2. Senador, Marie Ms. Meedrina are assigned
Gianena C. to purchase the ingredients
3. Medrina, Ella Millen and other supplies on or
before December 3, 2022.
Project  Announcement of 1. De Pedro, Kristine D.  Ms. De Pedro and Ms.
announcement the feeding 2. Eduardo, Lee Anne Eduardo are assigned to
/ Gathering of program to the send the announcement
participants whole GK Village letter for the
(kids) families commencement of the “The
Belly Laugh Project” three
(3) days prior the exact
date.
 14. Project Manager/Project Lead

Project Manager: Mark Vinson A. Cantuba

Responsibilities:
 Planning and executing the project
 Keeping the project and team organized
 Supporting and motivating the team
 Managing the time and deliverables
 Monitoring the progress of every task
 Managing the reports and documentation
 Leads project planning and meeting sessions

15. Project Sponsor

Project Sponsor: Janelle C. Capiral

Responsibilities:

 Monitor initiation activities and provide support where necessary.

 Responsible for approving project as well as determining the scope and the budget.
 Negotiate funding from internal and external donors that provides financial resources (in
cash or kind), promote/endorses the project’s value and make sure it has the resources
to succeed.
 Help the project manager and the members by guiding them through the creation of
deliverables.
 Adapt quickly to unforeseen changes in the project.

Donors
Internal:
Project members

External:
Private individuals
Business owners
Government officials
 16. Project Team and Roles

MARK VINSON CANTUBA

Project Manager/ Leader

THE
BELLY JANELLE CAPIRAL MARIE GIANENA SENADOR
KRISTINE DE PEDRO
Project Resources
Budget Manager Planning & Strategy Leader
Leader

LAUGH
PROJEC
FUNCTIONAL TEAM

T
LEE ANNE EDUARDO JEMSON RAYOSO

NIKKI LORENZA ITALIA

LORENZO CARBONELL IV

ELLA MILLEN MEDRINA

 17. Sign off/Approval/Agreement to Proceed

Project Sign off Approval Sheet

Project Name: The Belly Laugh Project

Budget Manager: Janelle C. Capiral
Start Date: October 22, 2022
Completion Date: December 03, 2022
Project Duration: December 05, 2022
Sponsor/Donor Project Members, Private Individuals,
Business Owners, Government Officials

Project Goal:
1. To establish a small community service project through feeding program to the children
of the Gawad Kalinga Village.
2. To help reduce and prevent malnutrition of the children at the Gawad Kalinga Village.
3. To bring happiness to children by doing a simple act of kindness like a feeding program.

Team Members:
Cantuba, Mark Vinson A. Italia, Nikki
Capiral, Janelle C. Medrina, Ella Millen
Carbonell, Lorenzo IV Rayoso, Jemson M.
De Pedro, Kristine Senador, Marie Gianena Cabiguen
Eduardo, Lee Anne

Project Target:
Children of Purok Magga, GK Prinsesa, Golden Valley, Brgy. Sicsican.
By signing this document, I acknowledge that I have delivered all the stated deliverables
at the agreed to quality levels.
Project Leader: Mark Vinson A. Cantuba Date: October 22, 2022

By signing this document, I acknowledge that I have delivered all the stated deliverables
at the agreed to quality levels.

Sponsor/Donor: Janelle C. Capiral Date: October 22, 2022

18. SWOT Analysis
STRENGTHS
 Team members with advanced skills
and knowledge
 Strong-willed and creative leadership
 Collaborative Process
 Physical, mental, and psychosocial
development of school-age Oof target
children and adolescents
 Support for short-term hunger of local
economy
OPPORTUNITIES
 Cooperative village leaders
 Community willingness and
excitement for feeding programs
 Children’s high chance of participatory
in joining recreational activities with
foods and treats.
WEAKNESSES
 Funding and sponsorship
 Community projects tend to have
wider scope, making it difficult to
perform
 Quite costly
 Resources gathering and allocation
THREATS
 Accessibility of the location, the
village is quite far from the main road.
 Safety, the area has a lot of
construction equipment and vehicles
located in the area.
 Transportation