Annex D

PROCUREMENT CAPACITY DEVELOPMENT ACTION PLAN TEMPLATE

Name of Agency: Philippine Fiber Industry Development Authority RO-I Period: 2022

Sub-Indicators Key Area for Development Proposed Actions to Address Key Areas Responsible Entity Timetable Resources Needed
Percentage of competitive bidding and limited source bidding
1.a
contracts in terms of amount of total procurement

Percentage of competitive bidding and limited source bidding

1.b
contracts in terms of volume of total procurement

Percentage of shopping contracts in terms of amount of total

2.a
procurement

Percentage of negotiated contracts in terms of amount of total

2.b
procurement

Percentage of direct contracting in terms of amount of total

2.c
procurement

Percentage of repeat order contracts in terms of amount of total

2.d
procurement

2.e Compliance with Repeat Order procedures

2.f Compliance with Limited Source Bidding procedures

3.a Average number of entities who acquired bidding documents Bidders Forum BAC/Procurment Section First quarter venue and speaker

3.b Average number of bidders who submitted bids Bidders Forum BAC/Procurment Section First quarter venue and speaker

3.c Average number of bidders who passed eligibility stage Bidders Forum BAC/Procurment Section First quarter venue and speaker

3.d Sufficiency of period to prepare bids

Use of proper and effective procurement documentation and

3.e
technical specifications/requirements

Personnel that undergone RA 9184

4.a Creation of Bids and Awards Committee(s) To be renewed/updated. Head of Procuring Entity Yearly.
Trainings

Continuous training among its staff

Main support unit of the BAC to be strengthen and promote professionalism
4.b Presence of a BAC Secretariat or Procurement Unit Head of Procuring Entity Yearly. and personnel.
among themselves.
 Trainings needed on how to draft the Terms of Reference (ToR) and how to
5.a An approved APP that includes all types of procurement Head of Procuring Entity Yearly. End-users
make Project Procurement Management Plan (PPMP).

Preparation of Annual Procurement Plan for Common-Use

5.b Supplies and Equipment (APP-CSE) and Procurement of Common- Procurement Personnel must undergo trainings to the DBM-PS. Head of Procuring Entity Yearly. Procurement and Property Staff.
Use Supplies and Equipment from the Procurement Service

Existing Green Specifications for GPPB-identified non-CSE items

5.c
are adopted

Percentage of bid opportunities posted by the PhilGEPS-registered

6.a
Agency

Percentage of contract award information posted by the PhilGEPS-

6.b
registered Agency

Percentage of contract awards procured through alternative

6.c
methods posted by the PhilGEPS-registered Agency

Presence of website that provides up-to-date procurement

7.a
information easily accessible at no cost
Preparation of Procurement Monitoring Reports using the GPPB- On or before the 15th of July
To monitor and submit within the deadline PMRs for the 1st and 2nd
7.b prescribed format, submission to the GPPB, and posting in agency Secretariat and on or before the 15th of Completed Procurement Projects
Semester within the deadline.
website January of the preceding Year.
Percentage of total amount of contracts signed within the
8.a
assessment year against total amount in the approved APPs
Percentage of total number of contracts signed against total
8.b number of procurement projects done through competitive
bidding
Planned procurement activities achieved desired contract
8.c
outcomes and objectives within the target/allotted timeframe

Percentage of contracts awarded within prescribed period of

9.a
action to procure goods

Percentage of contracts awarded within prescribed period of

9.b
action to procure infrastructure projects

Percentage of contracts awarded within prescribed period of

9.c
action to procure consulting services
On or before the 15th of Julyand
There is a system within the procuring entity to evaluate the Adopt system for the evaluation of the Secretariat and Procurement Unit on Individual Performance Commitment
10.a Personnel on or before the 15th of January
performance of procurement personnel on a regular basis each performance. and Review Form (IPCR).
of the preceding Year.
Percentage of participation of procurement staff in procurement Continuous training program among its staff.
10.b Personnel Yearly Procurement and Property Staff.
training and/or professionalization program
The procuring entity has open dialogue with private sector and
10.c ensures access to the procurement opportunities of the procuring
entity
The BAC Secretariat has a system for keeping and maintaining
11.a
procurement records
 Implementing Units has and is implementing a system for keeping
11.b and maintaining complete and easily retrievable contract
management records
Agency has defined procedures or standards in such areas as
12.a quality control, acceptance and inspection, supervision of works
and evaluation of contractors’ performance

To strictly monitor the timely payment to the Suppliers/Contractors within

12.b Timely Payment of Procurement Contracts Procurement Unit Monthly Completed Procurement Projects
the timeframe period.
To strictly implement proper invitation to observers in all stages of the Coordinate with the GPPB for the
Observers are invited to attend stages of procurement as
13.a procurement process. Secretariat Monthly listings of Observers for Goods and
prescribed in the IRR
Consulting Services
Creation and operation of Internal Audit Unit (IAU) that performs
14.a
specialized procurement audits

14.b Audit Reports on procurement related transactions

The Procuring Entity has an efficient procurement complaints

15.a system and has the capacity to comply with procedural
requirements
Agency has a specific anti-corruption program/s related to
16.a
procurement