Tips on Effective Email Writing

Make the First Impression

- Pooja Sharma K
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 What is an E-Mail ?

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 Types of email websites

Gmail

Pepipost

Outlook

IEEE

Yahoo Mail

Zoho Mail
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 Email Format

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 Subject Line

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 Subject Line

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 Subject Lines Tips
Precise headline for the message.
Keep it short and sweet.
Makes easier to handle of email
Avoid emojis
Use numbers
Do tell them what's inside.
DON'T USE ALL CAPS or overuse exclamation points!!!
Don't include a question and exclamation in the same subject line
Avoid sending emails with No Subjects

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 Salutations
Decide how formal you need to be!

Hi Ram,

Dear Sarah,

Dear Mr. Jones,

Greetings,

Dear Sir/ Madam,

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Main Body of the Email
Things to Remember!

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 Main Body Tips

 Introduce yourself, then put your main point in the opening

sentence itself.
 Never begin a message with a vague "This." ("This needs to be done
by 5:00.") Always specify what you're writing about.
 Don't use ALL CAPITALS (no shouting!), or all lower-case letters.
 Be brief and polite.
 Edit and proofread before hitting "send."

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 1. How to Request for LoR/ Endorsement Letter?

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Example 1: Request for LoR/ Endorsement Letter

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 How to invite a speaker for any event ?

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Example 2: How to invite a speaker for any event ?

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 Closing
Yes, Sign off do matters a lot!

Formal Business
 Regards
 Sincerely
 Best wishes
 Best

Gratitude and Requests

 Thanks in advance
 Thanks
 I appreciate your [help, input, feedback, etc.]

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 Closing
Yes, Sign off do matters a lot!

Avoid
 Thx or Rgrds
 Looking forward to hearing from you
 Love
 Respectfully / Respectfully yours
 [Nothing at all]

Bad Sign-off
 My parents wouldn’t buy me an iPhone so I have to manually type “Sent from my
iPhone” to look cool
 Sent from my laptop, so I have no excuse for typos
 Sent from my smartphone so please forgive any dumb mistakes

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 Bad Signatures

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 Good Signature
An effective email signature can make all the difference!

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 Bonus Tips
 Include a clear, direct subject line.
 Use a professional email address.
 Think twice before hitting 'reply all.'
 Include a signature block.
 Use professional salutations.
 Proofread every message.
 Keep your fonts classic.
 Know that people from different cultures speak and write differently.
 Add the email address last.

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