HSEGL-QP-11-01

GUIDELINES FOR MANAGING Rev. 0

HSE CONTRACTS Date: 16.03.08
Page: 27 of 113

• should not be too long, say 40 minutes (more frequent meetings of a shorter
duration are acceptable provided the length of time allocated for meetings is no
less than 40 minutes per month);
• Should be documented with date and location of meeting recorded;
• Should contain a signed attendance register;
• Should list topics discussed and action items agreed along with action parties and
target dates.
A follow-up procedure for items raised during HSE meetings is recommended so that
items are resolved in a systematic manner. The follow-up procedure should take into
account the risk involved in the issue, the time span required to correct the deficiency
and the level of resources required

4.83 HSE PERFOMANCE REPORTING

HSE performance reporting provides a means of assessing the effectiveness of HSE
efforts. The Contractors should report performance on the contract in terms of both
leading (proactive) and reactive (lagging) HSE performance indicators. Appendix 13
shows a template to be used by contractors to report HSE performance. Such issues
as number of persons trained on HSE, number of inspections/audits conducted,
unsafe acts/conditions, Near-misses, exposure in terms of number of man-hours
worked, waste generated, occupational illnesses reported, and number of sickness
absences should be reported in addition to the usual HSE incident statistics. It is
recommended that contractors track these indicators on a daily, weekly and monthly
basis. They should however report to QP on a monthly basis or at any other frequency
decided by the Contract Holder.
The HSE incident statistics should be analyzed, incident rates established (e.g. Lost
time injury frequency, LTIF, Total Recordable Case Frequency TRCF, etc.) and trends
established to help indicate effectiveness of efforts and guide improvement actions.
Incident reporting and investigations should be carried out in accordance with the QP
Corporate Incident Management procedure. The aim should not be fault-finding to
blame persons for acts or omissions, but to identify the root causes or systemic
deficiencies and correct them so as to prevent the re-occurrence of similar incidents.
In addition, the contractor shall notify and invite concerned QP regional/operational
HSE Adviser to be present for investigation of incidents that occur within contractor
and sub-contractor’s activities while engaged in QP business in order to provide
support and guidance.

4.9 GUIDELINES FOR HSE MANAGEMENT DURING THE DE-

MOBILZATION AND CLOSE-OUT PHASE
The objectives of de-mobilization and close-out phases are to ensure that:
• Hazards associated with these phases are adequately addressed
• Agreed procedures, standards and guidelines relevant to implement HSE risk
controls are followed.
• Issues relating to post-contract liability are taken into account and addressed.
• Performance on the contract, both on the part of the Contractor and QP, is
appraised and documented to ensure lessons learnt are not lost.
• To provide material to feedback to improve the contracting process and to help
future contractor selection.