BUSINESS PARTNER MANAGEMENT

HANDBOOK
DOCUMENT REFERENCE REVISION TOTAL ORIGINAL EFFECTIVE
NUMBER PAGES ISSUE DATE DATE
NGM-ADMIN-HS-MAN-001 #1 #11 February 15, 2020 October 31, 2020

SCOPE: This Policy is applicable to every employee of Nevada Gold Mines or its subsidiaries,
including senior executive and financial officers.

INDEX
1 Purpose ................................................................................................................................. 3
2 Scope Of Application ............................................................................................................. 3
3 Definitions and Acronyms ...................................................................................................... 3
3.1 Definitions ....................................................................................................................... 3
3.2 Acronyms ........................................................................................................................ 4
4 Requirements ........................................................................................................................ 4
4.1 Safe Work Plan ............................................................................................................... 4
4.2 Safety/Environmental Performance ................................................................................ 4
4.3 Site Access ..................................................................................................................... 5
4.3.1 Category 1 Requirements ....................................................................................... 8
4.3.2 Category 2 Requirements ....................................................................................... 8
4.3.3 Category 3 Requirements ....................................................................................... 8
4.3.4 Category 4 Requirements ....................................................................................... 8
4.4 Health/Safety/Environmental Management .................................................................... 8
4.4.1 Training of Site Health/Safety and Environmental Guidance Documents ............... 8
4.5 Equipment Pre-Inspection .............................................................................................. 9
4.6 Work Hours ..................................................................................................................... 9
4.7 Fitness for Duty ............................................................................................................ 10
4.8 Final Inspection ............................................................................................................ 10
4.9 Post Work Evaluation ................................................................................................... 10
4.10 Closure Meeting ........................................................................................................... 10

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RELATED DOCUMENTS
IMS-STD-012 Business Partner Management Standard
NGM-ADMIN-HS-PROC-011 Business Partner Management Procedure
ISO14001:2015
ISO45001:2018

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1 PURPOSE

This document is to provide overall guidance to the Nevada Gold Mines (NGM) Business
Partner Representatives to assure there is a clear understanding of contractual performance
requirements. There shall be occasions on a specific basis when a Business Partner/sub-
Business Partner might seek exemptions from these guidelines. Such exemptions shall be
granted only by the General Manager in writing. Additionally, nothing in this guideline
supersedes any legal requirement of any statutes, laws, regulations, ordinance or other
applicable requirements.

2 SCOPE OF APPLICATION

This standard applies to all NGM operating, project, operated joint ventures, and exploration
sites and is relevant to Health, Safety, Security, and Environmental (HSSE)Practices. It shall
apply to all departments, employees, Business Partners, and visitors.

3 DEFINITIONS AND ACRONYMS

3.1 Definitions
Accompanied – To be within sight or sound at all times.

Annual Refresher Training (ART) - Required periodical training to ensure the employee is
competent to perform their roles and responsibilities.

Business Partner –Any third party who provides the delivery of services, goods and/or
materials in accordance with the agreed terms and conditions. Business partner includes all
service contractors, goods suppliers, vendors, sales representatives, consultants, etc.

Contract Representative - An Employee who is assigned overall responsibility and

accountability for the management of a Primary Contractor’s performance on site but may not
maintain direct responsibility for the oversight and management of a scope of work. A Contract
Representative is assigned when the Primary Contractor is awarded an ongoing contract that
has no defined completion date e.g. ongoing general construction or general services
agreement.

Induction Training - General information to ensure employees are aware of work area
procedures, hazards, environmental requirements, regulatory requirements, responsibilities,
and expectations.

Risk Assessment – A document used to identify hazards that could negatively impact the ability
to execute the Scope of Work. The document will identify these inherent risks and provide
measures, procedures, and controls to reduce or eliminate the impact of these risks.

Safe Work Plan – A document that identifies the work to be done, the Health, Safety, Security,
or Environmental hazards involved and the precautions to be taken. It ensures that all hazards
and precautions have been considered before work begins.

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Site - A location under Barrick’s control that has current or past exploration, development,
operating, closure or administration activities.

3.2 Acronyms
ART Annual Refresher Training

CFR Code of Federal Regulations

EMS Environmental Management Systems

HSSE Health, Safety, Security and Environmental

ISO International Organization for Standardization

MSHA Mine Safety and Health Administration

NGM Nevada Gold Mines

PPE Personal Protective Equipment

RA Risk Assessment

SEA Significant Environmental Aspects

WAI Work Area Induction

4 REQUIREMENTS

4.1 Safe Work Plan

Business Partner is to supply a safe work plan based off the scope of work to address the
hazards and controls identified during the risk assessment (RA) process. This plan shall be
approved by the Contract Representative. The Safe Work Plan shall be used to communicate
the hazards and controls to the Business Partner’s work force and others that shall be affected
by the hazards. These measures shall include but are not limited to:

• RA—Regular Reviews or updates to RA;

• HSSE regulations;
• Training;
• Proper tools for the job;
• Permits/polices/standard review;
• Personal protective equipment (PPE); and
• Housekeeping.

4.2 Safety/Environmental Performance

The Contract Representative shall conduct reviews to evaluate whether safety, health, and
environmental performance standards are being met by the Business Partner. The Business
Partner will use these reviews to assure the proper controls and preventative measures are
identified, in place, and working appropriately. These assessments will be conducted by
performing:

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• Federal or state safety/health and environmental inspections – Regulators will, on

occasion, enter the work area of Business Partners to perform inspections on
predetermined frequencies.
• Planned/Area general inspections – Required after mobilization and set schedule weekly
or bi-weekly depending on activities.
• Formal documented field audits – Required quarterly for long term contracts.
• Work area inspections – Required daily. Documentation must be retained for 12 months.
• Gate audit – Required to accompany invoice audits. Verification of billed hours to actual
arrival and departure hours.

4.3 Site Access

Each Business Partner shall submit an “Initial Roster” to the Contract Representative with the
names of all individuals (including sub-contractors) requesting site access as part of the
contract. The roster shall be subject to screening.

Business Partners shall complete NGM online hazard training.

• NGM Regional Presentation.

­ General site information.

­ Security aspects.
­ Environmental aspects.
­ Cyanide.

• Applicable surface and/or underground.

Divisional Designee shall provide a roster and notification to Security.

• Date.
• Time expected.
• Company name(s).
• Employee name(s).
• Location of training.

Information shall be provided the day before the training is to take place.

Business partners shall provide the following documents:

• Mines Safety and Health Administration (MSHA) 5000-23 Part 48:

­ New Miner;
­ Annual Refresher Training (ART); and
­ Experienced miner.

• NGM Regional Online Training Certificate.

• Area Specific Certificate(s):

­ Surface;

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­ Underground; and
­ Exploration.

The Divisional Designee shall verify the following documents:

• MSHA 5000-23 Part 48:

­ New miner;
­ ART; and
­ Experienced miner.

This training shall be completed prior to any on-site training and must be completed through an
MSHA approved training plan.

• NGM Regional Online Training Certificate.

• Area Specific Certificate(s):

­ Surface;
­ Underground; and
­ Exploration.

Complete Work Area Induction tour appropriate to Business Partner’s needs.

Divisional Designee issues mine site documentation to Business Partner:

• Hazard Training 5000-23, and

• Checklist for Work Area Induction (WAI).

Current hazard training 5000-23 and WAI checklists shall be kept in a single location to ensure
the most current documents are being used/issued.

Divisional Designee shall retain a copy of documents issued and roster for our records

Business Partner shall provide Security with the following documents:

• MSHA 5000-23;
• NGM Regional Online Training certificate;
• Area Specific certificates;
• Hazard Training 5000-23; and
• Checklist for WAI.

There may be multiple checklists for the different areas of the mine site. Badge expiration dates
shall be determined by the Business Partner’s MSHA 5000-23. If there are questions/concerns,
reach out to S&H Training Department.

Note: The Business Partner shall submit a copy of the MSHA approved training plan to the
Safety Department.

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Category 1 Category 2 Category 3 Category 4

• Unescorted non- Unescorted Escorted non-NGM 4.1 Escorted
NGM personnel Warehouse or postal personnel exposed Management or
who are exposed deliveries only. to mining, production Government
to mining or Examples include, hazards or security personnel exposed
processing but are not limited to, “at risk” areas that to mining,
hazards while the following: have not been production, or
performing their • UPS, FedEx, provided Category 1 security “at risk”
normal duties [see Airborne, and or 2 clearance and areas that have not
30 CFR (Code of USPS, and training. These been provided
Federal • Warehouse include, but are not Category 1 or 2
Regulations) deliveries. limited to, the clearance and
48.2(a) (1) or following examples: training. These
48.22. • Untrained include but are not
• Business Partner Category 1 or 2 limited to:
miners or drillers. personnel; • Corporate
• Maintenance • Visitors; personnel;
workers. • Untrained • Regional
• Service workers. consultants, personnel; and
• Bulk commodities vendors, or • State and local
delivery drivers. salespersons; and government
Unescorted • Emergency officials.
consultants or maintenance or 4.2 Escorted
vendors exposed service workers. Management or
to heavy (An emergency is Government
equipment, traffic an unexpected, personnel not
or processing unplanned exposed to mining,
hazards while situation or production or
working or occurrence that security “at risk”
traveling on site, demands areas that have not
for example, a immediate been provided
soda/candy attention). Category 1 or 2
vendor, bin clearance and
service providers, training. These
etc. include but are not
limited to:
• Corporate
personnel;
• Regional
personnel; and

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Category 1 Category 2 Category 3 Category 4

• State and local
government
officials.

4.3.1 Category 1 Requirements

Business Partners shall have in their possession the issued identification badge. Training
requirements for this category shall include at a minimum the following items:

• MSHA 40-hour new miner training under 30 CFR §48.5 for underground work; MSHA
24-hour new miner training under 30 CFR §48.25 for surface work; or a current ART
under 30 CFR §48.8 or §48.28;
• Regional online training provided by NGM; and
• Separate site-specific training shall be required for different areas.

Note: Business Partners with Category 1 Status are required to badge in individually when
entering or leaving site.

4.3.2 Category 2 Requirements

Category 2 individuals shall check in with Security and notifications will be given to the
respective delivery locations. Further escort may be required.

4.3.3 Category 3 Requirements

Category 3 individuals shall be accompanied at all times by an experienced Category 1 trained
person. To be accompanied means to be within sight or sound at all times. Training
requirements shall include, but are not limited to the following:

• Hazard recognition training, and

• Any Category 3 personnel performing work on mine property shall be required to have
site-specific hazard field training prior to commencing work activities.

4.3.4 Category 4 Requirements

individuals shall be accompanied at all times by an experienced Category 1 trained person. To
be accompanied means to be within sight or sound at all times. Training requirements shall
include but are not limited to:

• Hazard Identification (card handouts).

individuals shall be accompanied at all times by an experienced Category 1 trained person. To

be accompanied means to be within sight or sound at all times. These individuals would be in
Admin, Control Points or Training rooms.

4.4 Health/Safety/Environmental Management

4.4.1 Training of Site Health/Safety and Environmental Guidance Documents
The NGM Contract Representative will supply training packets for all NGM HSSE Standards
pertaining to the work that the Business Partner is expected to perform. The Business Partner

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shall conduct training sessions using the provided materials for all contract employees. The
Business Partner shall submit employee attendance rosters for standard training to the NGM
Contract Representative. These training records shall be retained for the duration of the contract
or service agreement.

The rosters shall contain:

• Date;
• Material trained;
• Trainer name; and
• Attendee signatures.

The NGM Contract Representative will supply environmental awareness training, protection
mechanisms and review of applicable significant environmental aspects (SEA).

Business Partners shall be provided information pertaining to:

• The importance of conformity with the Environmental Policy coupled with the
requirements of the International Organization for Standardization (ISO) 14001
Environmental Management System (EMS);
• Key commitments of the Environmental Policy;
• SEAs and how the Business Partner’s work shall impact the environment;
• The environmental benefits of improved personal performance;
• Business Partner roles and responsibilities to achieve compliance with the EMS; and
• The potential consequences of failing to comply with the Environmental Policy.

4.5 Equipment Pre-Inspection

All equipment brought onto the site shall be inspected by the NGM Contract Representative or
area Safety & Health Coordinator prior to use for safe and satisfactory function. Inspections
shall be documented and tracked (by Business Partner) for any maintenance concerns affecting
safety, health, and environmental regulations. All items noted as being unsatisfactory shall not
be used on-site until such items are satisfactorily mitigated. Once unsatisfactory conditions
have been mitigated, copies of all inspection forms shall be given to the Business Partner and
stored on-site. This inspection by the site shall not relieve the Business Partner from their
independent obligation to have conducted their own inspection and to have corrected any
condition raising safety, health, or environmental concerns.

4.6 Work Hours

The contracted work shall be executed on the schedule provided in the contract. Any proposed
changes to the work schedule prior to implementation, shall be approved in writing by the site
NGM Contract Representative and Business Partner. Contract will be amended to the agreed
upon changes. The NGM Fatigue Management Standard shall be applied to minimize risks due
to fatigue.

All Business Partners are required to submit work hours to the NGM Safety & Health
Administrative Technician monthly. The monthly hours to be submitted shall be calculated from
the 26th of each month to the 25th of the following month and submitted by the 1st day of the
following month. For example, hours from January 26 through February 25 need to be

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submitted by the last day of each month. Hours submitted shall be audited against invoices.

4.7 Fitness for Duty

All Business Partners and vendors are expected to have a Drug and Alcohol Policy that includes
a program to conduct their own drug and alcohol testing. Business Partner policies shall ensure
workplace safety is consistent with NGM Drug and Alcohol Policy/Fit for Duty.

The Business Partner shall provide to the Contract Representative an Annual Roster List and
Affirmation form. At least 20 % of employees listed on the form shall have passed a random
drug and alcohol screening within the last six months.

The Business Partner shall provide to the Contract Representative an affirmation that all
additional individuals placed on the roster list have satisfactorily passed the drug and alcohol
screening within the last six months. This shall be done prior to the individual(s) being brought
on site.

Annually from the effective date of the contract, the Business Partner shall provide an affirmation
to the Contract Representative that a minimum of 20% of the individuals on the roster list have
successfully passed drug and alcohol screen. Any Business Partner employee who has not
passed the “Fitness for Duty” testing shall be denied site access.

4.8 Final Inspection

Upon completion of work specified in the contract, a final inspection shall be conducted by the
Technical Representative and approved to assure that all reports or requested items of the
contract have been completed or provided. These deliverables shall consist of requirements
addressed in the contract’s scope of work, change order, any associated regulatory standards,
or drawing specifications. Upon the final inspection, each deliverable shall be reviewed and
tested for acceptance and compliance. Examples of identified deliverables shall consist of, but
are not limited to the following:

• MSHA/ASME/NEC regulatory standards met;

• Proper environmental waste management demonstrated;
• Successful completion of final product;
• Scheduling and closure date deadlines met; and
• Budgeting and cost control maintained.

All open issues identified during the walk-through shall be assigned to the Business Partner as
action items for resolution before the project is finalized and final payment is released.

4.9 Post Work Evaluation

Upon the completion of each contract, or annually, the Business Partner shall be evaluated for
overall performance. The Business Partner shall be rated utilizing the Post Work Evaluation
Score Card. The evaluation shall be performed using the document located in the BROWZ
Website. This information shall be available for review and consideration in Nevada Gold Mine’s
decision-making process for future business. The evaluation shall be completed by the
Contract/Technical Representative.

4.10 Closure Meeting

A closure meeting shall take place to discuss both the strengths and opportunities for

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improvement identified in performance evaluations.

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