Project Name: Elly’s 8th Birthday Project Manager: Savana Saubel

Describe the overall project: Planning and executing an 8th birthday party for my niece. This will
include water activities, food, treats and swag bags.
Major Task Level 1 Subtask Level 2 Subtask Level 2
Subtask
Duration
Meet with Date/time for party, July 23, 2022 at 3pm 1 week
stakeholders to theme, food, Theme: Luau, food, cake/treats to match 1week
determine party cake/treats,
options. activities. Activities: Water slide, games 1 week

Contact vendors Pastry Swan, Ono Order cake and delivery 1 day
Hawaiian BBQ, Order food 1 day
Shaved Ice,
Tiffany’s Sweet Reserve shaved ice truck 1 day
Spot, 111 Party Order treats for swag bags 1 day
Rentals Reserve water slide, tables, chairs, 1 day
canopy
Online ordering Zazzle Invitations, Invites: Mock-up, order, mail 2 weeks
Amazon, Party City, A: Beach buckets, toys, pool floats 2 weeks
Target
PC: Luau decorations 2 weeks
T: Beach towels, pool floats, game prize 2 weeks
Shopping for party Costco, Sam’s Club, C: Fruit, snacks, kiddie pool 1 day
supplies Smart and Final SC: Paper goods, cups, drinks 1 day
S&F: Candy, deli containers, to go boxes 1 day

Day of party Albertson’s, Food A: Ice 1 hour

Set up F: Pick up Ono Hawaiian BBQ 1.5 hours
Assign tasks 1 hour

Total duration (weeks): 11

 Project Name: Elly’s 8th Birthday Project Manager: Savana Saubel

WSB Dictionary
WSB Name WSB Description Assigned To
Stakeholder direction Ideas, suggestions, approvals Harold, Rose, Elly
Vendor Contact Reserve and order items Savana
Online Ordering Order all items needed Rose
Supply Shopping Purchase all items needed Savana, Begonia
Day of Party Set up and errands Albert, James, Harold, Jesse

Responsibility Assignment Matrix

Project Team Members
Savana* Begonia Rose Harold Albert James Jesse
Vendor contact/ordering R S C C - - -
Online ordering N N R S - - -
Supply shopping R R S S - - -
Meet vendors day of party R S - - - - -
Set up/errands day of party S S - - R R R
Guest list/RSVPs N N R R - - -
Key: R = Responsible, S = Support, C = Must Be Consulted, N = Must Be Notified, A = Approval Required
*All Project Team Members report to Savana (Project Manager)

Milestones Due Date

Party Details: Date/time for party, theme, food, cake/treats, activities Feb 28
Vendor Contact/Ordering: Pastry Swan, Ono Hawaiian BBQ, Shaved Ice, Tiffany’s Mar 18
Sweet Spot, 111 Party Rentals
Online Ordering: Zazzle Invitations, Amazon, Party City, Target June 1
Supply Shopping: Costco, Sam’s Club, Smart and Final July 21
RSVPs July 8
Confirm guest count with vendors July 11
Set up and errands July 23
Project Name: Elly’s 8th Birthday Project Manager: Savana Saubel

Potential task dependencies are associated with ordering and purchasing everything

needed for the party to be a success. I may have to make more trips to stores than

originally planned. Another dependency is each vendor we want to work with will be

available to provide services for the party.

Tasks on the critical path for the project are all online orders, this is due to delivery

issues through USPS, UPS or FEDEX. As we know there have been many supply chain

issues which have affected many online retailers. If supplies are not available online

this could have a major effect on the party.