\ tp, ORDER AUTHORIZING THE DEPARTMENT OF PLANNING ma S22 . DEVELOPMENT TO EXECUTE AND SUBMIT A CONGRESSIONALLY . DIRECTED SPENDING GRANT APPLICATION FOR FIVE MILLION DOLLARS . TO THE U.S. SENATE APPROPRIATIONS SUBCOMMITTEE ON TRANSPORTATION, HOUSING AND URBAN DEVELOPMENT (THUD) ON BEHALF OF THE JACKSON HINDS LIBRARY SYSTEM FOR THE PURCHASE, RELOCATION, AND RENOVATION OF A NEW EUDORA WELTY LIBRARY IN THE CITY OF JACKSON WHEREAS, under Mississippi Code Section 39-3-3, “the cost of purchasing land, erecting buildings and equipping and maintaining such public library or public library system shall be paid for in whole out of the general funds of the . . . municipality’; and WHEREAS, the Jackson Hinds Library System seeks to submit a congressionally directed spending application at the invitation of U.S. Senator Cindy Hyde-Smith's Office to request funding to purchase and build a new Eudora Welty Library; and WHEREAS, the Jackson Hinds Library system requests the Department of Planning and. Development's assistance in preparing a competitive application by the March 23, 2023 deadline; and WHEREAS, the Department of Planning and Development would apply for funds from the U.S. Senate Appropriations subcommittee on Transportation, Housing and Urban Development and any related federal agency for Fiscal Year 2024; and WHEREAS, one of the funding goals of the subcommittee on Transportation, Housing and Urban Development is to support economic and community development activities, including land or site acquisition, demolition or rehabilitation of facilities, and construction of public facilities; and WHEREAS, the Department of Planning and Development will submit a grant application to the subcommittee on Transportation, Housing and Urban Development and any related federal agencies for the purchase, relocation, renovation and buildout of a new Eudora Welty Library in the City of Jackson; and WHEREAS, the Department of Planning and Development will request funds in the amount of $5,000,000.00 in the grant application and the City of Jackson shall be the recipient of such funds; and IT IS THEREFORE ORDERED, that the Department of Planning and Development wilt submit an application to the subcommittee on Transportation, Housing and Urban Development, and any related federal agencies for $5,000,000.00 on behalf of the Jackson Hinds Library Agenda Item No. April 11, 2023 (Dotson, Lumumba)‘System for the purchase, relocation, renovation, and buildout of a new Eudora Welty Library in the City of Jackson. ITIS FURTHER ORDERED, that any funds received by the City from the grant application shall be used for the purchase, relocation, renovation, and buildout of a new Eudora Welty Library in the City of Jackson, ITEM NO. DATE: March 21% 2023, BY: — (DOTSON, LUMUMBA)CITY COUNCIL AGENDA ITEM 10 POINT DATA SHEET 3/20/2023 DATE POINTS COMMENTS 7 Brief Description/Purpose | WELTY LIBRARY IN THE CITY OF JACKSON ‘ORDER AUTHORIZING THE DEPARTMENT OF PLANNING AND DEVELOPMENT TO EXECUTE AND SUBMIT A CONGRESSIONALLY DIRECTED SPENDING GRANT APPLICATION FOR FIVE MILLION DOLLARS TO THE U.S. SENATE APPROPRIATIONS SUBCOMMITTEE (ON TRANSPORTATION, HOUSING AND URBAN DEVELOPMENT (THUD) ON BEHALF OF THE JACKSON HINDS LIBRARY SYSTEM FOR THE PURCHASE, RELOCATION, AND RENOVATION OF A NEW EUDORA 2.” Public Policy inkative ‘Youth & Education Economic Development z Se | Neighborhood Enhancement 4. Neighborhood Enhancement | Quality of Life . Economic Doesnt ‘Crime Prevention Taaponaesa Youth and Education 7._Quaity of tite 3. | Who will be affected NA 4. | Benefits All citizens of Jackson, Mississippi ‘Schedule (beginning date) Application to be submitted March 23% 2023 5 | Location: WARD CITYWIDE = CITYWIDE (yes or no) (area) ‘+ Project limits if applicable 7. | Action implemented by: * CityDepartment 4 _| PLANNING AND DEVELOPMENT DEPARTMENT. Consultant ao 8 | COST | Cost of Publication of the Ordinance 8. | Source of Fundin * General Fund | = Grant o General Fund | = Bond o | * Other a 10. | EBO participation ‘wae x = naseOffice of the City Attorney 495 ot Ceptl Stet Post Oise hes 2779 Jackson. Msi 39207-2779 Telephone. (11960799 acne (6011960 F256 OFFICE OF THE CITY ATTORNEY This ORDER AUTHORIZING THE DEPARTMENT OF PLANNING AND DEVELOPMENT TO. EXECUTE AND SUBMIT A CONGRESSIONALLY DIRECTED SPENDING GRANT APPLICATION FOR FIVE MILLION DOLLARS TO THE U.S. SENATE APPROPRIATIONS SUBCOMMITTEE ON TRANSPORTATION, HOUSING AND URBAN DEVELOPMENT (THUD) ON BEHALF OF THE JACKSON HINDS LIBRARY SYSTEM FOR THE PURCHASE, RELOCATION, AND RENOVATION OF A NEW EUDORA WELTY LIBRARY IN THE CITY ‘OF JACKSON is legally sufficient for placement in NOVUS Agenda. 3/H 1 [29 ‘ia Martin, City Attorney Dat Kristie Metcalfe, Deputy City Attorney.Memo To: Chokwe Lumumba, Mayor From: Chloe Dotson, Director Department of Planning and Development Date: 3/20/2023 Re: Agenda Item ‘The Jackson Hinds Library System is preparing @ Congressional directed spending application, at the invitation of Mississippi Senator Cindy Hyde-Smith’s Office. The Jackson Hinds Library System in partnership with the City of Jackson is preparing a Congressional directed spending application at the invitation of Mississippi Senator Cindy Hyde-Smith’s Office. Following a Board work session presentation by Cady Cooper from Senator Cindy Hyde-Smith’s Office in Washington DC, the Board leadership is called a critical emergency meeting to prepare to apply for up to $5 Million in THUD funding with the 2024 federal budget process. The Jackson Hinds Library Systems has critical library repairs that need to be made to sustain our system for short and long term. City of Jackson Department of Planning will submit a grant application to the Subcommittee on Transportation, Housing and Urban Development, and related Agencies for the purchase, relocation, renovation and buildout of a new Eudora Welty Library in the City of Jackson ~ in collaboration with Jackson Hinds Library System Your consideration in this matter is appreciated. Ifyou have questions and/or need clarification, please do not hesitate to contact my office at (601) 960-1172 or e-mail cdotson @jacksonms. ov. Chloe DotsonGuidance for THUD CDS by Account For all THUD CDS accounts, Members are required to provide the following information in Legi-Mate: Project Name ~ this should be a unique name of the project meant to easily identify and distinguish the project (e.g. “Electrification of Burlington Bus Route 40”, or “ABC Affordable Housing Development”). Project Purpose ~ this should include the project name and a very short explanation of what the project will do (e.g, “Electrification of Burlington Bus Route 40 to improve transit service along a corridor and reduce carbon emissions”, or “ABC Affordable Housing Development to construct senior housing for the ABC”). Project Website - this should be a link to the relevant planning document for the project: the airport master plan for AIP and F&E, the Statewide Transportation Improvement Program (STIP) or Transportation Improvement Program (TIP) for HIP and TIG, the State Rail Plan for CRISI, or the project website or relevant planning document for ‘TPRE&D and EDI. For transportation projects that are not currently on one of the identified planning documents, you may alternatively provide a letter from your respective State DOT supporting the project (additional details by account below). Project Detail — this should be a longer explanation of why this project is important, the results and benefits it will provide, a breakdown of costs, the status of planning/environmental work, and other relevant information to help the Subcommittee evaluate project eligibili Member's Request — this is the amount of funding requested for the CDS Total Cost — this should be the total cost of the entirety of the project Location of the Activity ~ this should be the name of the city or county where the project will take place. Project Recipient Information - this should be the legal name of the entity that will receive the CDS funding listed exactly as it appears on IRS documents. A point of contact within the entity must be identified by name, phone number, address, and e-mail address, which will be provided to the relevant agency for purposes of administering projects and will not be made public. This point of contact cannot be a lobbyist or ‘external entity. In addition, the entity’s Federal Tax Employer Identification Number EIN) must be provided (for both non-profits and State/local governments). It is not, acceptable to enter 00-0000000 or other fake numbers. Failure to provide the Federal EIN may result in implementation delays for the CDS recipient. ‘Members can request CDS within the TPR&D account for transportation research projects eligible under title 23 or title 49 of the United States Code. Planning for specific local highway, transit, or rail projects that are eligible under HIP, TIG, or CRISI should NOT be included in this account. Members are encouraged to use this account for national or regional research and development projects.© Members are required to provide the Project Name, Project Purpose, Project Website, Project Detail, Member’s Request, Total Cost, Location of the Activity, and Project Recipient Information. © The Project Website for TPR&D projects should provide additional background behind the project. Airports (AIP). ‘© Members can request CDS within the AIP account for airport projects eligible under chapter 471 of title 49, United States Code (hitps//www faa. oval ipoverview ). * NOTE: As AIP CDS follows the existing AIP statute, the Federal cost-share requirements still apply to CDS. For large and medium primary hub airports, CDS can cover 75 percent of eligible costs (or 80 percent for noise program implementation). For small primary, reliever, and general aviation airports, CDS can cover a range of 90-95 pereent of eligible costs, based on statutory requirements. © Members are required to provide the Project Name, Project Purpose, Project Website, Project Detail, Member's Request, Total Cost, Location of the Activity, and Project Recipient Information. © Inthe Project Website field, Members are required to provide a link to the airport master plan that includes the requested project. «Inthe Project Detail field, Members are required to provide the status of the planning and environmental work so the Subcommittee can assess the readiness of the project. Members should also provide a description of all other sources of funding contributing to the total cost of the project. © Under Additional Subcommittee Fields, Members are required to select the airport name (see NPIAS for airport names). EAA Facili and Equipment (F&E). ‘© Members can request CDS within the FAA F&E account but only for terminal air traffic control tower facility replacement projects eligible under part A of subtitle VII of title 49, United States Code. © Members are required to provide the Project Name, Project Purpose, Project Website, Project Detail, Member's Request Amount, Total Project Cost, Location of the Activity, and Project Recipient Information, © Inthe Project Website field, Members are required to provide a link to the airport master plan. ‘© In the Project Detail field, Members are required to provide a statement of why the tower needs to be replaced. Members are required to provide the age of the tower, number of enplanements, operational line of sight issues, other related infrastructure work not covered by the cost of replacing the air traffic control tower (roads, utilities, ‘tc.), and any other information to justify the project. In addition, the project detail is required to provide the status of the planning and environmental work so the ‘Subcommittee can assess the readiness of the project. Member requests should provideinformation on how the CDS funding will ensure completion of a project or segments of a project, including the total cost of the project, the CDS funding amount, and any other identified sources of funding. ‘© Under Additional Subcommittee Fields, Members are required to select the airport name (see NPIAS for airport names). Highways (HIP). ‘¢ Members can request CDS within the HIP account for highway projects eligible under title 23, United States Code, including, but not limited to, highway and bridge construction projects, planning, environmental review, design, and right-of-way acquisition. Operational expenses are not eligible. * All highway CDS funds will be provided directly to your State Department of ‘Transportation, «If the local or county level government is requesting the CDS, they will be required to coordinate with the State DOT to receive the funding and ensure a non-Federal match is available. The only exception to this is ifthe project is intended to be for a Tribal government. © Members are required to provide the Project Name, Project Purpose, Project Website, Project Detail, Member's Request, Total Cost, Location of the Activity, and Project Recipient Information, Inthe Project Website field, Members are required to provide a link to the STIP or TIP that includes the requested project. (© Consistent with FY 2023, Members can request funding for highway projects that are not currently on the STIP or TIP but for which a State DOT has provided a letter confirming that: (1) the project is eligible for Federal-aid highway funding under title 23, United States Code; (2) the State DOT is willing to carry out the project if funding is enacted; and (3) the State DOT will include the project on the STIP or TIP once funding for the project is enacted. The letter from the State DOT should be attached to the request in Legi-Mate in the Letters of Support field, and the Project Website field should inctude the most recent STIP or TIP ‘on which the project will be added later. ‘© Inthe Project Detail field, Members are required to include the status of the planning, and environmental work so the Subcommittee can assess the readiness of the project. In ‘addition, they must provide the STIP or TIP ID number for the project as it appears in the STIP or TIP included in the Project Website field (if the project is already on a STIP or TIP), Members should also provide a description of all other sources of funding contributing to the total cost of the project. ‘+ For Project Recipient Information, please only enter information for the State DOT. All HIP CDS funding is provided directly to the State DOT. Local or county level governments interested in a HIP CDS are required to coordinate with the State DOT for implementation. For projects where the intended recipient is a Tribal government, please contact Subcommittee staff prior to submitting your request in Legi-Mate.Transit (TIG) Members can request CDS within the TIG account for transit projects eligible under chapter 53 of title 49, United States Code. Members are required to provide the Project Name, Project Purpose, Project Website, Project Detail, Member's Request, Total Cost, Location of the Activity, and Project Recipient Information. In the Project Website field, Members are required to provide a link to the STIP or TIP that includes the requested project. ‘© Consistent with FY 2023, Members can request funding for transit projects that are not currently on the STIP or TIP but for which a transit agency has provided a letter confirming that: (1) the project is eligible for transit funding under chapter 53 of title 49, United States Code; (2) the transit agency is willing to carry out the project if funding is enacted; and (3) the transit agency will include the project on the STIP or TIP once funding for the project is enacted. The letter should be attached to the request in Legi-Mate in the Letters of Support field, and the Project Website field should include the most recent STIP or TIP on which the project will be added later. In the Project Detail field, Members are required to provide the status of the planning and environmental work so the Subcommittee can assess the readiness of the project. In addition, Members should provide the STIP or TIP 1D number for the project as it appears in the STIP or TIP included in the Projeet Website field (if the project is already ona STIP or TIP). Members should also provide a description of all other sources of funding contributing to the total cost of the project. Under Additional Subcommittee Fields, Members are required to select the name of the recipient or subrecipient transit agency. Rail (CRISIL. ‘Members can request CDS within the CRISI account for rail capital projects eligible under section 22907(c) of title 49, United States Code. ‘Members are required to provide the Project Name, Project Purpose, Project Website, Project Detail, Member’s Request, Total Cost, Location of the Activity, and Project Recipient Information. In the Project Website field, Members are required to provide a link to the State Rail Plan that includes the requested project. ‘© Consistent with FY 2023, Members can request funding for rail projects that are not currently on the State Rail Plan but for which a State rail agency or State DOT has provided a letter confirming that: (1) the project is eligible for rail funding under section 22907 of title 49, United States Code; (2) the State rail agency, State DOT, or other relevant State agency is willing to carry out the project if funding is enacted; and (3) the State rail agency or State DOT will include the project on the State Rail Plan once funding for the project is enacted. The letter should be attached to the request in Legi-Mate in the Letters of Support field,and the Projeet Website field should include the most recent State Rail Plan on which the project will be added later. In the Project Detail field, Members are required to provide the status of the planning and environmental work so the Subcommittee can assess the readiness of the project. Members should also provide a description of all other sources of funding contributing to the total cost of the project. Economic Development Initiatives (EDIs). ° Members can request funding for EDIs within the “Community Development Fund” account for activities eligible under section 5305 of chapter 69 of title 42, United States Code, as well as for affordable housing construction. The Committee encourages Member offices to pursue projects that address affordable housing, community services, and economic development. Examples of eligible EDI projects include, but are not limited to: (© Acquisition of real property (land, water rights, buildings); Construction of new affordable housing; Blight removal or remediation; and, Construction, rehabilitation, and improvements of public facilities (except buildings for general conduct of government), such as neighborhood centers,parks, and shelter for persons having special needs such as survivors of domestic violence and the homeless. EDIs are subject to other Federal requirements including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR. Part 200, the National Environmental Policy Act (NEPA), HUD’s NEPA-implementing regulations at 24 CFR Part 50 or 24 CFR Part 58, and all appropriate Federal environmental and historic preservation laws, regulations, and Executive Orders. Member offices should confirm with organizations requesting EDIs that they will be able to comply with these requirements. To review HUD’s current implementation of the EDI program and the applicable Federal requirements, please see HUD’s EDI landing page: https://www.hud.gov/program_offices/comm_planning/edi-grants Reimbursement of expenses incurred prior to the enactment of a final FY24 appropriations bill is not permitted. Members are required to provide the Project Name, Project Purpose, Project Website (if there is one), Project Detail, Member's Request, Total Cost, Location of the Activity, and. Project Recipient Information. In the Project Website field, Members should provide a link to the project website, if available, or if the project is included in an existing CDBG grantee’s Consolidated Plan or Annual Action Plan, a link to such plan. In the Project Detail field, Members are required to provide at a minimum: ‘© description of the project; © status of the project (planning, design, under construction, etc.) and timeline of its expected completion; ‘© breakdown of how EDI funds would be used; o00(© description of all other sources of funding contributing to the total cost of the project; and © the status of the environmental review work. In the National Objectives field, which is under Additional Subcommittee Fields, Members should identify which of the three National Objectives of the broader CDBG program the EDI project and its activities meets and include relevant data or a description indicating how it meets such National Objective(s). The three CDBG program National Objectives are: (1) benefit low- and moderate-income persons or communities; (2) prevent or eliminate stums or blight; or (3) address community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community for which other funding is not available. ‘The most common CDBG National Objective that EDI projects will meet is the benefit to low- and moderate- income (LMI) persons. ‘©. Ifusing the LMI National Objective, please review this HUD resource: hittps://www.hudexchan ge.infor s/edbgledbg-low-moderate-income-datal © Use the “Map Application” tool to provide the necessary data points demonstrating the LMI benefit: hnttps://hud. maps arcgis.com/nome/item,htm|?id-ffd0597e8af24188b501b771326 beddCongressional earmarks and libraries In 2021, Congress revived the practice of including earmarks in appropriations bills after a 10- year absence. Earmark funding — officially called “Congressionally Directed Spending” in the Senate and “Community Project Funding” in the House ~ goes directly to the entity designated bby Congress for the specified project (separate from regular federal programs). In the appropriations laws enacted since then, Congress has directed earmarks to more than 100 projects involving libraries, totaling nearly $150 million (see fiscal year 2022 and 2023 lists). For the upcoming appropriations bills (fiscal year 2024), interested libraries may submit project requests to their Members of Congress. Here are some points to consider: ‘When can libraries apply? Most Congressmembers’ application deadlines are in March 2023. ‘What can libraries request funds for? Projects are typically for specific, one-time activities (and do not fund ongoing activities like annual operating expenses). Most library projects in FY22 and FY23 were capital projects, such as building renovation or construction; others included pilot programs or one-time activities related to technology, children and youth, and history. Which types of libraries can apply? Library projects in FY22 and FY23 included projects at school, academic, public, Tribal, state, and special libraries. How much funding can libraries request? The Congressional share of funding for library projects in FY22 and FY23 typically ranged from $50,000 to $2,000,000. How can libraries apply? Requests are submitted to individual Congressmembers’ offices, each of which establishes its own request forms and deadlines. Libraries with a potential project can reach out to their Congressmembers’ offices to discuss the idea and to ask for their form and deadline. Applicants can submit the same request to all the Congressmembers who represent the location of the proposed project (i.e., the Representative for that district and both Senators for that state). Note that some Congressmembers do not accept requests. ‘When would successful requests receive funding? Following the enactment of the FY24 appropriations law, likely late in calendar year 2023 or in calendar year 2024.AGREEMENT FOR THE CREATION, MAINTENANCE AND SUPPORT OF ‘WE JACKSON/MINOS LIBRARY SYSTEX WHEREAS, the City of Jackson, Mississippi, by due and proper ordinance has established the JACKSON LIBRARY SYSTEM, and WHEREAS, the County of Hinés, Mississippi, by due and Peoper ordinance has established the HINDS LIORARY SYSTEM, and WHEREAS, The Boards of Trustees of the JACKSON UTBRARY SYSTEM and the HINDS LIORARY SYSTEH have reached an accord and agreement with respective to the creation, naintenance and support of a free public Library system to serve all residents and citizens of Hinds County, Mississippi, and WHEREAS, such agreement has been entered into pursuant to $99-3-13, Mississippi Code of 1972, and other applicable His- Sissippi statutes nade and provided, for the creation, aainte- nance and support of 2 city-county Library system to be known as the JACKSON/HINDS LIBRARY SYSTEM (sonetines, libcacy systen or syst herein) and the Chairaen of the respective systens have Been authorized, expowered and directed, by due and ap- propriate resolutions of the JACKSON LIBRARY SYSTEM and the WINOS LIORARY SYSTEM, spread upon the respective minutes of the beards of trustees of sald systems to execute this agree ment and to submit the same to the City Council of the City of Jackson, Mississippi (sometimes, Cley Council herein) and the Board of Supervisors of Hinds County, Hississippl (sonetines, Board of Supervisors herein) for their consent, ratitication, approval and conficnation. NOW, THEREFORE, BE IT AGREED BETHEEN THE BOARD OF TRUSTEES OF THE JACKSON LIBRARY SYSTEM AND THE BOARO OF TRUSTEES OF THEa NINOS LIBRARY SYSTEN, as follovs: SECTION 1. ‘There is hereby established within Hinds Coun- ty, Mississippi a public library system which shell be known as the JACKSON/HINOS LIBRARY SYSTEM. SECTION 2. The tercitorial boundaries of the syst shalt be edincidental with the boundaries of Hinds County, MisEis- sppias set forth and desceibed in $19-1-49, Misstosippi code oe 1972. SECTION 3. The system shall be comprised of all public Libeacies presently located vithin Hinds County whether the same be owned and operated by the City of Jackson, Mississippi or the County of Hinds, Miseissippl and, as aay, fron time to Line be added to the system in accordance vith the terms and provisions hereof. SECTION 4. Every Library within the JACKSON/HINDS LIBRARY SYSTEH is hereby dedleated to the fe use by the residents of Winds County and such additional persons as aay be determined by the governing authorities of the City of Jackson and Kinds County; provided, however, the Administrative Board y charge @ ceasonable fee for the use of certain copies of popular fiction and non-fiction as provided by applicable statutes of the State of Mississippi. SECTION 5. ‘There is hereby tablished.the JACKSON/KINDS LIBRARY ADMINISTRATIVE BOARD (sometimes Adninisteative Board or boacd hecein) in which shall be vested the management and contcol of the JACKSON/HINDS LIBRARY SYSTEM. a. The Adsinisteative Board shell consist of four teen (14) members, being citizens and residents of Hinds Coun ty, Missiseipet. b. the City Council shall appoint seven (7) members, all residents of the City f Jackson, Hississippi, to the Administrative Board and the Boacd of Supervisors shall ap- point seven {7} menbers, 811 residents of Hinds County, Mis~ae Sissrppi, to the Administeative Board, at least tuo (2) of whom shall be residents of the Clty of Jackson, Mistisdippl. S.A member of the Adsinistrative Soacd shell re ceive no salary oc other compensation for service on the boacs, 9. Reasonable expenses incurred In the discharge of offictal duties may be reimbursed to s board neaber under appropriate cules and ceguiations to be established by ene board, #: Teens of office of mesbers of the board shall be foc five (5) years and the city councii and Bosca of super visors shall appoint seven (7) menbers each a follova; orig- imal feces of the boacd shall be staggered vith one nenber each appointed for one (1), two (2), three (3), and four (4) years respectively, and three (3) meabecs appointed for five (5) years, theceattec, a board member shall be appointed to serve for tera af Eive (5) years f. the Clty Council ané Boacd of Supervisors shall determine the procedure by which its representatives ace ap- Pointed. A member of the board may be removed by the appoint ing authority making such appointsent in accordance with pro- cedures adopted by that appointing authority. 9. Vacancies on the Administrative Boacd, upon no- tice to the governing authorities that such exist, shell be FU1led Cor the unexpired term in accordance with proceduces adopted by the appointing authority entitled to £111 the vax cancy. SECTION 6. Funds for the opetation of the JACKSON/UINDS LIBRARY SYSTEM hell be appropriated and contributed by the Clty of Jackson and winds County equally in each fiscal year in accordance with the annual approval of the budget of the system as herein provided. SECTION 7, Upon appolntment the Administcative soacdshall meet ang organize by the election of a Chairmen and such other officers from among its members as shall be consistent with the by-laws to be adopted by the board. SECTION @. The Againisteative Board shall have the £0! lowing powers and duties: 4, To adopt, and from time to tine, modify, alter, amend of abolish, by-lavs and other rules and regulations for ite guidance and for the operation of the systea as shell, in the Judguent of the Administrative Board, be mete, proper and appropristes b. Te have the supervision, care, custody, nage ment, and control of all property of the JACKSON/HINOS LIBRARY SYSTEM; - To initiate studies, gather data, establish goals, and jake plans for the due and proper operation and adninistedtion of the systes: 4, To make reconmendations fron time to time and as may be apprope eto the Board of Supervisors of Winds County and the City Council of the City of Jackson concerning the operation of the systen; ©. To establish and maintain a liaison with the city Council and the Board of Supervisors that each governing au- thocity may cemain appeised of the system and its curcent operations. £. To employ a Libearian, who shall be known, as the Director of the JACKSON/HINDS LIGRARY SYSTEH and to grant to the dicector such authority as shall be appropelate for the orderly dischacge of the duties of auch office, not inconsis~ tent with lav oc this agreement; ‘To employ other persons, including professionals, as shall, in the judgment of the Administcative poacd, be Recessacy and appropciate for the orderly adwinistcation and operation of the system:ee h. To adopt 2 comprehensive. atti rastivé J-Aetion Plan for the enployment of minorities and other disadvantaged mem- bees of the work force. 1, To establish rules and cegulartons respecting employees, to prescribe their duties, fix their compensation and make such other rules concecning employees as shall be appropriate oc needful: J. To.grant present employees of the Jackson Metro- politen Libcary System a preference for exploynent with the JACRSON/IIINOS LIBRARY SYSTEM. kk, To submit annually to Winds cyunty ang the City of Jackson, for approval, a budget of anticipated revenues and expenses for the ensving year; 1, To have exclusive control, pucsuant to approval Of {ts annual budget, of the Einances and receipt and expen Gleuce of funds of the system: Rm. To accept gifts of money or property for ilbeacy purposes as the Administrative Board shall deem in the best intecest of the system, subject to cules and regulations pro- mulgated by the City Council of the Clty of Jackson and the Board of Supervisors of Hinds County, A. To authorize purchase, upon recommendation of the @irector, and in accordance with rules and regulations estab- lished by the Aduinistrative Board, books, periodicals, maps and other other appropriate materials and supplies for the systea; To conteact with the board of trustees of any established library syste: for (1) providing services to that Libeacy system or (2) recelving services from that bcary system, in accordance with the annual budget previously ap- peoved; Pe To co-operate with and seek guidance from the Mississippi Libcary Commission in the management, operationand contro of the library syste 2 To do all other acts necessary and proper for the orderly and efficient managenent, operation and control of the JACKSON/ILNOS LIBRARY SYSTEM not inconsistent vith its by- lave, this agceenent of the lavs of the State of Mississippi. SECTION 9. No libcaries shall be added to the system o closed except upon the concurcence, by proper cesolution, of che Governing aucherities of both Hinds County and the City of Jackson. In the event there 1s a concurrence on the aédition of a libeary facility which requires the construction of @ building, fe shalt be the responsiblity of that govecnaent desiring co construct and ovn the sane to provide the funds therefor including adequate physical equipment. Upon con- struction of the facility and its aédition to the system, the expense of operation thereof as» pact of the JACKSON/HINDS LIBRARY SYSTEM shall be borne by the system. SECTION 10, The Elseal year of the JACKSON/HINOS LIBRARY SYSTEM shall commence October first (1st) end extend through September thirtieth (30th) of the following year. SECTION 11, The budget, as herein before provided, of anticipated cevenves and expenditures submitted annually to the City Council and Board of Supecvisers shall be subject to approval by the City Council and Boacd of Supervisors which shall, within thelr discretion, according to law and in ac- cocdance with Section 6 of this agreement, appropriate funds for the operation of the libracy systen hereby created, SecrioN 12, Title to all property which Ls vested in the City of Jackson or in Hinds County as of the effective date of this agreement, will remain so vested, and shall not, by virtue heceot, becos Jointly owned nor shall property rights accrue a5 a result of the consent, ratification, approval and con- {irsation of this agreement. SECTION 13. Property purchased for the aysten ducing theLite of this agreement shall, upon dissolution of the system, become vested in the Clty of Jackson and Hinds County equally. SECTION 14. The SACKSON/HINDS LIBRARY S¥STER is created tn perpetuity, provided however, either party can dissolve the systen on September thictteth (30) of any yeok upon sixty (60) days written notice to the other party: SECTION 15. ALL public buildings and other facilities housing the JACKSON/HINDS LIBRARY SYSTEM shall be under the cace, custody and contcol of the Administrative Board vho shall be responsible for the operation, proper care, and main~ tenance thereof, including but not Limited to utilities, tele phone, yard and grounds Antenance, cepairs, replacements, janitocial, and secucity services. Each aunicipality owning a building in which @ branch Libcacy is noused shell nave the option of maintaining its buitding in lieu of that responsibility being assuned by the Adainistcative Board, Notice of the exercise of this option shall de given the Administrative Board no later than June 1 of each year for the ensuing fiscal year. Annual budgets shall inolw those suns of roney cequiced for such opecation, cace, and maintenance and shall plainly denominate ali funds to be so spent ducing the ensuing year. SECTION 16, The Administeative goard shall, at the close of cach year, make a ceport to the City Council and Board of Supervisors depicting the condition of the JACKSON/HINDS LI- BRARY SYSTEM ducing the year, the suns of money ceceived Eco taxes and other sources, the sums of money expended and the pucposes of all expenditures, an {nventory of books and peri- edicals, including additions, vithéravals, and those loaned out ducing the year, and such other statistics, information and suggestions as the Administrative Board shall deen of public interest or as directed by the City Council or theBoacd of Supervisors. A copy Of the report shall be filed with the Mississippi Library Comatssion. Secrion 17. This agreement may be amended fron tine to time as may be expedient or needful. Such amendment shall be submitted to the City Council and Board of Supervisors for consent, ratification and approval and shall become effective upon the due and proper adoption of an appropriate resolution by both governing authorities incorporating such amendment. SECTION 19. This AGREEMENT FOR THE CREATION, MAINTENANCE AND SUPPORT OF THE JACKSON/HINDS LIBRARY SYSTEM shall becone effective upon the consent, ratification, approval ané confic- nation of both the CITY COUNCIL OF THE CITY OF JACKSON, MIS- SISSIPPI and the BOARD OF SUPERVISORS OF HINOS COUNTY, MIS- SISSIPPE by appropeiate resolution duly adopted and evidenced by the due execution hereof by the Mayor of the City of gack- son, Hississipp! and the President of the soacd of Supervisors of Hinds county, Mississippi. TW WITHESS WHEREOF, THE CHATRHEN of the BOARDS OF TRUSTEES ‘of the JACKSON LIBRARY SYSTEM and the HINDS LIBRARY SYSTEM have this 25% day of July, 1966 set their hands and seals, the same being attested by the SECRETARIES thereof. 2 Z. aad. yz, eek shovel Epi srere— arrest, lem J. Rey ‘SECRETARY arrest: Erahibin heasclesAPPROVAL AND CONFIRMATION Sipol have, by appcopeiate resolution, sptead upon these inotes, duly contented, ratified, approved and confieued the shove and foregoing AGREEMENT FOR THE CREATION, watwrenmite AND SUPPORT OF THE JACKSON/HTHDS LronaRY sySTEH, NOW, THEREFORE, we, Dale Danks, Jes, Mayor of the City of Jackson, Mississippi and George S. saith, President of the Boacd of Supervisors of Sinés county, Mississippi do neceby et our hands and seals, duly attested by the Clerk of the City of Jackson, Miselseippl and the clack of the Board of Supervisors of Hinds county, Mississippi in signification and evidence thereof and aie AGREENENT FOR THE CREATION, HRINTENANCE AND suPpORE oF THE IACKSON ENDS LIBRARY s¥steH shall necone and by these presents is eftective this date, OONe AT JACKSON, ISsrsszepr, this tne 42 aay of LY sas. Poet mayor CITY OF JACKSON, MISsissrePr PRESIDENT, BOARD OF SUPERVISORS, WINDS COUNTY, MISSISSIPPI CERK, BOARD'OF suPERVISORS