Bidding Documents

1. Invitation for Bids (IFB)

2. Instruction to Bidders (ITB)

a. Introduction

i. Source of Funds

ii. Eligible Plant, Equipment and Services

iii. Cost of Bidding

b. Bidding Documents

i. Content of Bidding Documents

ii. Clarification on Bidding Documents

iii. Amendment to Bidding Documents

c. Preparation of Bids

i. Language of Bid

ii. Documents comprising the Bid

1. Technical Bid

a. Bid Security

b. Power of Attorney

c. Bidder's updated qualifications

d. Eligibility and Conformity of Facilities

i. Special Tools and Tackles

e. Subcontractors proposed by the Bidder

f. Deviations

g. Demonstration Parameters

h. Erection Tools and Machinery

i. Technical Data Sheets

j. Bought Out Items

k. Quality Assurance Program

l. Milestone Schedule

m. Price Adjustment Data

2. Price Bid

a. Functional Guarantees

b. Plant and Equipment including Type Test charges and Mandatory

Spares, ex-works (factory)

c. Additional component for DDP (site)

1
 d. Installation services (Erection and Commissioning)

e. Total of (b) + (c) + (d)

f. Recommended Spares

g. Unit Assemblies

h. Optional Items / Services

iii. Bid Form and Price Schedules

iv. Bid Prices

v. Bid Currencies

vi. Bid Security

vii. Period of Validity of Bid

viii. Format and Signing of Bid

d. Submission of Bids

i. Sealing and Marking of Bids

ii. Deadline for submission of Bids

iii. Late Bids

iv. Withdrawal of Bids

e. Bid Opening and Evaluation

i. Opening of Bids by Employer

ii. Clarification of Bids

iii. Preliminary Examination of Technical Bids

iv. Evaluation of Technical Bids

v. Preliminary Examination of Price Bids

vi. Conversion to Single Currency

vii. Correction of Arithmetical Errors

viii. Evaluation of Price Bids and Supplementary Price Bids

ix. Contracting the Employer

f. Award of Contract

i. Award Criteria

ii. Employers Right to Accept any Bid and Reject any Bid

iii. Notification of Award

iv. Signing the Contract Agreement

v. Performance Security

3. Bid Data Sheets (BDS)

a. Time to complete the facilities from the date of Notification of Award

2
Sl. no. Activity Period in Months from the date of
Notification of Award

1 Completion of detailed
engineering

2 Completion of ordering of major

bought out items

3 Commencement of Manufacturing

4 Commencement of Spares

5 Completion of Supplies

6 Completion of supply of
mandatory spares at site

7 Start of condenser erection

8 Start of TG Erection

9 Commencement of supply of
piping

10 Commencement of erection of
piping

11 TG box up

12 TG Oil flushing completion

13 Synchronisation

14 Completion of facilities

15 Fulfilment of Availability
Guarantees

b. List of Milestones

Milestones to be incorporated in the Master Network (L1 Schedule) to be submitted with the
bid:

i. Ordering on sub-vendor (wherever applicable)

ii. Start of engineering

iii. Completion of engineering

iv. Start of manufacturing / fabrication

v. Completion of manufacturing / fabrication

vi. Commencement of despatch

vii. Completion of despatch

viii. Start of Erection

ix. Commissioning of the system

The above milestones are to be indicated for each of the following systems

3
 i. Steam Turbine

ii. Generator

iii. Air Cooled Condenser

iv. Feed water heaters

v. Pumps

vi. STG – C&I

vii. Bypass PRDS

viii. Station C&I

c. Functional Guarantees

4. General Conditions of Contract (GCC)

a. Contract and Interpretation

i. Definitions

ii. Contract Documents

iii. Interpretation

iv. Notices

v. Governing Law

vi. Settlement of Disputes

b. Subject Matter of Contract

i. Scope of Facilities

ii. Time for Commencement and Completion

iii. Contractor's responsibilities

iv. Employer's responsibilities

c. Payment

i. Contract Price

ii. Terms of Payment

iii. Securities

iv. Taxes and Duties

d. Intellectual Property

i. Copyright

ii. Confidential Information

e. Work Execution

i. Representatives

1. Project Manager

2. Contractor's Representative and Construction Manager

4
 ii. Work Program

1. Contractor's Organisation

2. Program of Performance

3. Progress Report

4. Progress of Performance

5. Work Procedures

iii. Subcontracting

iv. Design and Engineering

1. Specifications and Drawings

2. Codes and Standards

3. Approval / Review of Technical Documents by Project Manager

v. Procurement

1. Contractor supplied Plant and Equipment

2. Employer supplied Plant and Equipment

3. Transportation

4. Customs Clearance

vi. Installation

1. Setting Out / Supervision / Labour

2. Contractor's Equipment

3. Site Regulations and Safety

4. Opportunities for other Contractors

5. Emergency Work

6. Site Clearance

7. Watching and Lighting

8. Work at Night and Holidays

vii. Test and Inspection

viii. Commissioning and Completion of Facilities

ix. Guarantee Tests and Operational Acceptance

1. Guarantee Test

2. Operational Acceptance

x. Availability Guarantees

f. Guarantees and Liabilities

i. Completion Time Guarantee

ii. Defect Liability

5
 iii. Functional Guarantees

iv. Patent Indemnity

v. Limitation of Liability

g. Risk Distribution

i. Transfer of Ownership

ii. Care of Facilities

iii. Loss or Damage to Property; Accident or Injury to Workers; Indemnification

iv. Insurance

v. Unforeseen Conditions

vi. Changes in Laws and Regulations

vii. Force Majuere

viii. War or War-like activities

h. Change in Contract Elements

i. Change in the Facilities

ii. Extension of Time for Completion

iii. Suspension

iv. Termination

v. Assignment

5. Special Conditions of Contract (SCC)

a. Definitions

b. Interpretation

c. Settlement of Disputes

d. Scope of Facilities

e. Time for Commencement and Completion

f. Securities

g. Work Program

h. Guarantee Tests and Operational Acceptance

i. Completion Time Guarantee

j. Defect Liability

k. Commercial facility of part of facilities

l. Latent Defects

m. Functional Guarantees

6. Technical Specifications & Drawings (TS)

6
a. Scope of Supply and Services

i. Project Information

ii. Proven-ness

iii. General

1. Paints

2. Pre-commissioning and commissioning activities

3. First Fill of Consumables, Oils and Lubricants

4. Guarantee Tests

5. Spares

6. Special Tools and Tackles

7. Testing and Measuring Equipment

iv. Steam Turbine and Auxiliaries

1. Steam Turbine

2. Steam Turbine Auxiliary Systems

3. TG Integral and other miscellaneous piping

4. Tools and Tackles

5. Erection Materials

6. Spares

7. Unit Assemblies

v. Pumps

1. Condensate Extraction Pumps

vi. Feed Water Heaters

vii. Air Cooled Condenser

1. Main Equipment

2. Make-up system

viii. Power Cycle Piping

ix. Low Pressure Piping System

x. Electrical Systems and Equipment

xi. Control and Instrumentation for STG and Auxiliaries

xii. Control and Instrumentation (Station C&I)

xiii. Civil Works

xiv. Terminal Points and Exclusions

7
 xv. Functional Guarantees and Liquidated damages

xvi. Unit Assemblies

xvii. Spares

b. Technical Requirements

i. Operating Capability of the Plant

ii. Layout

iii. Steam Turbine and Auxiliaries

1. Turbine and Turbine Valves

iv. Pumps

v. Feed Water Heaters

vi. Air Cooled Condenser

vii. Power Cycle Piping

viii. Low Pressure Piping System

ix. Generator and Auxiliaries

x. Induction Motor and Synchronous Machine

xi. LT Switchgear and Bus Duct

xii. LT Power Cables

xiii. LT Control Cables

xiv. Cabling, Earthing and Lightning Protection

xv. Distributed Digital Control, Monitoring and Information System

xvi. Main Equipment related Control and Instrumentation System

xvii. Measuring Instruments (Primary and Secondary)

xviii. Electric Power Supply System

xix. Process Connection and Piping

xx. Instrumentation Cables, Control and Power Cables & Cable Tray

xxi. Control Valves and Actuators

xxii. Electrical Actuators with Integral Starter

xxiii. Control and Instrumentation for Plant Auxiliary System

xxiv. Station Control and Instrumentation

c. Quality Assurance (incl. Shop and Site Inspection and Testing)

i. Steam Turbine and Auxiliaries

ii. Pumps

iii. Feed Water Heaters

iv. Air Cooled Condenser

8
 v. Power Cycle Piping

vi. Low Pressure Piping System

vii. Generator and Auxiliaries

viii. Induction Motor and Synchronous Machine

ix. LT Switchgear and Bus Duct

x. LT Power Cables

xi. LT Control Cables

xii. Cabling, Earthing and Lightning Protection

xiii. Distributed Digital Control, Monitoring and Information System

xiv. Main Equipment related Control and Instrumentation System

xv. Measuring Instruments (Primary and Secondary)

xvi. Electric Power Supply System

xvii. Process Connection and Piping

xviii. Instrumentation Cables, Control and Power Cables & Cable Tray

xix. Control Valves and Actuators

xx. Electrical Actuators with Integral Starter

xxi. Control and Instrumentation for Plant Auxiliary System

d. General Technical Requirements

i. Environmental Conditions

ii. Codes and Standards

iii. PDRS- Purchaser Document Request Schedule of Employer, to be supplemented

by a Master Document List (MDL) of Contractor

iv. Vendor List

v. Steam Purity Requirements

vi. Gland Steam Requirements

vii. Deviation of Steam Parameters

viii. Permissible Speed Deviations

ix. Oil Specification

x. Blowing Out Recommendation

xi. Interface Data

xii. Internal Consumption

xiii. Electrical Consumer List

xiv. Shipping List

e. Erection and Commissioning Conditions of Contract

9
 i. Division of Site Responsibilities- Technical Field Advisor / Supervisor

ii. Special Tools and Tackle

f. Tender Drawing

g. Service and Maintenance

i. Mandatory Spares

ii. Recommended Spares

iii. Procurement Strategy with Lead Times

iv. Operation and Maintenance Manuals

v. Training

h. Technical Data Sheets

7. Forms and Procedures (FP)

a. Bid Form (Technical Bid)

b. Bid Form (Price Bid)

c. Bid Security Form - Bank Guarantee (BG)

d. Bid Security Form - Letter of Credit (LC)

e. Form of Notification by the Employer to the Bidder

f. Form of Sight Draft

g. Form of Notification of Award

h. Form of Contract Agreement

i. Performance Security Form

j. Bank Guarantee Form for Advance Payment

k. Form of Completion Certificate

l. Form of Operational Acceptance Certificate

m. Form of Trust Receipt

n. Form of Indemnity Bond

o. Form of Authorisation Letter

p. Form of Extension of Bank Guarantee

10